PURCHASING AGENDA ITEM School Board of Pinellas County, Florida
School Board Meeting of: December 9, 2014 Bid No:
Bid Title:
15-725-068
Original Bid No:
Cisco VoIP Hardware, Maintenance, & Software Licensing
N/A
Recommend approval of this agenda item under the specific category checked below. Agenda Item Categories: Lowest Responsive Bid Request for Proposal Reject Bids Piggy-Back Bid per 6A-1.012 (6) Sale of Property Revised Award * Highest Point Score Re-Award (partial/whole) * State Contract per 6A-1.012 (5) Renewal of Contract Contract/Bid Termination * Contract Extension * Term: Co-Op Bid Professional Services per FS 287.055 Direct Negotiation per 6A-1.012 (14) Emergency Ratification *
Contract Period:
12/10/14 thru 12/09/19
Contract Value:
$ 3,500,000.00
Contract Type: Renewal Options:
Estimated Dollar Amount
N/A - One Time Purchase
Firm, Fixed Dollar Amount
No. of Terms Remaining 1
Firm, Fixed Unit Prices
Length of Each Term 6-months
Length of Each Term 5 - year
Firm, Fixed Fees or Discounts None
* Rationale/Reason
Reason for Submittal to Board Under Separate Cover:
Bidders Solicited:
199
Bids Received:
4
Late Bids:
0
Rejected Bids:
0
Submitted By: Title:
Linda M. Balcombe, CPPO, CPPB Director, Purchasing Department
For:
Requested By: Title:
Dave Galvin Director, Networking and Telecommunications Department
Buyer:
N/A - Bids Not Required
T.I.S. Department
Mark Shuman, CPPO, CPPB
Recommended award by vendor as follows: (see attached) EXTENSYS, INC. V-22965 Provide and deliver Cisco VoIP Hardware, Maintenance and Software licensing for the 5 year period. The intention of this project is for a complete system that integrates voice communications, video, e-mail, paging systems, signage, and mass communication systems into an IP based platform. This bid is to cover only the voice systems.
(15-068pr961tab.doc)
Description
Quantity
Selling Price w/ 6yr Maint
Total: Selling Price w/ 6yr Maint
Cisco BE7000 UCS C240M3 TRC2 Srv RST
5
9478.08
$47,390.40
SMARTNET 8X5XNBD Cisco BE7000 UCS C240M3 TRC2 SrvRST
5
967.00
$4,835.00
Cisco UC Virt. Hypervisor 5.x - SnS
5
0
$0.00
Power Cord 125VAC 13A NEMA 5-15 Plug North America
10
0
$0.00
Media (no lic) for Cisco Collaboration 9.x 10.x
5
0
$0.00
300GB 6Gb SAS 10K RPM SFF HDD/hot plug/drive sled mounted
60
0
$0.00
2.50 GHz E5-2640/95W 6C/15MB Cache/DDR3 1333MHz
10
0
$0.00
8GB DDR3-1333-MHz RDIMM/PC3-10600/2R/1.35v
40
0
$0.00
Intel i350 Quad Port 1Gb Adapter
10
0
$0.00
1200W 2u Power Supply For UCS
10
0
$0.00
MegaRAID 9271CV Raid card with 8 internal SAS/SATA parts S
5
0
$0.00
Enable RAID 5 Setting
5
0
$0.00
Cisco UC Virt. Hypervisor 5.x (2-socket)
5
0
$0.00
Cisco UC Virt. Hypervisor Entitlements
5
0
$0.00
ESSENTIAL SW Cisco UC Virt. Hypervisor Entitlements
5
0
$0.00
UCSS Cisco UC Virt.Foundation - 1 server
5
0
$0.00 $52,225.40
subtotal
Top Level SKU For 9.x/10.x User License - eDelivery
1
0
$0.00
SWSS UPGRADES Top Level SKU For 9.
