Safe Job Analysis
Document No.: POP-PRO-TEN-013
Version 01
Date 01.05.2010
Version description
Prepared by Revised by Approved by
Name Magne Gundersen Terje Løvereide John Magne Hvidsten
Title HSE Advisor Operation manager SNSA / Operations Manager
Date 15.3 2010
OPERATING PROCEDURE
Title:
No.: Ver.: Date:
Safe Job Analysis
POP-PRO-TEN-013 01 01.01.2010
Table of contents 1
GENERAL ............................................................................................................................................. 3 1.1 Purpose ........................................................................................................................................ 3 1.2 Scope ........................................................................................................................................... 3 1.3 References ................................................................................................................................... 3 1.4 Definitions and abbreviations ........................................................................................................ 3
2
RESPONSIBILITIES ............................................................................................................................. 4
3
USE OF SAFE JOB ANALYSIS ............................................................................................................. 5 3.1 Identification of need for SJA......................................................................................................... 5 3.2 Responsibility for identifying need for SJA ..................................................................................... 5
4
SJA PROCESS ..................................................................................................................................... 6 4.1 Preparations ................................................................................................................................. 6 4.2 Participants in the SJA Group ....................................................................................................... 6 4.3 Execution of Safe Job Analysis ..................................................................................................... 6 4.4 Documentation.............................................................................................................................. 7 4.5 Approval ....................................................................................................................................... 7 4.6 Execution ...................................................................................................................................... 7 4.7 Transfer of experience .................................................................................................................. 7
5
APPENDICES ....................................................................................................................................... 8 5.1 Appendix 1 Guidelines for use and completion of electronic SJAs ................................................. 8
NB: Paper copies have not been verified. This copy is only valid on the print-out date, 21.05.2010. Controlled copies are available at http://condocsnorway.euro.tlm.com/norhome.htm on the Talisman Intranet.
2
OPERATING PROCEDURE
Title:
Safe Job Analysis
1
GENERAL
1.1
Purpose
No.: Ver.: Date:
POP-PRO-TEN-013 01 01.01.2010
The purpose of the procedure is to ensure: − that a Safe Job Analysis is used during planning of critical tasks. − that the Safe Job Analysis is performed in a systematic manner and in accordance with practice on the Norwegian continental shelf.
1.2
Scope The procedure applies to all installations and contracted installations operated by Talisman Energy Norge AS on the Norwegian shelf. Contractors of hired installations with systems in compliance with the requirements of this directive may use their own system provided that this has been agreed upon acceptance. This procedure is a translation from Norwegian. In case of conflict between the Norwegian and English issues, the Norwegian wording shall be applied.
1.3
References The Norwegian Oil Industry Association's recommended guidelines
090 Common model for Safe Job Analysis (SJA)
TENAS governing documents POP-PRO-TEN-011 Work Permits
1.4
Definitions and abbreviations
Work Permit (WP) is a written permission to carry out a defined job at a specific place on an installation in a safe manner and under certain conditions Responsible for execution of the work is the person responsible for the execution of the work, normally the head of a specific department (department manager) or a foreman. Responsible for measures is the person designated as responsible for implementing identified risk reduction measures for the work to be performed. Area Authority supervises all activities within a designated area. Area Technician has the operational responsibility for a specific facility or area. Offshore Installation Manager (OIM) is the senior manager for all activities on the field. Safe Job Analysis (SJA) is a systematic and step-by-step review of all elements of risk prior to the performance of a specific work task or operation in order to facilitate
NB: Paper copies have not been verified. This copy is only valid on the print-out date, 21.05.2010. Controlled copies are available at http://condocsnorway.euro.tlm.com/norhome.htm on the Talisman Intranet.
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OPERATING PROCEDURE
Title:
Safe Job Analysis
2
No.: Ver.: Date:
POP-PRO-TEN-013 01 01.01.2010
implementation of measures to eliminate or control the identified elements of risk during the preparations for and/or during the performance of the work task or operation. Person responsible for SJA is the person who is responsible for the SJA. This may be a supervisor, area authority or some other person assigned this responsibility for the relevant work. CCR - Central Control Room (SKR). CCR Technician is a person in the central control room that controls and coordinates all production and other work activities on board
RESPONSIBILITIES
Offshore Installation Manager (OIM) is responsible for: - ensuring that a Safe Job Analysis (SJA) is used for critical work operations as described in the directive. - ensuring that SJAs are carried out in accordance with this procedure - ensuring that all relevant personnel have the necessary knowledge regarding preparation of SJAs in relation to the role that the individual will play during the SJA process. Person responsible for SJA is responsible for: - preparing and calling SJA meetings. - chairing SJA meetings. - ensuring that the analysis and participants are documented. - ensuring that identified measures are implemented. - ensuring that experiences are summarised after the work has been performed. - ensuring that everyone involved in performing the work is granted an opportunity to present their views. - ensuring that it is a common understanding that the risks are acceptably low for the tasks to be carried out. Responsible for execution of the work (Supervisor) is responsible for: - execution of the relevant work. - that preconditions and measures stated in the SJA are safeguarded and implemented. Responsible for measures is responsible for implementing measures identified in the SJA. Area Authority is responsible for: - approving the SJA. - ensuring that preconditions and measures stated in the SJA are safeguarded and implemented.
