Profile OCHA in Indonesia Update: March 2012

Photo : Aceh tsunami 2004 Credit: OCHA/Laksmita Noviera

Content • OCHA IN INDONESIA • COORDINATION

OCHA IN INDONESIA Coordination Saves Lives

• RESPONSE CAPACITY

2010 26 October: Mt. Merapi in Yogyakarta erupted, resulting in 137 fatalities, 453 injuries and 278,240 IDPs. 25 October: a 7.7 RS earthquake shook Mentawai islands followed by a tsunami, which resulted in 500 fatalities and 11,425 IDPs.

• TRANSFER OF KNOWLEDGE • NEW PARTNERSHIP • HUMANITARIAN RESPONSE FUND • ADMINISTRATION & FINANCE

2012

2009 30 September 2009 : an 7.6 RS earthquake struck off the western Sumatra coast, Padang-West Sumatra. The earthquake caused nearly 1,200 fatalities, with 2,090 injured; it also severely damaged 121,679 houses and other buildings. 2006 - 2007 27 May 2006: a 5.9 RS earthquake struck the central island of Java (Bantul in Yogyakarta and Klaten in Central Java). 5,744 people were killed and more than 45,000 injured. It was the first time the cluster approach was rolled out after Pakistan.

Contact Information UNOCHA Indonesia Menara Thamrin 10th Fl., Jl. M.H. Thamrin No. 3, Jakarta 10250 tel. +62 21 314 1308, fax +62 21 319 00003 Website OCHA Indonesia http://ochaonline.un.org/indonesia Email OCHA general [email protected] Rajan Gengaje, Head of Office

2004 - 2005 26 December 2004: an 8.9 RS earthquake was followed by a tsunami that killed over 130,000 people and left more than 36,000 missing. OCHA continued to support UNORC until end 2006. 2002 -2004 2000-2004: approx. 1.4 million people were displaced by communal conflicts in several provinces (Maluku, Kalimantan, Central Sulawesi, Aceh, West Timor, Papua).

1999

1999 - 2000 approx. 290,000 people fled to West Timor to escape violence ,which erupted in reaction to the results of the popular consultations on autonomy on 30 August 1999 in East Timor, now Timor Leste.

In a country where small and medium scale disasters are commonplace, the preparenedness, response and recovery phases can happen simultaneously. OCHA Indonesia is embedded in the Office of the Resident/Humanitarian Coordinator (RC/HC) in Jakarta to ensure coherence between the three phases.

COORDINATION

isaster

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Risk Re

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up al Working Gro

Cl u

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Ap p

ro a

ral late i B ent rnm e v Go AH C O

United Nations Country Team

OCHA as part of the UN Country Team (UNCT) participates in meetings, which also involve representatives of all UN agencies in-country.

Humanitarian Country Team

The Humanitarian Country Team (HCT) is composed of UN Agencies, IOM, IFRC, OXFAM representing the international NGO community, and the Indonesia Humanitarian Forum representing the national NGO community. The HCT provides strategic direction for humanitarian operations.

UN/NGO/Red Cross/Donor Coordination Meetings

OCHA holds monthly coordination meetings which serve as an information sharing forum for all humanitarian actors in Indonesia.

Coordination with Government

OCHA and BNPB meet on a regular basis and work together on preparedness initiatives. OCHA is also in contact with the National Development Planning Board (BAPPENAS), and line ministries involved in emergency response. Similar contacts are maintained with provincial governments and other bodies to facilitate coordination in emergencies. OCHA also engages with the country's military.

Humanitarian Country Team

Technic United Nations

Do

ch

rm for D

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l Platfo

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io at in rd

Nationa

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United Nations Country Team

HA

oo rC ste lu rC te In

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UN Techncal Working Group for Disaster Risk Reduction (UNTWG-DRR)

UNTWG-DRR provides technical support and advice to the humanitarian community and coordinates DRR activities. This forum provides a base for UNPDF Working Group on Disaster Management/Resilience led by OCHA.

Cluster Approach

Ten clusters (Agriciluture, Early Recovery, Education, e Emergency Shelter, Emergency Telecomunications, Food and Nutrition, Health, Logistics, Protection, Water, Sanitation and Hygiene) are well established to facilitate the sectoral coordination, formulate cluster strategies and response plans, and work with government counterparts.

