SAFE-ICE LITERATURE REVIEW ON SUSTAINABLE PROCUREMENT

SAFE-ICE | LITERATURE REVIEW ON SUSTAINABLE PROCUREMENT MARCH 2015 SAFE-ICE LITERATURE REVIEW ON SUSTAINABLE PROCUREMENT Grant Agreement number: P...
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SAFE-ICE | LITERATURE REVIEW ON SUSTAINABLE PROCUREMENT

MARCH 2015

SAFE-ICE LITERATURE REVIEW ON SUSTAINABLE PROCUREMENT

Grant Agreement number: Project acronym:

SAFE-ICE

Project title:

Research, Innovation and Business Support for a Low Carbon Economy

FUNDING Scheme:

INTERREG IVA 2 SEAS

Delivery date:

31st MARCH 2015

Deliverable number: Work package number:

3

Lead participant:

HASTINGS BOROUGH COUNCIL

Nature:

LOCAL AUTHORITY

Dissemination level:

TO ALL PARTNERS AND ASSOCIATES Author(s): Produced by One Earth Resources on behalf of Kent County Council (KCC)

Project co-ordinators:

IAN SYCAMORE/KEVIN STOWERS HASTINGS BOROUGH COUNCIL

Tel:

+44 (0) 1424 45 1339 +44 (0) 7816 41 7874

Address:

Hastings Borough Council Aquila House Breeds Place Hastings, East Sussex TN34 3UY

E-mail:

[email protected]

Project website:

www.safe-ice.eu

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SAFE-ICE LITERATURE REVIEW ON SUSTAINABLE PROCUREMENT

Table of Contents 1.

INTRODUCTION .......................................................................................................................... 5

2.

APPROACHES.............................................................................................................................. 8 Background ................................................................................................................................................ 8 Documents included in the SAFE - ICE Literature Review ........................................................................... 8

3.

KEY FINDINGS ........................................................................................................................... 10 EMAS and ISO 14001 ................................................................................................................................ 10 Usage of National and International guidance documents on sustainable procurement ....................... 11 Gaps in subject areas covered by sustainable procurement documents and resources .......................... 11

4. Section A – Standards and Legislation relating to Sustainable Procurement (National and International) ................................................................................................................................... 13 ISO 14004:2004 Environmental Management Systems European Standard - Guidance documents ...... 13 British Standard - BS 8903:2010............................................................................................................... 15 Principles and framework for procuring sustainably................................................................................ 15 BS 8555:2003 - Guide to the phased implementation of an environmental management system including the use of environmental performance evaluation (IEMA Acorn Standard)............................. 16 The Public Services (Social Value Act): 2012 ............................................................................................ 17 SA8000:2011 standard- Dutch Government's social criteria program for sustainable public procurement ................................................................................................................................................................. 18 Sustainable Procurement: the Government Buying Standards (GBS):2012 ............................................. 20 Government Action Plan for the support of tropical forests (2004) ......................................................... 22 Duurzaam-inkopen / Durable - procurement ........................................................................................... 23 Vlaams actieplan voor duurzame overheidsopdrachten (2009-2011) / Flemish Sustainable Public Procurement Action Plan (2009-2011) ..................................................................................................... 25 5.

Section B – EU Initiatives on Sustainable Procurement ............................................................... 27 EU Eco Management and Audit Scheme (EMAS) – Library of reference documents ............................... 27 European Pathway to Zero Waste – Implementing Sustainable Procurement – Overcoming Common Barriers ..................................................................................................................................................... 29

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Green Public Procurement (GPP) EU Commission: Good Practice Guide and Green Public Procurement Guide ........................................................................................................................................................ 31 Collection of Statistical Information on Green Public Procurement in the EU (2009) .............................. 33 ICLEI – Sustainable Procurement Resource Centre................................................................................... 35 SMART SPP ............................................................................................................................................... 37 UNEP SPP.................................................................................................................................................. 38 6.

Sustainable Procurement Literature and Resources - Section C – Belgium ................................... 40 Gids Voor Duurzame Aankopen / Sustainable Procurement Guide ......................................................... 40 Circular on Integration of sustainable procurement in contracts awarded by the Federal Government. 41 Duurzaam gecertificeerd hout - Een gids voor federale overheidsdiensten / Certified sustainable wood A guide to federal government ................................................................................................................ 42

7.

Sustainable Procurement Literature and Resources - Section D – France ..................................... 43 Report and information tool for promoting Sustainable Forest Management in Procurement of wood and derivatives (2005).............................................................................................................................. 43 Sustainable Procurement – A New Paradigm for France (Research Paper) IPPA ..................................... 45 Ecovadis ................................................................................................................................................... 46 Guide for Sustainable Public Procurement: Purchasing of Clothes (2009) ............................................... 48

8.

Sustainable Procurement Literature and Resources - Section E – Netherlands ............................. 50 Netherlands Enterprise Agency Sustainable Procurement Initiatives ...................................................... 50 Functional Specification Guide: Developing a sustainable functional specification in 6 steps ................. 52 Dutch Ministry of the Interior and Kingdom Relations/Ministry of Infrastructure and the Environment (December 2013) ...................................................................................................................................... 52 Enlightenment & Innovation ensured through Pre-Commercial Procurement in Cities (ENIGMA) .......... 53 Duurzaam GWW Green deal .................................................................................................................... 54

9.

Sustainable Procurement Literature and Resources - Section F - United Kingdom ........................ 56 Sustainable procurement in government: Guidance to the flexible framework (Defra 2010) ................. 56 The National Sustainable Public Procurement Programme – Defra 2010/11 .......................................... 58

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Wrap e-learning Modules on Sustainable Products and Services ............................................................ 59 Action Sustainability – The Supply Chain Sustainability School ................................................................ 60 Institute for Sustainability – Renewable Energy Toolkit........................................................................... 61 Chartered Institute of Purchasing and Supply (CIPS) Sustainable Procurement Review .......................... 62 Sustainable Procurement in Central Government (Report from National Audit Office 2005) ................. 63 Building Sustainability into Tendering Toolkit (London Centre of Excellence Sustainable Procurement Project - London Borough of Camden) ..................................................................................................... 64 Public Sector Food Procurement Initiative (Defra 2008) .......................................................................... 65 Forum For the Future – Buying a Better World (2007) ............................................................................. 66 10.

SECTION - SUSTAINABLE PROCURMENT DIRECTORIES ............................................................ 68

GREENSPEC (UK) ....................................................................................................................................... 68 GREEN BOOK LIVE (UK) ............................................................................................................................ 69 CAP’EM ..................................................................................................................................................... 71 The Sustainable Building Marketplace (MPDuBo) ................................................................................... 72 11.

Section H - Eco-Labels ........................................................................................................... 73

The EU EcoLabel (1992) ............................................................................................................................ 73 NNF Environnement AFNOR – French Ecolabel ........................................................................................ 75 Millieukeur – Dutch Ecolabel .................................................................................................................... 76 Forest Stewardship Council (FSC) ............................................................................................................. 77 The Fair Trade Foundation ....................................................................................................................... 78 EU Energy Star Eco Label.......................................................................................................................... 80 Products ............................................................................................................................................... 80 European Commission ......................................................................................................................... 80 EU ENERGY STAR general contact........................................................................................................ 80 BREAAM ................................................................................................................................................... 81 Energy Savings Trust ‘energy saving recommended’ logo ....................................................................... 82 Ethical Trading Initiative .......................................................................................................................... 83

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1. INTRODUCTION As part of its partnership involvement in SAFE-ICE, an Interreg IVA 2 Seas funded project, Kent County Council has been tasked with producing a Literature Review of sustainable procurement documents and initiatives originated from the countries of the SAFE–ICE partners. The geographical scope of this work will therefore include the United Kingdom, France, Belgium and the Netherlands. The aim of this exercise is to gain a better understanding of the sustainable procurement local and national legislation and initiatives that currently exist in the chosen geographical area as well gauging the scope of information available and how the information is collated and applied. Information was compiled on the following documents on legislation and initiatives: Section A | Standards and Legislation relating to Sustainable Procurement (National and International) A1

ISO 14004:2004 Environmental Management Systems (EU)

A2

British Standard – BS 8903:2010 Principles and framework for procuring sustainably Guide (UK)

A3

BS 8555 “Guide to the phased implementation of an environmental management system including the use of environmental performance evaluation” (or its implementation as Acorn) (UK)

A4

The Public Services (Social Value) Act: 2012 (UK)

A5

SA8000:2011 standard- Dutch Government's social criteria program for sustainable public procurement (Netherlands)

A6

Sustainable Procurement: the Government Buying Standards (GBS):2012 (UK)

A7

Government Action Plan for the support of Tropical Forests (France)

A8

Duurzaam-inkopen (Netherlands)

A9

Flemish Sustainable Public Procurement Action Plan (2009-2011) (Belgium)

Section B | EU Sustainable Procurement Initiatives B1

Eco Management and Audit Scheme (EMAS)

B2

European Pathway to Zero Waste (EPOW) Implementing Sustainable Procurement – Overcoming Common Barriers

B3

Green Public Procurement (GPP) EU Commission: Good Practice Guide and Green Public Procurement Guide

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B4

Collection of Statistical Information on Green Public Procurement in the EU (2009)

B5

ICLEI

B6

SMART SPP

B7

UNEP SPP Programme

Section C | Belgium C1

Guide for Sustainable procurement

C2

Circular on Integration of sustainable procurement in contracts awarded by the Federal Government

C3 Duurzaam gecertificeerd hout - Een gids voor federale overheidsdiensten - Buying certified timber Section D | France D1

Report and information tool for promoting Sustainable Forest Management in Procurement of wood and derivatives (2005)

D2

Sustainable Procurement – A New Paradigm for France (Research Paper) IPPA

D3

Ecovadis

D4

Guide for Sustainable Public Procurement: Purchasing of Clothes

Section E | Netherlands E1

Netherlands Enterprise Agency

E2

Functional Specification Guide: Developing a sustainable functional specification in 6 steps

E3

Enlightenment & Innovation ensured through Pre-Commercial Procurement in Cities (ENIGMA)

E4

Duurzaam GWW Green Deal

Section F - United Kingdom F1

Flexible Framework

F2

National Sustainable Public Procurement Programme (Defra 2010/11)

F3

UK2 Wrap – Sustainable Procurement Toolkit (e-modules)

F4

Action Sustainability -The Supply Chain Sustainability School

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F5

Institute of Sustainability - Renewable Energy Toolkit

F6

CIPS Sustainable Procurement Review and Sustainability Index

F7

Sustainable Procurement in Central Government (National Audit Office 2005)

F8

Building Sustainability into Tendering Toolkit (London Centre of Excellence Sustainable Procurement Project, London Borough of Camden)

F9

Public Sector Food Procurement Initiative (Defra 2008)

F10

Forum for the Future – Buying a Better World (2007)

Section G | Product Directories G1

Green Spec (UK)

G2

Green Book Live (UK)

G3

Cap’em (EU Resource)

G4

The Sustainable Building Marketplace (NL)

Section H | Eco-Labels and Certifications H1

EU Ecolabel Scheme

H2

NNF Environnement AFNOR – French Ecolabel

H3

Millieukeur – Dutch Ecolabel

H4

FSC

H5

Fair Trade

H6

EU Energy Label

H7

BREAAM

H8

Energy Saving Trusts’ ‘energy saving recommended’ logo

H9

Ethical Trading Initiative

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2. APPROACHES Background The SAFE-ICE Literature Review was conducted as a web-based desk study and the information from this work was supplemented by information obtained from the Project Partners and Associate Partners through telephone interviews and a Sustainable Procurement Survey. The Literature Review was carried out over a 3-month period and was intended to include relevant national and international legislation and standards for Sustainable Procurement from the partner countries. At an early stage of the research work, it became clear that organisations and businesses relied on sustainable procurement documents from a much wider range of sources than just legislative and certification bodies, although these primary sources provided core documents that often formed the basis for additional resources used by SAFE- ICE partners in the participating countries. The final version of the SAFE- ICE Literature Review contains information from over 60 sustainable procurement documents and initiatives from Belgium, France, The Netherlands and the United Kingdom, including some which were produced as European documents. Whilst the information on sustainable procurement in this Literature Review is not exhaustive, it is intended to give an indication of the types of information available on sustainable procurement in the SAFE- ICE partner countries.

