Request for Quote – E-Rate Eligible Services

Scope of Work - Basic Maintenance of Internal Connections Due Date: Allowable Contract Date from Posted 470 The San Carlos Unified School District is requesting quotes for a Basic Maintenance Agreement for Network Infrastructure Equipment and Structured Cabling per the detailed specifications and quantities listed below. The contract start date will be July 1, 2015. The basic term will be for one year, however, the District will take under consideration a longer-term contract. Please specify the terms and pricing under which voluntary contract extensions can be accepted after a one year contract award. Additionally, the District is seeking costs for Cisco Base and/or other eligible Pre-paid Support to supplement the Basic Maintenance Agreement. Cisco Base or other eligible Pre-paid Support must be quoted separately from the Basic Maintenance Agreement. The District reserves the right to award Cisco Base and other eligible Pre-paid Support separately from the Basic Maintenance Agreement. All Pre-paid Support quoted must be compliant with the FCC Sixth Report and Order; and FCC Order DA-10-2355. The District is seeking services and pricing through an approved State Master Contract or other Cooperative Purchasing Contract that is acceptable according to the Arizona State Procurement Rules. Please be advised that this is a Request for Quote and not a formal sealed RFP/Bid process. Arizona State Procurement Code requires a formal sealed bidding process; or purchasing from an approved cooperative purchasing contract, or compliant consortium procured contract for any award in excess of $100,000.00. Any quote/proposal whose total value exceeds $100,000.00 and is not linked to a current approved cooperative purchasing contract, or a compliant consortium procured contract will be disqualified by Arizona State Procurement Code. Any pricing proposed must comply with the FCC Lowest Corresponding Price Rule as required by the Universal Service First Report and Order, and restated in the FCC E-Rate Modernization Report and Order, adopted July 11, 2014. The FCC Lowest Corresponding Price rule prohibits an E-rate services offeror from offering or charging E-rate applicants a price higher than the lowest price that the offeror charges to non-residential customers who are similarly situated to a particular school, library, rural health care provider or consortium that purchase directly from the offeror. If you need further information please contact Don Hancock via email at [email protected].

1|Page

General Specifications: 1. The pricing quoted must be compliant with the prospective vendor’s State Master Contract or Cooperative Purchasing Contract pricing structure. A copy of any and all contracts that the district will be expected to sign must accompany the quote provided. 2. All quotes must clearly identify the prospective vendor’s Cooperative Purchasing Contract number, if applicable, and E-Rate SPIN. 3. All original contracts offered that are less than a 60 month term should include specifications that allow for annual one year extensions and/or month to month extensions at the discretion of the applicant; not to exceed a total of 60 months. 4. Please quote the cost for all non-recurring services, including but not limited to campus assessment, inspections, software/firmware updates, documentation, travel, taxes, etc. The successful vendor will be responsible for any and all costs not identified in the proposal. 5. The services quoted must be eligible for E-Rate under the Internal Connections provision compliant with the Schools and Libraries Division Eligible Services List for the current funding year. The services quoted must be compliant with the FCC Sixth Report and Order; and FCC Order DA-10-2355. The costs for services not eligible for E-Rate must be clearly itemized separate from eligible services. 6. Any pricing proposed must comply with the FCC Lowest Corresponding Price Rule as required by the Universal Service First Report and Order, and restated in the FCC E-Rate Modernization Report and Order, adopted July 11, 2014. The FCC Lowest Corresponding Price rule prohibits an E-rate services offeror from offering or charging Erate applicants a price higher than the lowest price that the offeror charges to nonresidential customers who are similarly situated to a particular school, library, rural health care provider or consortium that purchase directly from the offeror. 7. The District will evaluate all compliant quotes received, and reserves the right to select the quote that is the most cost effective, compliant with FCC Fair and Competitive Bidding Rules. The District reserves the right to make multiple contract awards. Failure to comply with these general specifications may be grounds for disqualification and award may be made to the next most cost effective provider.

