Safe Ship Management Contents Overview .................................................................................... 2 1. Background ............................................................................ 2 2. SSM Manual – Content and Requirements ........................... 3 3. Unit, Skipper & Crew Responsibilities ................................... 4 3.1 Unit Responsibilities ........................................................... 4 3.2 Skippers Responsibilities..................................................... 4 3.3 Crew Responsibilities .......................................................... 4

Safe Ship Management (SSM) is a system to

4. Key Points for Your SSM System ........................................... 4

ensure that the

5. Key Websites .......................................................................... 5

owners and operators of all commercial vessels,

The Maritime Operator Safety System (MOSS) is a new system to improve safety in maritime transport operations. It builds on what has been learned from SSM (Safe Ship Management). Operators need to comply with the new MOSS rules from 1 July 2014.

including Coastguard Rescue Vessels, operate in a safe and structured manner.

The SSM rules introduced a concept of a system for the safe operation of a ship. MOSS takes a wider view, making it clear that your entire operation needs to be examined to ensure any safety risks are identified and managed. The principles guiding MOSS are:  improving safety by putting a greater focus on vessel owners and operators operating safely  creating clearer lines of responsibility for the day-to-day safe operation of vessels  providing effective and efficient regulatory oversight  making it easier for operators, surveyors and MNZ staff to support safe vessels and safe operating practices. http://www.maritimenz.govt.nz/Commercial/Safety-managementsystems/MOSS/ Constructive feedback and suggestions for improvements to the SAR Training Matrix is appreciated. Please email feedback / suggestions to [email protected] providing as much detail as possible. Thank you.

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Overview Safe Ship Management (SSM) is a system to ensure that the owners and operators of all commercial vessels, including Coastguard Rescue Vessels, operate in a safe and structured manner. SSM makes ship owners and operators responsible for the daily safe operation of their vessels, ensuring that the safety of a vessel and its crew, and protection of the marine environment, is maintained.

1. Background Safety management systems are administered by Maritime New Zealand. Every New Zealand flagged commercial vessel must comply with the Safe Ship Management (SSM) requirements provided under Maritime Rule Part 21. Safe Ship Management is a system to ensure that the owners and operators of all commercial vessels, including Coastguard Rescue Vessels, operate in a safe and structured manner. It makes ship owners and operators responsible for the daily safe operation of their vessels, ensuring that the safety of a vessel and its crew, and protection of the marine environment, is maintained. The use of the SSM system puts ongoing safety measures in place to prevent maritime accidents, and place responsibility for this on the vessel owners and operators. The SSM system covers construction, stability, equipment, operating limits, operating parameters, qualifications of the crew, training of crew, vessel maintenance, emergency procedures, and health and safety

Construction Health and Safety

“Section 1 of Maritime Rule Part 21 sets the framework for international safety management systems (ISM) and how SSM applies to New Zealand ships which do not proceed beyond restricted limits, fishing ships, and ships less than 45 metres in length and less than 500 gross tons that go beyond restricted limits but are not subject to SOLAS. SOLAS is an international convention that applies to large ships.”

Excerpt from Safe Ship Management. Your guide to entry. Maritime New Zealand (2009).

Stability

Emergency procedures

Equipment

Vessel maintenance

Operating limits

Operating parameters

Crew training Crew qualifications

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considerations. Every Coastguard Unit will be a member of a Safe Ship Management Company; these companies are effectively franchised by MNZ to oversee the operation of commercial vessels.

2. SSM Manual – Content and Requirements Activity: Review of Our Unit SSM Manual  Divide the class into equal groups.  Prepare the unit SSM manual – take each section from the manual and set up on a different table around the room.  Give each group a worksheet with the headings of each section of the UNIT SSM manual.  Each group is to move around the room, spending a few minutes at each table. They are to look through the section and record an outline of the information contained in that section.  After a while, move the groups on.  Repeat the process until all the sections have been viewed and items in the UNIT SSM recorded.  What did the Crew learn about the SSM manual?  Is there any one section that is more important than the other?  Which sections are updated regularly? • Are the Crew expected to maintain records within the SSM Manual?