1
0
$0.00
UC Manager-10.x Enhanced Single User-Under 1K
500
84.82
$42,410.00
SWSS UPGRADES UC Manager-10.x Enhanced Single User-Und
500
69.05
$34,525.00
UC Manager-10.x Essential User License -Over 10K
11250
8.08
$90,900.00
SWSS UPGRADES UC Manager-10.x Essenti User Lic Ovr 10K
11250
5.75
$64,687.50
Jabber for Everyone Additional IM Users
1
0
$0.00
CUCM Software Version 10.X
1
0
$0.00
Cisco Expressway-C Server Virtual Edition
1
0
$0.00
SWSS UPGRADES Cisco Expressway-C S
1
0
$0.00
Cisco Expressway-E Server Virtual Edition
1
0
$0.00
SWSS UPGRADES Cisco Expressway-E Server, Virtual Editi
1
0
$0.00
Software Image for Expressway with Encryption Version X8
1
0
$0.00
Microsoft Interoperability Option
1
8190.54
$8,190.54
SWSS UPGRADES Microsoft Interoperability Option
1
9339.10
$9,339.10
Expressway Rich Media Session
10
302.91
$3,029.10
SWSS UPGRADES Expressway Rich Media Session
10
345.35
$3,453.50
Jabber for Everyone Right to Use
1
0
$0.00
Enable Advanced Networking Option
1
0
$0.00
Enable Expressway-E Feature Set
1
0
$0.00
Expressway Series Expressway-E PAK
1
0
$0.00
(15-068pr961tab.doc)
2
Description
Quantity
Selling Price w/ 6yr Maint
Total: Selling Price w/ 6yr Maint
Enable GW Feature (H323-SIP)
2
0
$0.00
Enable Expressway Series Feature Set
2
0
$0.00
Enable TURN Relay Option
1
0
$0.00
License Key Software Encrypted
2
0
$0.00
Prime Collaboration Standard 10.x
1
0
$0.00
UCM 9X/10X PAK
1
0
$0.00
UC Manager Enhanced 10.x License
500
0
$0.00
UC Manager Essential 10.x License
11250
0
$0.00 $256,534.74
subtotal
Cisco UC phone 8961 Charcoal Standard handset
150
242.32
subtotal
Cisco UC Phone 9971 Charcoal Standard Handset
104
$36,348.00
391.76
subtotal Cisco Unified IP Color Key Expansion Module Charcoal
150
$36,348.00
$40,743.04 $40,743.04
189.83
subtotal
$28,474.50 $28,474.50
EMRGNCY RSPNDR ESD
1
0
$0.00
SWSS UPGRADES EMRGNCY RSPNDR
1
0
$0.00
1
0
EMRGNCY RSPNDR 10 SW NEW
$0.00
EMRGNCY RSPNDR USR LIC 1 PHN FOR NEW 10X SYSTEM
14250
8.08
$115,140.00
SWSS UPGRADES EMRGNCY RSPNDR USR LIC 1 PHN FOR NEW 10X
14250
5.75
$81,937.50
EMRGNCY RSPNDR 10.X PAK
1
0
$197,077.50
subtotal
C3925 UC SEC CUBE Bundle PVDM3-64 UC SEC Lic FL-CUBEE-25
$0.00
1
4965.62
$4,965.62
SMARTNET 8X5XNBD C3925 VSEC CUBE Bundle PVDM3-64 UC SEC
1
3165.80
$3,165.80
Cisco 3925-3945 IOS UNIVERSAL
1
0
256-channel high-density voice and video DSP module
1
3998.34
$3,998.34
Unified Border Element Ent Lic 100 Sessions Redundancy
7
5248.33
$36,738.31
SMARTNET 8X5XNBD Unified Border Element Ent Lic 100
7
2993.15
$20,952.05
Unified Border Element Ent Lic 25 Sessions Redundancy
3
1573.09
$4,719.27
SMARTNET 8X5XNBD Unified Border Element Ent Lic 25
3
897.95
$2,693.85
1GB to 2GB DRAM Upgrade (1GB+1GB) for Cisco 3925/3945 ISR
1
282.71
$282.71
256MB to 2GB Compact Flash Upgrade for Cisco 190029003900