NB: Paper copies have not been verified. This copy is only valid on the print-out date, 21.05.2010. Controlled copies are available at http://condocsnorway.euro.tlm.com/norhome.htm on the Talisman Intranet.
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OPERATING PROCEDURE
Title:
Safe Job Analysis
3
USE OF SAFE JOB ANALYSIS
3.1
Identification of need for SJA
No.: Ver.: Date:
POP-PRO-TEN-013 01 01.01.2010
A Safe Job Analysis (SJA) is required for work: when risk factors are present or may arise that are not sufficiently identified and controlled through relevant procedures or a work permit (WP). when it is a requirement stipulated in procedures or work program. Factors to be taken into account when evaluating the need for an SJA: a) Is the work described in procedures / routines or does it require a deviation from these? b) Are all elements of risk addressed and controlled through the work permit? c) Is this type of work associated with undesirable incidents? d) Is the work hazardous, complex or does it involve several disciplines? e) Does it involve use of new equipment or methods that are not covered by established procedures or methods? f) Do the executing personnel have experience with the relevant work?
3.2
Responsibility for identifying need for SJA
Everyone involved in planning, approval and execution of the work and work permits must evaluate whether there is a need for an SJA. A new SJA shall be performed for each new job, but it may be relevant to use experience from previous SJAs. When it has been determined that an SJA is needed, a person responsible for SJA must be appointed to prepare the SJA and call the SJA meeting
NB: Paper copies have not been verified. This copy is only valid on the print-out date, 21.05.2010. Controlled copies are available at http://condocsnorway.euro.tlm.com/norhome.htm on the Talisman Intranet.
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OPERATING PROCEDURE
Title:
Safe Job Analysis
4
SJA PROCESS
4.1
Preparations
4.2
No.: Ver.: Date:
POP-PRO-TEN-013 01 01.01.2010
As part of the preparations for SJA meetings, the person responsible for SJA shall: - obtain data, drawing basis, previous experience and any available risk assessments for the relevant work. - prepare a draft for breaking the work down into sub-tasks and the sequence used for performing the work. - evaluate preconditions for the work. - define participants to perform the SJA (SJA Group). - call the SJA meeting. The SJA meeting shall be held as close to the start-up of the work as practically feasible.
Participants in the SJA Group The following should be included in the SJA Group: Person responsible for SJA Supervisor Area Authority Area Technician Executing Skilled Workers Relevant safety representative Personnel with relevant expertise for the analysis Personnel affected by the work
4.3
Execution of Safe Job Analysis The SJA shall be performed using the electronic SJA form in WorkMate, which is to be completed in accordance with the Guidelines for use and completion of electronic SJAs (Appendix 1). This includes risk matrix, SJA checklist and signature list. 1. Person responsible for SJA reviews the job to be performed, with preconditions and
necessary plans. 2. SJA Group performs an inspection of the work site to be aware any hazard. Except if the SJA group consider that an inspection will give no meaning. In such case, the consideration shall be documented in the SJA form 3. SJA Group breaks the work down into sub-tasks with a brief and unambiguous description that focuses on actions. 4. SJA Group identifies potential hazards for personnel, environment or assets for each sub-task.
NB: Paper copies have not been verified. This copy is only valid on the print-out date, 21.05.2010. Controlled copies are available at http://condocsnorway.euro.tlm.com/norhome.htm on the Talisman Intranet.
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OPERATING PROCEDURE
Title:
Safe Job Analysis
No.: Ver.: Date:
POP-PRO-TEN-013 01 01.01.2010
5. SJA Group evaluates the probability of hazards and any consequences in case of
danger based on the members' experience and best judgment. The Risk Matrix may be a useful tool at this stage. 6. SJA Group identifies primarily measures to prevent dangerous incidents from happening (probability-reducing measures). It then identifies secondary measures for reducing the consequences in case of dangerous incidents (consequencereducing measures). The SJA Checklist shall be used to quality assure the evaluation of potential hazards, consequences and measures. 7. Person responsible for SJA identifies person responsible for identified measures, and registers this on the form. 8. SJA Group evaluates remaining risks, and makes an overall assessment to determine whether the work can / cannot be performed.
4.4
Documentation
4.5
Approval
4.6
The Area Authority and the Person responsible for SJA review and approve / sign the SJA electronically in WorkMate. The SJA is linked electronically to relevant work permits (WPs) and constitutes part of the documentation for the WPs.
Execution
4.7
The Safe Job Analysis is documented electronically in WorkMate, and signed by the Person responsible for SJA on behalf of the SJA Group. The SJA Checklist and List of Participants is initialled and signed electronically as part of the SJA.
