SCE Supplier Registration Steps
Table of Contents 1
Introduction .................................................................................................................................................... 3
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What do I need? .............................................................................................................................................. 3
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How do I get started? ...................................................................................................................................... 4
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Getting familiar with the SCE Supplier Registration System ......................................................................... 10
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Updating your Company Profile .................................................................................................................... 10
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Supplier Diversity Certifications Accepted by SCE ........................................................................................ 11
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Updating Your Contact Information.............................................................................................................. 12
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Sign out of the application ............................................................................................................................ 13
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APPENDIX A - Supplier Profile Information ................................................................................................... 14
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1
Introduction
Welcome to SCE‟s Supplier Registration System. SCE utilizes this system to manage the business profiles and create a sourcing directory of current and suppliers. With this system, you will be able to submit your company information to SCE quickly, easily and efficiently. You will have the convenience of accessing the system online from any computer and at any time. Furthermore, you will now be able to update your information at any time, upload your certification information and ensure that your information with SCE is accurate and current. This document will walk you through the steps to register and update your information in this system.
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What do I need?
In order to register and maintain your information in the SCE Supplier Registration System, you need a computer and access to the internet. For best performance, it is recommended that you use Internet Explorer 5.5 or higher. If you are a Diverse Business Enterprise (DBE), you will also need the information and supporting DBE certification documentation that SCE requires. SCE only accepts DBE certifications from the following agencies. If you are a DBE but are not currently certified through one of these agencies, please contact them to begin the DBE certification process. 1. 2. 3. 4. 5.
California Public Utilities Commission (CPUC) Supplier Clearinghouse – www.thesupplierclearinghouse.com Women's Business Enterprise National Council (WBENC) - www.wbenclink.org Procurement Division of Department of General Services (CA) - Disabled Veteran Business Enterprise (DVBE) only - www.pd.dgs.ca.gov National Minority Supplier Development Council (NMSDC) – www.nmsdc.org Small Business Administration (SBA) 8a program only - www.sba.gov
The information requested from your company includes the following: General Company Information including Company Name, Former Company Name(s) Used, Internet Address, Fed Tax ID, Dun and Bradstreet Number, Parent Company Name and Fed Tax ID, Currently Doing Business With SCE (Yes/No) and Diverse Supplier ( Yes/No), Headquarters Address, Executive and Primary Contact Information. Business/Financial Information including Year Established, Gross Annual Sales for the last 3 years, number of employees and Legal Structure (Last 3 years Sales figures) Product/Services Information including SCE Specific Commodities, NAICS and SIC Codes, Product/Service Description, & Geographical Service Area Diversity Information (only applicable if a diverse company) including Ethnicity, Gender, Diversity Category Certification Details, % of Minority and Women Ownership Documentation: Upload of Supplier Documents including Diversity Certifications and other documents Reference Information: One business reference is required. A total three references can be recorded in the system. For details of all the information required, please refer to Appendix A.
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How do I get started?
You can access the application at SCE.cvmsolutions.com .Type in this address in the Address window of your browser, and press enter. Or you can access the link through SCE.com/SD under the “How to Do Business” section. This will take you to the login page below:
Figure 1: Login Screen
If you have an existing username and password, use them to access the SCE Supplier Registration System. If you have forgotten your password, please enter your user name and click on the „Forgot Password?‟ button to have a system generated password sent to your registered email address. If you do not have an account on the SCE Supplier Registration System, click on the links “Click Here” to register your company to do business with SCE. Prior to registering for the first time, a supplier is directed to the Terms of Use screen first.
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Figure 2: Terms of Use Screen
Once 'I accept' is selected the supplier is then directed to the „New Supplier Registration‟ screen.
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Figure 3: Information from New Supplier Registration Screen
Please enter all required fields marked by red asterisks such as your Company Name, Zip Code, Tax ID No, and Contact Name, Contact Phone and Contact Email and click on the Submit button.
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The SCE Supplier Registration System allows only one user logon per supplier. The following table lists out the way the system processes the information entered in the previous step.
If a company match was not already found in the system, the next step in the supplier registration process is to create a user for the supplier.
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Figure 4: Create a Login Id
The system automatically creates a username. You will be asked to enter a password. If your company profile already exists in the SCE Supplier Registration System, you will be asked to update the profile. If your company profile does not exist in the SCE Supplier Registration System, you will be asked to input the supplier details. All suppliers will be asked to enter multiple pages of information. DBE suppliers will be asked to provide DBE certification information. For details on the information asked during registration process, please refer to Appendix A.
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Once you have created a User registration profile in the SCE Supplier Registration System, you can enter/update your company‟s information. There are five tabs for you to input information into, beginning with the tab entitled “General”. Under each tab the fields indicated with a red asterisk “*” are required fields. You must complete all of the required fields prior to being allowed to enter information into the following tab. All required fields must be completed in order for your registration to be considered “complete”.