2|Page

Basic Maintenance Agreement Specifications: Quote a single price for a Time and Materials Basic Maintenance Agreement (BMA) that includes the following services: 1. Unless otherwise specified on the Required Equipment List, preferred coverage for listed equipment is 8 hrs. X 5 days, next business day response. 2. A minimum of 600 hours per year for on-site hardware maintenance, configuration services, remote technical support, and recovery services. The quote must identify the hourly rate; or the rates for each of the services if different. 3. A minimum of 96 hours per year for on-site cabling repairs. The quote must include the hourly rate and the extended cost for the service. 4. All repair parts and/or replacement equipment for any hardware failures experienced for the equipment and components identified in the Required Equipment List and Cable Maintenance List shown below. The cost quoted must be at least equivalent to 5 % of the replacement cost for the equipment and components identified in the Required Equipment List, based on the anticipated repair/replacement history. 5. Alternatively, the cost difference between Cisco Base and SmartNet can be quoted for both the labor and repair/replacement parts specified in 2 and 3 above. 6. Please attach a detailed explanation of how the cost was calculated. Any quote received that is substantially lower than reasonable market value may be considered not cost effective and may be disqualified unless the responding vendor can substantiate the cost quoted. 7. The quote must include any non-recurring costs that may be required. Any such costs not included in the quote will be the responsibility of the service provider. 8. The quote must include all anticipated Travel Expenses and Sales Taxes. Any Travel Expenses or Sales Taxes not quoted will be the responsibility of the successful vendor. 9. The quote must clearly identify the total cost for the services specified above. Failure to identify all of the costs requested above may result in the quote being nonresponsive and disqualified.

Vendor Qualifications: 1. Include a statement with your quote indicating the level of partnership your organization has with the original equipment manufacturer(s) identified on the Required Equipment List below. 2. Provide three references including the name of organization, address, contact person, and phone number for which basic maintenance services are being provided. 3. If not expressed in the contracts provided, state the Service Level Agreement to be provided in terms of availability and response time. 3|Page

Evaluation Criteria: Evaluation of the quotes provided will be based on but not limited to the following criteria: 1. Cost of ELIGIBLE Services – Primary evaluation factor. 2. Cost of Pre-paid Support (Cisco Base) 3. Vendor Qualifications/Personnel Certifications – Vendor’s experience, level of partnership with original equipment manufacturers, and strength of references. 4. Service Level Agreement – contracted response times, contract flexibility

4|Page

Required Equipment and Cabling Run List: Network Infrastructure Equipment Make

Model - Part Number

Serial Number

Cisco Cisco Cisco Cisco Cisco Cisco Cisco Cisco Cisco Cisco Cisco Cisco Cisco Cisco Cisco Cisco Cisco

Catalyst. chassis 4510 R-E, 10 Slot 48 Port POE Giga Ethernet Module 48 Port POE Giga Ethernet Module 48 Port POE Giga Ethernet Module 48 Port POE Giga Ethernet Module 48 Port POE Giga Ethernet Module 1 - Fiber module with 4 ports, 10/1 Giga Ethernet 1 Supervisor Engine Blade Catalyst Chassis 4510 R-E, 10 Slot 48 port Cat5e POE Giga Ethernet Module 48 port Cat5e POE Giga Ethernet Module 48 port Cat5e POE Giga Ethernet Module 48 port Cat5e POE Giga Ethernet Module 48 port Cat5e POE Giga Ethernet Module 1 - Fiber Module with 4 ports, 10/1 Giga Ethernet 1 Supervisor Engine Blade Cat4500 E-Series 10-Slot Chassis, fan, no ps, Red Sup Capable Catalyst 4500 E-Series Sup 6-E, 2x10GE(X2) w/ Twin Gig Catalyst 4500 4200W AC dual input Power Supply (Data + POE) Catalyst 4500 4200W AC dual input Power Supply (Data + POE) Fan Panel Assembly Catalyst 4500 E-Series 24-Port GE (SFP) Gigabyte SFP Interface Module - Gbic fiber connection Gigabyte SFP Interface Module - Gbic fiber connection Gigabyte SFP Interface Module - Gbic fiber connection Gigabyte SFP Interface Module - Gbic fiber connection Gigabyte SFP Interface Module - Gbic fiber connection Gigabyte SFP Interface Module - Gbic fiber connection Gigabyte SFP Interface Module - Gbic fiber connection Catalyst 3750 12 SFP + IPB Image Cisco 2911 Security Bundle w/SEC license PAK Cisco 2911 AC Power Supply with Power Over Ethernet

