Wednesday, May 23, 2012 2:00pm – 3:00 pm

RP3 Webinar Series: Reliability & Safety Overview of the RP3 Reliability Checklist

APPA Staff

• Michael J. Hyland Senior Vice President of Engineering Services

• Puesh Kumar Director, Engineering & Operations • Laura Cornwell Engineering Services Specialist

• Alejandra Franco Engineering Services Coordinator

• Alex Hofmann Sr. Energy & Environmental Services Engineer

• Khadija Pounsel Engineering & Operations Assistant

• Monica Stowe Environment & Engineering Assistant

Review Panel • • • • • • • • • • •

2 - Large utilities 2 - Medium utilities 2 - Small utilities 1 - JAA/SA 1 – Reliability Representative 1 – Safety Representative 1 – System Improvement Representative 2 - Human Resources Representatives 2 - T&D Officers 2 – Safety Officers 2 - System Planning Officers

Total = 18 member Review Panel of your peers

What is RP3? • Reliable Public Power Provider (RP3) program – Peer-evaluation of your utility’s reliability, safety, work force development, and system improvement

• Two main goals: 1.

2.

Help public power perform a utility operational self-check by benchmarking on a national level National recognition of the excellent service you provide to – customers, your community leaders, state and federal regulatory agencies, and members of Congress

SYSTEM IMPROVEMENT, 25%

WORK FORCE DEVELOPMENT, 25%

RELIABILITY, 25%

SAFETY, 25%

Reliability – 25% • Reliability Indices – Are you collecting indices and using them to improve your system?

• Mutual Aid – Do you participate in a mutual aid program?

• Disaster Plan – Are you prepared for a disaster? Do you have a formal plan in place?

• NERC Compliance – Have you addressed NERC, if you’re required to?

• Physical & Cyber Security – Have you addressed basic physical and cyber security protocols?

A – Reliability Indices Collection (9 points) • How does your utility track reliability data? – Reliability indices (SAIDI, CAIDI, etc.)? Other?

• What method does your utility use to monitor and track reliability data? – Hand calculations? Software? Other?

• What is your utility’s time frame for tracking reliability data? – 12 months or more? Within last 12 months? Setting up process?

• Indices tracked – SAIDI, CAIDI, ASAI, etc. – Value of index, time period, utility goal/target

B – Reliability Indices Use (2 points) • How does your utility use service reliability indices to maintain and improve its system reliability? – Worst performing circuit identification, tree trimming, etc.

• Does your utility participate in a reliability survey to benchmark your indices? – APPA Distribution System Reliability & Operations Survey? Other?

C – Mutual Aid (4 points) • Does your utility have a national, regional, and/or state mutual aid agreement? – APPA agreement? State/JAA/Regional program?

• NIMS compliance – Explain level of compliance or participation

D – Disaster Plan (5 points) • Does your utility have a disaster plan, or does your city have a disaster plan which includes an electric utility specific section?

E – Standards, Security, & Compliance (5 points) • Is your utility required to be registered and comply with the NERC Standards Program? – If yes, what categories? – If no, provide explanation

E – Standards, Security, & Compliance (cont’d) • Has your city/utility addressed Physical Infrastructure Security needs for your system? – e.g., fences, surveillance, locks, etc.

• Has your city/utility addressed Cyber Security needs for your system? – What standards are used to implement and/or maintain current level of cyber security? – What protective measures has your utility taken?

Safety – 25% • Safety Manual – Use, adoption, and directive

• Safety Work Practices – Regular safety meetings, safety trainer credentials, AED’s, arc hazard, drills, etc.

• Benchmarking – APPA Safety Award or OSHA 300

Creating a culture of safety for your employees and customers

A – Safety Manual (5 points) • Safety Manual Use – Does your utility use a safety manual?

• Safety Manual Adoption – Has your utility formally adopted its current safety manual or innovative approach during a city/utility board meeting?

• Safety Manual Directive – Have the employees of your utility been formally directed to use the safety manual? (e.g., letter or other formal communication from general manager/city council member/highest ranking member of utility)

B – Safe Work Practices (17 points) • Does your utility conduct regular safety meetings? • Does your utility conduct accident investigations or file near-miss reports? • What are the qualifications of the person providing/overseeing your utility’s safety program?

B – Safe Work Practices (cont’d) • Does utility management participate in safety training initiatives? – e.g., planning of or participation in meetings

• Does your utility recognize employees who demonstrate safe work practices? – e.g., safety recognition breakfast, “attaboy” board, financial

B – Safe Work Practices (cont’d) • Does your utility require refresher training for OSHA-type issues? – e.g., refresher training such as CPR, pole-top rescue, bucket-truck rescue

• Does your utility provide Automated External Defibrillators (AEDs)? – All work locations (e.g., office locations, work site locations, power plant locations)

B – Safe Work Practices (cont’d) • Has your utility performed an arc hazard assessment, per National Electrical Safety Code (NESC) requirements? – Using what tools/methods?

• Does your utility conduct disaster drills that are electric-utility specific? – Types/frequency?

C – Benchmarking (3 points) • Does utility participate in safety index benchmarking? – e.g., APPA’s Safety Awards, OSHA 300 form

• Incidence rate – Tracking incidents is good safety practice

Review & Application Process Applications due: September 30, 2012 • Preliminary check by APPA Staff: October 2012 • Review Panel Taskforce: mid October 2012 • Request for clarification/information is sent to applicants: November 2012 • Final Review: December 2012 • Applicants receive notification of their application’s outcome: January/February 2013 • Official award/announcement: March 23, 2013

Where to start: 1. Download the Application Packet Visit PublicPower.org/RP3 and click on Application

2. Read the RP3 Procedure Manual All forms, checklists, and RP3 questions are explained

3. Assign one point person that will compile the final submission

4. Complete checklists - Small utility may ask for help on specific sections from state -

5.

association or joint action agency Large utility may divide the sections among different departments

Review final checklists and all forms and Submit

RP3 References • Visit PublicPower.org/RP3 • Call/email other RP3 designated utilities Preview their application or just ask general questions (full list of designees is on the website)

• Email your questions to [email protected] • Call us: 202/467-2900, Engineering Services – Webinars are recorded and can be accessed online

Next RP3 Webinar

Workforce Development & System Improvement Friday, June 8 2-3 p.m. EST

Questions?