Inter-Cluster Coordination

OCHA facilitates inter-cluster coordination to develop common approaches, and address concerns and gaps in humanitarian operations.

National Platform for Disaster Risk Reduction

The Platform serves as a multi-stakeholder coordination mechanism for mainstreaming DRR into development planning, policies and programmes aligned with HFA implementation.

RESPONSE CAPACITY PREPAREDNESS Contingency Planning (CP) - OCHA leads the Inter-Agency Contingency Planning (CP) process. The CP was launched in November 2007 and revised several times. The main purpose of this process is to ensure that appropriate and adequate arrangements are made by clusters in advance to respond effectively to the needs of affected people. The CP includes the Standard Operating Procedures that outline the activities to be adhered to when a disaster occurs, including the chronological steps, information strategy and financial mobilization. In 2011, the HCT decided that an inter-cluster preparedness plan be integrated into the CP. Data Preparedness - OCHA is in the process of updating the data preparedness documents and developing a data preparedness website. These initiatives are aimed at providing timely and accurate data on the early stages of humanitarian crises and serve both those involved in disaster preparedness activities and first responders. Legal Framework - OCHA support to BNPB consisted of advice and support to the preparation of the draft Government Regulation Number 23/2008 on the participation of the international community in disaster management. OCHA, through the DM Legislation Working Group, facilitated a series of workshops with BNPB and relevant Government ministries to develop draft Guidelines on the Role of International Organizations and Foreign Non-Governmental Organizations during Emergency Response. The draft was finalized and enacted in early 2011 through Regulation of the Head of BNPB Number 22 Year 2010. The Guideline embraced the Cluster Approach for coordination of humanitarian international assistance in Indonesia. Capacity Building/Transfer of Knowledge - OCHA has increased its engagement with BNPB to further strengthen the institutional capacity for disaster management. The BNPB and BPBD Senior Management Workshops in 2011 were further steps toward shaping professional and competent BNPB and BPBD, supported by sophisticated information management tools and products. OCHA has assisted BNPB in the development of a Filed Handbook which is adapted from the UNDAC Handbook.

RESPONSE

OCHA facilitates coordinated response of the humanitarian community to emergencies, when necessary, mainly through inter-agency needs assessments and inter-cluster coordination. Response to West Sumatra Earthquake - OCHA established a Sub-Office soon after the September 2009 earthquake in West Sumatra and led the coordination of the international humanitarian response through inter-cluster coordination mechanism in support of the GoI response. In close coordination with the GoI, the Humanitarian Response Plan was launched. Under the supervision of OCHA, an UNDAC team was deployed. Response to Mentawai and Merapi Disasters - In 2010, Indonesia experienced two disasters - the Mentawai Islands were hit by an earthquake and tsunami, and Mt Merapi erupted. In both disasters, OCHA led inter-agency rapid needs assessment teams and facilitated the coordination of the complementary assistance from the international humanitarian community. OCHA set up a website to facilitate coordination and information sharing, which was subsequently handed over to the Governemnt. OCHA also helped civil society (National Platform for Disaster Risk Reduction) in Central Java to establish Information Management (IM) Network. OCHA undertook missions following several small- and medium-scale disasters during 2011, including the Bali earthquake, floods in Banten and West Java, etc., mainly to support the local authorities in assessing the situation and needs, and advising the humanitarian community accordingly. In addition, OCHA manages the Humanitarian Response Fund (HRF), which has been useful to NGOs to implement programmes for the most pressing needs in conflict and natural disaster affected regions, particularly in areas that did not attract enough funding. HRF has also been used to fill gaps not covered by other sources of funds.

RECOVERY Transitioning from emergency to recovery remains a challenge, notwithstanding the fact that Indonesia already has suffered major disasters and implemented the cluster approach. OCHA works closely with the Early Recovery Advisor deployed in the UN RC Office, to encourage strategic and operational coherence between humanitarian and recovery assistance. Recovery Network - In 2010, OCHA initiated the establishment of a Recovery Network as a mechanism to ensure the smooth transition from emergency to recovery in West Sumatra and coordination of recovery activities. The establishment of a Recovery Network working hand-in-hand with a Technical Support Team (TPT) in support of both the provincial and district Disaster Management Agency was agreed to by BNBP and the UN RC. This structure was rolled out with OCHA staff taking key roles within that structure. Thereafter, as OCHA closed its Sub-Office on 30 April 2010, the RC's Office took over this role. The operations of the RN were ended in March 2011. It is anticipated that a similar coordination structure will be rolled out in other major disaster affected areas across the country in the future. Indonesi Multi-Donor Fund Facility for Disaster Recovery (IMDFF-DR) - In November 2010, GoI launched the IMDFF-DR, a standing mechanism to mobilise international funds to support and complement fovernment funds committed for recovery, rehabilitation and reconstruction. It has two windows - one managed by the UN, and another managed by the World Bank. The IMDFF targets the recovery needs of communities affected by the two disaster events that occurred in October 2010: Mt. Merapi eruption and a earthquake and tsunami in Mentawai Islands.