SPE120300BZ included included included included included included included SPE135000MG included included included included included included included SFOX1452GB91

Cisco Cisco Cisco Cisco Cisco Cisco Cisco Cisco Cisco Cisco Cisco Cisco Cisco Cisco Cisco

Service Level

SJAE153002OA SSNI528C42H SSNI529C4O2

SJAE152301DU SFNS12420KSE SFNS1426W096 SFNS1426W079 SFNS1426W077 SFNS1426W100 SFNS12070JH8 SFNS12050CLD SFDO16O2Y1FJ SFCZ155370HM SAZS1429O759

5|Page

Cisco Cisco Cisco Cisco Cisco Cisco Cisco Cisco Cisco Cisco Cisco Cisco Cisco Cisco Cisco Cisco Cisco Cisco Cisco Cisco Cisco Cisco Cisco Cisco Cisco Cisco Cisco Cisco Cisco Cisco Cisco Cisco Cisco Cisco

Cisco 2901-2921 IOS UNIVERSAL 1-Port 3rd Gen Multiflex Trunk Voice/WAN Int. Card T1/E1 Catalyst 3560 Switch, POE, 24 port, 100meg Ethernet Catalyst 3560 Switch, POE, 24 port, 100meg Ethernet Catalyst 3560 Switch, POE, 24port, 100meg Ethernet Catalyst 3560 Switch, POE, 48 port, 100meg Ethernet Catalyst 3560G, POE, 48 port, Giga Ethernet Catalyst 3560G, POE, 48 port, Giga Ethernet Catalyst 3560G, POE, 48 port, Giga Ethernet Catalyst 3560G, POE, 48 port, Giga Ethernet Catalyst 3560G, POE, 24 port, Giga Ethernet Catalyst 3560G, POE, 24 port, Giga Ethernet Catalyst 3560G, POE, 24 port, Giga Ethernet Catalyst 3560G, POE, 48 port, Giga Ethernet Catalyst 3560G, POE, 48 port, Giga Ethernet Catalyst 3560G, POE, 48 port, Giga Ethernet Catalyst 3560G, POE, 48 port, Giga Ethernet Catalyst 3560G, POE, 48 port, Giga Ethernet Catalyst 3560G-POE 48 port, Giga Ethernet Catalyst 3560G-POE 48 port, Giga Ethernet Catalyst 3560G-POE 48 port, Giga Ethernet Catalyst 3750 Fiber Gig Switch - WS-C3750G-12S-E Catalyst 3750 Fiber Gig Switch - WS-C3750G-12S-E Catalyst 3750 Fiber Gig Switch - WS-C3750G-12S-S Catalyst 3750 POE, 48 Port, Fast 100mg Ethernet Catalyst 3750 POE, 48 Port, Fast 100mg Ethernet Catalyst 3750 POE, 48 Port, Fast 100mg Ethernet Catalyst 3750 POE, 48 Port, Fast 100mg Ethernet Catalyst 3750 switch, POE, 24 port 100 meg Ethernet Catalyst 3750 Switch, POE, 24 port, 100 meg Ethernet Catalyst 3750G, POE, 24 port, Giga Ethernet Catalyst 3750G, POE, 48 port, Giga Ethernet 2951 T1 router 2 modules 2911 T1 router 1 modules

Cisco Cisco Cisco Cisco Cisco

WS-C6513-E – 2Qty VS-S720-10G-3CXL – 2 Qty MEM-C6K-CPTFL1GB – 2 Qty X2-10GB-SR – 7 Qty WS-X6148E-GE-45AT - 16 Modules

NA SFOC15492GXC FDO1212X369 FDO14270yne fd01212x55c FOC1423W6N2 FOC1423Y4AV FOC1423W7NA FOC1423w6lt FOC1421y2ad FOC1421y2cn FDO1212x36c FOC1519z0l5 FOC1423y4dx FOC1423y4a2 FOC1423y4f4 FOC1423y4dw FOC1423y4ez FOC1423y4dp FDO1210z2u3 FDO121022u2 FDO15117x3fq FDO1210x4r7 FDO1210z4rh FDO1210z4rc FDO1210z2zus FDO1211x70f FDO1212z210 FOC1517Y3Z4 FTX1519AJTJ FTX1428A2G1

