REQUEST FOR BIDS RFB #B16011 BID DOCUMENTS AND SPECIFICATIONS

PRINTING OF CREDIT CLASS SCHEDULES

FOR THE COLLEGE OF LAKE COUNTY GRAYSLAKE, IL 60030

COLLEGE OF LAKE COUNTY PURCHASING DEPARTMENT 19351 W. Washington Street Grayslake, IL 60030

RFB NO: B16011 Printing of Credit Class Schedules

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LEGAL NOTICE

Official notice is hereby given that sealed bids will be received in the Office of the Director of Purchasing & Contracts, College of Lake County, Room A105 until 2:00 p.m. local time June 7, 2016 and then publicly opened for the following: RFB NO: B16011 PRINTING OF CREDIT CLASS SCHEDULES

THE SCOPE OF WORK INCLUDES: The printing and delivery of the Credit class schedules. Bidding Documents may be obtained at the College of Lake County Business Services website: http://www.clcillinois.edu/aboutclc/depts/bus. Firms that plan to submit bids must register with the College of Lake County on the bidder portal at http://www.clcillinois.edu/aboutclc/depts/bus. Bidders who do not register with the College will have their bids returned unopened. Bidders are responsible for checking daily for additional information and addenda related to this project at the above website. Offers may not be withdrawn for a period of (90) ninety days after the closing date without the consent of the College. Any bid submitted unsealed, unsigned, fax transmissions, emailed or received subsequent to the aforementioned date and time, will be disqualified and returned to the bidder. The College reserves the right to accept or reject any and all bids or parts thereof, to waive any irregularities or informalities in bid procedures and to award the contract in a manner best serving the interest of the College.

Dated: May 26, 2016 Irma Simpson, Purchasing Agent

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SUBMISSION INFORMATION College of Lake County Business Services Department 19351 W Washington Street Grayslake, IL 60030

REQUEST FOR BID #B16011 DUE DATE: June 7, 2016 TIME: 2:00 P.M. Local Time LOCATION: BUSINESS SERVICES DEPARTMENT Submit 1 original & 1 copy of the proposal

Company Name: ____________________________________ Address: __________________________________________ City, State, Zip Code:________________________________

PRINTING OF CREDIT CLASS SCHEDULES

Per the specifications identified herein BID FORM

BASE BID 2016 FALL CREDIT CLASS SCHEDULES ITEM 1.

2.

3.

DESCRIPTION Labor, materials and incidentals to print the 2016 Fall Credit Class Schedule per the specifications with a base of 72 internal black pages plus 8 page color cover pages. Delivery of copies of credit class schedules to the Post Office (permit information will be provided to the awarded contractor) Deliver copies of credit class schedules to the College

QTY

UOM

265,000

M

252,000

M

13,000

M

UNIT PRICE

TOTAL

BASE BID TOTAL _______________________

Please provide pricing for additional printing of schedules in groups of 1,000 4.

Additional printing of class schedules

1,000

M

$ _________________

PLEASE PROVIDE THE NAME AND ADDRESS & TELEPHONE NUMBER TO THE POST OFFICE NEAREST TO YOU ____________________________________________________________________________

RFB NO: B16011 Printing of Credit Class Schedules

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Company Name: ____________________________________

I.

OPTIONAL PRICING 2017 SPRING CREDIT CLASS SCHEDULES

ITEM 1.

2.

3.

DESCRIPTION Labor, materials and incidentals to print the 2017 Spring Credit Class Schedule per the specifications with a base of 72 internal black pages plus 8 page color cover pages. Delivery of copies of credit class schedules to the Post Office (permit information will be provided to the awarded contractor) Deliver copies of credit class schedules to the College

QTY

UOM

265,000

M

252,000

M

13,000

M

UNIT PRICE

TOTAL

BASE BID TOTAL _______________________

Please provide pricing for additional printing of schedules in groups of 1,000 4.

Additional printing of class schedules

1,000

M

$ _________________

BASE BID TOTAL _______________________

II.

ITEM 1.

2.

3.

OPTIONAL PRICING 2017 SUMMER/FALL CREDIT CLASS SCHEDULES

DESCRIPTION Labor, materials and incidentals to print the 2017 Summer/Fall Credit Class Schedule per the specifications with a base of 100 internal black pages plus 8 page color cover pages. Delivery of copies of credit class schedules to the Post Office (permit information will be provided to the awarded contractor) Deliver copies of credit class schedules to the College

QTY

UOM

265,000

M

252,000

M

13,000

M

UNIT PRICE

TOTAL

BASE BID TOTAL _______________________

Please provide pricing for additional printing of schedules in groups of 1,000 4.

Additional printing of class schedules

1,000

M

$ _________________

BASE BID TOTAL _______________________ RFB NO: B16011 Printing of Credit Class Schedules

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Please provide pricing if the College adds additional pages to the Class Schedule, whether Fall, Spring or Summer 5. 7. 9. 11. 13.

