Training Standards System
Reporting Procedures for Injuries Contents 1.0 Purpose ________________________________________________________2 2.0 Scope __________________________________________________________2 3.0 Definitions ______________________________________________________2 3.1 Accident ___________________________________________________________ 2 3.2 Incident ____________________________________________________________ 2 3.3 Dangerous Occurrence______________________________________________ 2 3.4 Lost Time Accident _________________________________________________ 2 3.5 Reportable Accidents _______________________________________________ 2 3.6 Classification of Accidents __________________________________________ 3
4.0 Responsibilities _________________________________________________3 4.1 Second Provider Management _______________________________________ 4 4.2 Employees / Learners / Contractors __________________________________ 4
5.0 Procedure ______________________________________________________4 5.1 Second Provider Management - Accident Reporting ___________________ 4 5.2 Health and Safety Authority – Accident Reporting _____________________ 4 5.3 Incident Reporting __________________________________________________ 5 5.4 Dangerous Occurrence Reporting ____________________________________ 5 5.5 Accident and Incident Recording_____________________________________ 5 5.6 Learner Acknowledgement __________________________________________ 6
6.0 Records ________________________________________________________6 7.0 Forms __________________________________________________________7 8.0 Appendices _____________________________________________________7 Appendix 1.1 Dangerous Occurrences Appendix 1.2 Minor Accident Log Appendix 1.3 Guidelines for Completing Accident & Incident Report Form
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Reporting Procedures for Injuries
1.0 Purpose The purpose of this Procedure is to ensure that requirements for reporting of Accidents, Incidents and Dangerous Occurrences are in place for Second Providers, learners, contractors, visitors, and general public, owned, rented/leased locations. It is to ensure that Accidents, Incidents, and Dangerous Occurrences are reported in a timely manner to meet with the requirements of, our Insurers, and Statutory Obligations.
2.0 Scope a. This procedure covers the reporting of all Accidents. b. In the case of Incidents it covers the reporting where there was no injury but could have had potentially serious consequences. c. It covers the reporting of all Dangerous Occurrences.
3.0 Definitions 3.1 Accident Any unplanned event that results in an injury to a person and requires the administration of First Aid and / or referral for further medical attention.
3.2 Incident Any unplanned event which could have resulted in an accident or with the potential to lead to an accident in the future. This is also referred to as a “near miss”.
3.3 Dangerous Occurrence Specified incidents as per the Health and Safety Authority detailed in Appendix 1.1 of this procedure.
3.4 Lost Time Accident Any accident that results in a person being absent from Work or Training for one day or more not including the day of the accident. 3.5 Reportable Accidents
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Specified accidents must be reported to the Health and Safety Authority as follows: 1. The death of any employee, learner/ apprentice, contractor, visitor, caused by an Accident, Dangerous Occurrence in the course of or at a place of work. 2. Accidents where a person is injured at a place of work or training and cannot perform their normal work or training for more than three consecutive days, not including the day of the accident. 3. Road Traffic / Vehicle Accidents involving persons if the person was injured while driving or riding in the vehicle in the course of work or receipt of training and cannot perform their normal work for more than three consecutive days not including the day of the accident. 4. General injuries involving members of the public related to a place of work or a work activity where a person requires treatment from a medical practitioner. Note: Accidents related to medical treatment or pre-existing medical condition are not reportable to the Health & Safety Authority.
3.6 Classification of Accidents Level 1 – Minor This would include minor cuts, abrasions, bruises, burns, strains, dust in eye etc. The person should be fit to resume work / training following treatment by First Aid personnel. Level 2 – Serious Injuries / Lost Time Accidents This is defined as an injury that results in a person being treated by First Aid personnel and / or referred for further medical treatment and absent from work or training for a short to medium period.
Level 3 – Fatalities / Severe Injuries This is defined as an accident resulting in loss of life or an injury that results in the person being unable to return to work or training for an indefinite period.