6|Page

Cisco Cisco Cisco Cisco Cisco Cisco Cisco Cisco Cisco Cisco Cisco Cisco Cisco Cisco Cisco Cisco Cisco Cisco Cisco Cisco Cisco Cisco Cisco Cisco Cisco Cisco Cisco

WS-X6716-10T-3CXL WS-CAC-6000W – 2 Qty WS-C3750X-48P-L - 23 Switches CAB-STACK-1M= 5 Cables WS-X4606-X2-E – 8 Qty 10Gbase Module for 4500 Chassis – 2 Qty Catalyst 4500 E-Series 6-Port 10GbE (X2) Wireless LAN Equipment Wireless Controller 5500 Wireless Controller 5500 Wireless Controller 5500 AIR-LAP1142N-A-K9 - 802.11a/g/n Fixed Unified AP; Int Ant; A Reg Domain AIR-LAP1142N-A-K9 - 802.11a/g/n Fixed Unified AP; Int Ant; A Reg Domain AIR-LAP1142N-A-K9 - 802.11a/g/n Fixed Unified AP; Int Ant; A Reg Domain AIR-LAP1142N-A-K9 - 802.11a/g/n Fixed Unified AP; Int Ant; A Reg Domain AIR-LAP1142N-A-K9 - 802.11a/g/n Fixed Unified AP; Int Ant; A Reg Domain AIR-LAP1142N-A-K9 - 802.11a/g/n Fixed Unified AP; Int Ant; A Reg Domain AIR-LAP1142N-A-K9 - 802.11a/g/n Fixed Unified AP; Int Ant; A Reg Domain AIR-LAP1142N-A-K9 - 802.11a/g/n Fixed Unified AP; Int Ant; A Reg Domain AIR-LAP1142N-A-K9 - 802.11a/g/n Fixed Unified AP; Int Ant; A Reg Domain AIR-LAP1142N-A-K9 - 802.11a/g/n Fixed Unified AP; Int Ant; A Reg Domain AIR-LAP1142N-A-K9 - 802.11a/g/n Fixed Unified AP; Int Ant; A Reg Domain AIR-LAP1142N-A-K9 - 802.11a/g/n Fixed Unified AP; Int Ant; A Reg Domain AIR-LAP1142N-A-K9 - 802.11a/g/n Fixed Unified AP; Int Ant; A Reg Domain AIR-LAP1142N-A-K9 - 802.11a/g/n Fixed Unified AP; Int Ant; A Reg Domain AIR-LAP1142N-A-K9 - 802.11a/g/n Fixed Unified AP; Int Ant; A Reg Domain AIR-LAP1142N-A-K9 - 802.11a/g/n Fixed Unified AP; Int Ant; A Reg Domain AIR-LAP1142N-A-K9 - 802.11a/g/n Fixed Unified AP; Int

fcw1520l008 fcw1512l0mg FCW1520L00B FTX1511E5BJ FTX1520K89H FTX1520E8SU FTX1521E57G FTX1521K54N FTX1521E57J FTX1521E57C FTX1521K54F FTX1521E56X FTX1521K54H FTX1521E57P FTX1521E57M FTX1521K549 FTX1521K54E FTX1521K55A FTX1521E58B FTX1521E58H

7|Page

Cisco Cisco Cisco Cisco Cisco Cisco Cisco Cisco Cisco Cisco Cisco Cisco Cisco Cisco Cisco

