PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF AVONDALE AND ALTA PLANNING + DESIGN, INC. THIS PROFESSIONAL SERVICES AGREEMENT (this “Agreement”) is entered into as of December 15, 2014, between the City of Avondale, an Arizona municipal corporation (the “City”), and Alta Planning + Design, Inc., a California corporation (the “Consultant”). RECITALS A. The City issued a Request for Qualifications, EN 15-006 “Wayfinding Plan and Signage Design” (the “RFQ”), a copy of which is on file in the City’s Finance Office and incorporated herein by reference, seeking statements of qualifications from vendors to prepare design and construction plans for the gateway signage and wayfinding signs to major destinations throughout Avondale for residents and visitors and provide construction oversight during the fabrication and installation of the signs (the “Services”). B. The Consultant responded to the RFQ by submitting a Statement of Qualifications (the “SOQ”), attached hereto as Exhibit A and incorporated herein by reference, and the City desires to enter into an Agreement with the Consultant for the Services. AGREEMENT NOW, THEREFORE, in consideration of the foregoing recitals, which are incorporated herein by reference, the following mutual covenants and conditions, and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the City and the Consultant hereby agree as follows: 1. Term of Agreement. This Agreement shall be effective as of the date first set forth above and shall remain in full force and effect until December 14, 2015, unless terminated as otherwise provided in this Agreement. 2. Scope of Work. Consultant shall provide the Services as set forth in the Scope of Work, attached hereto as Exhibit B and incorporated herein by reference. 3. Compensation. The City shall pay Consultant an amount not to exceed $50,000.00 for the Services at the rates set forth in the Fee Proposal, attached hereto as a part of Exhibit B. 4. Payments. The City shall pay the Consultant monthly, based upon work performed and completed to date, and upon submission and approval of invoices. All invoices shall document and itemize all work completed to date. Each invoice statement shall include a record of time expended and work performed in sufficient detail to justify payment.

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5. Documents. All documents, including any intellectual property rights thereto, prepared and submitted to the City pursuant to this Agreement shall be the property of the City. 6. Consultant Personnel. Consultant shall provide adequate, experienced personnel, capable of and devoted to the successful completion of the Services to be performed under this Agreement. Consultant agrees to assign specific individuals to key positions. If deemed qualified, the Consultant is encouraged to hire City residents to fill vacant positions at all levels. Consultant agrees that, upon commencement of the Services to be performed under this Agreement, key personnel shall not be removed or replaced without prior written notice to the City. If key personnel are not available to perform the Services for a continuous period exceeding 30 calendar days, or are expected to devote substantially less effort to the Services than initially anticipated, Consultant shall immediately notify the City of same and shall, subject to the concurrence of the City, replace such personnel with personnel possessing substantially equal ability and qualifications. 7. Inspection; Acceptance. All work shall be subject to inspection and acceptance by the City at reasonable times during Consultant’s performance. The Consultant shall provide and maintain a self-inspection system that is acceptable to the City. 8. Licenses; Materials. Consultant shall maintain in current status all federal, state and local licenses and permits required for the operation of the business conducted by the Consultant. The City has no obligation to provide Consultant, its employees or subcontractors any business registrations or licenses required to perform the specific services set forth in this Agreement. The City has no obligation to provide tools, equipment or material to Consultant. 9. Performance Warranty. Consultant warrants that the Services rendered will conform to the requirements of this Agreement and to the highest professional standards in the field. 10. Indemnification. To the fullest extent permitted by law, the Consultant shall indemnify and hold harmless the City and each council member, officer, employee or agent thereof (the City and any such person being herein called an “Indemnified Party”), for, from and against any and all losses, claims, damages, liabilities, costs and expenses (including, but not limited to, reasonable attorneys’ fees, court costs and the costs of appellate proceedings) to which any such Indemnified Party may become subject, under any theory of liability whatsoever (“Claims”) to the extent that such Claims (or actions in respect thereof) are caused by the negligent acts, recklessness or intentional misconduct of the Consultant, its officers, employees, agents, or any tier of subcontractor in connection with Consultant’s work or services in the performance of this Agreement. The amount and type of insurance coverage requirements set forth below will in no way be construed as limiting the scope of the indemnity in this Section. 11.

