RUN A SUCCESSFUL TOURNAMENT Pre-Tournament Duties Select a date. Review the Tournament Sign-up sheet to see what dates are available and contact the Commissioner to have the date selected is still available. If date is available, Commissioner will place date on tournament calendar. When requesting a tournament date, the following information must be provided to the Commissioner:
Tournament Playing Site Number of Courts Number of Team Acceptable Time facilities available Tournament Host (Must be non-playing, non-coaching) Any Special circumstances Any Additional Costing elements
Sanction the tournament. If your team belongs to a conference or league contact your commissioner to sanction the tournament. The Commissioner will attempt to find a knowledgeable, non-coaching, non-playing tournament director at the site at all times. If running more than three courts, additional site directors should be on hand to assist. It is recommended that there be one site director for every two courts. The site directors should be able to get all needed forms from the hosting site. See section that states all items needed to host tournament or home matches. Verify rosters / seed tournament 1. Verify the team rosters. Rosters are automatically verified by the NCVF website. The printed rosters on the scoresheets are official and no changes / additions are allowed to the scoresheet. Any players not listed are not allowed to play in the event. Captains/Coaches should cross out any players not attending the tournament. Format the tournament Within a pool, A=1st Seed, B=2nd seed, 3=3rd Seed, etc. Teams are ranked from 1 (the highest seed) through 20 (the lowest seed). Teams may be moved as many as 3 positions in either direction, as necessary, to avoid seeding teams constantly in the same pools in a division. The seeding shall be determined as follows:
Team A Team B Team C Team D
Team A Team B Team C Team D Team E
2 Pools Court 1 Court 2 Seed 1 Seed 2 Seed 4 Seed 3 Seed 5 Seed 6 Seed 8 Seed 7
2 Pools Court 1 Court 2 Seed 1 Seed 2 Seed 4 Seed 3 Seed 5 Seed 6 Seed 8 Seed 7 Seed 9 Seed 10
Court 1 Seed 1 Seed 6 Seed 7 Seed 12
Court 1 Seed 1 Seed 6 Seed 7 Seed 12 Seed 15
4 Team Pools 3 Pools Court 2 Court 3 Seed 2 Seed 3 Seed 5 Seed 4 Seed 8 Seed 9 Seed 11 Seed 10
Court 1 Seed 1 Seed 8 Seed 9 Seed 16
5 Team Pools 3 Pools Court 2 Court 3 Seed 2 Seed 3 Seed 5 Seed 4 Seed 8 Seed 9 Seed 11 Seed 10 Seed 14 Seed 13
Court 1 Seed 1 Seed 8 Seed 9 Seed 16 Seed 17
4 Pools Court 2 Court 3 Seed 2 Seed 3 Seed 7 Seed 6 Seed 10 Seed 11 Seed 15 Seed 14
4 Pools Court 2 Court 3 Seed 2 Seed 3 Seed 7 Seed 6 Seed 10 Seed 11 Seed 15 Seed 14 Seed 18 Seed 19
Schedules Tournaments shall be conducted with the schedules below. Home team is first team listed on all schedules. Coin toss is determined by current USAV rules.
3 Team Pool Schedule Match format: Three sets to 25 points. No time limit. All sets rally scoring. Match Number 1 2 3
Warmup Time 10 10 10
A B A
C C B
Officials B A C
4 Team Pool Schedule Match format: Three sets to 25, 6 total matches, no time limit. For 3rd set of pool play, toss a coin (home team calls toss), switch sides at eight points. All sets rally scoring.
Court 4 Seed 4 Seed 5 Seed 12 Seed 13
Court 4 Seed 4 Seed 5 Seed 12 Seed 13 Seed 20
Match Warm- Team A Team B Officials Number up Time 1 10 B C A 2 10 A D C 3 10 A C B - - - - - - - - - - - 30 Minute Break - - - - - - - - - - - - 4 10 B D C 5 10 A B D 6 10 C D A *A lunch break is necessary when scheduling 4 team pools and must be scheduled unless all teams agree AT THE CAPTAIN'S MEETING not to do so. If there are two or more pools in the tournament and one is a 5-team pool, the 4-team pool should take the designated lunch break to keep as close as possible to the schedule of the 5-team pool since a 4-team pool usually takes less time to play than a 5-team pool.