Add additional 4 pages to credit class schedule Add additional 8 pages to credit class schedule Add additional 12 pages to credit class schedule Add additional 16 pages to credit class schedule Add additional 20 pages to credit class schedule

265,000 265,000 265,000 265,000 265,000

M M M M M

Any and all exceptions to these specifications MUST be clearly and completely indicated on the proposal form. Attach additional pages if necessary. NOTE: Please be advised that any exceptions to these specifications may cause your proposal to be disqualified. THE SECTION BELOW MUST BE COMPLETED IN FULL AND SIGNED (ELECTRONIC SIGNATURE ACCEPTABLE) __________________________________________________________________________________________________________________________ PROMPT PAYMENT DISCOUNT:_____________ %

_____________ DAYS

The undersigned hereby certifies that they have read and understand the contents of this solicitation and agree to furnish at the prices shown any or all of the items above, subject to all instructions, conditions, specifications and attachments hereto. Failure to have read all the provisions of this solicitation shall not be cause to alter any resulting contract or to accept any request for additional compensation. By signing this proposal document, the proposer hereby certifies that they are not barred from bidding on this contract as a result of a violation of either Section 33E-3 or 33E-4 of the Illinois Criminal Code of 1961 and of 2012, as amended.

Authorized Signature:

Company Name:

Typed/Printed Name:

Date:

Title:

Telephone Number:

E-mail:

Fax Number:

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GENERAL TERMS AND CONDITIONS 1.

MAY 2016

INTENT It is the intent of the College of Lake County (CLC) to enter into an Agreement for the printing and delivery of the Credit class schedules. This agreement includes the delivery of 252,000 pieces to a pre-approved Post Office and 13,000 of the pieces will be delivered to the College of Lake County. The contracted firm will be required to provide a ten (10) day notification to the Manager of Campus Services at the College prior to delivery to the College and post office. PLEASE NOTE: In the event the contractor fails to deliver the schedules within the time identified herein, the contractor shall pay for any storage and additional transportation costs. The College will not reimburse the Contractor.

2.

DUE DATE All bids are due by the time and date identified herein. Bids submitted by mail or messenger are at bidder's risk and will not be considered unless received by the designated deadline. No employee of the College or student at the College can assume responsibility for delivery of bids to the bid opening room. Bids may be sent by certified mail to the Business Services department (Room A105), clearly marked with appropriate bid number, title and due date. A bid mailed with “restricted delivery” may be disqualified. Late bids: Bids received in the designated room after the time for opening of bids will not be accepted and returned unopened to the sender.

3.

BID PRICE The Base Bid is for the printing of the 2016 Fall Credit Class Schedule including the delivery to the US Post Office and the Grayslake Campus. Additionally, please provide optional pricing for each additional group of printing, by the thousands. As an option, the College requests pricing for the 2017 Spring Semester & the 2017 Summer/Fall Semesters. Finally, please provide pricing for additional pages to the schedule. Please use the forms provided herein. Failure to use the forms as identified could result in the disqualification of your submission. The College reserves the right to award in part, in whole, the ability to award optional items, or to not award items, whatever is deemed to be in the best interest of the College.

4.

AWARD Award shall be made to the lowest responsive and responsible bidder who best meets the specifications including the financial capacity to perform, experience and qualification performing similar work, and delivery based upon the evaluation criteria specified herein. The College further reserves the right to reject any and all bids.

5.

TERM The Agreement shall be in effect for one (1) year from date of award. The College reserves the right to renew the Agreement for two (2) additional two (1) year terms, subject to acceptable performance by the Contractor and price identified herein. At the end of any contract term, the College reserves the right to extend this contract for a period of up to ninety (90) days for the purpose of getting a new contract in place. For any year beyond the initial year, this contract shall be contingent upon the appropriation of sufficient funds; no charges shall be assessed for failure of a College to appropriate funds in future contract years. The College reserves the right to terminate their respective part of this contract or to reject proposals, in the event that sufficient funds to complete the contract are not appropriated by the College Board of Trustees.

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6.

ESCALATOR PROVISION Prices throughout the initial term of the contract shall remain firm/fixed. Written requests for price revisions after the initial term shall be submitted sixty (60) days in advance. Requests must be based upon and include documentation of the actual change in the cost of the components involved in the contract and shall not include overhead or profit, pursuant to the CPI-All Urban Consumers, Chicago or 2%, whichever is less. The College reserves the right to reject any price increase and elect not to renew the contract.

7.

ADDITIONAL INFORMATION Should the bidder require additional information about this bid, please submit questions via email to: [email protected] . Questions are required no later than 4:00 P.M. CST on June 1, 2016. ANY and ALL changes to these specifications are valid only if they are included by written addendum. No interpretation of the meaning of the scope of work will be made orally. Failure of any offeror to receive any such addendum or interpretation shall not relieve the offeror from obligation under this proposal as submitted. All addenda so issued shall become part of the proposal documents. Failure to request an interpretation constitutes a waiver to later claim that ambiguities or misunderstandings caused an offeror to improperly submit a bid. The College recognizes that in some cases the information conveyed in this RFB may provide an insufficient basis for performing a complete analysis of the RFB requirements. Prospective offerors are therefore requested to make the best possible use of the information provided, without the expectation that the College will be able to answer every request for further information, or that the schedule for receipt and evaluation of bids will be modified to accommodate such request.

8.

BIDDER QUALIFICATIONS AND EVALUATION CRITERIA The Bidders must be qualified Contractors and demonstrate the capability to provide deliverables in accordance with the bid specifications. This would include (in no specific order):        

9.