Documents included in the SAFE - ICE Literature Review The final version of the SAFE ICE Literature Review contains information from over 50 sustainable procurement documents, websites and initiatives from Belgium, France, The Netherlands and the United Kingdom, as well as some which were produced as European documents. The documents/web based services included in the review of supporting sustainable procurement are as follows: Documents relating to sustainable procurement legislative strategy /drivers Documents produced to support national or international standards on sustainable procurement Documents that support national or international accreditation schemes on sustainable procurement

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Documents that provide guidance on implementing sustainable procurement initiatives within businesses and organisations Directories of sustainably sources products and services Ecolabels Web-based support services and electronic tool-kits Training support and guidance on sustainable procurement for businesses and organisations Research papers on sustainable procurement There was big variation in how the documents were originally collated and presented and therefore a standard format was used to present this information as uniformly as possible. For each entry in the Literature Review the following information was recorded: Name of document, source and year of production (if known) Website details Background information on the website/document The scope of information presented Contact details for document managers

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3. KEY FINDINGS EMAS and ISO 14001 From the research carried out on sustainable procurement information from the SAFE- ICE partner countries, it is reasonable to conclude that there is much greater recognition of EMAS in Belgium, France and the Netherlands than in the UK. Many of the non-UK sites mention EMAS as the key driving force behind sustainable procurement. EMAS information is hosted on the EU Europa website and is a hub from which a number of sustainable procurement initiatives can be access such as the EU Ecolabel, Green Public Procurement (GPP) and the Environmental Compliance for SMEs (ECAP). Fact sheets and an Environmental Statements Library are accessible on this website as well as information on the take up of EMAS across Europe. EMAS is also an EU portal to information on ISO14001. However in the UK, the EU Standard ISO 14001 appears to be more widely referenced than the EMAS initiative in other sustainable procurement information produced in the UK. The take up of ISO14001 by industry appears to be a means to becoming more competitive and is often led by the initial achievement of the business standard ISO 90001. These factor seem to have naturally led the UK down the path of ISO14001 rather that the EMAS scheme. In addition, the UK has also produced its own National Standard BS 8555 which follows the requirements of both ISO 14001 and EMAS. Conclusions: Sustainable Procurement resources in Belgium, France and the Netherlands appear to make greater reference to EMAS than those produced in the UK. The SAFE- ICE survey results show that the non-UK partners have a tendency to use EU resources on sustainable procurement more readily that UK organisations. In addition the UK partners made frequent reference to ISO1 4001 in their survey responses but did not mentioned EMAS at all. The fact that EMAS is promoted through the EU Europa website may account for EMAS having a higher profile in Belgium, France and the Netherlands. In addition business competitiveness is acting as a driver for companies and organisations to achieve ISO 14001 in the UK which shows that the EU standard is being used as an economic tool as well as environmental standard. It may be that businesses and organisations in the UK do not see the achievement of EMAS as being a key economic driver that will provide them with a competitive edge. Recommendation: More work is required to determine the factors behind this apparent difference in terms of referencing EMAS and ISO 14001 in the four countries covered by the

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SAFE- ICE project. A bigger sample of participants would reveal whether this trend is evident within a larger number of business and organisations in the representative countries. As EMAS and ISO 14001 are linked in terms of their objectives, it may well be that this is a discrepancy that will not have much material difference to the take-up of sustainable procurement initiatives in the public sector but may have a material difference in the business sector. This however is a point for future discussion and research.

Usage of National and International guidance documents on sustainable procurement Information from the Literature Review indicated that organisations in Belgium, France and Netherlands have a tendency to rely on the use of EU funded resources as being the main source of information on sustainable procurement e.g. EMAS, Sustainable Public Procurement (SPP), Green Public Procurement (GPP), Procura, ICLEI resources. However it became evident that the UK has undertaken a significant number of separate reviews and activities on sustainable procurement which provide a large body of knowledge. Within the UK a number of national resources have been produced by the UK Government and other specialised organisations such as WRAP, Institute of Sustainability, Action Sustainability and Forum for the Future. In many cases these materials cover the UK’s response to EU initiatives and publications on sustainable procurement. Conclusion: In general terms Belgium, France and the Netherlands produce fewer national documents on sustainable procurement and tend to rely on EU funded resources as the main source of information on sustainable procurement. In the UK many separate national initiatives have been produced including a national standard on sustainable procurement (BS8903:2010). Recommendation: All literature and initiatives on sustainable procurement should be disseminated as widely as possible to businesses and organisations in Europe in order broaden the access to the body of knowledge on ‘green’ purchasing on national and international level.

Gaps in subject areas covered by sustainable procurement documents and resources There was a wide range of subject areas covered by the sustainable procurement documents and resources. Sectors and products are particularly well provided for, as were toolkits for training and business best practice. Sustainable design was an area that was covered less and when mentioned appeared mainly to

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relate to the design of sustainable buildings rather than the sustainable design of products. In addition there was less printed advice regarding the procurement of services rather than products. The sustainable procurement of services was discussed at a consultation meeting on the SAFE ICE toolkit (held in Maidstone 24.03.15) and many present felt that this area of purchasing was not really well catered for in comparison to the purchase of sustainable products. Large expensive contracts are required by organisations such as local authorities and sustainable procurement of services can be a particularly difficult area to explain to staff, even experienced procurement practitioners. Conclusion: There appears to be a need for more general guidance on sustainable procurement in design projects. In addition information on procuring sustainable services could be clearer as for many larger organisations such as local authorities, the frequency and cost of buying services far outweighs that of products. Recommendation: Both sustainable procurement in design projects and clear guidance on the sustainable procurement of services are possible subject areas for future project applications.

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4. Section A – Standards and Legislation relating to Sustainable Procurement (National and International) A1 Name

ISO 14004:2004 Environmental Management Systems European Standard Guidance documents

Website

http://www.bsigroup.com/en-GB/iso-14001-environmental-management/ http://ec.europa.eu/environment/archives/emas/toolkit/further/resources_2.htm http://www.iso.org/iso/PUB100329.pdf

Origin

EU European initiative

Background

ISO 14001 is an internationally accepted standard that outlines how to put an effective environmental management system in place. It is designed to help businesses remain commercially successful without overlooking environmental responsibilities. It can also help organisations to grow while reducing the environmental impact of this growth. An ISO 14001 system provides the framework to allow orgnisations to meet increasingly high customer expectations of corporate responsibility as well as legal or regulatory requirements.

Information

In relation to sustainable procurement, the audit process required by ISO 14001 encourages orginsations to review their purchasing decisions and examine the environmental impacts of the goods and services that they buy. The process enables participants to seek those purchases that have the best track record on sustainability whilst providing the optimum operating efficiency of the organisation. There is a significant amount of information in the public domain regarding the ISO14001 European Standard. The links shown above are a small example of information regarding ISO14001 that is accessible to public organisations. These are: •

The BSI standard user guidelines for ISO14001



Information from the EC Europa website on ISO 14001 as a tool for EMAS

• A checklist document for ISO14001 from the ISO website. These documents look at the ISO14001 process and focus on the ‘plan, do, check and act’ cycle of actions which form the basis behind the methodology of the audit process. ISO 14001 provides a framework for better management control that can result in organisations reducing their environmental impacts. Benefits include:

SAFE-ICE LITERATURE REVIEW ON SUSTAINABLE PROCUREMENT

Name

Contact details for managers

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ISO 14004:2004 Environmental Management Systems European Standard Guidance documents •

Conformance with legislative and regulatory requirements



Reduction in waste, consumption of resources, and operating costs.



Avoidance of the need for multiple registrations or certifications



Provision of a competitive advantage against companies that do not adopt the standard.

BSI 389 Chiswick High Road London,W4 4AL Tel: +44 845 086 9001 Email:[email protected]

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A2 Name

British Standard - BS 8903:2010 Principles and framework for procuring sustainably

Website

http://www.bsigroup.com

Origin

United Kingdom

Background

BS 8903:2010 is a World first standard for sustainable procurement practice. It builds on current thinking and incorporates the work of the Sustainable Procurement Task Force and incorporates the five ‘Guiding Principles’ of sustainable development. BSI has produced guidance information on BS 8903:2010. It is the business standards company that helps organizations all over the world make excellence a habit. BSI is showing businesses how to improve performance, reduce risk and achieve sustainable growth.

Information

BS 8903:2010 sets out a comprehensive framework to help management with sustainable and economic development. By following these guidelines, businesses can implement sustainable procurement processes across all supply chains. This British Standard also helps companies to put the correct measures in place to test sustainability. What’s more, all these principles apply to both private and public sector, although organisations in the public sector should also comply with the EU Procurement Directives. The EU has specific requirements for public procurement and considerations for tenders and contracts.By providing a clear set of guidelines, this standard helps businesses to make best-practice decisions when buying goods, works or services. This includes all areas of commerce, as well as the conditions of employment, contracting and risk analysis. Other recommendations include environmental management and consumer-supplier relations. Although these guidelines were compiled for both public and private sectors public sector buyers should also read the latest directives, regulations and government policy.

Contact details for managers

BSI 389 Chiswick High Road London,W4 4AL Tel: +44 845 086 9001 Email:[email protected]

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A3 Name

BS 8555:2003 - Guide to the phased implementation of an environmental management system including the use of environmental performance evaluation (IEMA Acorn Standard)

Website

http://ems.iema.net/acorn_scheme/bs8555

Origin

United Kingdom

Background

The British Standard BS8555 published in April 2003 encompasses the six phase achievement criteria utilized in the IEMA Acorn Scheme. The standard links Environmental Management Systems (ISO 14001) and Environmental Performance Evaluation (ISO 14031), provides for focused training, auditing and implementation at each level and supports relationships between suppliers and customers. BS8555 describes how to implement a generic EMS and can be used as a route towards ISO14001 and EMAS. The standard’s inclusion of ISO 14031 allows the development of tasks focussing on indicators that add value and are driven by company needs e.g. turnover, competitive advantage, views of interested parties.

Information

The environmental performance focus of BS8555 is valuable within the supply chain and concentrates on: •

Delivery of measurable benefits for participants



Delivery of performance data for internal/external reporting

• Maximum credibility and competitive advantage The Scheme is comprised of six phases as follows: Phase 1– Commitment and Establishing the Baseline Phase 2 – Identifying and ensuring compliance with legal and other requirements Phase 3 – Developing targets, objectives and programmes Phase 4 – Operation and implementation of EMS Phase 5 – Checking, Audit and Review Phase 6 – Environmental management system acknowledgement IEMA has produced a downloadable leaflet and workbook on the Acorn Standard in conjunction with BSI and Defra. Contact details for managers

Institute of Environmental Management and Assessment Saracen House, Crusader Road, City Office Park, Tritton Road, Lincoln, LN6 7AS, UK Tel: +44 (0)1522 540069 Fax: +44 (0)1522 540090 Email: [email protected]

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A4 Name

The Public Services (Social Value Act): 2012

Website

https://www.gov.uk/government/uploads/system/uploads/attachment_data/file/7927 3/Public_Services_Social_Value_Act_2012_PPN.pdf

Origin

United Kingdom

Background

The Public Services (Social Value Act) was passed at the end of February 2012. Under the Public Services (Social Value) Act, for the first time, all public bodies in England and Wales are required to consider how the services they commission and procure might improve the economic, social and environmental well-being of the area. We hope it will transform the way public bodies choose to buy services.

Information

“Social value” is a way of thinking about how scarce resources are allocated and used. It involves looking beyond the price of each individual contract and looking at what the collective benefit to a community is when a public body chooses to award a contract. Social value asks the question: ‘If £1 is spent on the delivery of services, can that same £1 be used, to also produce a wider benefit to the community?’ When times are tough economically it is more important than ever that we get the most value from all our public spending. Commissioning and procuring for social value can change the way we think about things so that more taxpayers’ money is being directed towards improving people’s lives, opportunities, and the environment. All English and some Welsh bodies will have to comply with the new law, including local authorities, government departments, NHS Trusts, PCTs, fire and rescue services, and housing associations. It applies to all public services contracts and those public services contracts with only an element of goods or works. SocialEnterprise.org has produced an easy reference guide to the Social Value Act which can be found on the following link http://www.socialenterprise.org.uk/uploads/files/2012/03/public_services_act_2012_a _brief_guide_web_version_final.pdf

Contact details for managers

The Cabinet Office; Correspondence Team 70 Whitehall, London, SW1A 2AS Email: [email protected] General enquiries 020 7276 1234

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A5 Name

SA8000:2011 standard- Dutch Government's social criteria program for sustainable public procurement

Website

http://www.sa-intl.org/index.cfm?fuseaction=Page.ViewPage&PageID=1157

Origin

Netherlands

Background

Information

The SA8000 standard is part of the Dutch Government's social criteria program for sustainable public procurement. The social criteria for sustainable public procurement will focus on compliance with international labour and human rights standards in the international supply chain. With growing recognition for the importance of sustainability, many government agencies, both at national and multilateral level, leverage their purchasing power for sustainability and public policy objectives. In the Netherlands, the Dutch government set targets to phase in the use of environmental conditions in public procurement decisions. The 2010 target was to include environmental conditions in 100% of the public procurement transactions of the central government, 75% for municipalities and 50% for provinces. In 2011, social conditions were added, applying differently to different stages of the procurement process. In the future it is likely that including social conditions in tender procedures will become mandatory. Contracting: the process becomes more stringent in the contract phase - the vendor must accept the social conditions. There are two types- general and additional conditions, which be managed under one of three 'regimes.' The general conditions must be accepted and are based on the core conventions of the ILO: • Freedom of association and the right to collective bargaining; • No forced labor; • No child labor; • No discrimination

SAFE-ICE LITERATURE REVIEW ON SUSTAINABLE PROCUREMENT

Name

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SA8000:2011 standard- Dutch Government's social criteria program for sustainable public procurement The additional criteria are set for certain sectors: coffee, tea, textile and flowers. These product groups are selected due to the existence of multi-stakeholder initiatives in these sectors. The additional conditions set are: • Living wage; • Fair or minimum prices and pre financing; • Working hours; • Health and safety

Contact details for managers

For more information, read the notification on the Dutch Procurement website (in Dutch), or contact SAI Europe Representative Edwin Koster at [email protected].