Insurance. 11.1

General.

A. Insurer Qualifications. Without limiting any obligations or liabilities of Consultant, Consultant shall purchase and maintain, at its own expense, 2273605.1

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hereinafter stipulated minimum insurance with insurance companies authorized to do business in the State of Arizona pursuant to ARIZ. REV. STAT. § 20-206, as amended, with an AM Best, Inc. rating of A- or above with policies and forms satisfactory to the City. Failure to maintain insurance as specified herein may result in termination of this Agreement at the City’s option. B. No Representation of Coverage Adequacy. By requiring insurance herein, the City does not represent that coverage and limits will be adequate to protect Consultant. The City reserves the right to review any and all of the insurance policies and/or endorsements cited in this Agreement, but has no obligation to do so. Failure to demand such evidence of full compliance with the insurance requirements set forth in this Agreement or failure to identify any insurance deficiency shall not relieve Consultant from, nor be construed or deemed a waiver of, its obligation to maintain the required insurance at all times during the performance of this Agreement. C. Additional Insured. All insurance coverage and self-insured retention or deductible portions, except Workers’ Compensation insurance and Professional Liability insurance, if applicable, shall name, to the fullest extent permitted by law for claims arising out of the performance of this Agreement, the City, its agents, representatives, officers, directors, officials and employees as Additional Insured as specified under the respective coverage sections of this Agreement. D. Coverage Term. All insurance required herein shall be maintained in full force and effect until all work or services required to be performed under the terms of this Agreement are satisfactorily performed, completed and formally accepted by the City, unless specified otherwise in this Agreement. E. Primary Insurance. Consultant’s insurance shall be primary insurance with respect to performance of this Agreement and in the protection of the City as an Additional Insured. F. Claims Made. In the event any insurance policies required by this Agreement are written on a “claims made” basis, coverage shall extend, either by keeping coverage in force or purchasing an extended reporting option, for three years past completion and acceptance of the services. Such continuing coverage shall be evidenced by submission of annual Certificates of Insurance citing applicable coverage is in force and contains the provisions as required herein for the three-year period. G. Waiver. All policies, except for Professional Liability, including Workers’ Compensation insurance, shall contain a waiver of rights of recovery (subrogation) against the City, its agents, representatives, officials, officers and employees for any claims arising out of the work or services of Consultant. Consultant shall arrange to have such subrogation waivers incorporated into each policy via formal written endorsement thereto. H. Policy Deductibles and/or Self-Insured Retentions. The policies set forth in these requirements may provide coverage that contains deductibles or self2273605.1

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insured retention amounts. Such deductibles or self-insured retention shall not be applicable with respect to the policy limits provided to the City. Consultant shall be solely responsible for any such deductible or self-insured retention amount. I. Use of Subcontractors. If any work under this Agreement is subcontracted in any way, Consultant shall execute written agreements with its subcontractors containing the indemnification provisions set forth in this Section and insurance requirements set forth herein protecting the City and Consultant. Consultant shall be responsible for executing any agreements with its subcontractors and obtaining certificates of insurance verifying the insurance requirements. J. Evidence of Insurance. Prior to commencing any work or services under this Agreement, Consultant will provide the City with suitable evidence of insurance in the form of certificates of insurance and a copy of the declaration page(s) of the insurance policies as required by this Agreement, issued by Consultant’s insurance insurer(s) as evidence that policies are placed with acceptable insurers as specified herein and provide the required coverages, conditions and limits of coverage specified in this Agreement and that such coverage and provisions are in full force and effect. Confidential information such as the policy premium may be redacted from the declaration page(s) of each insurance policy, provided that such redactions do not alter any of the information required by this Agreement. The City shall reasonably rely upon the certificates of insurance and declaration page(s) of the insurance policies as evidence of coverage but such acceptance and reliance shall not waive or alter in any way the insurance requirements or obligations of this Agreement. If any of the policies required by this Agreement expire during the life of this Agreement, it shall be Consultant’s responsibility to forward renewal certificates and declaration page(s) to the City 30 days prior to the expiration date. All certificates of insurance and declarations required by this Agreement shall be identified by referencing the RFQ number and title or this Agreement. A $25.00 administrative fee shall be assessed for all certificates or declarations received without the appropriate RFQ number and title or a reference to this Agreement, as applicable. Additionally, certificates of insurance and declaration page(s) of the insurance policies submitted without referencing the appropriate RFQ number and title or a reference to this Agreement, as applicable, will be subject to rejection and may be returned or discarded. Certificates of insurance and declaration page(s) shall specifically include the following provisions: (1) The City, its agents, representatives, officers, directors, officials and employees are Additional Insureds as follows: (a) Commercial General Liability – Under Insurance Services Office, Inc., (“ISO”) Form CG 20 10 03 97 or equivalent. (b)