All personnel involved review identified risks and measures listed in the SJA immediately prior to starting work. The work must be performed in accordance with the SJA and work permit. Before and during the work, the Supervisor shall make sure: - that the preconditions for the work are complied with. - that planned measures have been implemented. The work shall be interrupted immediately in case of changes in preconditions and measures as described in the SJA until a new SJA has been performed. The Supervisor shall ensure that any new executing personnel are given a detailed review of the SJA documentation before such personnel start performing work. The review shall be documented and signed for in the list of participants.
Transfer of experience
The person responsible for SJA prepares a brief summary of the experience from the work in relation to the SJA after the work has been completed. The summary is registered in the electronic SJA as part of the finalisation of the SJA.
NB: Paper copies have not been verified. This copy is only valid on the print-out date, 21.05.2010. Controlled copies are available at http://condocsnorway.euro.tlm.com/norhome.htm on the Talisman Intranet.
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OPERATING PROCEDURE
Title:
No.: Ver.: Date:
Safe Job Analysis
POP-PRO-TEN-013 01 01.01.2010
5
APPENDICES
5.1
Appendix 1 Guidelines for use and completion of electronic SJAs Upper section - filled in electronically by person responsible for SJA as part of the preparations for the SJA meeting. The form is available in WorkMate under Maintenance / Work Permit / Safe Job Analysis. SELECT INSTALLATION
For example Gyda
SELECT CREATE NEW SJA
Click this and a new screen is displayed
SELECT TITLE DESCRIPTION OF THE WORK LINK TO WORK PERMIT CLICK ACCEPT AT THE BOTTOM RIGHT-HAND CORNER
Brief description of what the SJA shall address Brief and unambiguous work specification Select which work permit the SJA is to be linked to
SELECT DISCIPLINE
Click the arrow and select the discipline
SELECT AREA
Click the arrow and select where the work will be performed
SELECT SYSTEM
Click the arrow and select which system will be worked on
Middle section - filled in during SJA meeting PERSON RESPONSIBLE
SUB-TASKS
HAZARDS / CAUSES
Person responsible for implementing each measures is registered - Brief description of each sub-task, step by step - Break the job down into logical steps - Provide brief and unambiguous description of what to do in each step (not how) - Describe sub-tasks in the normal sequence - Start each step with an action such as ”Open”, ”Remove”, ”Move” - Avoid unnecessarily detailed / extensive descriptions of each step List all imaginable hazards and causes of potential undesirable incidents
POSSIBLE CONSEQUENCES
List potential consequences for each hazard / cause
MEASURES
List measures for each consequence as necessary
Lower section - filled in at conclusion of SJA meeting CHECKLIST REVIEWED CLICK SAVE CLICK DETAILS IS THE TOTAL RISK ACCEPTABLE
Select the checklist tab and fill in the SJA Checklist Click Save in the bottom right-hand corner Enter the group's conclusion, click Yes or No under Details
NB: Paper copies have not been verified. This copy is only valid on the print-out date, 21.05.2010. Controlled copies are available at http://condocsnorway.euro.tlm.com/norhome.htm on the Talisman Intranet.
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OPERATING PROCEDURE
Title:
No.: Ver.: Date:
Safe Job Analysis
POP-PRO-TEN-013 01 01.01.2010
CONCLUSION / COMMENTS
Enter a brief conclusion of the completed analysis
SIGNATURES
Click signature tab and select persons on the list
RESPONSIBLE FOR EXECUTION OF THE WORK
Signature for approval from Supervisor / Performing Technician
RESPONSIBLE FOR AREA / OPERATIONS
Signature for approval from Area Authority
OTHER POSITIONS
If necessary
ACTIVATE SIGNATURE
Click ”Activate signature” on the left at the top
SELECT THE ”MEETING” TAB
New screen is displayed
LOCATION
Enter where the meeting was held
PARTICIPANTS
Enter the name of all participants.
DEPARTMENT / DISCIPLINE
Enter the correct ones
SAVE
Click Save at the bottom right-hand corner
ENCLOSURES
If there are any enclosures, select the Enclosure tab
LINK ENCLOSURES
Link enclosures from any location
SAVE
Remember to save the enclosures before exiting the screen.
RISK
Select the details tab and click Yes or No to indicate whether the total risk is acceptable or not.
SELECT WHETHER SJA MEETING HAS BEEN HELD (UPPER SECTION OF THE FORM)
Click Yes
PRECONDITIONS
Enter preconditions here if relevant
APPROVAL
Click Submit for approval when the SJA have been completed (on the left at the top in the Details screen)
Lower right-hand section – filled in by person responsible for SJA after the work has been completed SUMMARY OF EXPERIENCE AFTER THE JOB SAVE
Provide a brief description of the work experience in relation to the SJA and undesirable incidents / situations during the work. This is done in the Details screen. Remember to click Save in the bottom right-hand corner after the experience has been summarised.
NB: Paper copies have not been verified. This copy is only valid on the print-out date, 21.05.2010. Controlled copies are available at http://condocsnorway.euro.tlm.com/norhome.htm on the Talisman Intranet.
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