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A6 Name

Sustainable Procurement: the Government Buying Standards (GBS):2012

Website

https://www.gov.uk/government/collections/sustainable-procurement-thegovernment-buying-standards-gbs

Origin Background

United Kingdom The GBS are a set of easy to use product specifications for public procurers. They have 2 levels: •

Mandatory

• Best practice The GBS are owned by Defra with individual standards developed with input from across government, industry and wider stakeholders. They are extensively reviewed with market research and analysis to establish crtieria that take long term cost effectiveness and market capacity into account. Mandatory standards: for central government procurement All central government departments and their related organisations must ensure that they meet the GBS when buying goods and services for those product groups covered. The mandatory standards are encouraged for the wider public sector to specify in tenders. Best practice: voluntary standards for any organisation Best practice standards have more or stricter criteria. They’re for any organisation concerned about sustainable procurement to follow or to specify in tenders. Information

When setting the GBS, Defra considers: • energy in use • water in use • end of life costs: repairability,upgradeability,recyclability • hazardousness of materials use • resource efficiency - quantities of scarce materials used and recycled content Specifications for the GBS, listed by sector 1. Sustainable procurement: the GBS for cleaning products and services 2. Sustainable procurement: the GBS for electrical goods 3. Sustainable procurement: the GBS for furniture 4. Sustainable procurement: the GBS for horticulture and park services

SAFE-ICE LITERATURE REVIEW ON SUSTAINABLE PROCUREMENT

Name

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Sustainable Procurement: the Government Buying Standards (GBS):2012 5. Sustainable procurement: the GBS for office ICT equipment 6. Sustainable procurement: the GBS for paper and paper products 7. Sustainable procurement: the GBS for textiles 8. Sustainable procurement: the GBS for transport (vehicles) 9. Sustainable procurement: the GBS for construction projects and buildings 10. Sustainable procurement: the GBS for water-using products 11. Sustainable procurement: the GBS for food and catering services

Contact details Defra for managers 17 Smith Square,

London SW1P 3JR Tel:+44 8459 33 55 77 Email: [email protected]

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A7 Name

Government Action Plan for the support of tropical forests (2004)

Website

http://www.sustainable-procurement.org/resources/search-allresources/?k=&ca=&co=France&la=&ps=&to=&le=&c=search

Origin

France

Background

All public purchasing of tropical wood must come from legal origin and sustainably managed forests. For paper products (graphic paper and copy paper), for instance, it is recommended to incorporate in the technical specifications at least the criteria equivalent to the EU-Ecolabel or to an international certification for the sustainable management of the forests or for recycled paper.

Information

A new direction for public procurement The government intends to curb the procurement policy of tropical wood, partnership with producer countries and consistent with its management support sustainable forest and its commitment to strengthening law enforcement forest. Tropical timber purchases of the State and its public institutions will gradually but quickly oriented to sources with guarantees operational and legal and sustainable transformation. Local authorities will be encouraged to adopt a similar approach. This will be facilitated by a longer favourable legal framework. At European level, a Directive7 being published provides that the purchaser public can formulate technical specifications in terms of performance including environmental characteristics. It can take over all or why part of the specifications defined by eco-labels (European, national or other), provided that they have been adopted in the context of a process participatory and accessible to all interested parties.

Contact details for managers

French Government

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A8 Name

Duurzaam-inkopen / Durable - procurement

Website

http://www.rvo.nl/subsidies-regelingen/duurzaam-inkopen

Origin

Netherlands

Background

The general government (central, provincial, district water boards and municipalities) buy a year for almost 60 billion euros. The government has therefore affect ecological and social conditions of supplies, services and works. Sustainable procurement is a powerful tool to achieve goals. Sustainable procurement leads to optimal results as sustainability is used in all phases of the procurement process. On the product pages of this website there is information such as: • the various possibilities to take all the preparatory decisions that have a major impact on the ultimate durability of your purchase; • centrally determined criteria (where available) and the criteria documents; • opportunities to achieve further sustainability gains in the implementation phase; • in various product groups is a fact sheet containing a sustainable market knowledge actualization of sustainable market trends available

Information

Date and user-friendly criteria documents The current criteria documents give you insight into the standard environmental criteria set by product, which include both minimum requirements as award criteria. In line with the new approach to Sustainable Procurement criteria documents to be adjusted. The new approach involves the creation of as many social value. Objective of adapting the criteria documents to make it easier for you as a buyer to adjust the level of ambition in addition to the minimum criteria to your organizational goals. June 1, 2014 the government started the updating of criteria documents in the facility management field. The update focuses on: • The user-friendly and compact making the criteria documents; • Where possible, use criteria that are developed in a European context (Green Public Procurement); • Checking for accuracy and timeliness, and where necessary, adjust the criteria accordingly.

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Duurzaam-inkopen / Durable - procurement Within this update started no major substantive changes will be made that require policy choices and changes. Major substantive changes, if needed, at a later stage and carried out this update started. Expected that the modified criteria documents are made available in early 2015 on this website. Until then, the current criteria document apply.

Contact details for managers

Dutch Government

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A9 Name

Vlaams actieplan voor duurzame overheidsopdrachten (2009-2011) / Flemish Sustainable Public Procurement Action Plan (2009-2011)

Website

http://www.sustainable-procurement.org/resources/tools-andguidance/?k=&ca=&co=Belgium&la=&ps=&to=&le=&c=search

Origin

Belgium

Background

The Flemish authorities sought to achieve 100% sustainable public procurement by 2020. The action plan is the first in a series of four two-year action plans. The main objective of this strategic action plan is to pursue sustainable public procurement in a more coordinated manner. Products/Services: •

Food and catering



Transport and vehicles



Energy



Buildings and construction

This action plan is based on the lines of action for a Flemish Sustainable Public Procurement Action Plan, as adopted by the Flemish Government on 5 September 20081. The action plan was drawn up by the Sustainable Public Procurement Task Force. To this end the Task Force was supported by a study contract awarded to VITO, the Flemish Institute for Technological Research, on the authority of the policy area “Services for the General Government Policy” (term 13/10/2008 to 16/03/2009). Information

The draft action plan was drawn up by the Sustainable Public Procurement Task Force. To this end the Task Force was supported by a study contract awarded to VITO, the Flemish Institute for Technological Research, on the authority of the policy area “Services for the General Government Policy” (term 13/10/2008 to 16/03/2009). It is the ambition of the Flemish authorities to achieve 100% sustainable public procurement by 2020. They will proceed in four consecutive steps: 2009-2011, 2012-2014, 2015-2017 and 2018-2020. The main objective of this first plan is to inject new life into the process of sustainable public procurement and to pursue sustainable public procurement in a more coordinated manner.

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Vlaams actieplan voor duurzame overheidsopdrachten (2009-2011) / Flemish Sustainable Public Procurement Action Plan (2009-2011) The draft action plan deals with: •

the terminology regarding public procurement (Chapter 2);



the definition for sustainable public procurement within the Flemish administration, the (inter)national policy context and the legislative framework (Chapter 3);



the need for sustainable public procurement within the Flemish administration (Chapter 4);



the various initiatives already taken at the Flemish level with regard to the integration of sustainability criteria into public contracts (Chapter 5);



the challenges to the performance of sustainable public contracts within the Flemish administration (Chapter 6);



the action plan: actions and measures which the Flemish authorities will implement to accelerate the inclusion of sustainability criteria in public contracts in the coming years (Chapter 7);



the follow-up of the implementation of the action plan (Chapter 8).

Contact details Belgian Federal Government for managers

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5. Section B – EU Initiatives on Sustainable Procurement B1 Name

EU Eco Management and Audit Scheme (EMAS) – Library of reference documents

Website

http://ec.europa.eu/environment/emas/index_en.htm

Origin

European Commission initiative

Background

Interest in the environmental performance of organisations is continually increasing. Taking a proactive approach to environmental challenges is now the hallmark of successful organisations. The EU Eco-Management and Audit Scheme (EMAS) is a management instrument developed by the European Commission for companies and other organisations to evaluate, report, and improve their environmental performance. EMAS is open to every type of organisation eager to improve its environmental performance. It spans all economic and service sectors and is applicable worldwide. Currently, more than 4,500 organisations and approximately 8,150 sites are EMAS registered worldwide. Among them are many multinational enterprises and smaller companies as well as public authorities.

Information

The EMAS Website provides a variety of material that would be useful to a company or organization seeking to implement sustainable procurement initiatives. These are as follows: •

Environmental Statements Library (in different languages)



List of companies who have registered for EMAS



A series of Fact-sheets



Brochure on how to make the EMAS logo more visible



EMAS Newsletter



List of Frequency Asked Questions (FAQs)



Link to the EU Eco Label



Link to the Environmental Compliance Assistance scheme (ECAP)



Link to the Green Public Procurement Initiative (GPP)

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EU Eco Management and Audit Scheme (EMAS) – Library of reference documents EMAS’ distinctive key elements are performance, credibility and transparency. To receive EMAS registration an organisation must comply with the following steps: •

Conduct an environmental review



Adopt an environmental policy



Develop an environmental programme



Establish an effective environmental management system (EMS)



Carry out an environmental audit



Provide an environmental statement

The environmental review, EMS, audit procedure and the environmental statement must be approved by an accredited environmental verifier. The validated statement needs to be sent to the EMAS Competent Body for registration and made publicly available before an organisation can use the EMAS logo. Contact details Environment DG's offices are at the following location: Avenue de Beaulieu 5 for managers

1160 Brussels Postal address: Environment Directorate-General European Commission B-1049 Brussels

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B2 Name

European Pathway to Zero Waste – Implementing Sustainable Procurement – Overcoming Common Barriers

Website

http://ec.europa.eu/environment/life/project/Projects/index.cfm?fuseaction=search.ds pPage&n_proj_id=3456&docType=pdf

Origin

EU Initiative (part funded by the LIFE + Programme)

Background

The EPOW project which ran from January 2010 to March 2013 aimed to demonstrate how EU regions can develop and introduce successful programmes that lead to zero waste to landfill in their region. It planned to develop a recycling society with a high level of resource efficiency in the South East of England, while also ensuring, through working with other Member State regions, that project outcomes were relevant and replicable to other EU regions. Among its principle objectives was the aim to stimulate demand for products and services with lower waste impacts through Green Public Procurement (GPP) in a region, and how green procurement can be expanded to the private sector The project was led by The Environment Agency, supported by the Waste and Resources Action Programme (Wrap) and funded through the European Commission’s Life + programme.

Information

The EPOW project was for the most part a success, demonstrating pathways to zero waste.

However, two original technical actions were eventually dropped out of the eight that had been planned, and some of the outputs were not delivered within the timeframe of the project. Failure of specific actions, however, can be as informative as success. Much has been learned about the feasibility of establishing waste commodity markets and waste exchanges, and that targeted support in key areas (such as working with local authorities and public sector procurement agents) can yield significant results. Moreover, the project identified the importance of working in partnership with other agents to deliver a coordinated response. For example, a multi-agency response to waste crime was shown to be more effective than single agency approaches. Furthermore, working with procurement agents can have an impact, and similar support should also be provided to the suppliers so that they can effectively respond to change. More information can be found on the Wrap website www.wrap.org.uk The EPOW project produced a report titled ‘Implementing Sustainable Procurement’.