Auto Liability – Under ISO Form CA 20 48 or

(c)

Excess Liability – Follow Form to underlying

equivalent.

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(2) Consultant’s insurance shall be primary insurance with respect to performance of the Agreement. (3) All policies, except for Professional Liability, including Workers’ Compensation, waive rights of recovery (subrogation) against City, its agents, representatives, officers, officials and employees for any claims arising out of work or services performed by Consultant under this Agreement. (4) ACORD certificate of insurance form 25 (2014/01) is preferred. If ACORD certificate of insurance form 25 (2001/08) is used, the phrases in the cancellation provision “endeavor to” and “but failure to mail such notice shall impose no obligation or liability of any kind upon the company, its agents or representatives” shall be deleted. Certificate forms other than ACORD form shall have similar restrictive language deleted. 11.2

Required Insurance Coverage.

A. Commercial General Liability. Consultant shall maintain “occurrence” form Commercial General Liability insurance with an unimpaired limit of not less than $1,000,000 for each occurrence, $2,000,000 Products and Completed Operations Annual Aggregate and a $2,000,000 General Aggregate Limit. The policy shall cover liability arising from premises, operations, independent contractors, productscompleted operations, personal injury and advertising injury. Coverage under the policy will be at least as broad as ISO policy form CG 00 010 93 or equivalent thereof, including but not limited to, separation of insured’s clause. To the fullest extent allowed by law, for claims arising out of the performance of this Agreement, the City, its agents, representatives, officers, officials and employees shall be cited as an Additional Insured under ISO, Commercial General Liability Additional Insured Endorsement form CG 20 10 03 97, or equivalent, which shall read “Who is an Insured (Section II) is amended to include as an insured the person or organization shown in the Schedule, but only with respect to liability arising out of “your work” for that insured by or for you.” If any Excess insurance is utilized to fulfill the requirements of this subsection, such Excess insurance shall be “follow form” equal or broader in coverage scope than underlying insurance. B. Vehicle Liability. Consultant shall maintain Business Automobile Liability insurance with a limit of $1,000,000 each occurrence on Consultant’s owned, hired and non-owned vehicles assigned to or used in the performance of the Consultant’s work or services under this Agreement. Coverage will be at least as broad as ISO coverage code “1” “any auto” policy form CA 00 01 12 93 or equivalent thereof. To the fullest extent allowed by law, for claims arising out of the performance of this Agreement, the City, its agents, representatives, officers, directors, officials and employees shall be cited as an Additional Insured under ISO Business Auto policy Designated Insured Endorsement form CA 20 48 or equivalent. If any Excess insurance is utilized to fulfill the requirements of this subsection, such Excess insurance shall be “follow form” equal or broader in coverage scope than underlying insurance. 2273605.1

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C. Professional Liability. If this Agreement is the subject of any professional services or work, or if the Consultant engages in any professional services or work adjunct or residual to performing the work under this Agreement, the Consultant shall maintain Professional Liability insurance covering negligent errors and omissions arising out of the Services performed by the Consultant, or anyone employed by the Consultant, or anyone for whose negligent acts, mistakes, errors and omissions the Consultant is legally liable, with an unimpaired liability insurance limit of $2,000,000 each claim and $2,000,000 annual aggregate. D. Workers’ Compensation Insurance. Consultant shall maintain Workers’ Compensation insurance to cover obligations imposed by federal and state statutes having jurisdiction over Consultant’s employees engaged in the performance of work or services under this Agreement and shall also maintain Employers Liability Insurance of not less than $500,000 for each accident, $500,000 disease for each employee and $1,000,000 disease policy limit. 11.3 Cancellation and Expiration Notice. Insurance required herein shall not expire, be canceled, or be materially changed without 30 days’ prior written notice to the City. 12.