Bid pricing Compliance with specifications Previous Higher Education Experience (5 years) Submittal compliance References Current suspension on government contracts Delivery date Optional pricing

REFERENCES The bidder shall provide customer references using the form identified herein. Each bidder must demonstrate at least five (5) years’ prior experience, as a full-time firm, primarily, continuously and actively engaged in the work as identified in the Scope of Work. The College reserves the right consult references, financial statements and any other resources to determine the capability of the bidder.

10.

MODIFICATIONS Bidders shall be allowed to modify/withdraw their bids prior to opening. Once bids have been received and opened no modifications shall be permitted without the approval of the College.

11.

CONTACT WITH COLLEGE PERSONNEL/BLACKOUT PERIOD All bidders are prohibited from making any contact (including sales calls) with the College President, Trustees, or any other official or employee of the College (collectively, “College Personnel”) with regard to the request for bids, other than in the manner and to the person(s) designated herein until after an award has been made. The College Vice President for Administrative Affairs reserves the right to disqualify any offeror found to have contacted College Personnel in any manner with regard to the request for bid. Additionally, if the Vice President for Administrative Affairs determines that the contact with College Personnel was in violation of any provision of 720 ILCS 5/33E, the matter will be turned over to the Lake County State’s Attorney for review and prosecution.

12.

DISCLOSURES AND POTENTIAL CONFLICTS OF INTEREST (30 ILCS 500/50-35) The College prohibits public officials or employees from performing or participating in an official act or action with

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regard to a transaction in which he has or knows he will thereafter acquire an interest for profit, without full public disclosure of such interest. This disclosure requirement extends to the spouse, children and grandchildren, and their spouses, parents and the parents of a spouse, and brothers and sisters and their spouses. To ensure full and fair consideration of all proposals, the College requires all bidders, including owners or employees, to investigate whether a potential or actual conflict of interest exists between the bidders and the College, its officials, and/or employees. If the bidder discovers a potential or actual conflict of interest, the bidders must disclose the conflict of interest in its proposal, identifying the name of the College official or employee with whom the conflict may exist, the nature of the conflict of interest, and any other relevant information. The existence of a potential or actual conflict of interest does NOT, on its own, disqualify the disclosing bidder from consideration. Information provided by the bidders in this regard will allow the College to take appropriate measures to ensure the fairness of the proposal process. The College requires all bidders to submit a certification, enclosed with this bid packet, indicating that the bidders has conducted the appropriate investigation and disclosed all potential or actual conflicts of interest. By submitting a bid, all bidders acknowledge and accept that if the College discovers an undisclosed potential or actual conflict of interest, the College may disqualify the bidders and/or refer the matter to the appropriate authorities for investigation and prosecution. 13. DOCUMENT OBTAINED FROM OTHER SOURCES The College is the only official source for bid packages and supporting materials. Registration with the College is the only way to ensure bidders receive all addenda and other notices concerning this purchase. The College cannot ensure that bidders who obtain bid packages from sources other than the College will receive addenda and other notices. All bidders are advised that bids that do not conform to the requirements of this bid package, including compliance with and attachment of all addenda and other notices, may, at the College’s discretion, be rejected as non-responsive and/or their proposal disqualified. In such cases, the College will NOT re-release the project absent extraordinary circumstances. 14. CLERICAL ERRORS If applicable, all errors in price extensions will be corrected by the College of Lake County and totals for award determination corrected accordingly, unless the bidder specifies that no change be made in the total submitted. In this case, all incorrect price extensions will be noted at "lot," and award determination made on the basis of total price submitted. 15. SEX OFFENDER REGISTRATION REQUIREMENT NOTIFICATION Illinois Compiled Statutes (730 ILCS 150/2) requires that any person who is required by law to register as a sex offender and who is either a student or an employee at an institution of higher education, must also register with the police department of the institution they are employed by or attending. For purposes of this act, a student or employee is defined as anyone working at or attending the institution for a period of five (5) days or an aggregate period of more than thirty (30) days during a calendar year. This includes persons operating as or employed by an outside contractor at the institution. Anyone meeting the above requirements is required to register at the Campus Police Department located in A151, within five (5) days of enrolling or becoming employed. Persons failing to register are subject to criminal prosecution. 16. DELIVERY All prices must be bid F.O.B. College of Lake County, 19351 West Washington, Grayslake, IL 60030 unless otherwise noted. Delivery/shipping costs shall be included in bid prices. 17. TAX EXEMPTION The College of Lake County is exempt from Federal and State taxes. 18. SUBCONTRACTORS If it is the intention of the successful vendor that a third party performs any part of this contract, the bidder must identify the name and address of the third party vendor on the bid document submitted to the College. The College reserves the right to approve/disapprove the use of any subcontractors based upon the quality of prior work samples and/or a reference check. The vendor receiving this contract, however, will be responsible for meeting deadlines, fulfilling specifications and for the quality of the goods or services. 19. AFFIDAVITS RFB NO: B16011 Printing of Credit Class Schedules

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The following affidavits included in these contract documents must be executed and submitted with the bid: A) B) C) D) E) F) G) H)