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European Pathway to Zero Waste – Implementing Sustainable Procurement – Overcoming Common Barriers

Contact details The Environment Agency of England and Wales for managers National Customer Contact Centre

PO Box 544 Rotherham S60 1BY Email: [email protected] Telephone 03708 506 506

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B3 Name

Green Public Procurement (GPP) EU Commission: Good Practice Guide and Green Public Procurement Guide

Website

http://ec.europa.eu/environment/gpp/index_en.htm

Origin

EU Initiative

Background

Europe's public authorities are major consumers. By using their purchasing power to choose environmentally friendly goods, services and works, they can make an important contribution to sustainable consumption and production – what we call Green Public Procurement, or GPP. Although GPP is a voluntary instrument, it has a key role to play in the EU's efforts to become a more resource-efficient economy. It can help stimulate a critical mass of demand for more sustainable goods and services which otherwise would be difficult to get onto the market. GPP is therefore a strong stimulus for eco-innovation

Information

Buying Green! is the Commission's main guidance document to help public authorities to buy goods and services with a lower environmental impact and is availble in 22 languages. It is also a reference for policy makers, and businesses responding to green tenders. A fully revised second version has now been prepared, which includes sector specific GPP approaches for buildings, food and catering services, electricity and timber. A summary version has also been created. Good Practice Brochure published Since January 2010, the European Commission has collected examples of GPP in practice to illustrate how European public authorities have successfully launched ‘green’ tenders, and provide guidance for others who wish to do the same. The new “GPP brochure of good practice examples” presents some of the most interesting case studies collected over the years. The brochure is intended to inspire public (and private) procurers to opt for green products and services when making their purchasing decisions. GPP Sustainable Procurement Toolkit The GPP Sustainable Procurement Toolkit is designed for use by public purchasers and by GPP trainers or for integration in general public procurement training courses and workshops.

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Green Public Procurement (GPP) EU Commission: Good Practice Guide and Green Public Procurement Guide

Contact details Environment DG's offices are at the following location: Avenue de Beaulieu 5 for managers

1160 Brussels Postal address: Environment Directorate-General European Commission B-1049 Brussels

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B4 Name

Collection of Statistical Information on Green Public Procurement in the EU (2009)

Website

http://ec.europa.eu/environment/gpp/pdf/statistical_information.pdf

Origin

EU Initiative

Background

For the achievement of sustainable development, changes in production and consumption patterns are crucial. The European public service spends approximately 16% of European Union’s Gross National Product on purchasing a large variety of products. By taking into account environmental criteria in its procurement procedures, contracting authorities promote modes of production that are more environmentally friendly and stimulate the supply of ‘green’ goods and services. In the renewed Sustainable Development Strategy adopted in 2006, the leaders of the European Union (EU) have set forth a target for Green Public Procurement (GPP), stating that, by the year 2008, the average level of GPP should be at the current level of GPP in the best performing Member States. The main objective of this study is to monitor the current level of GPP in the seven best performing Member States by developing and implementing methodologies for: 1. Measuring quantitative levels of GPP (numbers and value of “green” contracts as compared to overall number and value of public procurement contracts) 2. Measuring the CO2 and financial impact of GPP 3. Monitoring GPP in the Member States This report presents the levels and impact of GPP measured in Austria, Denmark, Finland, Germany, The Netherlands, Sweden and the United Kingdom (‘Green-7’) in 2006/2007. The results are based on a digital questionnaire amongst 2907 contracting authorities in these Member States. The overall response was 1105 (38%).

Information

It can be concluded that GPP contributes to an average reduction of CO2 emissions of 25% when purchasing green on the ten product groups subject to this study. This means that public purchasers have the possibility to substantially reduce CO2 emissions through GPP. The average CO2 emissions impact varies from -9% in Germany to -47% in the Netherlands. Three out of the seven countries (i.e. The Netherlands, Sweden and the United Kingdom) have a large CO2 impact of around -40% or higher. In the other four countries, the CO2 impact of GPP is a bit lower at around -13%. It should be noted that the 25% CO2 impact could be either higher or lower if a full Life Cycle Analyses would be applied and if CO2 equivalents would be included in the calculation as well. Also by taking into account other environmental impacts besides CO2 (e.g. reductions in air, soil and water pollution or waste generation), GPP will lead to even more environmental benefits than just 25% CO2 reductions.

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Collection of Statistical Information on Green Public Procurement in the EU (2009)

Contact details Price Waterhouse Consultancy for managers Klaas van den Berg,

tel: +31 20 568 4350, email: [email protected] or Monique Lempers, tel: +31 20 568 4993, email: [email protected]

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B5 Name

ICLEI – Sustainable Procurement Resource Centre

Website

http://www.iclei-europe.org/topics/sustainable-procurement

Origin

EU Initiative

Background

ICLEI is an association of over 1,200 local governments that represents the interests of local authorities within the United Nations and at international policy forums. It is a movement driving positive change on a global scale through programmes and campaigns on local sustainability. It is also a resource centre offering information, tools, networking, training and consulting services. ICLEI has been working on sustainable procurement for over 15 years - helping support public authorities in implementation, spreading awareness of the concept, developing new approaches, and encouraging policy developments at the European and international level.

Information

Bringing all the necessary information together in one place, the Sustainable Procurement Resource Centre is a one-stop access point for procurers, policy makers, researchers and other stakeholders. http://www.sustainable-procurement.org/ The Sustainable Procurement Resource Centre contains key knowledge on how to effectively undertake sustainable procurement, saving public authorities money and driving the market towards sustainable solutions. Get the latest news and events on sustainable procurement, take advantage of networking opportunities and tap into an extensive searchable database of: • Procurement criteria • Policies and strategies • Tools and guidance • Good practice cases • Projects and initiatives • Studies and reports • Ecolabels and other labels • Useful links Information on the Resource Centre flows in both directions. As well as benefiting from the wide variety of information already online, you can send us your own information, project results and experiences, and generate attention for your work and raise the profile of your authority.ICLEI supports the Ecoprocura events held across Europe http://www.ecoprocura.eu/ICLEI also supports The Procurement and Innovation Platform https://www.innovation-procurement.org/and the Procurement Forum https://procurement-forum.eu/#

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ICLEI – Sustainable Procurement Resource Centre

Contact details ICLEI's Sustainable Procurement team for managers Email: [email protected]

ICLEI – Local Governments for Sustainability European Secretariat Leopoldring 3 D-79098 Freiburg, Germany Tel:+49 761 368 92-0

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B6 Name

SMART SPP

Website

http://www.smart-spp.eu/index.php?id=7014

Origin

EU Initiative

Background

SMART SPP – innovation through sustainable procurement - was a European project which promoted the introduction of new, innovative low carbon emission technologies and integrated solutions onto the European market. This was done by encouraging early market engagement between public authority procurers and suppliers and developers of new innovative products and services in the pre-procurement phase of public tenders. The project was supported by the Intelligent Energy Europe funding programme. It was a multi-partner initiative which involved experts from organisations across Europe. Further information on these organisations is available on the Partners page.

Information

SMART SPP developed a standard approach to pre-procurement of emerging technologies. The approach includes guidance on managing the risks in pre-procurement, assessing the financial benefits (life-cycle costing), and calculating and communicating the C02 savings. Prior to the development of the standard approach, a needs analysis was conducted to ensure the outcomes of the project were as useful as possible to public authorities and their suppliers. In addition, existing best practice in the field of pre-procurement, legal considerations and appropriate solutions, technologies and suppliers to involve in the project were explored. Tools, tender documents, manuals and training sessions were also developed to assist in building the capacity of public authorities who wish to use pre-procurement to purchase emerging technologies.

Contact details Philipp Tepper SMART SPP project co-ordinator for managers

ICLEI – Local Governments for Sustainability European Secretariat Leopoldring 3 D-79098 Freiburg Germany Phone: +49 761 368 920 Fax: +49 761 368 92 49 Email: [email protected]

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B7 Name

UNEP SPP

Website

http://www.unep.org/10yfp/Programmes/ProgrammeConsultationandCurrentStatus/S ustainablepublicprocurement/tabid/106267/Default.aspx

Origin

Global Initiative (includes Europe)

Background

The 10YFP Programme on SPP further amplifies and extends the impact of the Sustainable Public Procurement Initiative (SPPI), which was launched in June 2012 at the Rio+20 Conference (www.sppinitiave.org). The SPPI was itself a continuation of the Marrakech Task Force on Sustainable Public Procurement, led by the government of Switzerland from 2005 until 2011. Objectives 1. Build the case for SPP: improve the knowledge on SPP and its effectiveness as a tool to promote sustainable consumption and production, support greener economies and sustainable development. 2. Support the implementation of SPP on the ground through increased collaboration, and better access to capacity building tools and support through SPP experts. Work Areas The SPP programme work plan is organized around 4 main pillars, delivered by time bound and results oriented working groups led by partner organizations.

Information



Implementing SPP on the Ground



Assessing Implementation & Impacts



Addressing barriers to SPP implementation and Promoting Innovative Solutions



Collaborating with the private sector

The CIP is also engaging a wide range of stakeholders including consumer associations, businesses, retailers and governments in a consultative process for joint action. This includes the following:  Consumers to ensure that relevant, transparent and reliable information on the sustainability of goods and services is provided to facilitate purchasing decisions.  Businesses to use consumer information tools to identify and reduce the negative impacts of their goods and services on the environment and workers over their entire supply chain.

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UNEP SPP 



Retailers to voluntarily commit themselves to promoting more sustainable products, providing better information to consumers and reducing environmental and social impacts over their supply chains. Governments to stimulate the development of operating markets for sustainable products, and the use of information tools including labels and other incentives that can foster sustainable consumption.

Contact details 10YFP Secretariat United Nations Environment Programme for managers

15 rue de Milan, 75441 Paris Cedex 09 France [email protected]

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6. Sustainable Procurement Literature and Resources - Section C – Belgium C1 Name

Gids Voor Duurzame Aankopen / Sustainable Procurement Guide

Website

http://gidsvoorduurzameaankopen.be/nl

Origin

Belgium

Background

This is a web tool developed by the Federal Government to assist organisations to source information about how to purchase products and to access information on products and services from different sectors. This is not a directory of products as such but more a source of information about the types of products and services that are available in Belgium.

Information

Information and research documents can be accessed on the following sectors : • • • • • • • • • • • •

Waste & recycling Construction & Energy Miscellaneous Financial products Household appliances Interior decoration Office Textile & Clothing Cleaning & Hygiene Park & garden Vehicles & Transportation Food & Catering

Contact details [email protected] for managers NL +32 2 501 04 67 FR +32 2 501 04 66

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C2 Name

Circular on Integration of sustainable procurement in contracts awarded by the Federal Government

Website

http://gidsvoorduurzameaankopen.be/nl

Origin

Belgium

Background

The circular of May 16, 2014 aims to implement a sustainable procurement policy by the federal government to promote the integration of social clauses and contracts awarded by the federal contracting services more accessible to SMEs.

Information

This circular aims at a sustainable purchasing implement the federal government, the integration of social clauses to promote and government procurement by federal contracting bodies are placed, to facilitate access for small and medium enterprises (SMEs). It fits particularly in the Federal Action Plan for Sustainable Procurement 20092011, with the Belgian federal government has joined the objective of the European Council and the European Commission, 50% of federal public realize as sustainable purchasing procedure. The circular also fits into the recovery strategy that the government in July 2012 started. After all, it seeks an ambitious socio-economic policy to develop where people who have difficulties accessing the labor again be integrated into the working circuit. The circular consists of five chapters and three appendices. The first chapter covers common provisions. The second chapter aims to integrate sustainable development in public procurement by the federal contracting authorities be placed. The next two chapters are two specific topics of sustainable development discussed. The third chapter deals with social clauses (reserving jobs, education and social employment clause) and the fourth chapter is the participation of small and medium encourage businesses to public procurement. The fifth and last chapter contains the common final provisions.

Contact details [email protected] for managers NL +32 2 501 04 67 FR +32 2 501 04 66

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C3 Name

Duurzaam gecertificeerd hout - Een gids voor federale overheidsdiensten / Certified sustainable wood - A guide to federal government

Website

http://www.sustainable-procurement.org/resources/tools-andguidance/?k=&ca=&co=Belgium&la=&ps=&to=&le=&c=search

Origin

Belgium

Background

More than 18% of the total timber volume in the European market enters the public sector, such as government buildings and other public buildings. Governments are therefore very major consumer of timber and timber products. Moreover, they also occupy an example to society and have given international responsibilities. In Belgium the government wants to be an exemplary consumer, for its own consumption of wood only have to purchase wood from sustainably managed forests. Already in 2002 the first vote went to promote sustainable forest management, including by giving priority in its own procurement to responsibly hout1. The plans were further elaborated in the federal coalition (12 July 2003) and the Federal Plan for Sustainable Development ( 24 September 2004).

