SANTA YNEZ VALLEY UNION HIGH SCHOOL DISTRICT BOARD OF EDUCATION AGENDA Tuesday, May 17, 2016 Regular Meeting Closed Session
The regular meeting of the Santa Ynez Valley Union High School District Board of Education will be held in the Board Room, Santa Ynez Valley Union High School, 2975 East Highway 246, Santa Ynez, and California on Tuesday, May 17, 2016 at 3:00 pm. The public may address the Board on each agenda item as it is discussed. The President of the Board will recognize members of the public who indicate that they wish to speak after each person has completed a speaker card. Persons wishing to address the Board shall be allowed three minutes for each presentation. The Board is prohibited from taking action on any item that is not part of the printed and published agenda. Members of the public may request to place items of district concern on the Board agenda by contacting the Superintendent in writing at least 10 days prior to the next regular meeting. Members of the public are encouraged to submit comments in writing. A. Regular Session – 3:00 pm 1. Call to Order 2. Roll Call 3. Flag Salute 4. Approval of Agenda 5. Public Comments Members of the public are invited to address the board on items of district concern, which are not included elsewhere on the agenda. Persons wishing to address the Board should complete a speaker card. Persons wishing to address the Board shall be allowed three minutes on a topic that is not addressed on the regular Board agenda. B. Reports and Presentations 1. Principal 2. Superintendent C. Consent Agenda At this time, the board will act on the items listed below. These items are considered to be routine and are normally approved by a single vote of the board without separate discussion in order to conserve time and permit focus on other matters on this agenda. Individual consent items may be removed and considered separately at the request of a board member or staff. The superintendent and staff recommend approval of all consent agenda items. 1. General Administration a. Approval of Minutes i. April 5, 2016 ii. April 19, 2016 A copy of the minutes from these meetings is included in the packet and is posted in the District Office. After they have been approved by the Board of Education, they will be posted on the District web site: http://www.syvuhsd.org/
2. Personnel Services a. Approval of Spring Coaches, pending District Approval i. Karl Fredrickson, JV Water polo coach b. Approval of Declaration of Need for Fully Qualified Educators 2016/2017 Resource Person: Scott Cory Fiscal Impact: n/a Recommendation: That the Board approves Declaration of Need for Fully Qualified Educators 2016/2017. c. Approval of CIF 2016-‐2017 Representative Ken Fredrickson d. Approval of Alisha Holley letter of resignation, effective June 3, 2016. 3. Curriculum and Instruction a. Ratify/Approval of Student Transportation Out-‐of-‐County Field Trip Resource Person: Scott Cory Fiscal Impact: For all events, organizations will be responsible for costs, therefore, no cost to the district. Recommendation: That the Board ratifies/approves student transportation for Out-‐of-‐County field trips. 4. Business Services a. April 2016 Certificated and Classified Payroll b. April 2016 Warrant Listings c. April 2016 Purchase Orders d. April 2016 Financial Report e. Approval of 2016/2017 Music Boosters Club f. Donations i. SYV Elks, $400.00, SY Robotics ii. Mark Clement and Cheryl Herigstad, $500.00, FFA iii. Tower Pizza, $50.00, Science Fair gift cards iv. El Rancho Market, $60.00, Science Fair gift cards v. Kate’s Yogurt, $10.00, Science Fair gift cards vi. Chomp Restaurant, $60.00, Science Fair gift cards vii. PTSA, $250.00, ASB Theatre Group g. Approval of Contract for Canvas Learning Management System Resource Person: Scott Cory Funding Source: General Fund Fiscal Impact: $5,000 implementation $8,500 annual subscription Recommendation: That the Board approves the contract for Canvas Learning Management System h. Disposal of Obsolete Textbooks i. ISBN 0-‐13-‐385873-‐1, 38 books “Health Choosing Wellness” g. Approval of 2016/2017 Inter-‐District Transfer i. 2016/2017-‐6 TO Lompoc High School D. Action Agenda Action items have generally been presented to the Board at a previous meeting in public session. Background information is provided to Board members for review, questions and consideration. After legally authorized closed sessions, appropriate actions are also taken or reported out in public session. 1. New Job Classification: Information Systems Technician I Resource Person: Scott Cory
Funding Source: Fiscal Impact: Recommendation:
General Fund $41, 594-‐$51,612 (plus statutory benefits) That the board approves the position of Information Systems Technician I