1
323.10
$323.10
Cisco 3925/3945 AC Power Supply
1
0
Cisco 3925/3945 AC Power Supply (Secondary PS)
1
201.94
AC Power Cord (North America) C13 NEMA 5-15P 2.1m
2
0
$0.00
Cisco Services Performance Engine 100 for Cisco 3925 ISR
1
0
$0.00
(15-068pr961tab.doc)
$0.00
$0.00 $201.94
3
Description
Quantity
Selling Price w/ 6yr Maint
Total: Selling Price w/ 6yr Maint
Unified Border Element Enterprise License - 25 sessions
1
0
$0.00
Insert Packout - PI-MSE
1
0
$0.00
IP Base License for Cisco 3925/3945
1
0
$0.00
Unified Communication License for Cisco 3900 Series
1
0
$0.00
Cisco 3925/3945 Fan Assembly (Bezel included)
1
0
$0.00
Blank faceplate for HWIC slot on Cisco ISR
4
0
$0.00
Cisco Config Pro Express on Router Flash
1
0
$0.00
64-channel high-density voice and video DSP module
1
0
$0.00
Security License for Cisco 3900 Series
1
0
$0.00
Blank faceplate for DW slot on Cisco 2951 and 3925
1
0
$0.00
2
0
Removable faceplate for SM slot on Cisco 290039004400 ISR
$0.00 $78,040.99
subtotal
C3925 UC SEC CUBE Bundle PVDM3-64 UC SEC Lic FL-CUBEE-25
1
4965.62
$4,965.62
SMARTNET 8X5XNBD C3925 VSEC CUBE Bundle PVDM3-64 UC SEC
1
3165.80
$3,165.80
Cisco 3925-3945 IOS UNIVERSAL
1
0
256-channel high-density voice and video DSP module
1
3998.34
$3,998.34
Unified Border Element Enterprise License - 100 sessions
7
4036.71
$28,256.97
SMARTNET 8X5XNBD Unified Border Element Ent Lic 100
7
0
Unified Border Element Enterprise License - 25 sessions
3
1209.60
SMARTNET 8X5XNBD Unified Border Element Ent Lic 25
3
0
1GB to 2GB DRAM Upgrade (1GB+1GB) for Cisco 3925/3945 ISR
1
282.71
$282.71
256MB to 2GB Compact Flash Upgrade for Cisco 190029003900
1
323.10
$323.10
Cisco 3925/3945 AC Power Supply
1
0
Cisco 3925/3945 AC Power Supply (Secondary PS)
1
201.94
AC Power Cord (North America) C13 NEMA 5-15P 2.1m
2
0
$0.00
Cisco Services Performance Engine 100 for Cisco 3925 ISR
1
0
$0.00
Unified Border Element Enterprise License - 25 sessions
1
0
$0.00
Insert Packout - PI-MSE
1
0
$0.00
IP Base License for Cisco 3925/3945
1
0
$0.00
Unified Communication License for Cisco 3900 Series
1
0
$0.00
Cisco 3925/3945 Fan Assembly (Bezel included)
1
0
$0.00
Blank faceplate for HWIC slot on Cisco ISR
4
0
$0.00
Cisco Config Pro Express on Router Flash
1
0
$0.00
64-channel high-density voice and video DSP module
1
0
$0.00
Security License for Cisco 3900 Series
1
0
$0.00
Blank faceplate for DW slot on Cisco 2951 and 3925
1
0
$0.00
Removable faceplate for SM slot on Cisco 290039004400 ISR
2
0
$0.00
subtotal
(15-068pr961tab.doc)
$0.00
$0.00 $3,628.80 $0.00
$0.00 $201.94
$44,823.28
4
Description
Quantity
Selling Price w/ 6yr Maint
Total: Selling Price w/ 6yr Maint
C3925 UC SEC CUBE Bundle PVDM3-64 UC SEC Lic FL-CUBEE-25
2
4965.62
$9,931.24
SMARTNET 8X5XNBD C3925 VSEC CUBE Bundle PVDM3-64 UC SEC
