Royston Elementary PAC Meeting October 12th, 2016 6:30 p.m. start In attendance: Tammy Garrett, Jessie Roland, Jennifer Stevenson, Marissa Cotter, Katy Doran, Anna Minaker, Tanya Borden, Kathi Sirrs, Dennyse Harris, Carly Matkin, Kelsea Lochhead, Brad Harris, Lucia Little 1. Welcome and Introductions 2. Adoption of the Previous Minutes Jenn 1st, Tammy 2nd 3. Agenda Review and additions 4. Reports

i. ii. iii.

a.

Principal Report – Katy Doran – report attached below

b.

SD71 Trustee Report – Vickey Brown

448 new kids to district so out of funding protection = more money. Will come in effect for next year looking again at long range facilities plan – determine where space will be needed ministry of education online survey about reporting. Opportunity to share thoughts on anything about education on this survey. Katy will send out link to parents again c.

i. ii. iii. iv. v. vi. vii.

HPV vaccine- campaign to have makes vaccinated as well Dean Lindquist new superintendent – wants to improve communication – keen to stay connected to school and parent body Trustee report – a committee on reporting for parents may start up soon, speaker coming in February about new grad program Seussical the musical in March – can apply for roles through Nides If parents interested in joining committee i.e. calendar committee, can email DPAC to express interest DPAC election in February - several positions will be available Lucia will go to Oct meeting d.

i. ii.

DPAC Report – Kelsey

Treasurer Report – Tammy - report attached below

Healthy balance $35000 – might get more money from gaming fund as our enrollment has increased All money raised through Thrifty’s program will go to outdoor classroom

e. Fundraising Report – Anna Minaker, Carly Grieve - Discuss Halloween Dance i. ii. iii. iv. v.

Yes to glow necklaces Pizza pre-orders, pizza and treats to purchase at dance 100 juice boxes, 100 water bottles (Dennyse will ask QF to donate) volunteers needed for Wed. evening before dance and day of as well popcorn maker donated to school – use on night of dance?

5. Old Business a. Star Lab planetarium follow up - Kathy Sirrs – tentative booking tues jan. 17 22 parents for 90 min in evening. Wed Jan 18 – 7 divisions, Thurs jan 19 morning – 2 divisions $1864 Kelsey 1st, Jessie 2nd b. Scholastic Book Fair – Shalain will coordinate with librarian – happens during November conference week c. Washer and Dryer maintenance quote - Katy Doran – still waiting d. Follow up on Gr, 12 Bursary – Tammy $500 spirit bursary for Vanier – beginning this 2017 year. All in favour for Vanier Bursary Committee to select recipient. Criteria to meet: minimum of 4 year attendance at Royston El., based on financial need, contribution to community, and/or academic standing. For any post-secondary institution. Proof of tuition for reimbursement. 2 year window. Tammy will follow up and report back on specifications e. Outdoor classroom update (meeting pushed to Oct 13 at 3pm) 6. New Business

a. Seeking out new/used couch for "hot seat" – post it on PAC Facebook page b. Friday afternoon ‘sports club’? Some interest in organizing sports afternoon for after dismissal time. Would be free, run by EAs. Kelsey has list of interested parents to consider options c. Popcorn maker – popcorn treat day? d. Slower speed limit along Royston Rd. and additional crosswalk needed at Highland. Katy will mention to Ian Meeting adjourned 8:12 p.m.

October 12, 2016 Royston PAC Meeting – Principal’s Report 1. New Curriculum Teachers in SD71 learned a great deal on September 30 Curriculum Implementation Day at Komox First Nations. In addition, we are bringing in a Metis dancing group for 2 classes to learn and a First Nations Storyteller, Phil Umpleville, for 4 classes in October. 2. New Reporting = Communicating Student Learning Teachers still have the option of either using My Ed BC report cards (which are somewhat similar to the previous report cards) or doing continuous reporting through paper or e-portfolios. Most teachers are using the My EdBC reporting method this year. Some will continue with the portfolio method of communicating student learning. 3. Social Responsibility – Expected/ Unexpected Behaviors was our first focus. Whole Body Listening is our focus for October. Future concepts include body and eyes in the group. 4. Code of Conduct. Mandatory additions below: All schools in BC adhere to the Human Rights Code and as such, the following forms of discrimination are not tolerated at school: race, colour, ancestry, place of origin, religion, marital status, family status, physical or mental disability, sex, sexual orientation, gender identity or expression; and age. Grossly unacceptable behaviour including bullying, cyberbullying, harassment, intimidation, threatening or violent behaviours while at school, at a school-related activity or in other circumstances where engaging in the activity will have an impact on the school environment will be investigated and dealt with by teachers and school administration. These types of behavior will not be tolerated. 5. Drama Program with Kymme Patrick from Theatreworks is formalized for March through May. Two Theatre Workshops will be provided in mid-January during school hours to see who is interested in having a main part. Katy put in an application to Artstarts for a grant to pay for Kymme’s director fees (approx. $2 000) and will find out in December if our application was accepted. 6. Nut policy –Geneau’s classroom and Phillips’ classroom is now affected. Other classrooms can have nut products in them. 7. Attendance on Fridays – We are noticing a significant increase in absenteeism on Fridays. Curricular content is covered 5 days a week and absent students will be catching up on Mondays on work that is missed on Fridays. 8. Next month’s (November) PAC meeting, I am unable to attend, but will send a principal’s report in advance of the meeting.