2. Public Hearing for the Collective Bargaining Agreement in Accordance with AB 1200 GC 3547.5 and CCR, Title V, Section 15449 for Certificated Employees for the period July 1, 2016-‐ June 30, 2017. 3. Public Disclosure of Collective Bargaining Agreement in Accordance with AB 1200 Resource Person: Elysia Lewis Fiscal Impact: $39,780.00 estimated Funding Source: Unrestricted General Fund Recommendation: That the Board approves the AB 1200 4. Approval of Health Benefits for all staff including Faculty Association, Classified Management Personnel 2016-‐2017 Resource Person: Scott Cory Fiscal Impact: $39,780.00 estimated Funding Source: Unrestricted General Fund Recommendation: That the Board approves the health benefits for all staff including Faculty Association, Classified, Classified Management 2016-‐2017 5. Public Hearing Approving to Increase Statutory School Facility Fees Imposed on New Residential and Commercial/Industrial Construction Pursuant to Education Code Section 17620 and Government Code 65995. 6. Approval of Resolution 2015/2016-‐11 Residential and Commercial/Industrial Development Fees Resource Person: Scott Cory Fiscal Impact: Unknown at this time Recommendation: That the Board approves Resolution 2015/2016-‐11 7. Approval of Resolution 2015/2016-‐12 Order of Election Resource Person: Scott Cory Fiscal Impact: $20,000 estimated Funding Source: General Fund Recommendation: That the Board approves Resolution 2015/2016-‐12 E. Discussion Agenda Discussion items may recognize people and programs, provide reports, request operational actions, discuss proposals or make recommendations. The board may comment, provide direction or take action on these items. Generally, items requiring action will be placed on a following action agenda. 1. Bond Draft Resolution Resource Person: Scott Cory 2. State Facilities Funding Contract Resource Person: Scott Cory
F. Board Comments and Correspondence This agenda item allows board members the opportunity to discuss items of general interest, provide a reference or other resource to staff, ask for clarification or request staff to report to the board on a certain matter. No action will be taken. Individual board members may also have received correspondence that they want to share with the board, staff, and the public. G. Board Matters 1. Upcoming Board Meeting Dates All meetings are held at 3:00 pm in the Santa Ynez Valley Union High School District Board Room i. June 21, 2016 (Special Meeting LCAP) ii. June 28, 2016 iii. August 16, 2016 iv. September 13, 2016 v. October 18, 2016 vi. November 15, 2016 vii. December 13, 2016 2. Upcoming School Events i. May 18 PTSA Staff Appreciation Luncheon ii. May 18 Senior Awards iii. May 19 Senior Magic Mountain All-‐Night Trip iv. May 20 Senior Breakfast v. May 27 Graduation H. Closed Session 1. Approval of Inter-‐District transfer 2016/2017-‐7 FROM Lompoc Unified School District to Santa Ynez Valley Union High School District. 2. Approval of Inter-‐District transfer 2016/2017-‐8 FROM Santa Maria Joint Union High School District to Santa Ynez Valley Union High School District. 3. Approval of Inter-‐District transfer 2016/2017-‐9 FROM Santa Maria Joint Union High School District to Santa Ynez Valley Union High School District. I. Reconvene in Open Session 1. Report on Action Taken in Closed Session (if any) J. Adjournment
REASONABLE ACCOMMODATION FOR ANY INDIVIDUAL WITH A DISABILITY Pursuant to the Rehabilitation Act of 1973 and the Americans with Disabilities Act of 1990, any individual with a disability who requires reasonable accommodation to attend or participate in a meeting or function of the Santa Ynez Valley Union High School District may request assistance
by contacting the District Office, 2975 E Hwy 246, Santa Ynez, CA 93460; telephone 805-6886487, extension 3570; or fax 805-686-4454 at least 48 hours prior to the meeting.
BB 9005.1(a) Board Bylaws PROTOCOLS: BOARD AND SUPERINTENDENT OPERATING PROCEDURES Purpose The Board of Trustees is the educational policy-‐‑making body for the district. To effectively meet the District’s challenges, the Board and Superintendent must function together as a leadership team. To ensure unity among team members, effective operating procedures, or protocols, must be in place. There are general protocols and those that are specific for the Board and for the superintendent. General -‐‑The Board and Superintendent will: 1. Keep learning and achievement for all students as the primary focus.* 2. Value, support, and advocate for public education.* 3. Operate openly with trust and integrity.* 4. Govern in a dignified and professional manner, treating everyone with civility, dignity, and respect*, while honoring the right to disagree with each other 5. Define and respect the difference between administration and policy-‐‑making and respect the roles of each. 6. Keep confidential matters confidential.* Uphold the legal requirement for confidentiality on all matters arising from Board Meeting Executive Sessions; will keep all conversations taking place in Closed Session absolutely confidential. FOCUS ON STUDENTS Board Members will: 1. Work with all members of the Board and the Superintendent to become a team devoted to students; be dedicated to making all members of the team successful. 2. Act with dignity, and understand the implication of demeanor and behavior.* 3. Recognize and respect difference of perspective and style on the board and among staff, students, parents, and the community.* 4. Focus on policymaking, planning and evaluation for student success. 5. Govern within board-‐‑adopted policies and procedures.* 6. Communicate a common vision.* 7. Understand authority rests with the board as a whole and not with individuals.* Recognize decisions are made only at properly scheduled meetings. 8. As an individual board member, not make or appear to make a decision that appropriately should be made by the entire board. 9. Support decisions of the majority after honoring the right of individual members to express opposing viewpoints and vote their convictions. 10. Ensure opportunities for the diverse range of views in the community to inform board deliberations.* 11. Attend regularly scheduled board meetings unless a situation occurs that makes attendance impossible; cooperate in scheduling special meetings and/or work sessions for planning and training purposes.