Information

This circular was adopted on 18 November 2005 and explains the federal government in order to choose their purchasing wood from sustainably managed forests. The circular defines sustainable exploitation of wood as follows: "all wood from forests whose sustainable management by an independent institution and to internationally recognized Criteria certified. " This definition is then translated into criteria forest certification systems must meet minimum. The following certification systems are deemed to meet the criteria set: Forest Stewardship Council (FSC) and Programme for the Endorsement of Forest Certification (PEFC), two certifications that are also present on the Belgian market to be. A committee of experts following this list of permitted on Forest Certification schemes. Moreover, there is any two years provide a thorough evaluation of the Circular. The complete circular, as well as the actualization of the decisions of the expert committee can be found on the following website: www.gidsvoorduurzameaankopen.be. In preparation of the Circular and also in view of this guide was commissioned by the Federal government conducted a survey to study the various applications within the timber federal services. This shows that for the majority of these applications, the availability of certified wood is already good. An increase in the demand for such wood products may be the eventually increase availability yet. This guide also aims to be a source of information round offer sustainable timber use and support to purchasing departments of the Federal government.

Contact details Belgian Federal Government for managers 1 Resolution No. 1519 of March 28, 2002 of the Chamber of Deputies © Emmanuel Heuse

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7. Sustainable Procurement Literature and Resources - Section D – France D1 Name

Report and information tool for promoting Sustainable Forest Management in Procurement of wood and derivatives (2005)

Website

http://www.sustainable-procurement.org/resources/search-allresources/?k=&ca=&co=France&la=&ps=&to=&le=&c=search

Origin

France

Background

Public purchasers were made aware of the issue of sustainable forest management, particularly in the case of tropical forests. These forests are considered the world's largest reservoir of terrestrial biodiversity as well as for species that ecosystems. Taken together, forests play a vital role in mitigating the effects of climate change and the fight against desertification. They represent, provided subject to careful management, a source of long-term income for many people who depend on and an economic development tool. Steps have been taken at national and international level by governments, nongovernmental organizations and all professionals involved to create the legal basis favorable to the protection of forests and develop tools for their sustainable management. Today, the instruments that allow public purchasers to verify, from raw and processed wood products they acquire, compliance with regulations and good practices exist and offer an increasing reliability. Thus, public order may include criteria that meet the demanding companies, all along the production chain, respect for sustainable management rules. Whenever the state of the market vendors permits, it is appropriate that the public buyers are questioning the origin of the wood used in the execution of contracts.

Information

This manual is designed to help public buyers to better understand the tools that they can refer to incorporate sustainable forest management criteria in the public procurement of timber markets and derivatives.

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Report and information tool for promoting Sustainable Forest Management in Procurement of wood and derivatives (2005) The paper has four chapters: i. Sustainable forest management Criteria p. 5 ii. The sustainable management of forest certification systems p. 6 iii. Ecolabels on wood-based products incorporating criteria for sustainable management of forests p. 11 iv. Protection of endangered species Measures p. 17 The information items contained in these sections can be used as follows: a. The case of public procurement including raw wood (logs and roundwood) of sawing products, veneers, plywood b. In the case of public procurement including other wood products c. Protection of endangered species Measures

Contact details Ministère de l'Économie, des Finances et de l'Industrie (2005) for managers

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D2 Name

Sustainable Procurement – A New Paradigm for France (Research Paper) IPPA

Website

www.researchgate.net/.../publication/...SUSTAINABLE_PUBLIC_PROCUREMENT

Origin

France

Background

The purpose of this paper is to explore the “new paradigm” of sustainable public procurement in France, that is, its cognitive and normative frameworks. Firstly, the author shows that the newness of this paradigm has to do with the identification of sustainable procurement as a stake in its own right. Next, he shows that the good practices associated with sustainable procurement are also new (close relationships with suppliers, systematic thought about what is needed, innovative methods of computation). Secondly, the author specifies the content of the sustainable procurement paradigm. He distinguishes three types of justification that he calls “doubly winning purchasing”, “overall winning purchasing”, and “morally responsible purchasing”, associated with three good practice models incarnated in the figures of the buyer, the expert, and the citizen. Based on this work, he describes a lack in the normative literature on sustainable procurement and pleads in favor of testing deliberative decisionmaking schemes.

Information

The idea of doubly winning purchasing is public procurement that is beneficial not only in social and/or environmental terms, but also in terms of cost. This first justification of sustainable procurement is the one seen most often in normative frameworks, especially in the documents put out by France’s national institutions. The idea has been developed very recurrently in the thematic guides published since 2005 by the sustainable development contract study group GEM DD (Groupement d’Etude des Marchés Développement Durable) under the Public Procurement Economic Observatory (Observatoire Economique de l’Achat Public), which is an organization accountable to the Ministry of the Economy. It also dominates the conclusions of the sustainable procurement working party that met in 2007 as part of the vast national consultation about the environment known as the Grenelle de l’environnement and which culminated in the Prime Minister’s circular Etat exemplaire (Exemplary State) of 3 December 2008. It also crops up in many places in the text of the National Action Plan for Sustainable Procurement.

Contact

Ronan Le Velly

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D3 Name

Ecovadis

Website

http://www.ecovadis.com/website/l-en/about-us.EcoVadis-16.aspx

Origin

France

Background

Following 12 months of Research & Development, EcoVadis was incorporated in Paris, France early 2007 with the objective of becoming a trusted partner of procurement organizations aiming at implementing sustainable supply management practices.EcoVadis aims at improving environmental and social practices of companies by leveraging the influence of global supply chains. Combining innovative information technologies and a shared service expertise on sustainable procurement topics, EcoVadis wants to help procurement organizations improve their performance, while reducing the costs associated to suppliers CSR performance monitoring. Beyond procurement organizations we also believe that sustainable supply management is a key driver in ensuring that SMEs adopt the responsible practices which are now becoming a must for large organizations.

Information

Buyers EcoVadis operates the first Sustainability Monitoring platform dedicated to facilitating the management of suppliers' environmental and social performance. Businesses can monitor the CSR performance of 100 or 10,000 of your suppliers and EcoVadis SP ensures that reliable information can be easily deployed to procurement teams, and smoothly integrated in procurement processes. Suppliers If you produce or provide products or services to multinational organizations, you are without doubt, increasingly interrogated on the Environmental and Social practices of your business, whether during the selection phase or during the contract period: for example during social Audits, specific environmental questions during the tendering process, specific clauses in your contract… In order to address those challenges, EcoVadis has developed EcoVadis SP, the first supplier evaluation and accreditation platform which embraces the topic of sustainable development. Already used by more than 40 large multinationals to evaluate their suppliers in 150 industries and 85 countries, the EcoVadis SP solution is quickly becoming a recognized standard, allowing businesses to manage Sustainable Development risks by contributing in developing better long term relationships with their suppliers. Sustainable Supply Management initiatives will only be successful if they bring shared benefits in the supply chain. The EcoVadis solution has been designed to provide value to both buyers and suppliers, through a collaborative and independent platform.

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Ecovadis

Contact details Ecovadis for managers 4, rue du Faubourg Montmartre

75009 Paris France Phone: +33 (0)1 82 28 88 88

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D4 Name

Guide for Sustainable Public Procurement: Purchasing of Clothes (2009)

Website

http://www.minefi.gouv.fr/directions_services/daj/guide/gpem/table.html

Origin

France

Background

This guide is for public authorities. The purpose is to give information on the purchasing of clothes and textiles including sustainable development's criteria. The economic, technical knowledge required, the complexity of the textile industry for clothing and the symbolic significance of certain clothing, make the provision of clothing a key segment of public procurement. Clothing purchases often represent a significant share of total annual purchases general supplies. Military services, different fonts or even services Fire and rescue using a large number of personal protective clothing but also work clothes, function clothing, corporate clothing. Many other public services, including local authorities, ordering uniforms or work clothes. These clothes are for professional use and powers adjudicators must precisely define the different modalities of the markets they pass. In a professional approach to their work, public purchasers need acquire the minimum necessary for good control of different aspects that contribute to a responsible clothing purchase. The European garment industry has been particularly affected by the globalization of production and trade in recent decades. The various operations involved the steps of the production of fibers, of spinning, of weaving, knitting, finishing and making clothes, are made of units in different regions. Control the supply logistics to ensure the quality and timeliness of the provision of clothing is essential. Patterns of production and processing of textile fibers, natural or chemical, are at the source of negative environmental impacts and impacts can cover working conditions degrading.

Information

The cultivation of natural fibers, the first of which is cotton, is great consuming pesticides, harmful to the environment and people who handle them. About chemical fibers, they are mainly derived from non-renewable resources the exploitation and processing generate a large volume of greenhouse gases. Employment- Numerous chemical substances during the stages which convert the son in fibers, fabrics and garments, combined with the lack of wastewater treatment system places a risk of pollution of aquatic environments. These same substances, many of them toxic. Used without precautions countries with regulations on hygiene and safety at work is weak or little respected, they are likely to be prejudicial to the health of those who they manipulate. Moreover, these substances can pose a health risk to people wearing apparel, certain chemicals proving carcinogens or allergens when they come into direct contact with skin.

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Guide for Sustainable Public Procurement: Purchasing of Clothes (2009) Countries where are located most frequently the production of commodities and making clothes often have a more limited labor law and less controlled than prevailing in Europe.

Contact details for managers

Task Force on Sustainable Development Markets (GEM DD)

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8. Sustainable Procurement Literature and Resources - Section E – Netherlands E1 Name

Netherlands Enterprise Agency Sustainable Procurement Initiatives

Website

http://english.rvo.nl/topics/sustainability/sustainable-procurement

Origin

Netherlands

Background

Organisations can purchase products and services in a sustainable way by including sustainability criteria in each public procurement or tendering process. Netherlands Enterprise Agency (commissioned by) The Ministry of Infrastructure and the Environment, together with other public authorities, has developed sustainability criteria for various product groups purchased by public authorities: these range from office furniture and electricity to catering and office buildings. Criteria are developed in such a way that the total costs do not increase substantially (based on lifecycle costs) and that there is sufficient market supply meeting the core criteria. The criteria are assessed by legal experts in order to guarantee that the criteria fulfil the European tendering procedures.

Information

The core criteria consist of both minimum specifications (product), selection criteria (supplier) and standard contract clauses. Together, the core criteria set the minimum level of sustainability required for a purchase. Use of the core criteria per product group is required in order for a purchase to be earmarked 'sustainable' by the monitor. For several product groups, award criteria have also been developed. The award criteria consist of additional selection criteria (supplier) and award criteria (product) that encourage frontrunner suppliers and/or progressive public purchasers. For a number of product groups, no environmental criteria have been developed, but information is given about environmental aspects relevant to the purchase. The Ministry of Infrastructure and the Environment monitors the progress of sustainable public procurement by measuring the results every two years. The Minister of Infrastructure and the Environment reports the results to Parliament. At the same time, government organisations can track their own performance. Supporting initiatives •

Examples of good practices on Dutch Sustainable Procurement.

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Netherlands Enterprise Agency Sustainable Procurement Initiatives •

The Sustainable Public Procurement Coach is a web-based instrument that provides various public authorities the opportunity to track their own performance with regard to Sustainable Public Procurement.



A Sustainable Procurement Manual (see below) was developed to help public purchasers and other staff involved in procurement processes to take the first steps toward sustainable procurement.



Cradle to cradle is a brochure to help local authorities with higher ambitions for sustainability.

Contact details Netherlands Enterprise Agency for managers +31(0)88 042 42 42

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E2 Name

Functional Specification Guide: Developing a sustainable functional specification in 6 steps Dutch Ministry of the Interior and Kingdom Relations/Ministry of Infrastructure and the Environment (December 2013)

Website

http://www.sustainable-procurement.org/resources/policies-andstrategies/?k=&ca=&co=Netherlands&la=&ps=&to=&le=&c=search

Origin

Netherlands

Background

Until recently, the sustainability policy had been focused on minimum requirements such as specific and static resource-based requirements (the so-called NL Agency criteria), functional specification, however, makes way for an ambitious approach focused on innovation of product chains, services and works. Functional specification calls for constructive dialogue between the customer and supplier about where the opportunities for sustainability lie. The government no longer sets the criteria unilaterally, but leverages the entire procurement process for sustainability. It shows its confidence in the market by focusing on the sustainability goals to be achieved and promoting the processes. Thus, going forward, two objectives will be accomplished at once: the efforts undertaken by entrepreneurs will no longer be seen as financial burdens, but will be rewarded, and will translate into greater sustainability.

