Africa Regional Seminar on Performance Based Contracts for Roads

ROAD MAINTENANCE IN SENEGAL & PERFORMANCE-BASED CONTRACTS

Mamoudou Alassane CAMARA, Director, Management and Maintenance of Road Network at Ageroute

1. Institutional Framework The difficulty of road maintenance in Senegal was always a major concern for the government. Since the 1970s, the government has implemented a series of reforms for institutional management and regulation of the road network. The actions taken are the following:

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1. Institutional Framework  Establishment of the Directorate of Roads, which deals with the strategy and road policy in Senegal. It is part of the Ministry of infrastructure;  Creation of AGEROUTE Senegal in 2010 out of the Autonomous Agency of Road Works (Agence Autonome des Travaux Routiers AATR). It is responsible for the implementation of new work, road maintenance and management of the road network. AGEROUTE Senegal has a dual role: technical with the Ministry in charge of the road network and financial with the Ministry of Finance;

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1. Institutional Framework 

Creation of an Autonomous Road Maintenance Fund (Fonds d’Entretien Routier Autonome FERA) charged with financing current and periodic maintenance of the road network.

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Establishment of a performance-based contract, a strategic instrument in guiding the agency`s activities.

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2. Description of AGEROUTE Senegal 

AGEROUTE-Senegal is in charge, in general terms, of the implementation of all construction work, the rehabilitation and road maintenance, bridges and other engineering work, as well as, management of the road network.

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The agency is managed by 2 authorities: a deliberating, supervising and controlling body (Oversight Council) and an executive body (General Direction).

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The General Direction is in charge of the execution on all of AGEROUTE-Senegal missions.

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2. Description of AGEROUTE Senegal  The strategy for implementing the Agency`s activities is « Do - Do » (Faire-Faire): using qualified companies, consultants and control entities for implementing work, studies and supervision;

 Providers are mainly chosen as a result of an open tender. 6

3. Performance-Based Contract AGEROUTE – Government: Generalities  A Performance-Based Contract is a commitment resulting from the Orientation Law n° 2009-20 of May 4, 2009 for the executing Agencies, of the decree n° 2009-522 of June 4, 2009 supporting the organisation and the functioning of the execution Agencies and of the decree n° 2010-1812 of December 31, 2010 related to the performance-based contract applicable to the execution Agencies;  Moreover, the Senegalese Government subscribed to commitments in front of the IMF as part of its economic and financial program (ISPE). 7

3. Performance-Based Contract AGEROUTE – Government: General Points  The first performance-based contract (2014-2016), between

the government, represented by the Ministry of Finance and the Ministry of Infrastructure, and AGEROUTE, was signed on

June 30th, 2014.  Performance-based contracts are implemented by the General Direction and the follow-up is assured by the Oversight Council.  Performance-based contracts are a strategic instrument to 8

implement AGEROUTE`s activities.

3. Performance-Based Contract AGEROUTE – Government: Generalities

 With a PBC, Global objectives are fixed in terms of performance, and it serves as an instrument

to improve

AGEROUTE`s management skills and the level of service offered to the users.  With a PBC, the Government has a ``best endeavour`` obligation and evaluation depends on the resources provided by the Government and the fixed objectives. 9

4. CDP: Commitment of the Government A. Commitment in terms of administration and legal The Government undertakes to:  Encourage every measure in terms of administration, organizational and/or legal in order to achieve the mission of AGEROUTE;

 Ensure that the General Director of the Agency stays in his position for the duration of the performance-based contract, so far as permitted by law & regulations.  Approve AGEROUTE`s budget in the 15 days following the submisission;  Honor commitments made with and by technical and financial partners10

and the agreed upon financing agreements.

4. CDP: Commitment of the Government (II) B. Commitment in terms of financing The Government undertakes to:

 Ensure AGEROUTE allocates the finances necessary to implement the programs;  Increase the resources for maintenance so AGEROUTE can reach the assigned objectives;  Timely make resources available to the Agency for maintenance and for

road projects in accordance with the forecasted disbursement prepared by AGEROUTE. 11

4. CDP: Commitment of the Government (III) Rubriques Sections

2014

2014

2015

2015

2016

2016

Le coût programme 94 882 000 000 143 618 000 000 126 188 000 000 Cost ofdu the d’investissement investment 94 882 000 000 143 618 000 000 126 188 000 000 program Le coût du programme 44 500 000 000 49 200 000 000 54 000 000 000 de maintenance et de Maintenance and gestion du réseau network 44 500 000 000 49 200 000 000 54 000 000 000 Le coût de management program Costset de fonctionnement 3 500 000 000 3 575 000 000 3 600 000 000 l’équipement de

Operations l’Agence (Hors UGP) costs and Agency Totaux Equipment cost (out of UGP) Total

882 000 000 3 575 196 000 393 000 3 500142 000 000 000000

142 882 000 000

196 393 000 000

000 3 183 600788 000000 000

183 788 000 000

Total

Total

364 688 000 000 346 688 000 000 147 700 000 000

147 700 000 000 10 675 000 000

063 000000 000 10523 675 000

523 063 000 000 12

4. CDP: Commitment of the Agency 

Commitment in terms of administration: AGEROUTE undertakes to

respect the procedure manual and to update in accordance with the current legislation, to its organisation and stick to the objectives referred by the performance-based contract;  Commitment on to manage human resources: AGEROUTE undertakes to recruit enough staff for the execution of its missions and to develop a

yearly training plan for its staff.  Commitment to manage of the material resources: AGEROUTE undertakes to obtain material and necessary equipment for the execution of its missions and to ensure it keeps them in working order.