4.0 Responsibilities
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4.1 Second Provider Management It is the responsibility of the Second Provider to ensure that this procedure is communicated to and understood by all employees, learners, and contractors where applicable. It is the responsibility of Second Provider Line Management to ensure that all Accidents, Incidents & Near Misses, and Dangerous Occurrences are reported to FÁS and where necessary the Health & Safety Authority as per procedure in Section 5.0 below.
4.2 Employees / Learners / Contractors It is the responsibility of all employees, learners and contractors to adhere to this procedure and that all Accidents, Incidents, and Dangerous Occurrences are reported to line management immediately.
5.0 Procedure 5.1 Second Provider Management - Accident Reporting All accidents regardless of severity must be reported immediately to the line manager. The line manager must notify FÁS immediately. Level 1 – Minor Accidents These accidents are to be recorded in the Minor Accident Log a template is provided in Appendix 1.2. Level 2 – Serious Injuries / Lost Time Level 2 Accidents are to be reported to FÁS within five days and the Health and Safety Authority where specified within 14 days. Level 3 – Fatalities / Severe Injuries Level 3 Accidents are to be reported verbally to FÁS and the Health and Safety Authority immediately.
5.2 Health and Safety Authority – Accident Reporting Specified accidents must be reported to the Health and Safety Authority as per 3.5 Reportable Accidents above. Fatal / Serious Accidents must be reported immediately, by line management, by phone to the Health & Safety Authority.
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All accidents specified above must be reported to the HSA, within 14 days, using HSA form IR1 – Incident Report Form. This form can be completed and submitted online through the HSA website www.hsa.ie 5.3 Incident Reporting All Serious Incidents must be reported immediately to the Line Manager. The line manager must notify FÁS immediately. The line manager or nominee must complete an Accident & Incident Report Form. The completed form is to be forwarded to FÁS within five days.
5.4 Dangerous Occurrence Reporting Dangerous Occurrences, as specified in Appendix 1.1 of this procedure, must be reported to the line manager immediately.
Management – Dangerous Occurrence Reporting The line manager or nominee must immediately report verbally any Dangerous Occurrence to FÁS.
Health and Safety Authority – Dangerous Occurrence Reporting The line manager or nominee must immediately report any Dangerous Occurrence, by telephone, to the Health and Safety Authority. Following verbal notification Dangerous Occurrences must also be reported to the Health and Safety Authority, within 14 days, using HSA form no IR3 “Form of Notice of Dangerous Occurrence” Form no IR3 can be downloaded from the HSA website at www.hsa.ie 5.5 Accident and Incident Recording Level 1 – Minor Accidents These accidents are to be recorded in the Minor Accident Log a template is provided in Appendix 1.2. A summary report of all Minor Accidents is to be forwarded to FÁS at least twice a year.
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Level 2 – Serious Injuries / Lost Time An Accident & Incident Report Form must be completed by the line manager or nominee and returned to FÁS within five days. All accidents specified above must be reported to the HSA, within 14 days. The Accident & Incident Report Form is available on the Web Portal. Level 3 – Fatalities / Severe Injuries FÁS and the HSA must be immediately informed verbally on the occurrence of this type of accident. An Accident & Incident Report Form must be completed by the line manager or nominee.
Accident Log Book All locations must have an Accident Log Book and all accidents must be entered into the log. The Accident Log will detail the date of the accident, the name and address of the injured person, brief description of the accident / injury, and signature of person making the entry. The Accident Log Book must be held centrally in the location and be available for inspection if required. The maintenance of an Accident Log Book in a location is a statutory requirement.
5.6 Learner Acknowledgement The Learner must acknowledge that he or she has read and signed the FÁS Health and Safety Booklet, the Learner FÁS Health and Safety Booklet Acknowledgement is available on the TSS Web Portal. A copy of this acknowledgement must accompany each Accident & Incident Report Form. This will assist in the legal defence of a subsequent claim against FÁS from the injured party.