Information

To Guide provides a roadmap to develop both functional and sustainable specifications. A choice will be made at policy level as to whether a contract is more or less suitable to qualify for a functional specification. Subsequently, at organisational level, choices must be made to call for a new sustainable solution or to use existing systems and/or subsystems such as the SIP approach, social conditions, SE systems, etc. The six steps preceding this phase are generic until these choices are included in the next chapter as a roadmap for sustainable functional specification. The roadmap for sustainable functional specification consists of six steps which can be completed using generic or specific questionnaires, checklists, flowcharts and fleshed out according to existing approaches and/or examples.

Contact details Ministry of Infrastructure and the Environment for managers Postbus 20901 | 2500 EX Den Haag, www.rijksoverheid.nl/ienm

Ministry of the Interior and Kingdom Relations Postbus 20011 | 2500 EA Den Haag, www.rijksoverheid.nl/bzk

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E3 Name

Enlightenment & Innovation ensured through Pre-Commercial Procurement in Cities (ENIGMA)

Website

http://www.enigma-project.eu/en/

Origin

Netherlands

Background

ENIGMA is a FP7 project that aims to implement a joint transnational pre-commercial procurement (PCP) procedure in the field of public lighting. The project’s 5 partner municipalities, lead by Eindhoven, cooperate on procuring innovation. This report specifies the desired societal impacts of this project. Products/Services: Lighting Led by Eindhoven, ENIGMA aims to implement a joint transnational pre-commercial procurement (PCP) procedure in the field of lighting. The project’s partner cities Eindhoven, Malmö, Stavanger, Espoo and Bassano del Grappa, will define a common public lighting challenge and launch a European call for solutions. After initial research and idea screenings, possible solutions will be piloted in real life environments within each partner city.

Information

Over the course of three years, this piloting process will be accompanied by knowledge exchanges and learning through visits between the participating municipalities and through in situ and online courses in PCP development and management. While lighting will be ENIGMA’s main theme, related issues such as energy efficiency, safety and cultural heritage will also be taken into consideration according to the specific requirements of each pilot site.

Contact details Ms. Denisa Naidin for managers Email: [email protected]

tel: +32 (0)2 552 0883 1 Square de Meeus, 1000 Brussels, Belgium

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E4 Name

Duurzaam GWW Green deal

Website

http://duurzaamgww.nl/

Origin

Netherlands

Background

Durable GWW choose an approach that engages all phases of a procurement process that offers space for sustainable innovation. The starting point is the consideration of the sustainability aspects of the life cycle of a work. Durable GWW starts with ambition and focus Sustainability begins with political ambition. And there is. The focus is on: • • • •

Win in integrated area; Focus on sustainability; Of prescribing for innovative procurement; Joint instruments.

Within Sustainable GWW is also working on a joint long-term vision: what the sector can contribute to a sustainable society in 2040, which have priority innovation projects and ambitions which the industry set itself.These ambitions have been translated into a Green Deal Sustainable GWW. It endorse parties above thought and it was agreed that each will do this (implement), the ideas and the corresponding Approach publish, along with the benefits of its application throughout the civil engineering sector and the approach is jointly developed so it is always up to date and uses the new developments and knowledge. Information

A number of large clients, market participants and policymakers took the initiative sustainable procurement in the railways, civil engineering sector by developing. We The Sustainable Approach GWW is a practical method to make concrete sustainability in civil engineering projects. But without pre-generic prescribing what the sustainability requirements. The emphasis is just on achieving sustainability gains by exploiting the opportunities for each project. The Sustainable Approach GWW is one of the results of the Partnership Sustainable GWW . In it, the large civil engineering principals and contractors session. This initiative aims to preserve the Dutch civil engineering sector, including through sustainable

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Duurzaam GWW Green deal procurement.The approach focuses on all clients and market players in the civil engineering sector. Action Holders herein are project managers, plan preparers, designers, buyers, policy makers, professionals and other involved parties. The Sustainable Approach GWW can a project (client / engineering) at any stage of a project, a roadmap to formulate sustainable ambitions to capture and pass on to the next project phase. By sustainability as early as possible to secure the project, opportunities can be maximized. The approach engages all phases of a project and provides space for sustainable innovation. The starting point is the consideration of sustainability issues throughout the life cycle of a work. Whether it's an innovative tendering process or a more traditional cutlery, the method is applicable to all project types. The approach is to put more or less extensively. Not every project to go through all the steps in the approach or sustainability themes can all receive the same attention. The choice might be to work out one or two sustainability themes. And not always the approach will be used from the earliest stage.

Contact details for managers

Sustainability Alliance GWW

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9. Sustainable Procurement Literature and Resources - Section F - United Kingdom F1 Name

Sustainable procurement in government: Guidance to the flexible framework (Defra 2010)

Website

https://www.gov.uk/government/publications/sustainable-procurement-ingovernment-guidance-to-the-flexible-framework

Origin

United Kingdom

Background

Whilst use of the Guide and the Flexible Framework Solution Package is voluntary, it covers activities and reporting requirements which are mandatory under the Greening Government Commitments for central Government (including compliance with Government Buying Standards). The Flexible Framework is a widely used self assessment mechanism developed by the business-led Sustainable Procurement Task Force, which allows organisations to measure and monitor their progress on sustainable procurement over time. The Framework was designed so that it could be used by all organisations: from those with significant levels of procurement expertise and resource to those with very limited resource at their disposal.

Information

The recommended approach to implementing the Flexible Framework is to systematically work through each theme, continuously improving from levels one to five. Procurement staff should work in teams, looking at each theme within the framework. The themes are: • People • Policy, Strategy and Communications • Procurement Process • Engaging Suppliers • Measurements and Results

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Sustainable procurement in government: Guidance to the flexible framework (Defra 2010) The five levels for the Framework are as follows: •

Foundation - Level 1 ( e.g. Basic actions completed)



Embed – Level 2 (e.g. Staff training and appraisal of purchasing impacts)



Practice – Level 3 (e.g. Supplier Engagement)



Enhance – Level 4 (e.g. Detailed Sustainability Risk Assessments)



Lead – Level 5 (e.g. Life-cycle analysis of key commodity areas)

Contact details Defra for managers 17 Smith Square,

London , SW1P 3JR tel: +44 8459 33 55 77 Email: [email protected]

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F2 Name

The National Sustainable Public Procurement Programme – Defra 2010/11

Website

http://webarchive.nationalarchives.gov.uk/20140827110041/http:/sd.defra.gov.uk/advi ce/public/nsppp/

Origin

United Kingdom

Background

The National Sustainable Public Procurement Programme (NSPPP) seeks to make it clear to government employees that sustainable procurement is simply good procurement practice which can generate significant benefits, including, increased efficiency, reduction in carbon and cost savings. The programme explains public procurement and demonstrates how to apply sustainable procurement good practice throughout the purchasing cycle.

Information

E-learning tools are also available for use in both the public and private sector and cover carbon literacy and sustainable procurement. NSPPP training courses are highly interactive with a lot of attendee participation. The programme delivered in 5 modules on sustainable procurement. The NSPPP trains trainers in both the public and private sectors to deliver the course materials.

Contact details for managers

Defra 17 Smith Square, London SW1P 3JR Tel:+44 8459 33 55 77 Email: [email protected]

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F3 Name

Wrap e-learning Modules on Sustainable Products and Services

Website

http://www.wrap.org.uk/content/sustainable-procurement-e-learning-modules

Origin

United Kingdom

Background

WRAP works, uniquely and by design, in the space between Governments, businesses, communities, innovative thinkers and individuals – forging partnerships and developing ground-breaking initiatives to help the UK use resources more sustainably. Wrap has strong relationships with Government decision makers; with business leaders with the ability to influence powerful supply chains; with individuals through our highly respected consumer campaigns. WRAP works in a distinctive way – developing evidence where there is a knowledge gap, bringing together the right people to work on specific issues, to develop solutions, and then, finding ways to implement them.

Information

Wrap has developed a series of free e-learning modules for key categories designed to inform procurers on how to sustainably procure products and services under key categories. These free e-learning modules include good practice guidance to enable organisations to use sustainable procurement to make cost savings, use fewer resources and send less waste to landfill. The category modules are available for: •

Introduction to sustainable procurement



Information, Communication and Technology



Construction and Major Refurbishment Projects



Furniture



Textiles

• Re-use and Remanufacturing These modules support the Defra National Sustainable Public Procurement Programme and are available as free e-learning or through one to one training so you can choose the option which best suits your needs. Contact details for managers

The Old Academy 21 Horse Fair, Banbury, Oxon, OX16 0AH Tel:+44 1295 819900 Email: [email protected]

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F4 Name

Action Sustainability – The Supply Chain Sustainability School

Website

http://www.actionsustainability.com/about_us/contact_us.aspx

Origin

United Kingdom

Background

Action Sustainability provides advice and services that will enable businesses and organisations to embed sustainable supply chain management principles into the supply chain, enabling companies to benefit from improved sustainability performance and brand value together with reduced risks and costs. Action Sustainability provides specialist business advice, training, services and practical tools that will help organisations to transform their supply chain's contribution to sustainability objectives.

Information

The Supply Chain Sustainability School is a virtual learning environment that aims to help construction suppliers and sub-contractors develop their sustainability knowledge and competence. It was designed to help us further address the challenges faced by our industry and to help you benefit from the many new opportunities that are emerging through sustainable business. The School was founded by Skanska with support from Kier, Lend Lease, Morgan Sindall, Sir Robert McAlpine, Willmott Dixon and Aggregate Industries, and was delivered by Action Sustainability. The School represents a common approach to addressing sustainability within our supply chains. The School provides suppliers with practical and free support. A new self-help assessment will allow you to assess your current sustainability strengths, as well as identify any areas in need of development. The School will provide you with a prioritised action plan and an excellent range of free tools, e-learning and sustainability training. Contact details for managers

Action Sustainability, 377 Camden Road, London N7 0SH Tel: +44 207 697 1963, Email:[email protected]

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F5 Name

Institute for Sustainability – Renewable Energy Toolkit

Website

http://renewablestoolkit.instituteforsustainability.org.uk

Origin

United Kingdom

Background

The Institute for Sustainability is an independent charity established in 2009 to support cross sector collaboration and innovation. The Institute’s mission is to significantly accelerate the delivery of economically, environmentally and socially sustainable cities and communities. This is done by driving innovative demonstration projects and developing programmes to actively capture and share learning and best practice.

Information

The Institute provides an online Renewable Energy Toolkit to encourage green supply chains across Europe and beyond. The toolkit is aimed at helping SMEs in the energy, building and related fields by increasing their understanding of the opportunities arising in the onshore renewables and closely related low carbon sectors. It also provides information to potential investors and procurers on the relevance and viability of the range of different technologies, how these might be used and government support and incentives for early deployment. Through an EU-funded project, Weastflows (West and East freight flows), partners from private and public sectors, as well as researchers are undertaking a series of interconnected activities and practical demonstration projects using innovative ICT solutions. This activity aims to identify challenges and opportunities to improve freight movement.

Contact details for managers

Institute for Sustainability CAN Mezzanine 49-51 East Road London N1 6AH Tel: +44 (0)20 7517 1830 Email: [email protected]

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F6 Name

Chartered Institute of Purchasing and Supply (CIPS) Sustainable Procurement Review

Website

www.cips.org/sustainable-procurement-review

Origin

United Kingdom

Background

CIPS provides a professional membership and training for procurement professionals. CIPS is the leading voice of the procurement and supply profession and, with a global community of over 103,000 in 150 countries, the largest. CIPS set the standards for the profession and are the only regulated body in the world to promote a Code of Conduct.

Information

CIPS urges organisations to undergo a Sustainable Procurement Review as procuring sustainably helps organisations to eliminate waste, become more energy efficient and save money. Designed around the Flexible Framework and BS 8903, achieving a CIPS Sustainable Procurement Review award can help to enhance an organisation’s image and act as a motivator for both staff and suppliers. Businesses and organisations are audited by qualified sustainability auditors either on site or remotely. During the audit the company will have access to an online self-assessment tool to guide them through each stage and help them to keep track of their results. If they pass both parts of the review their procurement team will receive a globally recognised sustainability award from CIPS to either a gold, silver or bronze level. Each award is valid for 18 months. The award has the following benefits: •

Reputation: Achieving an award demonstrates to shareholders, customers and staff that a company’s procurement function operates in an economically, socially and environmentally responsible way



Efficiency: The audit helps identify ways to eliminate waste, reducing cost and minimising negative economic, social and environmental impact



Competitiveness: An award accreditation is evidence of best practice in sustainable procurement, giving you the edge over the competition Continuous improvement: Companies will receive a comprehensive report with recommendations for increasing the sustainability of their procurement function.

