RUGBY CANADA NATIONAL INVITATIONAL UNIVERSITY SEVENS CHAMPIONSHIP Introduction After a successful inaugural National Invitational Sevens Championship, Rugby Canada is pleased to announce the 2012 National Invitational Sevens Championship. Rugby Canada, the CIS and its member institutions are working towards creating synergy and alignment with all university rugby programs across Canada. This document will provide your team with important information regarding this year’s 2012 National Invitational Sevens Championship. While this year’s tournament is not officially sanctioned by the CIS, the CIS is fully supportive and endorses this event. As Rugby Sevens is now an Olympic Sport, it is more important than ever to ensure our young athletes are continuing to develop their skills and stay involved with Rugby Sevens. A CIS / Rugby Canada National Invitational University Sevens Championship will also work to provide an ideal platform at which National Selectors can assess and select talented Rugby Sevens athletes from across the country to train and compete at both the National and International levels. In 2012 National Invitational Sevens Championship will take place at City Centre Park in Langford, BC on March 2nd & 3rd, 2012. Event Overview Date: Location: Venue:

March 2nd and 3rd, 2012 Langford, BC City Centre Park - Bear Mountain Stadium (games) - Goudy Field (training)

The tournament will follow standard IRB rules for Rugby Sevens (see Appendix A; please note, final format will be confirmed once total number of registered teams is known). Rugby Canada’s National Selectors will be in attendance at the tournament to evaluate talent and answer questions regarding the selection process and the high performance pathway. Financial Commitment Rugby Canada will cover all costs associated with delivering the tournament including: 1. Facilities; 2. Insurance coverage for all participants†

3. 4. 5. 6. 7.

Event Management; Event Management Staff; Referees; Marketing & Promotion; Awards and banquet (dinner provided at banquet);

Participating Teams would be responsible for the following: 1. 2. 3. 4.

Travel to and from the event; Internal travel while at the event; Accommodations; Meals;

†Please visit the Rugby Canada website at www.rugbycanada.ca and view the insurance page under “Administration” for more information on insurance coverage provided. Additionally, a memo outlining the policy will be provided to all registered teams.

Schedule There will be training fields available on the Back fields on Thursday, March 1st, 2012 for any teams that wish to hold a practice. Teams will need to sign up for training sessions in order to avoid any double bookings of the field. Training times will not be reserved until a team is fully registered (please see registration process below). Tournament play will begin on the morning of Friday, March 2nd, 2012 and run all day at City Centre Park’s Bear Mountain Stadium. Tournament play will continue throughout the day on Saturday, March 3rd, 2012. The exact game schedule will be finalized once all teams are registered. There will be an end of tournament Banquet held on the night of Saturday, March 3rd, 2012 at the Four Points by Sheraton Victoria Gateway Hotel – one of the tournament’s official accommodation partners. Dinner will be provided for all participants. DATE

MATCH

VENUE

Thurs March 1, 2012

Teams Arrive

Langford, BC

Training Day (optional)

City Centre Park

Fri March 2, 2012

Round Robin Play (within Pools) Playoff Rounds begin

Sat March 3, 2012

Sun March 4, 2011

City Centre Park

Playoff Rounds and Finals

City Centre Park

Social

TBC

Teams Depart

Langford, BC

Registration Registration Deadline: Registration Fee:

Friday February 3rd, 2012 $500 per team for teams located within British Columbia $250 deposit for teams located outside of British Columbia.

The registration fee is waived for teams travelling from outside of British Columbia in order to help offset the increased flight cost; however to ensure attendance at the tournament a $250 deposit will be charged at the time of registration and will be fully reimbursed upon the teams completed participation in the tournament. All University rugby teams and clubs in both men’s and women’s divisions have been invited to participate in this tournament. Space will be filled on a “first come, first serve” basis. TO REGISTER your team please visit the below link and complete the online registration form. Should you have any questions or concerns regarding registration, please contact Trevor Stone in the Rugby Canada office (Tel: (905) 780-8998 Ext: 228 Email: [email protected]). Teams wishing to reserve a training session on Thursday, February 29th, 2011 can also do so by contacting Trevor Stone.

LINK TO ONLINE REGISTRATION: https://docs.google.com/spreadsheet/viewform?formkey=dFFEYW96LXBfOTlWSDJDTTBsZWNDbUE6MQ

A link will also be posted on the Rugby Canada website (www.rugbycanada.ca), the Rugby Canada Event Website (http://events.rugbycanada.ca), as well as the Rugby Canada Facebook page under the events section. Eligibility As per CIS regulations: - All players must be fulltime registered students at the University that they are competing with in this tournament. - Students in their graduating year must be full time or part time registered students at the University that they are competing with in this tournament. - Teams must submit roster declarations including student numbers for each player at least 7 days prior to the start of the tournament. See Appendix B for the Roster Declaration Form. Tournament Accommodations The Four Points by Sheraton Victoria Gateway 829 McCallum Road, Victoria, British Columbia Telephone: Website:

250-474-6063 www.fourpointsvictoriagateway.com

Rate: $89 per room, per night (plus taxes) Booking Deadline: Friday January 20th, 2012 To make a booking go to: http://www.starwoodmeeting.com/Book/RCanada

Notes: - The room rate is based on double occupancy. A $20 (plus taxes) charge will apply for each additional person. - Maximum of four (4) persons to a room. - The hotel is located a short 10 minute drive from City Centre Park. - The end of Tournament Banquet is being hosted at the Four Points by Sheraton Victoria Gateway on the evening of Saturday, March 3rd, 2011.

