SDSU Website Content Migration to Drupal

Overview NOTE:

This site migration ONLY applies to the pubilc website of South Dakota State University (SDState.edu). It does not affect InsideState, MyState, D2L or any other University site.

Current Public Website

• About 6 years old • Non-responsive - not mobile friendly • The CMS can be difficult to use • Cannot be readily modified with new functionality • Proprietary software - yearly contract • License expires in September

CommonSpot.

TM

CommonSpot.

TM

Redundant, outdated, and/or trivial content. The current site has 12227 pages and 17552 documents.

Staging Website

• Built in Drupal • Audit website content (verify and edit pages, images, files) • Resolve “to-do” items (i.e. missing department) • Note any pages with forms (forms will need to be rebuilt in the new site) • Mark content as in progress, publish or delete

Audit website content. Mark content as in progress, publish or delete

New Public Website

• Built in Drupal • Responsive - mobile friendly • Better content editing experience • Highly customizable • Readily modified with new functionality • Build your own simple forms

(https://www.youtube.com/watch?v=jPW8aWZbtkQ)

• Open source software - NO yearly contract

No need for redundant content. Easier to keep content current and relevant. Fewer PDFs - no need for PDF forms. Icons designed by Freepik

SDSU Website Content Migration to Drupal

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STEP 1: Login to http://stage.sdstate.edu/

Enter your user name and password then click “Log in.”

STEP 2: Click either “My Workbench” (Step 3a) or “All Content” (Step 3b) in the menu bar at the top of the window.

STEP 3a:

My Workbench includes two sections, My Assigned Content and My Edits. My Assigned Content only lists content assigned to you. My Edits lists any pages you’ve recently edited. To view page details, click the title link, or to edit the content, click “edit” on the far right.

SDSU Website Content Migration to Drupal STEP 3b: Search All Content (not just content directly assigned to you) by clicking on the “All Content.”

- Title (find pages with “Media” in the title) - Source Path (URL without www.sdstate.edu) i.e. /umc/index.cfm - Type (find pages which are of type “Event,” “News Item,” “Page,” “Program”) - Published (find pages which are published “Yes” “No”) - Department (find pages tagged with this departments or units; Select from a dropdown list) - Review status (find pages which “Needs review,” “In progress,” “Approved,” “Do not migrate”) - To-do (find pages tagged with specific task) i.e. missing department - and/or Assignee (find pages assigned to this person; Select from a dropdown list) This page will remember its settings so you can use it to generate a custom list of pages as necessary.



Note: Use “Source Path” find the content for a specific URL in CommonSpot i.e. /umc/index.cfm

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SDSU Website Content Migration to Drupal STEP 4: Page content “View” tab displays the Page content, Editorial status, CommonSpot Architecture details,

revision info. etc. Click on the “Edit” tab.

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SDSU Website Content Migration to Drupal STEP 5: Page content “Edit” tab has subtabs i.e. Main Content (content body, featured image),

Related Content, Page Blocks, Breakout Boxes... Within Edit tab/Main Content/Body you edit the content of the page to be migrated to Drupal.

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SDSU Website Content Migration to Drupal STEP 6: On the Breakout Boxes subtab...

Review Breakout Box content to this page with a title and text. To add additional breakout boxes, click “Add another item.”

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SDSU Website Content Migration to Drupal

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STEP 7: Scroll down to the Editorial* subtab... (Note: The asterisk * denotes a required field) Review status*: Set to this page content: - Needs review (default), - In progress (edits in progress) - Approved (published), - Do not migrate (Mark for deletion)

Assignee: Assign page to another content editor.

To-do: Review any tags here and remove them when completed. If the page is related to a form on your site currently, add the “webform” to-do. You may add additional to-do’s as well. Replace with: If the Review status of this page is set to “Do not migrate” then enter the title of the page this page will be redirected to and set the Destination Type as Redirect. (Identify the correct page with the node number.)

Department/Unit: Tag this page to a department/unit landing page. NOTE: All pages need to be tagged.

Destination Type: Set content as a: - Page: Most pages set to this type - Department Landing page: Sets the page as a landing page. - Program (academic catalog): Use this type when content on this page has information related to academic programs (i.e. majors, minor, ceritfications) - Redirect: Set pages that need to redirect to a new page (identified in Replace With above) to this type.

SDSU Website Content Migration to Drupal STEP 8:

On the Revision lnformation subtab...



This provides a place to add revison log messages.

STEP 9:

When done with the page content review, click “Save.”

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SDSU Website Content Migration to Drupal Working through the site with SDState.edu in CommonSpot and the Drupal site migration tool.

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