• Contact details for managers

The Chartered Institute of Procurement & Supply Easton House, Church Street, Easton on the Hill, Stamford, Lincolnshire, PE9 3NZ Tel: +44 (0)1780 756777 Email: [email protected]

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F7 Name

Sustainable Procurement in Central Government (Report from National Audit Office 2005)

Website

http://www.nao.org.uk/

Origin

United Kingdom

Background

The UK’s sustainable development strategy defines sustainable procurement as ‘embedding sustainable development considerations into spending and investment decisions’. Government departments and their executive agencies spend some £15 billion each year on the procurement of goods and services: through this spending, departments can support the government’s ambitious goal of being recognised as a leader in sustainable procurement across European Union member states by 2009.

Information

In April 2005 the Environmental Audit Committee of the House of Commons (the Committee) examined sustainable procurement. Additionally, the Accounting for Sustainability Group, convened by HRH The Prince of Wales, published a report in May 2005 which addressed sustainability in public procurement. Against the backdrop of sustainable procurement’s recent high profile, this review is intended to support and take forward interest in this field. In particular, the work summarises the extent of progress towards sustainable procurement in central government, based on reviews and discussions with procurement staff in 20 Whitehall departments, and describes the problems faced by departmental procurement officials in making further progress.

Contact details for managers

The National Audit Office 157-197 Buckingham Palace Road, London SW1W 9SP Tel: +44 20 7798 7000 Email: [email protected]

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F8 Name

Building Sustainability into Tendering Toolkit (London Centre of Excellence Sustainable Procurement Project - London Borough of Camden)

Website

http://www.camden.gov.uk/ccm/navigation/business/tenders-and-contracts/

Origin

United Kingdom

Background

The London Borough of Camden is committed to giving Camden’s small and medium businesses and voluntary and community sector organisations the opportunity to provide goods and services to the council wherever possible. The Council realises the crucial contribution that local businesses make to the local community and wants to give something back through a programme called Camden First, which signals a commitment to use Camden businesses whenever possible when the Council is looking for new suppliers for its contracts. As part of this, local suppliers are encouraged to sign up to the online portal Compete For which will enable them to bid for council contract opportunities worth between £5,000 to £100,000.

Information

This Toolkit was developed as part of the London Centre of Excellence Sustainable Procurement Project led by the London Borough of Camden. The Toolkit aims to provide guidance for including sustainability in tendering exercises. This Toolkit has been set up as a series of steps to follow to implement sustainability and suggests that you follow each step in the order shown to ensure sustainability is built into your tendering process in a comprehensive manner. The toolkit is based on the methodology used to develop the toolkit for tendering on Highways, Meals on Wheels, and Furniture Disposal as part of the project. This toolkit has been broken down into steps that follow the tendering process and build in sustainability. Each of the stages has been tested where possible through the course of the London Centre of Excellence project. For more information on how sustainability fits within the procurement cycle see www.lcpe.gov.uk/sustainable.

Contact details for managers

London Borough of Camden 5 Pancras Square, London, N1C 4AG Tel: +44 20 7974 4444 Email: http://www.camden.gov.uk

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F9 Name

Public Sector Food Procurement Initiative (Defra 2008)

Website

www.defra.gov.uk

Origin

United Kingdom

Background

Defra is the UK government department responsible for policy and regulations on environmental, food and rural issues. Defra is responsible for policy and regulations on: • the natural environment, biodiversity, plants and animals • sustainable development and the green economy • food, farming and fisheries • animal health and welfare • environmental protection and pollution control • rural communities and issues Although Defra only works directly in England, it works closely with the devolved administrations in Wales, Scotland and Northern Ireland, and generally leads on negotiations in the EU and internationally.

Information

This is the third report looking at the proportion of UK produced food in the public sector. It covers Government central offices, state and privately run prisons, NHS supply chain and the the Ministry of Defence. It does not include school meals and food supplied in further and higher education, nor food purchased by approximately 40-50% of the health and care sector that does not come via NHS supply-chain. This report shows the proportion of food used by Whitehall departments and supplied to hospitals and prisons under contracts negotiated by NHS Supply Chain and National Offender Management Service that is domestically produced (i.e. grown or reared in the UK). The report covers the period from 1 April 2008 to 31 March 2009. There have been a number of changes since the last report including changes to the way Departments are structured and the inclusion of the UK Borders Agency and the Ministry of Defences nonoperational bases.

Contact details for managers

Defra 17 Smith Square, London , SW1P 3JR Tel: +44 20 7270 3000 Email: [email protected]

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F10 Name

Forum For the Future – Buying a Better World (2007)

Website

https://www.forumforthefuture.org

Origin

United Kingdom

Background

Forum for the Future is a sustainable development charity that works in partnership with leading organisations in business and the public sector. Our vision is of business and communities thriving in a future that is environmentally sustainable and socially just. We believe that a sustainable future can be achieved, that it is the only way business and communities will prosper, but that we need bold action now to make it happen. We play our part by inspiring and challenging organisations with positive visions of a sustainable future; finding innovative, practical ways to help realise those visions; training leaders to bring about change; and sharing success through our communications.

Information

BEST Procurement aims to increase equal opportunities and diversity within the supply chain of the East Midlands public sector through developing the capacity of social enterprise. In order to achieve this aim the programme had the following main objectives: • Develop public sector procurement strategies which achieve ‘blended value’ through the integration of economic, environmental and social objectives • Create market opportunities for the social economy and develop its capacity • Achieve ‘labour market integration’ through creating additional and improved employment opportunities for people experiencing discrimination in the labour market • Develop market intelligence to help identify opportunities for sustainable procurement through social enterprise. • Collect evidence to inform and influence relevant policy at a strategic level. Forum for the Future has focused principally on the first of these objectives – working to build strategic capacity within the public sector to enable it to achieve ‘blended value’ through pursuing environmental, social and economic objectives concurrently. This will lead to more sustainable procurement. Social enterprises can often provide environmental, social and economic benefits. Emphasising their contribution to sustainable procurement is one part of the process of increasing the involvement of social enterprise in public procurement.

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Forum For the Future – Buying a Better World (2007) The other part of the process is to increase buyers’ awareness of the need to pursue blended value, and of the potential to do so through social enterprise. Forum for the Future’s work featured two-year work-streams with both the health and local government sectors. The two work-streams are Procuring Sustainable Health and Local Authority Sustainable Procurement.

Contact details for managers

Overseas House, 19-23 Ironmonger Row, London, EC1V 3QN Tel: +44 (0)20 7324 3630, Email: [email protected]

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10. SECTION - SUSTAINABLE PROCURMENT DIRECTORIES G1 Directory name

GREENSPEC (UK)

Website

http://www.greenspec.co.uk/html/products/productscontent.html

Origin

United Kingdom

Background

The site contains comprehensive information on sustainable construction including links to reports, details of manufacturers, checklists on how to reduce waste throughout the lifecycle of a construction project, image libraries, comparison of products and industry news.

Information

The site contains a directory of ‘green’ building materials defined as ‘a product that has one or more positive environmental attributes or qualities that distinguish it from other products or materials in the same function category’. Products are listed in 7 categories and numerous sub-categories and once selected each sub category has a summary table listing products, the manufacturer, and its environmental benefit (product / equipment with climate change reduction potential, sustainable product, product with recycled content). Each product contains a page summary with the following information:

Contact details for managers



An explanation of the product;



Environmental standards adhered to including BRE Ecopoints, Rating from Green Guide, if recycled content adheres to ISO 14021;



Life expectancy;



Downloads for further information;



Origin of manufacture;



Details of manufacturer.

Can be contacted through: http://www.greenspec.co.uk/html/contact/contactcontent.html

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G2 Directory name

GREEN BOOK LIVE (UK)

Website

http://www.greenbooklive.com/search/search.jsp?partid=10000

Origin

United Kingdom

Background

Green Book Live is a website administered by the Building Research Establishment. The site is a database designed for the construction industry to identify products and services that can help to reduce their impact on the environment. The site contains details on the following personnel: BREEAM Assessors, BREEAM Accredited Professionals, BREEAM InUse Auditors, Energy Assessors. Other information includes guidance on Carbon Footprinting, profiles on energy and water saving products and microgeneration, responsible sourcing of materials, SMARTWaste (a tool for improving management of waste on construction sites) and ISO 14001 Certified companies.

Information

The site contains environmental profiles on products that have been accredited through the BRE Environmental Profile Certification Scheme. The scheme focuses on products that have significant embodied environmental impacts and through accreditation have credits through BREEAM, EcoHomes and Code for Sustainable Homes. Products are listed in 14 categories, and each category contains a summary table with the manufacturer, product and description, appendix and certificate. For each product the following information is presented:

How is the information collated?



Company;



Product description;



Ecopoints and Green guide rating;



Page profile showing results of LCA;



Certificate.

Products that are included in the directory have been accredited through BRE Environmental Profile Certification Scheme. Manufacturers that would like their products listed must complete an application form with questions on: •

Materials and chemicals used;



How the product is manufactured;



Energy used.

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GREEN BOOK LIVE (UK) The manufacturers also have to submit supplementary information on the environmental credentials of the product to fulfill 13 environmental criteria. This information is then evaluated and if successful the manufacturer will then be visited to verify the data. For full explanation visit http://www.greenbooklive.com/page.jsp?id=158

Contact details for managers

Telephone: +44 (0)1923 664100 E-mail: [email protected]

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G3 Directory name

CAP’EM

Website

http://www.capem.eu/capem/en/6943-compass.html

Origin

EU Resource

Background

Experts from five European countries (France, Belgium, Germany, Netherlands and UK) join their knowledge to set up a reliable, transparent, regularly updated, easily accessible and filled with technical and practical information to compare building materials. Traditional materials can be compared with eco-materials in a database and users can review the impact of building materials and construction products on the environment and human health. The CAP'EM project provides a simplified tool for low cost based on LCA standards to enable them to qualify.

Information

CAP’EM Compass is an online tool for comparing building products along their environmental performances. CAP’EM Compass is based on Life Cycle Analysis results of the CAPEM project. It enables the user to: • Find the construction products based on the users preferences • Compare them mutually and to conventional products • Filter the products based on the user’s location • Calculates the ecological footprint and displays the results in a graph for easy understanding. The Search tab allows you to select criteria for the type of material you are looking for. The chosen criteria will filter the materials in the database to show only those that match your search. It is then possible to select a number of materials for comparison that fall within these criteria. The Compare tab allows you to compare the selected products on several environmental impacts. The results can be displayed in both charts and tables and can assist you in making a decision.

Contact details for managers

Jodie BRICOUT, Project Manager Address: cd2e, Rue de Bourgogne, Base du 11/19, 62750 Loos en Gohelle – FRANCE Mail: [email protected] Phone: +33 3 21 13 06 80

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G4 Directory name

The Sustainable Building Marketplace (MPDuBo)

Website

http://mpdubo.nl/wie-zijn-wij

Origin

Netherlands

Background

The Marketplace Sustainable Building (MPDuBo) helps businesses and organisations in selecting the best and most efficient solutions. MPDuBo is an independent organization with idealistic objectives, which is supported by the Municipality of Metropolitan Region Rotterdam The Hague. The Marketplace is a private property owner's independent source of information where businesses can get advice on which measures are most effective and efficient for the preservation of their property. The services of the marketplace are free and independent . Busineses are guaranteed freedom of choice, and are offered expert advice and customized to finding the best solution for them. There is also a 2,500 m² Woonwijzer Shop in Rotterdam where all sustainable solutions are on show.

Information

The Marketplace Sustainable Building Rijnmond is the independent platform for anyone who is looking for the best solutions to preserve a building effectively and efficiently. In addition to providing reliable information, the marketplace also helps in selecting the best and most efficient (total) solutions. The Marketplace is managed by the Innovation Center for Sustainable Building, the knowledge when it comes to sustainable building, and is supported by all the counties in the Rotterdam region. The service for anyone such as housing associations, homeowners, business owners and managers of commercial real estate but also for sports clubs, schools and social agencies. By making use of a large network of experienced suppliers and manufacturers ensures that businesses can choose the best offer that has been checked for durability and reliability. The use of the Marketplace is free for groups who want to preserve their buildings.

Contact details for managers

(Port 2600) Heijplaat RDM Central Warehouse, PO Box 11314, 3004 EH Rotterdam (010) 462 62 02 [email protected]

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11. Section H - Eco-Labels H1 Name

The EU EcoLabel (1992)

Website

http://ec.europa.eu/environment/ecolabel/facts-and-figures.html

Origin

United Kingdom

Background

The EU Ecolabel, which was launched in 1992 by the European Commission in light of developing a Europe-wide voluntary environmental labelling scheme that consumers could trust, now has 44,051 products and services comprised by 2,010 licences (as of the March 2015 reporting period). Chart and graphic representations of Competent Bodies’ biannual statistical reports on licences and products/services since December 2012 can be found in each biannual issue of the News Alert Special Editions. Upon the European Commission’s objective to ensure statistical comparability, a guidance document on how to report the number of EU Ecolabel licences and products/services was released to all Competent Bodies, setting a standard of how data shall be reported on the EU level for statistical purposes. Consequently, this Facts and Figures page is updated biannually, starting from the harmonised September 2014 reporting period. EU Ecolabel products can be sold across European countries as well as worldwide, (see the graph below).