5 Team Pool Match format: Two out of three sets to 25 points, ten total matches, no time limit, lower seed calls the coin toss. Deciding set to 15 points. No cap on any sets. All sets rally scoring. Match Number 1 2 3 4 5 6 7 8 9 10
Warmup Time 10 10 10 5 5 5 5 5 5 5
B A B A C A C B A D
E D C E D B E D C E
A C D B E D A E B C
6 Team Pool (two courts) Match format: Two out of three sets to 25 point (17 point sets may also be played). 15 total matches, 10minute warm-ups, and no time limit, lower seed call the toss.
Match Number 1 2 3
Warm-up Minutes 10 10 10
Court 1 Team 2
A A C
C F F
F C A
Court 2 Team 2
B B D
D E E
E D B
4 5 6 7 8
10 A D E B C - - - - - - - - - - - - - - - - - - - - - - - - - 30 Minute lunch Break* - - - - - - - - - - - - - - - - - - - - - - - 10 A E C B F 10 C E A D F 10 C D E A B 10 E F C
F D D F
7 Team Pool (two courts) Match Format: Two 25 point sets (17 point sets may also be played). 15 total matches, 10-minute warmups, and no time limit, lower seed call the toss. Court 1 Match Number 1 2 3 4 5 6 7 8 9 10 11
Warm-up Team A Team B Officials Team A Team B Time 10 C G F B E 10 D G E A F 5 D E G B C 5 F G D A C 5 B D G A E - - - - - - - - - - - - - - - - - - - - 30 Minutes Lunch Break* - - - - - - - - - - - - - - - - - - - 5 C F D E G 5 B F C A D 5 B G F C E 5 A G C D F 5 C D G E F 5 A B D
Officials A B F B C A E A E B
A copy of the schedule must be taped to the scorekeeper's table at each court. This sheet must include:
Name of the tournament Site locations Tournament date and day of the week Tournament Site Director's name Round Robin Schedule, including team assignments for playing and officiating, number of sets per match, warm-up time limits, points per set, match time limits, and time between matches. Play-off information Restrictions of food, beverage and smoking in the facility
Organize the tournament materials. You will need to assemble the following items for each court:
Two flipping coins 2 blue or black pens, 2 red pens, 2 pencils Set of red and yellow cards One volleyball Clock or timer Score flipper Current rule book Schedule sheet with pool play/officiating assignments 4-team pool: 18 line-up sheets (9 if 2 per page), 18 score sheets (9 if printed on both sides), 9 third set score sheets (printed on one side) 5-team pool: 30 line-up sheets (15 if 2 per page), 28 score sheets (14 if printed on both sides) 6-team pool: 20 line-up sheets (10 if 2 per page), 20 score sheets (10 if printed on both sides) 7-team pool: 26 line-up sheets (13 if 2 per page), 26 score sheets (13 if printed on both sides) One pool play record sheet (post on a wall or on separate table) One play-off bracket sheet per playoff division (post on a wall or on separate table) Rosters for each team (to be verified at captain's meeting) Rating forms (for raters) Status list of officials (for verification purposes) Masking tape Injury report form
Tournament Day Duties Before play begins:
Obtain access to locker rooms, rest rooms, and phone. Make sure all necessary equipment and forms are in place. Assign a protest committee of 3 or 4 people (including yourself and 2-3 experienced officials and/or raters) to rule on any protest for immediate resolutions. Protests are only allowed on rule interpretations and tournament organization.