6.0 Records It is the responsibility of the Second Provider Line Management to ensure that all records relating to this procedure are held securely and are available for inspection.
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7.0 Forms The forms related to this procedure are: 1. Accident & Incident Report Form - FÁS 2. IR 1 – Incident Report Form – Health & Safety Authority 3. IR 3 – Form of Notice of Dangerous Occurrence – Health & Safety Authority 4. Health and Safety Booklet 5. Learner FÁS Health and Safety Booklet Acknowledgement
8.0 Appendices Appendix 1.1 – Dangerous Occurrences Appendix 1.2 – Minor Accident Log Appendix 1.3 – Guidelines for Completing Accident & Incident Report Form
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Appendix 1.1:
Dangerous Occurrences as specified by The Health & Safety Authority
As per Schedule 12 of Safety, Health and Welfare at Work (General Application) Regulations 1993
1. Lifting Machinery, etc. The collapse of, the overturning of, or the failure of any load-bearing part of:a. any lift, hoist, crane, derrick or mobile powered access platform; b. any excavator; or c. any pile-driving frame or rig having an overall height, when operating, of more than seven metres.
2. Pressure Vessels The explosion, collapse or bursting of any closed vessel, including a boiler or boiler tube, in which the internal pressure was above or below atmospheric pressure.
3. Electrical Short Circuit Electrical short circuit or overload attended by fire or explosion which results in the stoppage of the plant involved for more than 24 hours.
4. Explosion or Fire An explosion or fire occurring in any plant or place of work which resulted in the stoppage of that plant or suspension of normal work in that place of work for more than twenty four hours, where such explosion or fire was due to the ignition of process materials, their by-products (including waste) or finished products.
5. Escape of Flammable Substances The sudden uncontrolled release of one tonne or more of highly flammable liquid liquefied flammable gas, flammable gas or flammable liquid above its boiling point from any system, plant or pipe-line.
6. Collapse of Scaffolding The collapse or partial collapse of any scaffold more than five metres high which results in a substantial part of the scaffold falling or overturning, Page 8 of 17
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including, where the scaffold is slung or suspended a collapse or part collapse of the suspension arrangements (including an outrigger) which causes a working platform or cradle to fall more than five metres.
7. Collapse of Buildings or Structure Any unintended collapse or partial collapse of: – a. any building or structure under construction, reconstruction, alteration or demolition, or of any false-work, involving a fall of more than five tonnes of material; or b. any floor or wall of any building being uses as a place of work, not being a building under construction, reconstruction, alteration or demolition.
8. Escape of a Substance The uncontrolled or accidental release or the escape of any substance from any apparatus, equipment, pipework, pipe-line, process plant, storage vessel, tank, in-works conveyance tanker, land-fill site, or exploratory land-drilling site, which, having regard to the nature of the substance and the extent and location of the release or escape, might have been liable to cause serious injury to any person.
9. Explosives Any unintentional ignition or explosion of explosives.
10. Freight Containers (1) the failure of any container or of any load bearing part thereof while it is being raised, lowered or suspended. (2) In this paragraph – Container means an article of transport equipment which is – a. of a permanent character and accordingly strong enough for repeated use, and b. designed to facilitate the transport of goods by one or more modes of transport without intermediate reloading, and c. designed to be secured or readily handled or both having corner fittings for these purposes, and d. of a size such that the area enclosed by the outer bottom corners is either
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i.
if the container is fitted with top corner fitting, at least 7 square metres, or ii. in any case at least 14 square metres And includes a container when carried on a chassis but does not include a vehicle or packaging or any article of transport equipment designed solely for use in air transport, or a swap body except when it is carried out by or on board a sea-going ship and is not mounted on a road vehicle or rail wagon.. Corner fittings means an arrangement of apertures and faces at either the top or the bottom or both at the top and the bottom of the container for the purposes of handling, stacking and securing or any of those purposes.