TRANSFER TRANSFER KNOWLEDGE KNOWLEDGE

Simulation Exercise of Rapid Assessment and Coordination Training For East Kalimantan TTX ARF Manado Manado

Padang

Samarinda

Contingency Plan Exercise Information Management Training Bengkulu

Contingency Plan Exercise Contingency Plan Exercise

Contingency Plan Exercise Jakarta

Map for Partnership Training Course

Bogor

Regional CIMIC workshop

OSOCC Regional Training

Yogyakarta Surabaya

BPBD - Senior Management Training

Contingency Plan Exercise

Semarang

Get Airport Ready for Disaster (GARD) Training Bali

Contingency Plan Exercise

Workshop development of Disaster Management Guidelines for Middle Education, Ministry of National Education

PSEA Training

Indonesia Rapid Assessment and Coordination Training (IRACT)

Kupang

INSARAG (International SAR Advisory Group) Meeting

Get Airport Ready for Disaster (GARD) Training

International Disaster Response Law (IDRL) Workshop

Jakarta, BNPB Senior Management Training BNPB Socialization workshop on Regulation of the Head of BNPB on the Role of International Community During Emergencies Number 22 year 2010

2008

Simulation Exercise of Rapid Assessment and Coordination Training For BPBD

2009

2010

2011

NEW PARTNERSHIP 15,63% 7,50% UN NGO

10,94%

Red Cross Society

17,19% Donor

s

Participants

3,13% University

4,06% Government

41,56% INGO

The UN, as agreed by the Government of Indonesia, has developed a strategic programme framework called the United Nations Partnership for Development Framework (UNPDF). It provides a collective and coherent UN system response for supporting Indonesia's priorities and needs. UNPDF consists of five thematic groups with five leading agencies, i.e. Social services (UNICEF), Governance (UNDP), Climate Change (UNESCO), Resilience/ Disaster Risk Reduction (OCHA), Economic Development and Livelihoods (ILO). OCHA has advocated a tri-sectoral (public and private sectors and civil society) approach in disaster management, incorporating the three sectors in our regular coordination structure. In this context we have supported the setting up of the Indonesian Disaster Resources Partnership (DRP) - a private- public initiative within the construction and engineering sector. OCHA with Nahdlatul Ulama and Islamic Relief Indonesia launched a study on the role of the mosque in disasters. The study explores the role of the mosque in disaster response and its significant potential to contribute to disaster risk reduction and enhance communities' resilience to disasters. The study will also be a valuable 'lessons learned' for sharing with other disaster-prone countries with similar backgrounds to Indonesia. Consortium for Disaster Education - OCHA worked with CDE to promote DRR in schools. OCHA produced over 30,000 copies of 18 DRR materials in partnership with six NGO members of CDE. These

materials were distributed in schools, churches and mosques in 15 provinces. Materials included comics, posters, musical and educational CDs, games, disaster demonstration models, and teaching tools. Teachers and students use these materials to learn about natural disasters and preparedness measures. Two materials specifically highlight climate change adaptation. Recognizing the importance of DRR promotion in the country, OCHA and CDE members joined their efforts to design two pilot projects. OCHA worked with the largest Muslim organisation in Indonesia, Nahdlatul Ulama, to implement “Capacity Building to Promote DRR through Local Religious Forums” in theree districts in West, East and Central Java Provinces. OCHA works with the National Platform for Disaster Risk Reduction and BNPB to foster collaboration with universities, media, and private sector in DRR related matters. In July 2010, the Secretariat coordinated various stakeholders, including the National Platform, in the launch of "One Million Safe Schools and Hospitals Campaign 2010-2011". Involvement with Universities - During the Mt. Merapi eruption, OCHA worked with the University of Gadjah Mada to provide Information Management support to the DRR Forum. OCHA also collaborated with the University of Indonesia in providing technical support to Jakarta BPBD on Jakarta Community mapping.