Bid Form References Disqualification of Certain Bidders Affidavit/Anti-collusion Conflict of Interest Form Identification of Subcontractors Participation Affidavit Disadvantaged Business Enterprise (DBE) Proposed Supplier Form

20. ILLINOIS HUMAN RIGHTS ACT (775 ILCS 5/) In the event of the Contractor’s non-compliance with the provision of the Equal Employment Opportunity Clause, the Illinois Human Rights Act or the Applicable Rules and Regulations of the Illinois Department of Human Rights (“Department”), the firm may be declared ineligible for future contracts or subcontracts with the State of Illinois or any of its political subdivisions or municipal corporations, and the contract may be cancelled or voided in whole or part, and such other sanctions or penalties may be imposed or remedies invoked as provided by statute or regulation. 22. INSURANCE The Contractor shall maintain for the duration of the contract, including warranty period, insurance purchased from a company or companies lawfully authorized to do business in the state of Illinois and having a rating of at least Aminus and a class size of at least X as rated by A.M. Best Ratings. Such insurance as will protect the Contractor from claims set forth below which may arise out of or result from the Contractor’s operations under the contract and for which the Contractor may be legally liable, whether such operations be by the Contractor or by a Subcontractor or by anyone directly or indirectly employed by any of them, or by anyone for whose acts any of them may be liable: 22.1

Workers’ Compensation Insurance covering all liability of the Contractor arising under the Workers’ Compensation Act and Occupational Diseases Act; limits of liability not less than statutory requirements.

22.2

Employers Liability covering all liability of contractor as employer, with limits not less than: $1,000,000 per injury – per occurrence; $500,000 per disease – per employee; and $1,000,000 per disease – policy limit.

22.3

Comprehensive General Liability in a broad form on an occurrence basis, to include but not be limited to, coverage for the following where exposure exists; Premises/Operations, Contractual Liability, Products/Completed Operations for 2 years following final payment, Independent Contractor’s coverage to respond to claims for damages because of bodily injury, sickness or disease, or death of any person other than the Contractor’s employees as well as claims for damages insured by usual personal injury liability coverage which are sustained (1) by a person as a result of an offense directly or indirectly related to employment of such person by the contractor, or (2) by another person and claims for damages, other than to the Work itself, because of injury to or destruction of tangible property, including loss of use there from; Broad Form Property Damage Endorsement; Railroad exclusions shall be deleted if any part of the project is within 50 feet of any railroad track. General Aggregate Limit Each Occurrence Limit

22.4

$ 2,000,000 $ 1,000,000

Automobile Liability Insurance shall be maintained to respond to claims for damages because of bodily injury, death of a person or property damage arising out of ownership, maintenance or use of a motor vehicle. This policy shall be written to cover any auto whether owned, leased, hired, or borrowed. Each Occurrence Limit

$ 1,000,000

22.5 Contractor agrees that with respect to the above required insurance: 22.5.1

The CGL policy shall be endorsed for the general aggregate to apply on a basis;

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22.5.2

To provide separate endorsements: to name the College of Lake County as additional insured as their interest may appear, and; to provide thirty (30) days’ notice, in writing, of cancellation or material change.

22.5.3

The Contractor’s insurance shall be primary in the event of a claim.

22.5.4

The College shall be provided with Certificates of Insurance and endorsements evidencing the above required insurance, prior to commencement of this Contract and thereafter with certificates evidencing renewals or replacements of said policies of insurance at least thirty (30) days prior to the expiration of cancellation of any such policies.

22.5.5

A Certificate of Insurance that states the College of Lake County has been endorsed as an “additional insured” by the Contractor’s insurance carrier. Specifically, this Certificate must include the following language: “The (College’s name inserted), and their respective elected and appointed officials, employees, agents, consultants, attorneys and representatives, are, and have been endorsed, as an additional insured under the above reference policy number_________ on a primary and non-contributory basis for general liability and automobile liability coverage for the duration of the contract term.”

22.5.6

Failure to Comply: In the event the Contractor fails to obtain or maintain any insurance coverage required under this agreement, the College of Lake County may purchase such insurance coverages and charge the expense thereof to the Contractor.

23. HOLD HARMLESS The bidder agrees to indemnify, save harmless and defend the College of Lake County, and its respective elected and appointed officials, employees, agents, consultants, attorneys and representatives and each of them harmless from any and all lawsuits, claims, injuries, demands, liabilities, losses, and expenses; including court costs and attorney’s fees for or on account of any injury to any person, or any death at any time resulting from such injury, or any damage to property, which may arise or which may be alleged to have arisen out of, or in connection with the work covered by this project. The foregoing indemnity shall apply except if such injury is caused directly by the willful and wanton conduct of the College of Lake County and its agents, servants, or employees or any other person indemnified hereafter. The obligations of the bidder under this provision shall not be limited by the limits of any applicable insurance required of the bidder. 24. CHANGE IN STATUS The Contractor shall notify the College immediately of any change in its status resulting from any of the following: (a) Contractor is acquired by another party; (b) change in greater than 5% ownership interest; (c) Contractor becomes insolvent; (d) Contractor, voluntarily or by operation law, becomes subject to the provisions of any chapter of the Bankruptcy Act; (d) Contractor ceases to conduct its operations in normal course of business. The College shall have the option to terminate its agreement with the Contractor immediately on written notice based on any such change in status. 25. INVOICES, PAYMENTS, AND QUANTITIES The Contractor shall submit invoices using a Sworn Statement and Continuation sheet, based on percentage completion. All invoices must be accompanied by Certified Payroll statements and Waivers of Lien. Waivers for the General Contract must include all pay requests, including the current invoice. Waivers for any subcontract must include pay requests through the prior invoice. All services shall be invoiced based the criteria identified herein. Payment shall be made in accordance with the Local Government Prompt Payment Act, 50 ILCS 505/ et. seq. Invoices shall be delivered to: College of Lake County Accounts Payable 19351 W. Washington Street Grayslake, IL 60030 847/543-2228 RFB NO: B16011 Printing of Credit Class Schedules