BB 9005.1(b) PROTOCOLS: BOARD AND SUPERINTENDENT OPERATING PROCEDURES (continued) 12. Acknowledge that a Board member may place an item on a meeting agenda; acknowledge individual request for reports and projects will be directed only to the superintendent who will consult with the Board President. 13. Understand the distinctions between board and staff roles, and refrains from performing management functions that are the responsibility of the superintendent and staff.* 14. Understand the superintendent’s role to make personnel recommendations and changes in consultation with the Board. 15. Understand the board as a collective body must give clear signals to its professional staff through its superintendent. 16. Participate in establishing annual expectations and goals for the Superintendent. 17. Objectively evaluate the superintendent’s performance and provide appropriate feedback. 18. Periodically evaluate its own effectiveness*; review its protocols at least every two years. 19. Take collective responsibility for the board’s performance.* 20. Communicate directly with the Superintendent when a question or concern is raised by a staff member, student, parent, or community member, or contacted by the media. 21. Contact the superintendent whenever contacted by the media regarding an incident, event, or agenda item. 22. Communicate directly with the Superintendent prior to Board meetings to address questions and/or concerns about agenda items; honor the “no surprises” rule with the superintendent and fellow board members. 23. Communicate one-‐‑on-‐‑one with the Superintendent when an individual concern arises; will not allow a matter to fester. 24. Cast a vote on all matters except when a conflict of interest arises. 25. Recognize the individual role of constituents and special interest groups, while understanding the importance of using one’s best judgment to represent all members of the community. 26. As time permits, visit school sites and attend school functions, under the same guidelines of other community members; not to interrupt instruction or interrupt employees at work. 27. Attend community functions, when possible. 28. Participate in professional development and commit the time and energy necessary to be an informed and effective leader. * CSBA Governance Standards FOCUS ON STUDENTS The Superintendent will: 1. Work toward creating a team with the Board dedicated to students. 2. Respect and acknowledge the Board’s role in setting policy and overseeing the performance of the superintendent. 3. Work with the Board to establish a clear vision for the school district. 4. Communicate the common vision. 5. Recognize that the Board/Superintendent governance relationship requires support by the district’s management team. 6. Understand the distinction between board and staff roles, and respect the role of the Board as the representative of the community.
BB 9005.1(c) PROTOCOLS: BOARD AND SUPERINTENDENT OPERATING PROCEDURES (continued) 7. Accept leadership responsibility and is accountable for implementing the vision, goals, and policies of the district. 8. Prepare preliminary District goals annually for the Board’s consideration. 9. Provide data to the Board members so data-‐‑driven decisions can be made. 10. Make personnel recommendations and changes in consultation with the Board. 11. Communicate with Board members promptly and effectively. 12. Inform the Board prior to critical information becoming public; apprise all board members in a timely manner of any major incident or even they may be called on to answer or explain. 13. Distribute information fully and equally to all Board members. 14. Provide information requested by one board member to every board member. 15. Distribute the Board agenda in a timely fashion and with enough time for Board study, and clarify information prior to scheduled meetings. 16. Never bring a matter to a public meeting that is a surprise to a board member or cabinet member. 17. Provide requests for additional information through a board up-‐‑date, special report, board agenda items, or as a board workshop. 18. Present major decisions initially as a discussion item, then place it on the next board agenda for action. Unless there are major modifications to the recommendation, the item will be posted as a consent agenda item at the second hearing. 19. Treat all Board members professionally. 20. Communicate with individual Board members to determine if concerns exist prior to a possible problem developing, and respect the right to disagree with each other. 21. Conduct a self-‐‑assessment prior to the Board’s evaluation of the Superintendent’s job performance. 22. Participate in the Board’s self-‐‑assessment instrument for the Board’s consideration. 23. Keep the Board informed regarding issues and/or situations that could possibly concern parents, students, staff or community. 24. Bring to the attention of the Board matters that affect relationships. 25. Visit school campuses regularly. 26. Represent the school district by being visible in the community. 27. Model the value of life long learning. SANTA YNEZ VALLEY UNION HIGH SCHOOL DISTRICT Policy Adopted: January 20, 2005 Santa Ynez, California Revised: February 20, 2007