The Westin Bear Mountain Golf Resort & Spa 1999 Country Club Way, Victoria, British Columbia Telephone: Website:

250-391-7160 www.bearmountain.ca

Rate: $115 per room, per night (plus taxes) Booking Deadline: Monday January 30th, 2012

To make a booking go to: http://www.starwoodmeeting.com/Book/rugbycanada

Notes: - The room rate is based on double occupancy. A $30 (plus taxes) charge will apply for each additional person. - Maximum of four (4) persons to a room. - The hotel is located next to The Village at Bear Mountain Resort which offers a variety of shops, restaurants and activities. - Mountainside Athletic Club (MAC) is located directly beside the hotel. Hotel guests are granted complimentary access to MAC. - The Westin Bear Mountain Golf Resort & Spa is just a 20 minute drive from City Centre Park. Transportation Enterprise Victoria Airport (Offsite) 9429 Canora Road, Sidney, British Columbia Telephone: Booking Reference:

250-655-7368 University Sevens – Rugby Canada

Rugby Canada has secured a preferred rate for this tournament with Enterprise Victoria Airport. When making a reservation, remind the representative that the rate should match the Rugby Canada rates as follows:

Cars*: Mini vans:

$39 per day (plus taxes) $44 per day (plus taxes)

*up to and including standard size cars.

For further information on this event please contact: Jennifer Smart Manager, Events Tel: 905.780.8998 Ext: 233 Email: [email protected]

APPENDIX A

IRB 7s RULES: Teams competing will be grouped into pools. Play on the first day of the tournament will consist of matches between teams in the same pool on a round robin basis. No extra time will be played in pool matches. Points will be awarded for these matches on the following basis

Win = 3 points Draw = 2 points Loss = 1 points No show = 0 points

If a Team willfully refuses to play, or willfully abandons a Match in progress, without the prior consent of the Match Referee, then, subject to confirmation by the Disputes Committees, that Team will be expelled from the Tournament. If a Team has been expelled from the Tournament, for whatever reason, then that Team shall be deemed to have been awarded no pool competition table points and to have scored no tries or points in the pool Matches; And For the purposes of determining standings in the pool competition table, all Match results against such Team shall be deemed null and void. This means that all pool competition table points awarded in Matches against the expelled Team and tries and points scored or conceded in Matches against such Team will not be taken into account in determining standings in the pool competition table. Determining Pool Table Standings Position in the pool competition table shall be determined by competition points as set out above. If at the conclusion of the pool stage two Teams are equal on competition points for any position in the pool, such position in the pool competition table will be determined on the result of the Match between the two equal Teams. The Team that won that Match shall be deemed to have finished higher in the pool competition table.

If the Match between the two Teams equal on competition points at the end of the pool stage was a draw, then the following process shall be used to determine the placings. The margin of points scored for and against a Team in all pool Matches shall be considered. The Team

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APPENDIX A with the highest positive margin of points shall be ranked higher in the pool competition table:- if the tie remains unresolved then: The margin of tries scored for and against a Team in all pool Matches shall be considered. The Team with the highest positive margin of tries shall be ranked higher in the pool competition table: if the tie remains unresolved then: The Team that has scored the highest number of points in the pool Matches shall be ranked higher in the pool competition table: if the tie still remains unresolved then; The Team that has scored the highest number of tries in the pool Matches shall be ranked higher in the pool competition table: if the tie still remains unresolved then: The tie will be resolved by the toss of a coin between the Team Managers concerned If at the end of the pool stage more than two Teams are tied on points then the following process shall be used to determine the placings: The margin of points scored for and against a Team in all pool Matches will be considered. The Team with the highest positive margin of points shall be ranked highest in the pool competition table: if the tie remains unresolved then: The margin of tries scored for and against a Team in all pool Matches will be considered. The Team with the highest positive margin of tries shall be ranked higher in the pool competition table, if the tie remains unresolved then: The Teams concerned shall be ranked by reference to the number of points scored in all pool Matches. The Team with the highest number of points scored in the pool Matches shall be ranked higher in the pool competition table: if the tie remains unresolved then: The Teams concerned shall be ranked by reference to the number of tries scored in all pool Matches. The Team with the highest number of tries scored in the pool Matches shall be ranked higher in the pool competition table: if the tie remains unresolved then: The tie will be resolved by the toss of a coin between the Team Managers concerned. During the Knock-out Competitions, in the event of a Match being drawn at the end of normal time, extra time will be played until a winner is determined. Extra time will be in periods of five minutes. After each period the Teams will change ends without interval. In extra time the Team which scores first will immediately be declared the winner without further play. The Team that first kicked off will do so again in the first period of extra time, and subsequent kick-offs will alternate between the two sides. The duration of Matches, other than finals, will be seven minutes each half with a two-minute half time interval. The duration of the finals will be 10 minutes each half with a two-minute half time interval. Apart from the willful abandonment of a match and subsequent expulsion under 8.2 in the event of a