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[email protected] 26. PRECEDENCE Where there appears to be variances or conflicts, the following order of precedence shall prevail: The College’s Scope of Work, the Invitation for Bids General Terms & Specifications and the Contractor’s Bid Response. 27. JURISDICTION, VENUE, CHOICE OF LAW This contract shall be governed by and construed according to the laws of the State of Illinois. Jurisdiction and venue shall be exclusively found in the 19th Judicial Circuit Court of Lake County. 28. NON-ENFORCEMENT BY THE COLLEGE The Contractor shall not be excused from complying with any of the requirements of the agreement because of any failure on the part of the College, on any one or more occasions, to insist on the contractor’s performance or to seek the Contractor’s compliance with any one or more of said terms or conditions. 29.

INDEPENDENT CONTRACTOR The Contractor is an independent contractor and no employee or agent of the Contractor shall be deemed for any reason to be an employee or agent of the College.

30.

AUDIT/ACCESS TO RECORDS The contractor shall maintain books, records, documents and other evidence directly pertinent to performance of the work under this agreement consistent with generally accepted accounting standards in accordance with the American Institute of Certified Public Accountants Professional Standards. The contractor shall also maintain the financial information and data used by the contractor in the preparation or support of any cost submissions required under this subsection, (Negotiation of Contract Amendments, Change Orders) and a copy of the cost summary submitted to the owner. The Auditor General, the owner, or an Agency, or any of their duly authorized representatives shall have access to the books, records, documents, and other evidence for purposes of inspection, audit, and copying. The contractor will provide facilities for such access and inspection.

31.

PREPARATION OF BID SUBMISSION The bid proposal must be submitted on the prescribed form. All blank spaces for bid prices must be completed in ink. Bids shall be submitted on the Bid Form provided herein. All bids must be submitted in a sealed envelope and marked as follows: College of Lake County 19351 W Washington Street Grayslake, IL 60030 RFB #B16011 – Printing Credit Class Schedules Late bids will not be accepted and returned unopened to the sender.

32.

QUALIFICATION OF BIDDERS The College reserves the right to make such investigation as it deems necessary to determine the ability of the bidder and manufacturer to perform the work. The College also reserves the right to reject any bid if the evidence submitted, on the investigation of such bidder, fails to satisfy the College that such bidder or manufacturer is properly qualified to carry out the obligations of the contract and to complete the work contemplated therein.

33.

STATUTORY REQUIREMENT All successful contractors must comply with the provisions of the Illinois Human Rights Act (ACT) dealing with equal employment opportunities (section 2-105, 775 ILCS 5/2-105) including equality of employment opportunity and the regulations of the Department of Human Rights of the State of Illinois and also must provide for the adoption and implementation of written Sexual Harassment Policies. The contract with the successful bidder will provide for this requirement. The statutory provisions setting forth what such policies shall include as a minimum under the Act are on file with the College and available to the contractor upon request.

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34.

TERMINATION CLC reserves the right to terminate this contract, or any part of this contract, upon thirty (30) days written notice. In case of such termination, the Contractor(s) shall be entitled to receive payment from the College for work completed to date in accordance with the terms and conditions of this contract. In the event that this Contract is terminated due to Contractor’s default, the College shall be entitled to purchase substitute items and/or services elsewhere and charge the Contractor with any or all losses incurred, including attorney’s fees and expenses.

35.

MINORITY AND WOMEN BUSINESS ENTERPRISE PARTICIPATION It is the policy of the College of Lake County to increase business opportunities for Lake County Minority and Women Business Enterprises (M/WBE). The college is committed to maximizing M/WBE participation through development of mutually beneficial business relationships.

36.

NON-SMOKING CAMPUS Beginning January 1, 2015, pursuant to ILCS 098-0985 (Smoke Free Campus Act) smoking of any kind is prohibited on all College properties including buildings, grounds, parking lots and vehicles that are owned or operated by the College. This statute shall apply to all contractors, subcontractors and their employees. Penalties for noncompliance of this policy will include but not be limited to disciplinary action, fines and/or contract termination.

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SPECIFICATIONS

MAY 2016

1. INTENT It is the intent of the College of Lake County to purchase from a reputable printing firm the printing and delivery of approximately 265,000 2016 Fall Credit Class schedules, 252,000 of which will be delivered to a pre-approved Post office, and 13,000 of which will be delivered to the College. 2.