The SSM Manual is effectively a contract between the owners & operators of a vessel and MNZ, as to how the vessel will be run. It is not written in stone – it should reflect the actual equipment and procedures used. If equipment or procedures change then the SSM Manual should also reflect those changes. On board every CRV there must be an official log to record details of the vessels operation, (including emergency drills, training carried out etc.) and a Safe Ship Management Manual. This manual contains information on, but is not limited to;

The underlying principle behind SSM is that safety on vessels is best achieved when the owners, skippers and crew of vessels take responsibility for safety. MNZ (2009)

 General Requirements This includes vessel key information, responsibilities and lines of authority, record of understanding and agreement, and SAR guidelines.  Safe Ship This includes Launch and Retrieve checklists, maintenance and servicing logs, survey information, and emergency equipment carried.  Safe Operation This has information such as Bar crossing checklist, watchkeeping and standing orders, trip reporting and planning, fatigue management, and signs of performance impairment.  Hazard Management This includes a hazard register, evidence of training in the mitigation of the known hazards, an accident/incident register, and information on how to report an accident.  Emergency Response This section gives flowcharts on how to deal with the 10 key emergency drills, along with evidence of training in the ways to deal with these emergencies.  Induction and Training This includes evidence that the crew member has been inducted onto the vessel, and also holds evidence of current training, including copies of all skipper certification.

Every crew member of a CRV should be fully aware of the contents of the SSM Manual as a reference and training aid regarding the operation of the CRV.

 System Review All SSM systems need to be reviewed on a regular basis so that the Unit can see that it is working for them, if not, change it!

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3. Unit, Skipper & Crew Responsibilities The responsibilities within SSM can be summarised as such;

3.1 Unit Responsibilities   

    

The Unit Safety Officer is responsible for the maintenance and management of the SSM system. That all Crew comply with the SSM Manual. Maintain a register of every accident, incident or mishap, and ensure all accidents and incidents are reported to MNZ and SSM Company as soon as possible. Maintain vessel in fit for purpose condition. Ensure that all Crew have an adequate understanding of relevant mandatory rules & regulations relating to SSM. That all Skippers maintain appropriate qualifications & have the required skill to perform their duties safely. That the vessel is manned according to prescribed requirements in the SSM Manual. That the effectiveness of the SSM system is evaluated & reviewed regularly.

3.2 Skippers Responsibilities      

Responsible for the safe operation of the vessel and wellbeing of all crew. Verify all crew have adequate training to carry out their duties safely. Ensure all systems contained in the SSM Manual are implemented, evaluated and reviewed. Ensure that vessel logbook is maintained. Ensure that all accidents and incidents are reported to their Unit Safety Officer. Comply with relevant Maritime Rules and local navigation safety bylaws.

3.3 Crew Responsibilities    

Participate in training provided by the Unit and Skipper. Participate in the SSM of the vessel. Participate in the process for identifying hazards. Ensure that no action or inaction causes harm to any other person.

4. Key Points for Your SSM System    

Make sure your manual is vessel specific. SSM is there to keep your vessel safe. SSM helps you to run a safe operation. Manage the hazards on your vessel. Keep an up to date hazard register, ensure hazards are identified and eliminated. If elimination is not possible then isolate or minimise the hazard.

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“Under MNZ’s review, it is proposed that the rules governing SSM − Maritime Rules 21 and 46 − will become Rules 19 and 44, and SSM will change to the maritime operator safety system (MOSS)... SSM is still the current standard they will be audited and assessed against.” Safe Seas Clean Seas – issue 35, March 2011

Further reading: “Customised Coastguard safety systems futureproof” Safe Seas Clean Seas – issue 40, June 2012

“Ocean Pipeline RIB was not fit for purpose” Professional Skipper – May/June 2011

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Activity: Keeping Up with the Latest Provide examples of the two MNZ publications ‘Safe Seas Clean Seas’ and ‘Lookout!’ for the crew to read through

 Encourage the unit to have these newsletters available for crew to read.

 Share the MNZ website and show crew how to access the newsletters.

 Encourage the crew to share interesting items / stories found and discuss implications of the readings.

 Prepare for emergencies on your vessel by practising your emergency drills.  Provide inductions to your vessel for all new crew and passengers.  Ensure training records for all skippers and crew are up to date.  Make sure to review your procedures regularly.  Fill in your vessel logbook.  Keep all relevant paperwork in your SSM manual.  Carry your SSM Certificate on your vessel. It isn’t just the responsibility of the Unit Safety Officer to maintain the SSM manual. It is very important for all skippers and crew to take ownership of the manual. It shouldn’t just sit on a shelf and gather dust.

5. Key Websites Maritime New Zealand provides detailed information at their website. Search under ‘Safety Management Systems’.

SSM makes ship owners and operators responsible for the daily safe operation of their vessels, ensuring that the safety of a vessel and its crew, and protection of the marine environment, is maintained.

Further publications to help explain SSM can be found at:  http://www.maritimenz.govt.nz/ Reporting an accident can be completed on-line at:  http://www.maritimenz.govt.nz/report-online/ Two MNZ newsletters are also available from the MNZ website.

 ‘Lookout!’ features the lessons to be learnt from recent maritime accidents or incidents.  ‘Safe Seas Clean Seas’ is a quarterly round-up of recreational, commercial and environmental maritime news and events.

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