11. Pipe-lines Either of the following incidents in relation to a pipe-line – a.
the bursting, explosion or collapse of a pipe-line or any part thereof; the unintentional ignition of anything in a pipe-line or of anything which immediately before it was ignited was in a pipeline.
b.
12. Conveyance of dangerous substances by road (1) a. Any incident in which a container tank, tank vehicle, tank semi-trailer, tank-trailer, tank-container or goods vehicle being used for conveying a dangerous substance by road –
i. ii.
overturns; or suffers damage to the package or tank in which the dangerous substance is being conveyed, and
b. in which there is, in relation to such a container, tank, tank vehicle, tank semi-trailer, tank trailer or tank container – i. ii.
an uncontrolled release or escape of the dangerous substance being conveyed; or a fire which involves the dangerous substance being conveyed.
Tank, tank-container and vehicle have the meanings respectively assigned to them by Regulation 2 of the Dangerous Substances (conveyance of Scheduled Substances by Road) (Trade or Business) Regulations, 1980 (S.I. No. 235 of 1980), as amended; container, tank vehicle, tank semi-trailer and tank trailer have the meanings respectively assigned to them by Regulation 2
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of the Dangerous Substances (Conveyance of Petroleum by Road) Regulation, 1979 (S.I. No. 314 of 1979); dangerous substance has the meaning assigned to it by section 24 of the Dangerous Substances Act, 1972 (No. 10 of 1972), as amended and includes petroleum and petroleum-spirit within the meaning of that Act. (2) Any incident involving a vehicle, other than a vehicle to which paragraph (1) applies, carrying a dangerous substance by road, where there is a. an uncontrolled release or escape from any package or container of the dangerous substance or dangerous preparation being conveyed, or
b. a fire which involves the dangerous substance or dangerous preparation being conveyed
dangerous substance has the meaning assigned to it by Regulation 5 of the European Communities (Dangerous Substances) (Classification, Packaging and Labelling) Regulations, 1979 (S.I. No 383 of 1979), and dangerous preparation has the meaning assigned to it by Regulation 5 of the European Communities (Dangerous Substances) (Classification, Packaging and Labelling of Dangerous Preparations) Regulations, 1992 (S.I. No. 393 of 1992).
13. Breathing Apparatus Any incident where breathing apparatus while being used to enable the wearer to breathe independently of the surrounding environment malfunctions in such a way as to be likely either to deprive the wearer of oxygen or, in the case of use in a contaminated atmosphere, to expose the wearer to the contaminant to the extent in either case of posing a danger to his health, but excluding such apparatus while it is being used in a mine or is being maintained or tested.
14. Overhead Electric Lines Any incident in which plant or equipment, including any other overhead line, either comes into contact with an overhead electric line in which the voltage exceeds 200 volts or causes an electrical discharge from such an electric line by coming into close proximity to it, unless in either case the incident was intentional, or any incident involving a live conductor accidentally falling due to breakage or otherwise.
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15. Locomotives Any accidental collision between a locomotive or a train and any other vehicle at a factory or at a dock premises.
16. Bursting of vessel, etc. The bursting of a revolving vessel, wheel, grindstone, or grinding wheel moved by mechanical power.
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MINOR ACCIDENT LOG
APPENDIX 1.2
Location:
Date
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Area:
Time of accident
Name of injured person
Position (Staff, Learner, Contractor, etc)
Person in charge (if applicable)
Injury
Details of treatment
Signature
Reporting Procedures for Injuries
Appendix 1.3
Guidelines for Completing Accident & Incident Report Form
Scope These guidelines are intended to assist in the completion of Accident & Incident Report Form in conjunction with Reporting Procedure for Injuries. The Accident & Incident Report Form relates to the reporting of all Accidents, Incidents and Dangerous Occurrences. It includes accidents / injuries to all Second Providers, learners, contractors, Visitors, General Public, or External Contractors present at any time in owned, rented/leased locations.