Figure 5: First Screen of Registration – General Information tab
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Getting familiar with the SCE Supplier Registration System
Once you log into the application, you will be directed to your company‟s default page. The navigation layout through the application is essentially the same and you should get to know these features so that you will be able to move about the SCE Supplier Registration System effectively.
Note: If your session is idle for more than 40 minutes, your session will time out and you will need to log in again.
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Updating your Company Profile
Once you login to the SCE Supplier Registration System, you will automatically be taken to your company‟s profile. You may also access this page by clicking the „Profile Maintenance‟ link in the left navigation menu, and then selecting the „Update Company Profile‟ link. Please ensure that you have all the information and documentation necessary to update your company‟s profile. For details on the 2 pages of information, please refer to Appendix A.
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Supplier Diversity Certifications Accepted by SCE
Supplier Diversity Certifications Accepted by SCE: SCE only accepts DBE certifications from the following agencies. If you are not currently certified through one of these agencies, please contact them to begin the certification process. 1. 2. 3. 4. 5.
California Public Utilities Commission (CPUC) Women's Business Enterprise National Council (WBENC) Procurement Division of Department of General Services (CA) - Disabled Veteran Business Enterprise (DVBE) only National Minority Supplier Development Council (NMSDC) Small Business Administration (SBA) 8a program only.
You will be required to upload a current certification document on page 2 of your company‟s profile. This section describes how to upload documents. You may upload documents in the following formats – GIF, BMP, JPG, JPEG, DOC, POSTAL CODE, or PDF. There is a size limitation of 1 MB for the documents being uploaded. To upload a document, click the Document icon
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Figure 6: Diversity Certification Upload Screen
This will display the upload documents form.
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Click the „Browse‟ button to open the file selection box, and select the file to upload.
Add a short description for the uploaded file. Do not include and symbols in your file name. After you have selected all the files that you wish to upload, click the „Attach‟ button. After a few moments (as the file uploads), the upload confirmation dialog is displayed.
Click „OK‟ to close the dialog. Your files will be saved to your company‟s profile when you click „Save and Next‟.
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Updating Your Contact Information
You can access the page to update your contact information by clicking the „Profile Maintenance‟ link in the left navigation menu, and then selecting the „Update My Contact Info‟ link. This will bring up your Contact Information page. Please complete any missing information, and change your password, if required. Once you are satisfied with the updates, click „OK‟ to save your changes. Please make sure your company profile information is kept up to date at all times. If you are a Diverse Business Enterprise (DBE) is particularly important that you upload a current DBE certificate from one of the agencies SCE accepts.
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Sign out of the application
Once you have completed your updates, you should log out of the SCE Supplier Registration System before closing your browser. This will ensure the maximum security of your information. To exit from the SCE Supplier Registration System, click on the „Log Out‟ link on the left menu.
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APPENDIX A - Supplier Profile Information
Profile Pages for SM Professional Version All suppliers are required to fill out the following information. Note: * indicates mandatory field
General Company Information 1. Company Name* (Mandatory must match the name filed with the Federal Government associated with the Taxpayer Identification Number) 2. Former Company Name 3. Doing Business As 4. Website 5. Federal Tax ID* 6. Dun & Bradstreet Number 7. Parent Company Name 8. Parent Federal Tax ID 9. Currently Doing Business with SCE? (Yes/No)* 10. If yes, enter the GSK contact 11. Are you a Diverse Supplier or Small Business? (Yes/No)* Headquarters Information 1. Address 1* 2. Address 2 3. City* 4. State* 5. Country* 6. Zip Code* 7. Phone Number* 8. FAX Number Primary Contact 1. Name * 2. Title * 3. Email * 4. Phone Number* 5. FAX Number Executive Contact Same as Primary Contact (Checkbox – If checked it will populate the information below with the data entered in the Primary Contact section) 1. Name* 2. Title* 3. Email* 4. Phone* 5. FAX Business and Financial Information 1. Year Established * 2. Gross Annual Sales for last 3 years * (Last year sales is mandatory) 3. Number of Employees *
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Legal Structure 1. What is the Legal Status of your Business? (Example: Corporation, Partnership, etc) Product/Service Information 1. Select SCE Commodity * (Select at least one commodity) 2. Select NAICS Codes (Select at least one NAICS code) 3. Select SIC Codes* (Select at least one SIC code) 4. Specific Product(s)/Service(s) Description Geographical Service Areas and Qualification/Certification Information 1. Geographical Areas Served (Local/Regional/National) 2. Specific Areas Served 3. Government and/or International Qualifications or Certifications: (ISO, Cgmp, ICC, etc.) 4. Do you have experience in a regulated environment? (Knowledge of cGmps) Yes/no Diversity Information Diversity Categories and Certifications * (If you are a Diverse or Small Business check all that apply. At least one is required) 1. Gender of Majority Ownership* 2. Ethnicity of Majority Ownership * 3. Supplier Documents (Upload documents) 4. % of Minority Ownership 5. % of Women Ownership References: (One business reference is required; you may enter a total of three) 1. Company * 2. Product/Service Provided* 3. Contact Name* 4. Phone Number* 5. Email*
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