Cisco Cisco Cisco Cisco Cisco Cisco Cisco Cisco Cisco Cisco Cisco Cisco Cisco

Ant; A Reg Domain AIR-LAP1142N-A-K9 - 802.11a/g/n Fixed Unified AP; Int Ant; A Reg Domain AIR-LAP1142N-A-K9 - 802.11a/g/n Fixed Unified AP; Int Ant; A Reg Domain AIR-LAP1142N-A-K9 - 802.11a/g/n Fixed Unified AP; Int Ant; A Reg Domain AIR-LAP1142N-A-K9 - 802.11a/g/n Fixed Unified AP; Int Ant; A Reg Domain AIR-LAP1142N-A-K9 - 802.11a/g/n Fixed Unified AP; Int Ant; A Reg Domain AIR-LAP1142N-A-K9 - 802.11a/g/n Fixed Unified AP; Int Ant; A Reg Domain AIR-LAP1142N-A-K9 - 802.11a/g/n Fixed Unified AP; Int Ant; A Reg Domain AIR-LAP1142N-A-K9 - 802.11a/g/n Fixed Unified AP; Int Ant; A Reg Domain AIR-LAP1142N-A-K9 - 802.11a/g/n Fixed Unified AP; Int Ant; A Reg Domain AIR-LAP1142N-A-K9 - 802.11a/g/n Fixed Unified AP; Int Ant; A Reg Domain AIR-LAP1142N-A-K9 - 802.11a/g/n Fixed Unified AP; Int Ant; A Reg Domain AIR-LAP1142N-A-K9 - 802.11a/g/n Fixed Unified AP; Int Ant; A Reg Domain AIR-LAP1142N-A-K9 - 802.11a/g/n Fixed Unified AP; Int Ant; A Reg Domain AIR-LAP1142N-A-K9 - 802.11a/g/n Fixed Unified AP; Int Ant; A Reg Domain AIR-LAP1142N-A-K9 - 802.11a/g/n Fixed Unified AP; Int Ant; A Reg Domain AIR-CAP2602I-A-K9

AIR-CAP2602I-A-K9 AIR-CAP2602I-A-K9 AIR-CAP2602I-A-K9 AIR-CAP2602I-A-K9 AIR-CAP2602I-A-K9 AIR-CAP2602I-A-K9 AIR-CAP2602I-A-K9 AIR-CAP2602I-A-K9 AIR-CAP2602I-A-K9 AIR-CAP2602I-A-K9 AIR-CAP2602I-A-K9 AIR-CAP2602I-A-K9

FTX1521E58V FTX1521E57V FTX1521E58P FTX1521K55E FTX1529K2BX FTX1529K2BM FTX1529E210 FTX1529K2CB FTX1529E21B FTX1529E226 FTX1529E23Q FTX1529K2DX FTX1529E235 FTX1529K2E1 FTX1529K2DU

FTX1407T2WR FTX1407T2WS FTX1521E584 FTX1521K552 FTX1511E5BJ FTX1521E57P FTX1521K55D FTX1521K549 FTX1521K54E FTX1521K54N FTX1521E57M FTX1511E5LY FTX1521K55M 8|Page

Cisco Cisco Cisco Cisco Cisco Cisco Cisco Cisco Cisco Cisco Cisco Cisco Cisco Cisco Cisco Cisco Cisco Cisco Cisco Cisco Cisco Cisco Cisco Cisco Cisco Cisco Cisco Cisco Cisco Cisco Cisco

AIR-CAP2602I-A-K9 AIR-CAP2602I-A-K9 AIR-CAP2602I-A-K9 AIR-CAP2602I-A-K9 AIR-CAP2602I-A-K9 AIR-CAP2602I-A-K9 AIR-CAP2602I-A-K9 AIR-CAP2602I-A-K9 AIR-CAP2602I-A-K9 AIR-CAP2602I-A-K9 AIR-CAP2602I-A-K9 AIR-CAP2602I-A-K9 AIR-CAP2602I-A-K9 AIR-CAP2602I-A-K9 AIR-CAP2602I-A-K9 AIR-CAP2602I-A-K9 AIR-CAP2602I-A-K9 AIR-CAP2602I-A-K9 AIR-CAP2602I-A-K9 AIR-CAP2602I-A-K9 AIR-CAP2602I-A-K9 AIR-CAP2602I-A-K9 AIR-CAP2602I-A-K9 AIR-CAP2602I-A-K9 AIR-CAP2602I-A-K9 AIR-CAP2602I-A-K9 AIR-CAP2602I-A-K9 AIR-CAP2602I-A-K9 AIR-CAP2602I-A-K9 AIR-CAP2602I-A-K9 AIR-CAP2602I-A-K9

Cisco Cisco Cisco Cisco Cisco Cisco Cisco

AIR-CAP2602I-A-K9 AIR-CAP2602I-A-K9 AIR-CAP2602I-A-K9 AIR-CAP2602I-A-K9 AIR-CAP2602I-A-K9 AIR-CAP2602I-A-K9 AIR-CAP1602I-A-K9 - 75 Qty