Completion & Filing This form is designed to be completed on computer with checkboxes and textboxes. Save the original blank form as a template. A completed form can then be saved as a separate word document.
Guidelines for Completion Section 1 – Details Location Give full name and address of location including contact telephone number.
Category of Incident Select as appropriate as per following definitions:
Accident Any unplanned event that results in an injury to a person and requires the administration of First Aid and / or referral for further medical attention. Incident Any unplanned event which could have resulted in an accident or with the potential to lead to an accident in the future. This is also sometimes referred to as a “near miss”
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Dangerous Occurrence Specified incidents as per the Health and Safety Authority detailed in Appendix 1.1 of this procedure.
Other Details
Fill in date, time (as accurately as possible).
(If it was an incident or dangerous occurrence with no injury to persons now proceed to Section 2 of form.)
If there was an injury, fill in as much details as possible on the injured party and indicate whether they were staff, learner, visitor / general public, temporary staff or contractor.
Specify if they were male or female.
Section 2 – Accident / Incident Details
Brief description of the accident / incident outlining the main points. If an investigation is required this will be expanded on as part of the Investigation.
Specify the exact location of the Accident / Incident e.g. Canteen, Workshop, Corridor, Front of building etc.
Where applicable specify exact activity being done, e.g. Walking / running, climbing, welding, driving etc.
Where applicable give details of any damage to property or equipment.
Where possible give an estimate of the cost of replacement or repair.
If applicable give the name of the course and the course code.
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Section 3 – Injuries Sustained (If there were no injuries sustained proceed to Section 4)
Nature of Injury Select the nearest description of the nature of the injury. If multiple injury select as appropriate.
Injury Location Select the part of the body affected by the injury. If multiple injury select as appropriate.
Description of Injury Location Give more specific details of the location of the injury e.g. “Cut to the upper left arm” or “Bruising of the right eye” or “Pain in the lower back”
Section 4 – Causes of Accident / Incident
The purpose of this section is to try and identify the immediate cause of the Accident / Incident and if there were any related factors that may have contributed to the accident / incident. For example the immediate cause of a cut to the hand may have been a “Hand Tool”; however the related causes could be “Using defective tools or equipment” or “Using tools or equipment unsafely”
Try to identify the immediate cause and if possible any related contributory causes as this will assist in putting in place controls to try and prevent a recurrence of the accident / incident.
If a Hand Tool or Machine / Equipment was involved please identify the type of Hand Tool, e.g. Chisel, Hammer etc, or Machinery, e.g. Band Saw, Lathe, etc. This is to assist in identifying patterns and trends in type of equipment or machinery.
Section 5 – First Aid (If there were no injuries sustained proceed to Section 6)
Record in this section the name of first aider.
Give details of First Aid qualifications.
It is important to record whether the person was referred to a Doctor or Hospital for further medical attention as this will trigger an Incident Investigation.
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If the person has not returned to work / training after a period of three days, not including the day of the accident, then the accident must be reported to the Health and Safety Authority (see Reporting Procedure for Injuries).
Section 6 – Witnesses
Record details of any witnesses.
Record if any statements were taken and retain statements on file.
Section 7 – Reporting
It is required by the Health and Safety Authority to report immediately any incident that results in death or serious injury, and any dangerous occurrence (as defined in Appendix 1.1 of Reporting Procedure for Injuries), by telephone in the first instance followed by either a completed HSA IR 1 or IR 3 form (as per Reporting Procedure for Injuries) within 14 days.
All accidents must be recorded in the location Accident Log Book (see Reporting Procedure for Injuries) Where and accident took place confirm entry into log book and date of entry.
Fill in who completed the Accident & Incident Report form, their position and date completed.
Insert the name of the line manager responsible.
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