Information

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The EU EcoLabel (1992) Products available from the Ecolabel website include:

Contact details for managers



Leaflet: The Environmental Label



Video: The EU Ecolabel video



Newsletter: The EU Ecolabel on Euronews

The Helpdesk is able to answer your general queries about the EU Ecolabel scheme. Tel: +33 (0)1 40 88 70 88 (Monday – Friday 9 :30-12:00 ; 14 :00-18 :00 CET time zone) Email: [email protected] Postal address: BIO by Deloitte Deloitte Conseil | Sustainability Services 185 avenue Charles de Gaulle 92200 Neuilly-sur-Seine, France

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H2 Directory name

NNF Environnement AFNOR – French Ecolabel

Website

http://www.marque-nf.com/fr/nf-pour-les-professionnels/pourquoi-faire-certifier-mesproduits-ou-services/

Origin

FRANCE

Background

The NF Eco Label provides a certification service for products. There three types of certification available, one of which covers the certification of environmentally/friendly sustainable products.

Information

Whether you are a consumer, manufacturer or service provider, the NF certification is a useful benchmark for excellence, one of the leading certification marks in Europe, which helps you to make better choices, better eating and also guarantees excellence of your favorite products and services. Issued by an independent and impartial body, the NF certification guarantees that a product or service meets the requirements described in a certification standard based on standards. Responding to market expectations, the NF certification standards are defined with consumers and professionals. This is a voluntary process in which engages the manufacturer or service provider. Get NF certification allows all professionals to enhance their knowledge and consumers to buy with confidence. Depending on the product or service, different certifications are available.

Contact details for managers



Industrial products



Environmental



General Services

Environment DG's offices: Avenue de Beaulieu 5 1160 Brussels Postal address: Environment Directorate-General European Commission B-1049 Brussels

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H3 Name

Millieukeur – Dutch Ecolabel

Website

www.smk.nl

Origin

Netherlands

Background

The Dutch national ecolabel, run by SMK, an organisation established by the national government . Products/Services: • Food and catering • Energy • Cleaning • Buildings and construction • Infrastructure

Information

Eco has a broad approach to sustainable products and services. The criteria of Environmental cover the entire life cycle of the product or service. Key sustainability issues are part of the Eco-label certification schemes: There are Ecolabel certifications for agro / food and non-food product such as vegetables, potatoes and vegetables, beer, concrete products, pork, nursery products, fire extinguishers, green electricity, eggs and car washes for domestic and foreign producers SMK has developed a number of specific product certification schemes with three levels (bronze, silver, gold). Its gold level equals Milieukeur: Barometer Sustainable Bakery and Confectionery Barometer Sustainable Florist Barometer Sustainable Events Barometer Sustainable Fruit and Vegetables Barometer Sustainable Butcher Barometer Sustainable Grounds Environmental Thermometer Healthcare

Contact details for managers

SMK Alexanderveld 7, 2585 DB Den Haag Tel: (070) 3 586 300, Fax: (070) 3 502 517 E-mail: [email protected]

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H4 Name

Forest Stewardship Council (FSC)

Website

http://www.fsc-uk.org/about-fsc.2.htm

Origin

Global

Background

FSC timber The Forest Stewardship Council is an international, non-governmental organisation dedicated to promoting responsible management of the world’s forests. FSC runs a global forest certification system with two key components: Forest Management and Chain of Custody certification. This system allows consumers to identify, purchase and use timber and forest products produced from well-managed forests. FSC's “tick tree” logo is used on product labels to indicate whether products are certified under the FSC system. When you see the FSC logo on a label you can buy timber and other wood products, such as paper, with the confidence that you are not contributing to the destruction of the world’s forests.

Information

Environmentally Appropriate Environmentally appropriate forest management ensures that the harvest of timber and non-timber products maintains the forest's biodiversity, productivity, and ecological processes. Socially Beneficial Socially beneficial forest management helps both local people and society at large to enjoy long term benefits and also provides strong incentives to local people to sustain the forest resources and adhere to long-term management plans. Economically Viable Economically viable forest management means that forest operations are structured and managed so as to be sufficiently profitable, without generating financial profit at the expense of the forest resource, the ecosystem, or affected communities. The tension between the need to generate adequate financial returns and the principles of responsible forest operations can be reduced through efforts to market the full range of forest products and services for their best value.

Contact details for managers

FSC UK 11-13 Great Oak Street, Llanidloes, Powys, SY18 6BU, UK Email: [email protected] Tel: 01686 413916, Fax: 01686 412176

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H5 Name

The Fair Trade Foundation

Website

http://www.fairtrade.org.uk/en

Origin

Global

Background

Fairtrade is about better prices, decent working conditions and fair terms of trade for farmers and workers. It’s about supporting the development of thriving farming and worker communities that have more control over their futures and protecting the environment in which they live and work. It allows buyers opportunity to connect with the people who grow the produce. The FAIRTRADE Mark, indicates that farmers and workers are being supported as they work to improve their lives and their communities. The Mark means that the Fairtrade ingredients in the product have been produced by small-scale farmer organisations or plantations that meet Fairtrade social, economic and environmental standards The standards include protection of workers’ rights and the environment, payment of the Fairtrade Minimum Price and an additional Fairtrade Premium to invest in business or community projects.

Information

Fairtrade works to benefit small-scale farmers and workers, who are amongst the most marginalised groups globally, through trade rather than aid to enable them to maintain their livelihoods and reach their potential. For certain products, such as coffee, cocoa, cotton and rice, Fairtrade only certifies smallscale farmer organisations. Working through democratic organisations of small-scale farmers, Fairtrade offers rural families the stability of income which enables them to plan for the future. For some products such as bananas, tea and flowers, Fairtrade also certifies plantations companies that employ large numbers of workers on estates. Fairtrade standards for such large-scale production units differ and protect workers’ basic rights; from keeping them safe and healthy, allowing them freedom of association and collective bargaining, to preventing discrimination and ensuring no bonded or illegal child labour. They also require employers to pay wages that progress towards living wage benchmarks. Ensuring decent working conditions and strong worker rights is central to Fairtrade’s work. The producers themselves decide how the Fairtrade Premium should be invested. The premium is the additional sum of money paid on top of the Fairtrade minimum price that farmers and workers receive which can be invested in social, environmental and economic developmental projects to improve their businesses and their communities. In real terms, it means investment in schools, transport, health care, sanitation, an improved environment and better business equipment and practices.

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The Fair Trade Foundation

Contact details for managers

Fairtrade Foundation 3rd Floor Ibex House, 42-47 Minories London EC3N 1DY • T: +44 (0)20 7405 5942 • F: +44 (0)20 7977 0101 • E: [email protected]

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H6 Name

EU Energy Star Eco Label

Website

http://www.eu-energystar.org/

Origin

United Kingdom

Background

Energy Star This label is only used on office equipment and shows that a product has achieved energy efficiency standards set by the EU.

Information

The ENERGY STAR label represents a level that any environmentally conscious manufacturer wants to meet.The EU ENERGY STAR programme follows an Agreement between the European Community (EU) and the Government of the US (PDF) to coordinate energy labeling of office equipment. It is managed by the European Commission. US partner is the Environmental Protection Agency (EPA), that started the scheme in the US in 1992 (European Council decision PDF 97kb). Products The EU ENERGY STAR database lets you pick the most energy efficient models, within the group of ENERGY STAR qualified office equipment under the newest active specifications. Please use the products menu to navigate per category of products by using the menu and filters and view relevant products per category and subcategory. The latest list of all products registered in the EU can also be downloaded in XLSX file format. Products registered under previous the ENERGY STAR specifications can be found in the Archive section.

Contact details for managers

European Commission Paolo Tosoratti, Policy officer Directorate-General for Energy, Rue De Mot 24, B-1049 Bruxelles T. +32-2-296.18.96, http://ec.europa.eu/energy, [email protected] EU ENERGY STAR general contact For information regarding the programme: [email protected] Suggestions regarding this site: [email protected]

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H7 Name

BREAAM

Website

www.breeam.com

Origin

United Kingdom

Background

BREEAM (BRE Environmental Assessment Method) is the leading and most widely used environmental assessment method for buildings and communities. It sets the standard for best practice in sustainable design and has become the de facto measure used to describe a building's environmental performance. BREEAM provides clients, developers, designers and others with: • market recognition for low environmental impact buildings • assurance that best environmental practice is incorporated into a building • inspiration to find innovative solutions that minimise the environmental impact • a benchmark that is higher than regulation • a tool to help reduce running costs, improve working and living environment • a standard that demonstrates progress towards corporate and organisational environmental objectives

Information

BREEAM addresses wide ranging environmental and sustainability issues and enables developers and designers to prove the environmental credentials of their buildings to planners and clients. It: • uses a straightforward scoring system that is transparent, easy to understand and supported by evidence-based research • has a positive influence on the design, construction and management of buildings • sets and maintains a robust technical standard with rigorous quality assurance and certification

Contact details for managers

BREEAM Centre BRE Garston Watford WD25 9XX BREEAM Helpdesk – 01923 664462

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H8 Name

Energy Savings Trust ‘energy saving recommended’ logo

Website

http://www.energysavingtrust.org.uk/corporate/who-we-are

Origin

United Kingdom

Background

Energy Saving Trust helps people to save energy every day. Through impartial advice, commitment to undertaking research and work with businesses and governments, the Trust has become influential in driving behaviour change and inspiring new energy efficiency programmes and policies.

Information

Energy Saving Trust is helping householders, governments, businesses and organisations to save energy every day. Climate change is a major threat to humanity, fuel bills continue to rise and our reliance on imported energy continues to grow. The UK is committed to achieving an 80 per cent reduction in carbon emissions by 2050. To address these challenges we all need to reduce our energy consumption and accelerate a move to sustainable, low carbon lifestyles. Applicants register for the ecolabel in order to use the label (but certification is not required).

Contact details for managers

Energy Saving Trust England, 21 Dartmouth Street, London, SW1H 9BP Tel 0300 123 1234 Email: [email protected].

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H9 Name

Ethical Trading Initiative

Website

http://www.ethicaltrade.org/about-eti

Origin

Global

Background

The Ethical Trading Initiative (ETI) is a leading alliance of companies, trade unions and NGOs that promotes respect for workers' rights around the globe. Our vision is a world where all workers are free from exploitation and discrimination, and enjoy conditions of freedom, security and equity. Ethical trade means that retailers, brands and their suppliers take responsibility for improving the working conditions of the people who make the products they sell. Most of these workers are employed by supplier companies around the world, many of them based in poor countries where laws designed to protect workers' rights are inadequate or not enforced. Companies with a commitment to ethical trade adopt a code of labour practice that they expect all their suppliers to work towards. Such codes address issues like wages, hours of work, health and safety and the right to join free trade unions. 'Doing' ethical trade is much harder than it sounds. Modern supply chains are vast, complex and span the globe. Labour issues are themselves challenging. For example, what exactly is ‘a living wage'? What should a company do if it finds children working in a supplier's worksite? Evicting children from the workplace can, paradoxically, make their lives worse. ETI brings corporate, trade union and voluntary sector members together in a unique alliance that enables us to collectively tackle many thorny issues that cannot be addressed by individual companies working alone.

Information

As a first step, companies must adopt the ETI Base Code in full. The Code is widely acknowledged as a model code of labour practice, and is derived from the Conventions of the International Labour Organisation (ILO). As well as adopting the Base Code, corporate members must also sign up to ETI’s Principles of Implementation which set out the approaches to ethical trade that member companies should follow. These require companies to: •

demonstrate a clear commitment to ethical trade;



integrate ethical trade into their core business practices;



drive year-on-year improvements to working conditions;

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Ethical Trading Initiative •

support suppliers to improve working conditions, for example through advice and training; and

report openly and accurately about their activities. Member companies must also play an active part in ETI activities alongside their trade union and NGO colleagues, working in partnership on projects aimed at tackling key ethical trade issues, as well as participating in learning events and other meetings. Member companies must also submit annual reports to the ETI Board which set out the steps they are taking to tackle working conditions in their supply chains. •

Contact details for managers

Ethical Trading Initiative 8 Coldbath Square, London EC1R 5HL, UK Tel: +44(0) 20 7841 4350 Fax: +44 (0) 20 7833 1569