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4. CDP: Commitment of the Agency (II)  Commitment in terms of technical: AGEROUTE undertakes to execute the work while respecting technical and environmental standards, deadlines and quality of the work.  Commitment in terms of financing: AGEROUTE undertakes to:  Prepare and present to the supervisory body within the deadline prescribed and

according to the rules a realistic budget of the project  AGEROUTE undertakes to produce and deliver to the financial supervision, the financial statements and the budgetary implementation reports within the

deadline fixed by the regulation so they may can review and approve it,  Cover the fiscal and social debts,  Prepare a detailed summary at the end of every trimester of any debt outstanding to suppliers.

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5. Adjustment of the maintenance strategy to the requirements of the CDP The test runs carried out with the different strategies allowed us to bring to the forefront what was lacking in the existing maintenance strategy implemented between 2005 and 2009. It excludes periodic maintenance in favour of costly operations of rehabilitation. In reality, the problem of road maintenance is just as much about adopting an adequate strategy as well as increasing the relevant financial resources. 15

6.

Upgrade of the roads databases

The BDR of AGEROUTE Senegal is built around : a system of road information (SIR); data collection activities for the data feed and its update; data analysis activities by help programming tools (HDM4 and L2R programmes) 16

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Composition of the Roads Information System

 01 server SIG

 Software for managing the data base: - GEOMAP Gis Transport - Post GIS  Software for mapmaking : - Arc GIS

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8. Acquisition of the auscultation material of the internal network The list of the road auscultation material available for AGEROUTE Senegal is as follow: 02 Profile metre Laser 01 Bump Integrator 02 FWD 01 Georadar 01 console Viziroad 02 Velometers 08 Tablets L²R Measures 17 Automatic meter 08 GPS

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9. Institution of the multi-year markets The logic of a multi-year program of road maintenance - a 3 year rolling program (``Programmes Trinaux Glissants or PTG``) - allows AGEROUTE to establish multi-year markets which ensure the continuity of operations during the three years of implementation of the which is focused on periodic maintenance. This strategy permitted to avoid the gaps related from the long-cycles of markets procurement which cause an acceleration of the roads deterioration between the end of a budget exercise and the beginning of the next one.

The following results were obtained with the implementation of the second year of the performance-based contract combined with the new approach

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10. Presentation of the results Evolution trend of the level of service since the beginning of the CDP

Evolution curve of the level of service on paved roads and unpaved roads

Paved roads in good/medium conditions Unpaved roads in good/medium conditions

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11. Presentation of 2015 results

Année 2015

INDICATEURS

Indicators

COMMENTAIRES Comment s AMELIORERTHE LA MOBILITE EN MILIEU RURALAREA IMPROVE MOBILITY IN RURAL

Cible Réalisation Au 31/12 2015

%

Linear of Linéaire deunpaved Route enroad terretreated traité en 170 in routine maintenance (km) Entretien Courant (Km)

542

318%

Linéaire deunpaved Route enroad terretreated traité en Linear of 316 in periodic maintenance Entretien Périodique (Km) (km)

489

154%

Linéaire Routes roads Revêtues traitéinen Linear de of paved treated 225 Entretien Périodique (Km) periodic maintenance (km)

240

107%

Linéaire Routes Revêtues (RR) Linear ofdepaved roads RR 1605 treated in routine maintenance traité en Entretien Courant (EC)

1581

98%

EC

Appr.

Réalisations cibles : montants importants à l’entretien Realisations supérieures above to the aux targets: important amount dedicatedconsacrés to the maintenance of the lanes in order to improve the access of the rural populations to the basis des pistes en vue d’améliorer l’accès des populations rurales aux services de base. services. Suite à la mise en place du PUDC, les efforts ont été déployés sur l’entretien Following to the implementation of the PUDC, the efforts had been focused on thedes routes en terre vue deroads relever niveau de service surthe cette catégorie route. maintenance of en unpaved forle the purpose of raising service level ofde this roadvaleurs category.cibles The target values of these indicators will be readjusted Les de ces indicateurs seront réajustés dans lein the contrat de contract performance.

PRESERVE THE ROAD HERITAGE AND OFFER A CORRECT LEVL OF SERVICE TO THE

PRESERVER LEUSERS PATRIMOINE ROUTIER ET OFFRIR UN NIVEAU DE SERVICE CORRECT AUX USAGERS %% Routes maintenu eninbon Réalisations supérieures à latarget: cible : Résultats issus dernières inspections PavedRevêtues Roads maintained Realisations above the Results of thedes lasts summary 71 74 104% good and medium conditions inspections sommaires et moyen état

%% Routes en Terre maintenu en bon et Unpaved Roads maintained in good and medium conditions moyen état

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99%

Résultats globalement conformes à la with cible the : Résultats des ofdernières Realisations generally consistent target: issus Results the lasts summary inspections inspections sommaires

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12. Diagram of Road Maintenance management in Senegal ADMINISTRATOR BDR

Collecting data on the network:

FOCUS POINTS DR

Assistance system to the programmation

PROJECT MANAGER

HDM4

(STRATEGIC PROGRAMMING)

(OPERATIONAL PROGRAMMING)

PTG

EXECUTION OF PERA

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THANK YOU FOR YOUR ATTENTION

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