2
3165.80
$6,331.60
Cisco 3925-3945 IOS UNIVERSAL
2
0
256-channel high-density voice and video DSP module
2
3998.34
$7,996.68
1GB to 2GB DRAM Upgrade (1GB+1GB) for Cisco 3925/3945 ISR
2
282.71
$565.42
256MB to 2GB Compact Flash Upgrade for Cisco 190029003900
2
323.10
$646.20
Cisco 3925/3945 AC Power Supply
2
0
Cisco 3925/3945 AC Power Supply (Secondary PS)
2
201.94
AC Power Cord (North America) C13 NEMA 5-15P 2.1m
4
0
$0.00
Cisco Services Performance Engine 100 for Cisco 3925 ISR
2
0
$0.00
Unified Border Element Enterprise License - 25 sessions
2
0
$0.00
Insert Packout - PI-MSE
2
0
$0.00
IP Base License for Cisco 3925/3945
2
0
$0.00
Unified Communication License for Cisco 3900 Series
2
0
$0.00
Cisco 3925/3945 Fan Assembly (Bezel included)
2
0
$0.00
Blank faceplate for HWIC slot on Cisco ISR
8
0
$0.00
Cisco Config Pro Express on Router Flash
2
0
$0.00
64-channel high-density voice and video DSP module
2
0
$0.00
Security License for Cisco 3900 Series
2
0
$0.00
Blank faceplate for DW slot on Cisco 2951 and 3925
2
0
$0.00
Removable faceplate for SM slot on Cisco 290039004400 ISR
4
0
$0.00
subtotal
$0.00
$0.00 $403.88
$25,875.02
2951 Voice Bundle w/PVDM3-32 FL-CME-SRST-25 UC Lic FL-CUBE10
19
3673.22
$69,791.18
SMARTNET 8X5XNBD 2951 Voice Bundle w/ UC License PAK
19
2762.90
$52,495.10
Removable faceplate for SM slot on Cisco 290039004400 ISR
38
0
$0.00
Cisco 2951 IOS UNIVERSAL
19
0
$0.00
Cisco Survivable Remote Site Telephony License
19
0
$0.00
Cisco Communication Manager or SRST- 100 seat license
38
928.91
$35,298.58
Communication Manager Express or SRST - 25 seat license
19
262.52
$4,987.88
Four-Port Voice Interface Card - FXS and DID
38
355.41
$13,505.58
Four-port Voice Interface Card - FXO (Universal)
38
355.41
$13,505.58
Cisco 2921/2951 AC Power Supply
19
0
$0.00
AC Power Cord (North America) C13 NEMA 5-15P 2.1m
19
0
$0.00
Communication Manager Express or SRST - 25 seat license
19
0
$0.00
Unified Border Element Enterprise License - 5 sessions
38
0
$0.00
Insert Packout - PI-MSE
19
0
$0.00
256MB Compact Flash for Cisco 1900 2900 3900 ISR
19
0
$0.00
32-channel high-density voice and video DSP module
19
0
$0.00
IP Base License for Cisco 2901-2951
19
0
$0.00
(15-068pr961tab.doc)
5
Description
Quantity
Selling Price w/ 6yr Maint
Total: Selling Price w/ 6yr Maint
Unified Communication License for Cisco 2901-2951
19
0
$0.00
Blank faceplate for HWIC slot on Cisco ISR
57
0
$0.00
Cisco Config Pro Express on Router Flash
19
0
$0.00
512MB DRAM (1 512MB DIMM) for Cisco 2951 ISR (Default)
19
0
$0.00
subtotal
$189,583.90
2921 Voice Bundle w/PVDM3-32 FL-CME-SRST-25 UC Lic FL-CUBE10
30
2098.12
$62,943.60
SMARTNET 8X5XNBD 2921 Voice Bundle w/ UC License PAK
30
1582.95
$47,488.50
IP Base License for Cisco 2901-2951
30
0
$0.00
