Project Management 101 Part 1 1

Presentation Objectives:

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Define Project Management Identify some benefits of Project Management Summarize the Project Management Process Groups Address the development of a Project Management Plan (PMP)

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What is Project Management?

Definition - Project Management is the application of knowledge, skills, tools, and techniques to project activities to meet the project requirements.* From a modern standpoint, project management began in the 1950s and project management was used in the 1960s to manage aerospace, construction, and defense projects.** *Defined by the Project Management Body of Knowledge (PMBOK) ** A Brief History of Project Management (By Duncan Haughey) 3

Some Benefits of Project Management

• Allows for a Project Manager to have overall responsibility • • • • •

Allows for the development of a PMP Reduces the chance of project failure Manages scope, time, cost, and quality Helps ensure that requirements & expectations are being met Encourages communication among the project team and stakeholders

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The Project Management Process Groups The five Project Management Process groups are as follows: Initiating •Develop Charter •Identify Stakeholders

Planning •Develop PMP •Define scope & create WBS •Estimate costs & develop budget •Estimate resources (e.g., staff, equipment) •Estimate activity durations & develop schedule •Develop management strategies (e.g., Quality, HR, communications)

Executing •Mange project execution •Perform QA •Acquire & manage Project Team •Distribute information •Manage stakeholder expectations •Conduct procurements

Monitoring & Controlling •Monitor & control project •Verify & control scope •Control schedule •Control costs •Control quality •Report performance •Monitor & control risks •Administer procurements

Closing •Close project •Close procurements

These process groups depend on each other and are typically performed in the above sequence. 5

A Quick Analogy

Steps for Home Renovation* • Choose a build/design professional • Create a plan and schedule • Interview/hire contractors • Go shopping • Obtain permits • Finalize plans, contract, and price

*Reference Article - 6 Steps To Planning A Successful Building Project By Anne Higuera, Houzz Contributor, and Custom Home Builder 6

The Project Management Plan The PMP is developed as a part of the Planning process group, and it guides project execution and project control. Initiating •Develop Charter •Identify Stakeholders

Planning •Develop PMP •Define scope & create WBS •Estimate costs & develop budget •Estimate resources (e.g., staff, equipment) •Estimate activity durations & develop schedule •Develop management strategies (e.g., Quality, HR, communications)

Executing •Mange project execution •Perform QA •Acquire & manage Project Team •Distribute information •Manage stakeholder expectations •Conduct procurements

Monitoring & Controlling •Monitor & control project •Verify & control scope •Control schedule •Control costs •Control quality •Report performance •Monitor & control risks •Administer procurements

Closing •Close project •Close procurements

The PMP is the primary source of information regarding the strategies for planning, executing, monitoring and controlling, and closing the project. 7

Analogy Comparison

Renovation Steps

IT Project Management

1. Choose a design professional

1. Choose a PM

2. Create a plan and schedule

2. Create a Project Management Plan

3. Interview/hire contractors

3. Identify or hire support staff

4. Go shopping

4. Estimate Costs and determine the budget

5. Obtain permits

5. Adhere to standards and regulations

6. Finalize plans/contract/price

6. Update PMP, finalize procurement

For both scenarios, as the project plans are executed, the scope, schedule, budget, quality, support teams, communications, risks, and stakeholders are managed. 8

Typical Project Management Plan Sections

• Scope Management: Defines the work and ensures there is no scope creep • Schedule Management: Defines the approach and tools that are used to develop and update the schedule. • Financial Management: Sets the format/standards by which the costs are measured, reported, and controlled. • Quality Management: Provides processes and procedures for ensuring that quality planning, assurance, control, and measurement tasks are conducted.

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Typical Project Management Plan Sections (continued)

• Human Resource Management: Addresses the resources required to support the project • Communications Management: Addresses what information is communicated, how it is communicated (e.g., emails, newsletters), when it is communicated, and who communicates it • Risk Management: Addresses how risks are identified, captured, qualified (probability and impact), prioritized, monitored, and mitigated • Stakeholder Management: Addresses the approaches for identifying and engaging stakeholders 10

Questions?

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