Conduct captain's meeting 15 minutes before pool play begins (start on time!):
Introduce yourself as site/tournament director Roll call of the teams - hand out roster for each team to verify. They must cross off anyone not playing, correct uniform numbers, initial the roster and return it to site director before playing. Make sure all rosters have been returned to you. Ask for any written uniform waiver or check the roster for any waivers given by Commissioner. Go over officiating requirements. Identify raters. The Commissioner will make attempts to have raters available for certain designated tournaments. Each team should know those prior to the tournaments. Explain any changes in the schedule. If 4, 6 or 7 teams pools, have captains vote if they want to eliminate or lower the scheduled 30-minute lunch break. If there is not complete agreement by all teams, the 30-minute break will be taken.
Since playoffs are not necessary when there is only one pool, review number of teams for other pools. Go over ground rules (ceilings, beams, baskets, obstructions, etc.) Remind teams to start matches on time and follow warm-up times strictly. Teams are not to leave the site without first checking with the site director. No food or beverages in the gyms unless otherwise stated. Absolutely no alcoholic beverages are allowed. Ask for questions. State the starting time of the first match (start on time!).
Forfeits If a team does not have enough players to start their match, the following procedure must be followed: At the scheduled time the match is to begin, the official calls both teams to the end line. No time out may be taken until a legal number of players are present to start the match. The official declares the first set a forfeit, with a score of 25-0. An interval of up to 10 minutes shall be allowed for the team to produce sufficient players to play the next set. If the team has six players present prior to the expiration of this interval, play shall begin immediately. If, after the 10-minute interval, a team does not have at least six players present and ready to play, the second set shall be declared a default. If the match consists of three sets (applies to pool play only, an additional 10-minute interval shall be allowed before declaring the match a forfeit. Teams may play or warm up during this time. Score of each defaulted set is 25-0. Score of a defaulted match is 2-0 or 3-0, depending on the number of sets scheduled to play. Double Forfeits If neither team is complete at the beginning of a match, both teams forfeit the first set and both scores are recorded as 0-25. The 10-minute countdown begins. Both teams are entitled to the entire 10 minutes. If one team becomes complete and is ready to play, the incomplete team has the remainder of that 10-minute interval to make its team complete. If both teams are complete before the expiration of the 10 minutes, the remainder of the match is played immediately. If one team is still incomplete at the end of the 10 minutes, the set shall be declared a forfeit. In a double default, if the match is two sets, each team shall be charged with the loss of two sets by default. If it is a three-set match, each team will be charged with the loss of three sets by default. The score of a double default is 0-25 for both teams and 0-3 or 0-3 for the match. During Play
Collect score sheets and tally match results after each match. Relax and have a good day!
Playoffs Determine playoff schedule using the following guidelines:
When round robin play qualifies teams for a championship playoff, no more than 50% of the teams entered and playing in a pool shall advance to the playoffs. The championship bracket is not to exceed eight teams.
One pool = Playoff are not necessary since it is a complete round robin. Champion is decided by the won/loss set records, then points. Two pools = Top two teams for each pool to playoffs. Three pools - top 2 teams from each pool to playoffs (best two first place pool finishers by win/loss record [points if necessary] get first round byes and will officiate the first round of playoffs). Four pools = 2 teams from each pool to playoffs
These playoff methods are to be used only during regular season. End of season tournament schedule is pre-determined by agreement at annual organizational meeting. Determine teams for officiating playoffs. The team that loses the last match of pool play must stay and officiate the first playoff match (see #3 below for the exception). If they are in playoffs, the winner stays. If both teams make playoffs, the team who officiated the last pool play match must stay. If there is a one-set tie breaker to determine who goes to playoffs, the criteria in #1 above determines who officiates the tie breaker. The loser of the tie breaker will officiate the first round of playoffs. If there are teams with first round byes (6 or 3 team playoff), the team(s) with the bye(s) will officiate the first round and the loser of the last match may leave (after checking with the site director). Once in playoffs, the losing team must stay to officiate the next playoff match. If there is more than one team to officiate the match, the teams may either flip a coin to see who stays or split the duties by each providing the needed officials.