HUMANITARIAN RESPONSE FUND Total Allocated Fund 2009 - $ 1,772,819 2010 - $ 2,140,332 2011 - $ 1,024,670

Total Bene ciaries (Person) - 2009 - 213,039 - 2010 - 44,100 - 2011 – 33,206

Nutrition

WASH

Early Recovery

Shelter

DRR

Health

Established in 2011, the Humanitarian Response Fund (HRF) is an NGO funding mechanism managed by OCHA that aims to provide immediate funds to respond to short-term humanitarian needs triggered by conflict or natural disasters, particularly in areas where funding gaps exist. The humanitarian activities focus on meeting short-term emergency needs and re-establishing basic living conditions; preventing and strengthening preparedness for the occurrence of such situations; and laying the groundwork for supporting durable solutions by meeting initial recovery or transitional needs. Since

Percentage of HRF Projects by Cluster Nutrition, Camp Coordination /Camp Management 2% and Agriculture

Protection Education

4%

Emergency Shelter

13%

Contribution to HRF by Donor 266,575

Kingdom Foundation

499,975 OPEC/ OFID 999,000

AusAID

2,863,900

DFID

8,161,985

SIDA

Since 2011, all HRF projects are coded with a Gender Marker which was introduced in 2010.

Gender Marker Percentage on HRF Projects

WASH

indicating project purpose of advanced gender equality

15% 15%

Hygiene

Education

45%

where gender analysis is included in assessment, activities and outcomes

7%

40%

Non Food Item

Early Recovery

Health *As per February 2012, 145 projects have been financed (45 implemented by national NGOs and 100 by international NGOs)

10% Code 0

30%

15% Code 2b

Code 2a

Code 1

where gender is not reflected in project document indicating that gender dimensions are included in assessment, activities or outcomes

ADMIN & FINANCE The primary function of an OCHA office is to support the Resident Coordinator/Humanitarian Coordinator (RC/HC) in carrying out the OCHA mandate to ensure effective, efficient, and coordinated inter-agency humanitarian assistance to populations affected by conflict and natural disasters. Under the current arrangement where OCHA Indonesia works in an integrated approached within the UN Office of the RC/HC, the office maintains a clear division of labour among staff while at the same time pursuing the common objective of providing seamless coordination support to the RC/HC and HCT. Currently, OCHA Indonesia has 2 international professional and 9 national staff, and 1 international UNV. As is typical with OCHA operations, the office has experienced scaling up and gradually scaling down its presence and operation in alignment with the response as illustrated in the chart below. In terms of office operations, the Administrative/ Finance Unit consists of 4 staff: 2 staff responsible for managing OCHA and HC activities, and 2 staff dedicated to RC related activities. The units work collaboratively to ensure seamless handover of human resources as well as office equipment and funding from postemergency response into early recovery stage, led by the Head of RC/HC office.

9

NATIONAL STAFF INTERNATIONAL STAFF UNV 9 Number of staff (person)

4

2

3

1 OCHA

RC OFFICE

1

1

UNJSP*

UNTWG**

* United Nations Joint Strategic Program (UNJSP) **United Nations Technical Working Group (UNTWG)

OCHA INDONESIA STAFF COMPOSITION (1999-Present)

60

STAFF COMPOSITION in 2012

50 NATIONAL STAFF INTERNATIONAL STAFF MAYOR DISASTER EVENT

40 30 20

Conflict in Several places in Indonesia

Java Earthquake

Timor Leste Conflict Aceh Tsunami

10 0

Padang Earthquake

1999

2000

2001

2002

2003

2004

2005

2006

2007

2008

2009

OCHA INDONESIA FUNDING (2008-Present)

$ 2 million 123%

Funding Required

105%

2010

2011

2012

Since 2008 OCHA Indonesia has been supported through earkmarked funds from the following countries:

Funded

Australia 1.5

Pledge approximatly 1.3 Million

Canada European Union

117%

Norway

1

Spain Sweden 0.5

United State 27% in 1st Trimester

0

2008

2009

2010

2011

2012