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APPENDIX A Match having to be stopped after its commencement under the provisions of the Laws of the Game, then subject to confirmation by the Disputes Committee, the following procedure shall apply: Pool Matches Where a pool Match has been abandoned either at half-time or at any time in the second half the result and any points and tries scored by each team in the match shall stand. Where a pool Match has been abandoned during the first half the result shall be declared a draw. Where a pool Match has been declared a draw then for that Match each Team will be awarded two Match points and any points and tries scored will count towards the total points and tries scored by each Team in all their pool matches Knock Out Matches Where a Match has been abandoned either at half time or at any time in the second half the result shall stand. If both Teams are tied then the Team having scored the most tournament points shall be declared the winner. If this does not produce a winner then the provision within clause 8.3 shall be used to ascertain a winner. However, if one of the Teams participated in a Pool where a Team was expelled, for whatever reason, then the matter will be referred to the Disputes Committee which shall decide the most appropriate method for determining the winner of the tied knock out Match. If a Match has been abandoned during the first half the result shall be declared a draw and the provisions within clause 8.3 shall be used to ascertain the winner. However, if one of the Teams participated in a Pool where a Team was expelled, for whatever reason, then the matter will be referred to the Disputes Committee which shall decide the most appropriate method for determining the winner of the tied knock out Match. A match shall be played by no more than seven players in each team on the playing area. A player may be replaced on account of injury or substituted. A team cannot nominate more than three replacements/substitutes, up to three players may be replaced or substituted. Temporary replacement for a blood injury to a player is permitted. A player who has been replaced through injury may not resume play in the same match except if temporarily replaced for a blood injury. A player who has been substituted may not resume play in the same match except as a temporary replacement for a player with a blood injury. No replacement or substitution may be made except with the permission of the Referee, and only during a stoppage in play. Only players, the referee, touch judges and medically trained persons in order to tend to an injured player may enter the playing area. During the interval coaches, waterboys and camera crews may enter the playing area but they must leave it before resumption of play and must not do anything to delay the punctual resumption of play. The Standard Set of Variations for the Seven-a-Side Game in relation to Law 10 Kick-Off, Law 13 Kick at Goal After a Try, and Law 27 Penalty Kick apply, except that all infringements at a Kick-Off by the kicking team as specified below will result in a Free Kick at the centre of the half-way line awarded to the nonoffending team.

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APPENDIX A -

Ball not reaching opponents' 10 metre line, unless first played by an opponent; Ball kicked directly into touch; Players of the kicker's team in front of the ball when it is kicked; Ball kicked into in-Goal where it is immediately made dead by the non-kicking team, or the ball becomes dead by crossing the Touch-in-Goal or Dead Ball lines.

A player sent from the field, under Law 10, will not be permitted to play again until the matter has been dealt with, in accordance with the applicable Tournament Disciplinary rules. Team Jerseys - Colour Clashes Every endeavour will be made to avoid clashes, however the participating Unions acknowledge that the issue of colour clashes between Team Kits normally worn by Participating Unions is of critical importance. Teams must play all matches in the registered jersey/shorts colours. No variations to these will be permitted except in the case of a pre-determined colour clash. Where pre-determined colour clashes do occur, the alternate colours must be registered. The following rule shall be observed by Participating Unions and the Teams: For all matches where there is a colour clash, the team wearing the alternate kit will be determined by coin toss. Toss The toss to decide who will kick off and to chose ends will take place at half time in the preceding match. The toss shall be conducted by the match referee with the captain of each team in attendance.

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APPENDIX B Team Declaration This form is to be emailed to Jennifer Smart at [email protected] no later than 12:00 PM PT / 3:00 PM ET on Friday February 17th, 2012. Team Name

University

Jersey #

First Name

Surname

Staff

First Name

Surname

Date of Birth

Student #

1 2 3 4 5 6 7 8 9 10 11 12 Team Role

1 2 3

Manager’s Signature Athletic Director’s Signature University Registrar Signature/Stamp

By signing this form I confirm that all information provided on this form is complete and accurate, and that all players listed are full time registered students (or part time registered students in their graduating year) at the above mentioned university.