Project Manager Job Profile About the HCPC The Health Professions Council (HCPC) is a regulator of 16 health and care professions and our main aim is to protect the public. To do this, we keep a register of professionals who meet our standards for their training, professional skills, behaviour and health. The organisation employs around 230 employees, who work in nine departments Communications; Education; Finance; Fitness to Practise; Human Resources; IT; Operations; Policy & Standards; and Registration.

About the Operations Directorate The Project Management team reports into the Operations Directorate, and is responsible for the delivery of all major projects undertaken by the organisation. The team currently has four members: the Project Portfolio Manager, the Senior Project Manager (we are currently recruiting for another Senior Project Manager) and one Project Manager. This Project Manager vacancy will bring the team up to five people. The Senior Project Manager and the two Project Managers report into the Project Portfolio Manager who reports into the Director of Operations. Other than Project Management, the Operations Directorate comprises the following departments: Registrations, Facilities and Information Management.

1

Application & Selection Process

Applicants for the Project Manager role must complete the HCPC application form in full. Please note: any CVs submitted will not be seen by the panel. Applicants for the role will be shortlisted by a panel from Thursday 29 October 2015 Successful candidates will be invited for an interview during w/c TBC November 2015 Please try to ensure your availability on this date, as it may not be possible for the panel to see you at another time. Completed applications should be sent to:

[email protected]

Alternatively they can be posted to:

Human Resources HCPC Park House 184 Kennington Park Road London SE11 4BU

Enquiries should be directed to:

HR – +44 (0)20 7840 9735

The closing date for applications is Wednesday 28 October at midnight.

2

Job Description –Project Manager Department:

Project Management

Directorate:

Operations

Reports To:

Project Portfolio Manager

Salary Band:

Band C

Main Purpose of Job 

To manage the progress and delivery of major projects as directed by the Project Portfolio Manager.



To work with the Project Portfolio Manager in co-ordinating all major business improvement projects across HCPC

Position in Organisation 

Liaises with the Chief Executive, the Executive Management Team (EMT) members and their departments.

Scope of Job 

To successfully deliver a range of projects across HCPC using existing resources and according to agreed budget, time and quality criteria.



Provide project-based support to the Director of Operations, the Project Portfolio Manager and other HCPC managers as required.



To provide advice and guidance across the HCPC on best practice in the development and delivery of projects.

Dimensions and Limits of Authority 

To work independently to project manage allocated projects. 3



To lead the project management function when the Project Portfolio Manager is unavailable.

Skills, Knowledge and Abilities Essential 

Educated to degree level or equivalent skills and knowledge



Prince 2, APM or equivalent qualified



Proven project management skills with knowledge of project management methodologies and processes



Proven experience of successfully managing a range of business improvement projects in the role of a Project Manager



Proven experience of managing projects with a significant technology aspect



Excellent interpersonal and communication skills, both oral and written, including the ability to communicate complex ideas to technical and non-technical employees at all levels of the organisation



Task oriented with excellent organisational skills and ability to prioritise



A flexible approach to work with demonstrable ability to lead and exercise initiative with minimal or no supervision



Ability to work independently and manage own workload



Ability to work as part of a team and support colleagues



Ability to work within a legislative framework where required



Experience of Project Management Office (PMO) functions



Sound working knowledge of window based software packages, including Microsoft Project, word processing, spreadsheets, databases, electronic mail, and the internet.

Duties and Key Responsibilities Your principal duties and key responsibilities will be those set out below. In addition to those duties, HCPC reserves the right to require you to undertake additional or other duties within your capacity as may from time to time be reasonably required and necessary to meet the needs of the HCPC. 4

Project Management 

Provide day-to-day management of projects allocated by the Project Portfolio Manager using HCPC’s Project Management Methodology and internal processes.



Manage allocated projects in a controlled manner in order that the project objectives are met according to agreed time, budget and quality criteria and in line with the Project Portfolio Plan.



Escalate issues that may prevent the successful delivery of projects through the appropriate channels; always including to the Project Lead, Project Portfolio Manager and the Director of Operations.



Provide essential information and guidance to the Project Lead to enable them to direct and undertake the project



Liaise with third party suppliers and vendors



Track project budget and progress against project plans, manage issues, risks and quality for all allocated projects and regularly report to Project Leads and the Project Portfolio Manager



Provide advice, support and basic training across the HCPC on best practice in project management

Business Analysis 

Conduct and manage User Acceptance Testing on systems-based projects, including writing testing scripts, where required.



Using knowledge of the HCPC business and business needs, assist in providing and implementing appropriate solutions to issues highlighted during the course of a project.



Using knowledge of the HCPC business and business needs, act as a control point to ensure that solutions proposed by the project team are in the organisation’s best interests.

Project Management Office 

Contribute to the preparation of reports required by the Project Portfolio Manager for delivery to committees and management teams



Assist the Project Portfolio Manager in portfolio reporting as required by the Project Portfolio Manager or the Director of Operations

5

Portfolio Management support 

Assist the Project Portfolio Manager in project portfolio management as required by the Project Portfolio Manager or the Director of Operations



To carry out the responsibilities of the post with due regard to the HCPC's Diversity Policy and to treat colleagues and other HCPC stakeholders with respect and dignity at all times.

6