PRINTING Bidders shall provide pricing for the printing of the 2016 Fall Credit Class Schedule including the delivery to a pre-approved US Post Office and the Grayslake Campus. Additionally, please provide optional pricing for each additional group of printing, by the thousands. As an option, the College requests pricing for the 2017 Spring Semester & the 2017 Summer/Fall Semesters. Bidders are required to quote a cost for the quantity of 265,000 Class Schedules as well as extra pages in four-page increments. The class schedule ranges from a base pages plus an 8-page cover with additional inside pages in increments of four. Artwork will be supplied to the awarded Contractor using high resolution PDF. The specific page counts are listed in Section I. PDF proof is acceptable. All trapping will be the responsibility of the printer. No alterations or changes in the printing specifications will be made without first obtaining the written permission of the CLC Director of Public Relations. The costs for pick-up and delivery of artwork and proofs shall be incidental to the project – no allowances shall be made for additional costs.

3.

DISTRIBUTION The Class Schedule will be distributed under a second class postal permit. (Delivery by the post office must be accompanied by a postal CASS certification report.) For distribution of schedules to post offices, the Contractor will be required to label each bundle with carrier route and zip code according to the postal requirements for the carrier route pre-sort classification and bundled in 50s and turned in 25s. Quantities for a current carrier route list must be provided by the Contractor. Please see attached list for communities included in mailing. (The carrier route list must be recent -- compiled within the last 90 days, and the Contractor must provide the College with the quantities required by community on the distribution list prior to delivery.) A simplified mailing procedure must be followed according to postal requirements. The awarded Contractor must correctly complete the second class non-profit postal forms. Class Schedules will be delivered to the pre-approved Post Office. Once approved, the College will create an account and will send funds to the pre-approved Post Office to cover the mailing costs. Distribution must cover 100 percent of the residences in Lake County (please note that some towns are partially in other counties), and the college must be assured, prior to awarding this contract, that this total distribution will be accomplished. This may involve cooperative arrangements with postal districts neighboring Lake County to achieve these results. (Note that the class schedules will not be mailed to businesses or post office box holders other than noted in Russell, Illinois.) Approximately 252,000 copies will be mailed. Two versions of the cover will be produced, one addressed to Postal Customer and another addressed to Residential Customer. (Note: The front cover will be the same in both versions.) The Postal Customer schedules will go to rural routes. The Residential Customer schedules will go to city residences (non-business). It is the vendor’s responsibility to determine the quantity of each. The balance of any schedules not delivered to the pre-approved Post Office is to be delivered to the College on the same day. The cost for all trucking charges should be included in your bid. Extra schedules delivered to the post offices by the distributor in quantities over 500 must be picked up by the distributor and delivered to the college at no expense to the college.

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If it is the intention of the successful vendor that a third party perform any part of this contract, the bidder must identify the name and address of the third party vendor on the bid document submitted to the college (under "Bidder Eligibility Certification"). The college reserves the right to approve/disapprove the use of the third party based upon the quality of prior work samples and/or a reference check. The vendor receiving this contract, however, will be responsible for meeting deadlines, fulfilling specifications and for the quality of the printed piece. The schedule of deadlines for the credit schedules is attached. 4.

PRINTING SPECIFICATIONS Quantity:

Finished size:

A total of approximately 265,000. 252,000 will be mailed and 13,000 delivered to CLC. Please provide cost for each additional 1,000 per page count, including base page count. 8 1/4 inches by 10 3/4 inches or approximate (You must specify if your finished size will be different from these measurements.)

Image Size:

7 1/4 inches by 10 inches (inside) (plus bleed on side)

Binding:

Saddle stitched and trimmed on three sides

Paper:

Inside pages: 30 # newsprint recycled Cover: 50lb. #3 - Gloss offset bright white

Ink colors:

Front and back covers (8 pages) -- 4 process color 4/4 Body -- black 1/1

Bleeds:

Covers, four sides – Inside: tabs will bleed off side of pages.

No. of pages:

Quote for each of the following options: • Cover (8-pages) PLUS 72 internal pages for fall and spring issues and additional internal pages in increments of four up to 92 pages. • Cover (8-pages) PLUS 100 internal pages for summer/fall issue and additional internal pages in increments of four up to 120 pages.

5. DELIVERY SPECFICATIONS (PLEASE NOTE: BUNDLING SPECIFICATIONS FOR CAMPUS) Printer is required to bundle schedules in50s and turned in 25s for the P.O., and in 25s for campus delivery (a must). Schedules should be bundled with string or strapping and bound securely on skids. The college must receive the quantity specified on the day listed below. The printer is responsible for the delivery charges incurred and should itemize them on the bid. The delivery charges apply to delivery to the pre-approved Post Office. The bidder who agrees to accept this job also agrees to meet all deadlines outlined on this page. The timing of this job is very important. Any changes in agreed upon deadlines must be discussed well in advance of starting this job. RFB NO: B16011 Printing of Credit Class Schedules

June 7, 2016 – 2:00 PM

The quality of the schedule is expected to meet the following: A.) All halftones are printed clearly and show enough contrast to accurately reproduce original photos. B.) Trimming of pages and binding should be consistent with crop marks and fold marks on the original files. C.) Paper used must be no less than 30-pound weight throughout all signatures. 6. FALL 2016 CREDIT CLASS SCHEDULE PRINTING DEADLINES June 29, 2016

Artwork files to printer. Scheduling for proofing will be handled through the printer and designer.