Unified Communication License for Cisco 2901-2951
30
0
$0.00
Blank faceplate for HWIC slot on Cisco ISR
90
0
$0.00
Cisco Config Pro Express on Router Flash
30
0
$0.00
512MB DRAM for Cisco 2901-2921 ISR (Default)
30
0
$0.00
256MB Compact Flash for Cisco 1900 2900 3900 ISR
30
0
$0.00
Cisco 2901-2921 IOS UNIVERSAL
30
0
$0.00
Cisco Survivable Remote Site Telephony License
30
0
$0.00
Communication Manager Express or SRST - 25 seat license
90
262.52
$23,626.80
Four-Port Voice Interface Card - FXS and DID
30
355.41
$10,662.30
Four-port Voice Interface Card - FXO (Universal)
30
355.41
$10,662.30
Cisco 2921/2951 AC Power Supply
30
0
$0.00
AC Power Cord (North America) C13 NEMA 5-15P 2.1m
30
0
$0.00
Communication Manager Express or SRST - 25 seat license
30
0
$0.00
Unified Border Element Enterprise License - 5 sessions
60
0
$0.00
Insert Packout - PI-MSE
30
0
$0.00
32-channel high-density voice and video DSP module
30
0
$0.00
Blank faceplate for DW slot on Cisco 2951 and 3925
30
0
$0.00
30
0
Removable faceplate for SM slot on Cisco 290039004400 ISR
subtotal
$0.00 $155,383.50
CCX 10 System
1
$0.00
CCX 10.0 New Licenses
1
$0.00
SWSS UPGRADES CCX 10.0 New Licenses
1
$0.00
CCX 10.0 PRE Seat Qty 1 LICENSE ONLY
40
747.17
$29,886.80
SWSS UPGRADES CCX 10.0 PRE Seat Qty 1 LICENSE ONLY
40
851.90
$34,076.00
CCX 10.0 Call Recording Seat Qty 1 LICENSE ONLY
40
131.26
$5,250.40
SWSS UPGRADES CCX 10.0 Call Recording Seat Qty 1 LICEN
40
149.65
$5,986.00
CCX 10.0 autoexpanded PAK
1
$0.00
CCX 10.0 PRE Server License
1
$0.00
subtotal Cisco UC Phone 7821
(15-068pr961tab.doc)
2746
$75,199.20 102.99
$282,810.54
6
Description
Quantity
Selling Price w/ 6yr Maint
subtotal
Cisco Unified SIP Phone 3905 Charcoal Standard Handset
11250
Total: Selling Price w/ 6yr Maint $282,810.54
42.99
subtotal
$483,637.50 $483,637.50
2921 Voice Bundle w/PVDM3-32 FL-CME-SRST-25 UC Lic FL-CUBE10
80
2098.12
$167,849.60
SMARTNET 8X5XNBD 2921 Voice Bundle w/ UC License PAK
80
1582.95
$126,636.00
Cisco 2901-2921 IOS UNIVERSAL
80
0
$0.00
Cisco Survivable Remote Site Telephony License
80
0
$0.00
Communication Manager Express or SRST - 25 seat license
160
262.52
$42,003.20
Four-Port Voice Interface Card - FXS and DID
80
355.41
$28,432.80
Four-port Voice Interface Card - FXO (Universal)
80
355.41
$28,432.80
Cisco 2921/2951 AC Power Supply
80
0
$0.00
AC Power Cord (North America) C13 NEMA 5-15P 2.1m
80
0
$0.00
Communication Manager Express or SRST - 25 seat license
80
0
$0.00
Unified Border Element Enterprise License - 5 sessions
160
0
$0.00
Insert Packout - PI-MSE
80
0
$0.00
IP Base License for Cisco 2901-2951
80
0
$0.00
Unified Communication License for Cisco 2901-2951
80
0
$0.00
Blank faceplate for HWIC slot on Cisco ISR
240
0
$0.00
Cisco Config Pro Express on Router Flash
80
0
$0.00