ROYSTON ELEMENTARY PAC FINANCIAL REPORTING October 12, 2016 BANK

BALANCE TO DATE

General Bank Accout Add: Petty Cash Add: Hot Lunch Donations Less: Outdoor Classroom Donations Raised Less: Thrifty Foods Smile Cards (Outdoor Classroom)

$ $ $ $ $

30,922.73 200.00 58.50 (100.00) (20.00)

Adjusted General Bank Acct Balance

$

31,061.23

Gaming Bank Account

$

4,011.74

Total Available Funds

$

35,072.97

REVENUE

CATEGORIES

REVENUE EARNED % OF TOTAL % OF TOTAL % OF TOTAL TO DATE REVENUE TO DATE REVENUE REVENUE EARNED REVENUE REVENUE EARNED 2016/2017 2016/2017 EARNED 2015/2016 2015/2016 EARNED 2014/2015 2014/2015

Bottle Drives Butcher Block Meats Buy Local Comox Valley Christmas Bake Sale & Raffle Christmas DVD's Costume Swap Emergency Kits Family Fun Night Gathering Place Spices Gunter Bros Meat Orders Halloween Dance Hanging Baskets Healing Bliss Hot Lunches Magazine Orders Market Night & Raffle Miscellaneous Donations Monday Munchies Movie Night Poinsettias Purdys Chocolates Treat Days

$ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $

680.00 1,502.93 418.36 944.25 -

Total Revenue Earned to Date

$

3,545.54

Scholastic Book Fair CREDIT

$

1,299.18

EXPENSE

0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 19.18% 0.00% 0.00% 0.00% 42.39% 0.00% 0.00% 11.80% 26.63% 0.00% 0.00% 0.00% 0.00%

EXPENSES TO DATE

CATEGORIES

$ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $

323.95 592.00 190.00 1,230.95 60.85 1,442.14 378.00 1,407.45 135.66 460.14 8,804.77 800.95 805.33 788.78 149.93 781.94 -

100.00% $

18,352.84

ORIGINAL BUDGET

$ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $

(0.25) 95.28 2,977.30 250.00 134.51 64.22 861.46 -

$ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $

25.00 250.00 2,200.00 8,000.00 350.00 1,000.00 500.00 1,400.00 500.00 350.00 500.00 350.00 350.00 140.00 750.00 250.00 3,500.00 500.00 500.00 6,150.00 350.00 1,000.00 300.00 400.00

$ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $

Total Expenses to Date & Budget

$

4,382.52

$

29,615.00

$

MISCELLANEOUS Quality Foods Points @ SEPT 2016

BALANCE TO DATE 4,072,624

$ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $

2,077.15 150.00 686.55 305.00 127.78 1,304.96 700.00 1,294.84 305.40 366.87 7,574.79 1,207.38 791.75 250.00 413.13 381.58 851.55 282.78

10.89% 0.00% 0.79% 3.60% 1.60% 0.00% 0.67% 6.84% 0.00% 3.67% 6.79% 1.60% 1.92% 39.72% 6.33% 4.15% 1.31% 0.00% 2.17% 2.00% 4.47% 1.48%

100.00% $

19,071.51

100.00%

REMAINING BUDGET

Bank Charges Beach Day Breakfast Club Courtyard Renovations Donations (Leadership/Community) Fitness Equipment Fun Day (end of year) Grade 6 Year End Field Trip Kitchen Supplies Learning Assistance Funds Library Funds Life Skills Program Music Room Funds PAC Babysitting PAC Miscellaneous Planners Special Requests (Performances/Programs) Spirit Bursary Vanier Graduate Staff Appreciation Teacher Discretionary Funds Technology Funds Transportation Funds Year Book (Grade 6) Year End Awards

*One time capital expense

1.77% 3.23% 1.04% 6.71% 0.00% 0.33% 0.00% 7.86% 2.06% 0.00% 7.67% 0.74% 2.51% 47.97% 4.36% 4.39% 0.00% 0.00% 4.30% 0.82% 4.26% 0.00%

25.25 250.00 2,104.72 WAITING FOR GRANT 5,022.70 * 100.00 1,000.00 500.00 1,400.00 365.49 350.00 500.00 285.78 350.00 140.00 750.00 250.00 3,500.00 500.00 500.00 5,288.54 350.00 1,000.00 300.00 400.00 25,232.48