FTX1511E5M6 FTX1511K5TM FTX1511E5M5 FTX1521E57Q FTX1521K559 FTX1521E57J FTX1521E57C FTX1521E57V FTX1521K554 FTX1521E57G FGL1708Z02U FGL1704Z0XN FGL1704Z0XL FGL1708Z09W FGL1708Z02F FGL1704Z0XJ FGL1704Z0XP FTX1521E58H FTX1521E58S FTX1521E58B FTX1521E57R FTX1521K55J FTX1521K55A FTX1520K89H FTX1521E58V FTX1521K54Q FGL1708Z1N6 FGL1708Z0GF FGL1707Z927 FGL1708Z1NC FGL1708Z1M M FGL1708Z09Q FGL1708Z09M FGL1708Z0BR FGL1708Z0AK FGL1707Z91W FGL1707Z92V

UPS Equipment

9|Page

APC

APC APC APC APC APC APC APC APC APC APC APC APC APC APC APC APC APC APC APC APC APC APC APC APC APC

SURT8000RMXLT6U, APC Smart-UPS RT 8000VA RM 208V SURT8000RMXLT6U, APC Smart-UPS RT 8000VA RM 208V APC 8000 UPS SmartUPS RT8000 SmartUPS RT8000 SMT1500rm2u sc1500 SmartUPS sc1500 SmartUPS sc1500 SmartUPS SmartUPS 1500 SmartUPS SC1500 sua SmartUPS 1500 - sua1500rm2u SmartUPS 1500 smt1500rm2u SmartUPS 1500 sua1500rm2u SmartUPS 1500 sua1500rm2u SmartUPS 1500 sua1500rm2u SmartUPS sua1500rm2u SmartUPS 1500 sua1500rm2u SmartUPS 1500 sua1500rm2u SmartUPS 1500 sua1500rm2u SMT1500RM2U SMT1500RM2U SMT1500RM2U SMT1500RM2U SMT1500RM2U SMT1500RM2U AP9626

APC APC APC APC

SURT8000RMXLT6U – 2 Qty SURT192RMXLBP3U – 2 Qty AP9626 – 3 Qty SMX2000RMLV2UNC - 17 Qty

APC

24x7

QS1139250195 IS101000090 IS1017000077 as1102221417 5S0746T21850 AS1102221417 AS0350120025 5S0746t21808 AS10244151 as1012121232 as1050119864 as1012121294 as1012121229 as1012121271 as1012121305 as1012121239 as1012121295 as1012121281 AS1102221417 AS1102221405 AS1102221427 AS1102221416 AS1050119864 AS1102111654 ZS1143011910

Cable Run Maintenance Location

Cable Description

District Office District Office

1 Gbs/10 Gbs Fiber Connections MM Category 5e data drops

Number of Runs

Number of Strands 204 strands

700

10 | P a g e

Rice Primary Rice Primary Rice Intermediate Rice Intermediate Alternative School Alternative School Secondary Secondary Maintenance Facility Maintenance Facility Transportation Transportation

1 Gbs/10 Gbs Fiber Connections MM Category 5e data drops 1 Gbs/10 Gbs Fiber Connections MM

560

Category 5e data drops

460

Elementary

10 Gig Single Mode Fiber From DO to Classroom Building 10 Gig Multimode Fiber From Classroom Bldg to Admin Bldg 550 Cat6 cable drops in New Bldgs 12 Pair copper phone line to New Bldgs 1Gig Multi Mode from Secondary to CTE 900 Bldg

Elementary Elementary Elementary 900 Building Secondary

52 strands 22 strands

1 Gbs/10 Gbs Fiber Connections MM Category 5e data drops 1 Gbs/10 Gbs Fiber Connections MM Category 5e data drops 1 Gbs/10 Gbs Fiber Connections MM Category 5e data drops 1 Gbs/10 Gbs Fiber Connections MM Category 5e data drops

6 strands 96

400 strands 1,500

6 strands 54

0 strands 48

11 | P a g e Nicely Done Consulting, as a service to our clients, has provided templates and guidance for the presented scope of work. Nicely Done Consulting, its principals or employees, does not determine the services or needs of the applicant. All projects are defined by the applicant.