512MB DRAM for Cisco 2901-2921 ISR (Default)
80
0
$0.00
256MB Compact Flash for Cisco 1900 2900 3900 ISR
80
0
$0.00
32-channel high-density voice and video DSP module
80
0
$0.00
Blank faceplate for DW slot on Cisco 2951 and 3925
80
0
$0.00
Removable faceplate for SM slot on Cisco 290039004400 ISR
80
0
$0.00
subtotal
$393,354.40
Unified Workspace Licensing - Top Level for STD - 9.x
1
0
$0.00
SWSS UPGRADES Unified W-space Lic - Top Level for STD
1
0
$0.00
New CUWL Standard Edition Usr SLED/Govt/Edu Only 1 Usr
3000
105.19
1
0
$0.00
3000
0
$0.00
Jabber for Everyone Additional IM Users
1
0
$0.00
Cisco Expressway-C Server Virtual Edition
2
0
$0.00
SWSS UPGRADES Cisco Expressway-C S
2
0
$0.00
Cisco Expressway-E Server Virtual Edition
2
0
$0.00
SWSS UPGRADES Cisco Expressway-E Server, Virtual Editi
2
0
$0.00
Software Image for Expressway with Encryption Version X8
1
0
$0.00
Expressway Rich Media Session
20
302.91
Version 10.x Software Kit Cisco Unified Comm Integration for Lync for CUWL only
(15-068pr961tab.doc)
$315,570.00
$6,058.20
7
Description
Quantity
Selling Price w/ 6yr Maint
Total: Selling Price w/ 6yr Maint
SWSS UPGRADES Expressway Rich Media Session
20
345.35
$6,907.00
CUCILYNC UWL Right to Use Certificate
1
0
$0.00
Jabber for Everyone Right to Use
1
0
$0.00
Enable Advanced Networking Option
2
0
$0.00
Enable Expressway-E Feature Set
2
0
$0.00
Expressway Series Expressway-E PAK
1
0
$0.00
Enable GW Feature (H323-SIP)
4
0
$0.00
Enable Expressway Series Feature Set
4
0
$0.00
Enable TURN Relay Option
2
0
$0.00
License Key Software Encrypted
4
0
$0.00
Services Mapping SKU 1K-10K UWL STD users
3000
0
SWSS UPGRADES Services Mapping SKU, 1K-10K UWL STDuser
3000
106.45
UC Manager 10.x CUWL STD Users
3000
0
$0.00
1
0
$0.00
3000
0
$0.00
CUWL STD 9.x & 10.x PAK
1
0
$0.00
WebEx PAK for CUWL Standard
1
0
$0.00
Unity Connection 10.x SpeechConnect Ports Unity Connection 10.x CUWL STD Users
$0.00 $319,350.00
subtotal
$647,885.20
Cisco Unified Attendant Consoles 10.x
1
$0.00
SWSS UPGRADES Cisco Unified Attendant Consoles 10.x
1
$0.00
Cisco Unified Attendant Console Standard 10.x - 1 Lic
150
401.86
$60,279.00
SWSS UPGRADES Cisco Unified Attend
150
342.5
$51,375.00
subtotal
$111,654.00
Informacast Advanced Notification Software by Single Wire Informacast endpoint License bundle or 1000
2
11647.00
$23,294.00
Informacast School Messenger Plugin License
1
699.00
$699.00
Informacast Enterprise license agreement
1
159000.00
$159,000.00
Informacast Annual maintenance for enterprise license
1
191400.00
$191,400.00
subtotal
$374,393.00
Grand Total
$3,474,043.71
The following will not be a factor for award: Percentage Discount off retail for unlisted items
Number of Informacast licenses required to meet enterprise unlimited status:
(15-068pr961tab.doc)
32.00%
14000
8