July 14, 2016

13,000 schedules delivered to CLC and Grayslake Post Office.

July 18, 2016

Public should have received schedules.

7. SPRING 2017 CREDIT CLASS SCHEDULE PRINTING DEADLINES – Specifics TBD Late September, 2016

Artwork files to printer. Scheduling for proofing will be handled through the printer and designer.

Mid October, 2016

13,000 schedules delivered to CLC and Grayslake Post Office.

Mid October, 2016

Public should have received schedules

8. SUMMER/FALL 2017 CREDIT CLASS SCHEDULE PRINTING DEADLINES Early February, 2017

Artwork files to printer. Scheduling for proofing will be handled through the printer and designer.

Mid-February, 2017

13,000 schedules delivered to CLC and Grayslake Post Office.

Mid-February, 2017

Public should have received schedules

Important! PLEASE NOTE PENALTY FOR LATE DELIVERY! It is the responsibility of the successful bidder to meet all delivery dates specified. It is also the responsibility of the successful vendor to notify the director of public relations (847-543-2094) of any problem affecting the ability to meet the specified delivery schedule before any deadline is missed. If delivery of the schedules to the post office is delayed beyond three working days of the dates specified herein, the selected vendor will be responsible for printing an additional 5,000 copies of the schedule at no additional cost to the college. Lake County Communities Successful bidder will work with post office to determine which routes in these communities are within Lake County. Antioch Fox Lake Grayslake Gurnee Ingleside Lake Villa Libertyville McHenry (Lake County portion) RFB NO: B16011 Printing of Credit Class Schedules

June 7, 2016 – 2:00 PM

Round Lake Fall Grove Wadsworth Barrington (Lake County portion) Buffalo Grove (Lake County portion) Island Lake Lake Zurich Lincolnshire (Prairie View) Mundelein Prairie View Vernon Hills Wauconda Wheeling (Lake County portion) Great Lakes North Chicago Russell (residences are P.O. boxes) Waukegan Winthrop Harbor Zion Deerfield

9. SUBSTANTIAL COMPLETION/LIQUIDATED DAMAGES Time is of the essence and the design must be in completed by outlined herein. Failure to meet the timelines as identified herein and agreed to in writing with the College of Lake County Project Manager, could result in the College imposing liquidated damages reflecting actual loss or damage to the College. The College may deduct liquidated damages from the Contractor’s invoice for every delinquent calendar day that exceeds the time period identified and that the Contractor did not receive prior written approval. This amount shall be retained as Liquidated Damages and not as a penalty. By imposing or accepting liquidated damages the College does not give up its right to view the delinquency as a default by the Contractor of the terms and conditions of this bid and the College’s rights to terminate the agreement.

RFB NO: B16011 Printing of Credit Class Schedules

June 7, 2016 – 2:00 PM

BIDDER REFERENCES Please list below five (5) references for which your firm has performed similar college or local government work as identified in Bidder Qualifications. Agency: Address: City, State, Zip Code: Contact Person/ Telephone Number: Dates of Service/Award Amount: Agency: Address: City, State, Zip Code: Contact Person/Telephone Number: Dates of Service/Award Amount: Agency: Address: City, State, Zip Code: Contact Person/ Telephone Number: Dates of Service/Award Amount:

Agency: Address: City, State, Zip Code: Contact Person/ Telephone Number: Dates of Service/Award Amount: Agency: Address: City, State, Zip Code: Contact Person/ Telephone Number: Dates of Service/Award Amount:

RFB NO: B16011 Printing of Credit Class Schedules

June 7, 2016 – 2:00 PM

DISQUALIFICATION OF CERTAIN BIDDERS PERSONS AND ENTITIES SUBJECT TO DISQUALIFICATION No person or business entity shall be awarded a contract or subcontract, for a stated period of time, from the date of conviction or entry of a plea or admission of guilt, if the person or business entity, (A) has been convicted of an act committed, within the State of Illinois or any state within the United States, of bribery or attempting to bribe an officer or employee in the State of Illinois, or any State in the United States in that officer’s or employee’s official capacity; (B) has been convicted of an act committed, within the State of Illinois or any state within the United States, of bid rigging or attempting to rig bids as defined in the Sherman Anti-Trust Act and Clayton Act 15 U.S.C.; (C) has been convicted of bid rigging or attempting to rig bids under the laws of the State of Illinois, or any state in the United States; (D) has been convicted of bid rotating or attempting to rotate bids under the laws of the State of Illinois, or any state in the United States; (E) has been convicted of an act committed, within the State of Illinois or any state in the United States, of price-fixing or attempting to fix prices as defined by the Sherman Anti-Trust Act and Clayton Act 15 U.S.C. Sec. 1 et seq.; (F) has been convicted of price-fixing or attempting to fix prices under the laws of the State of Illinois, or any state in the United States; (G) has been convicted of defrauding or attempting to defraud any unit of state or local government or school district within the State of Illinois or in any state in the United States; (H) has made an admission of guilt of such conduct as set forth in subsection (A) through (F) above which admission is a matter of record, whether or not such person or business entity was subject to prosecution for the offense or offenses admitted to; (I) has entered a plea of nolo contendere to charges of bribery, price fixing, bid rigging, bid rotating, or fraud; as set forth in subparagraphs (A) through (F) above. Business entity, as used herein, means a corporation, partnership, limited liability company trust, association, unincorporated business or individually owned business. By signing this document, the bidder hereby certifies that they are not barred from bidding on this contract as a result of a violation of either Section 33E-3 or 33E-4 of the Illinois Criminal Code of 1961, as amended.

(Signature of Offeror if the Offeror is an Individual) (Signature of Partner if the Offeror is a Partnership) (Signature of Officer if the Offeror is a Corporation) The above statements must be subscribed a sworn to before a notary public. Subscribed and Sworn to this _____ day of ______________, 2016

Notary Public Failure to complete and return this form may be considered sufficient reason for rejection of the proposal. RFB NO: B16011 Printing of Credit Class Schedules

June 7, 2016 – 2:00 PM

ANTI-COLLUSION AFFIDAVIT AND CONSULTANT’S CERTIFICATION

______________________________________, being first duly sworn, deposes and says that he is __________________________________(Partner, Officer, Owner, Etc.) of ______________(Contractor).

The party making the foregoing proposal or bid, that such bid is genuine and not collusive, or sham; that said bidder has not colluded, conspired, connived or agreed, directly or indirectly, with any bidder or person, to put in a sham bid or to refrain from bidding, and has not in any manner, directly or indirectly, sought by agreement or collusion, or communication or conference with any person; to fix the bid price element of said bid, or of that of any other bidder, or to secure any advantage against any other bidder or any person interested in the proposed contract. The undersigned certifies that he is not barred from bidding on this contract as a result of a conviction for the violation of State laws prohibiting bid-rigging or bid-rotating.

(Name of Bidder if the Bidder is an Individual) (Name of Partner if the Bidder is a Partnership) (Name of Officer if the Bidder is a Corporation) The above statements must be subscribed a sworn to before a notary public.

Subscribed and Sworn to this _____ day of ______________, 2016

Notary Public

Failure to complete and return this form may be considered sufficient reason for rejection of the bid.

RFB NO: B16011 Printing of Credit Class Schedules

June 7, 2016 – 2:00 PM

CONFLICT OF INTEREST

___________________________________________________, hereby certifies that it has conducted an investigation into whether an actual or potential conflict of interest exists between the bidder, its owners and employees and any official or employee of the College identified herein. Bidder further certifies that it has disclosed any such actual or potential conflict of interest and acknowledges if bidder has not disclosed any actual or potential conflict of interest, the College may disqualify the bid or may void any award and acceptance that the College has made.

(Name of Bidder if the Bidder is an Individual) (Name of Partner if the Bidder is a Partnership) (Name of Officer if the Bidder is a Corporation)

The above statements must be subscribed a sworn to before a notary public.

Subscribed and Sworn to this _____ day of ______________, 2016

Notary Public Failure to complete and return this form may be considered sufficient reason for rejection of the proposal.

RFB NO: B16011 Printing of Credit Class Schedules

June 7, 2016 – 2:00 PM

SUB-CONTRACTOR INFORMATION (ATTACH ADDITIONAL PAGES AS NEEDED)

Name:

# Years in Business:

Address:

# Years used by Contractor:

Services provided by Sub-Contractor:

Name:

# Years in Business:

Address:

# Years used by Contractor:

Services provided by Sub-Contractor:

Name:

# Years in Business:

Address:

# Years used by Contractor:

Services provided by Sub-Contractor:

RFB NO: B16011 Printing of Credit Class Schedules

June 7, 2016 – 2:00 PM

PARTICIPATION AFFIDAVIT

,being first duly sworn, deposes and says, under penalties as provided in Section -109 of the Illinois Code of Civil Procedures, 735 ILCS 5/1-109, that he is _________________________(Partner, Officer, Owner, Etc.), of _________________________________________________________(Contractor).

The individual or entity making the foregoing proposal or bid certifies that the Contractor or Subcontractor, respectively, is not barred from being awarded a contract or subcontract pursuant to 30 ILCS 500/50-10. Additionally, the Contractor or Subcontractor, respectively, certifies he/she is not suspended from doing business with any State, Federal or Local Agency.

(Name of Bidder if the Bidder is an Individual) (Name of Partner if the Bidder is a Partnership) (Name of Officer if the Bidder is a Corporation)

The above statements must be subscribed and sworn to before a notary public.

Subscribed and Sworn to this _____ day of _________________, 2016

Notary Public

Failure to complete and return this form will be considered sufficient reason fo r rejection of the bid.

RFB NO: B16011 Printing of Credit Class Schedules

June 7, 2016 – 2:00 PM

Disadvantaged Business Enterprise (DBE) Proposed Supplier/Sub-Contractor Form

This form is intended to capture DBE1 suppliers and/or subcontractors. Supplier/Sub-Contractor Name:

Bid Name/Number:

Address:

Telephone No.:

Email Address:

Proposed Work Submitted to Prime Contractor

Price of Work to be Performed by the DBE

Percentage of Contract Award

1

A DBE supplier includes businesses owned by minorities, women and veterans.

RFB NO: B16011 Printing of Credit Class Schedules

June 7, 2016 – 2:00 PM