Termination; Cancellation.

12.1 For City’s Convenience. This Agreement is for the convenience of the City and, as such, may be terminated without cause after receipt by Consultant of written notice by the City. Upon termination for convenience, Consultant shall be paid for all undisputed services performed to the termination date. 12.2 For Cause. If either party fails to perform any obligation pursuant to this Agreement and such party fails to cure its nonperformance within 30 days after notice of nonperformance is given by the non-defaulting party, such party will be in default. In the event of such default, the non-defaulting party may terminate this Agreement immediately for cause and will have all remedies that are available to it at law or in equity including, without limitation, the remedy of specific performance. If the nature of the defaulting party’s nonperformance is such that it cannot reasonably be cured within 30 days, then the defaulting party will have such additional periods of time as may be reasonably necessary under the circumstances, provided the defaulting party immediately (A) provides written notice to the non-defaulting party and (B) commences to cure its nonperformance and thereafter diligently continues to completion the cure of its nonperformance. In no event shall any such cure period exceed 90 days. In the event of such termination for cause, payment shall be made by the City to the Consultant for the undisputed portion of its fee due as of the termination date. 12.3 Due to Work Stoppage. This Agreement may be terminated by the City upon 30 days’ written notice to Consultant in the event that the Services are permanently abandoned. In the event of such termination due to work stoppage, payment shall be made by the City to the Consultant for the undisputed portion of its fee due as of the termination date.

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12.4 Conflict of Interest. This Agreement is subject to the provisions of ARIZ. REV. STAT. § 38-511. The City may cancel this Agreement without penalty or further obligations by the City or any of its departments or agencies if any person significantly involved in initiating, negotiating, securing, drafting or creating this Agreement on behalf of the City or any of its departments or agencies is, at any time while the Agreement or any extension of the Agreement is in effect, an employee of any other party to the Agreement in any capacity or a consultant to any other party of the Agreement with respect to the subject matter of the Agreement. 12.5 Gratuities. The City may, by written notice to the Consultant, cancel this Agreement if it is found by the City that gratuities, in the form of economic opportunity, future employment, entertainment, gifts or otherwise, were offered or given by the Consultant or any agent or representative of the Consultant to any officer, agent or employee of the City for the purpose of securing this Agreement. In the event this Agreement is canceled by the City pursuant to this provision, the City shall be entitled, in addition to any other rights and remedies, to recover and withhold from the Consultant an amount equal to 150% of the gratuity. 12.6 Agreement Subject to Appropriation. The City is obligated only to pay its obligations set forth in the Agreement as may lawfully be made from funds appropriated and budgeted for that purpose during the City’s then current fiscal year. The City’s obligations under this Agreement are current expenses subject to the “budget law” and the unfettered legislative discretion of the City concerning budgeted purposes and appropriation of funds. Should the City elect not to appropriate and budget funds to pay its Agreement obligations, this Agreement shall be deemed terminated at the end of the then-current fiscal year term for which such funds were appropriated and budgeted for such purpose and the City shall be relieved of any subsequent obligation under this Agreement. The parties agree that the City has no obligation or duty of good faith to budget or appropriate the payment of the City’s obligations set forth in this Agreement in any budget in any fiscal year other than the fiscal year in which the Agreement is executed and delivered. The City shall be the sole judge and authority in determining the availability of funds for its obligations under this Agreement. The City shall keep Vendor informed as to the availability of funds for this Agreement. The obligation of the City to make any payment pursuant to this Agreement is not a general obligation or indebtedness of the City. Vendor hereby waives any and all rights to bring any claim against the City from or relating in any way to the City’s termination of this Agreement pursuant to this section. 13.

Miscellaneous.

13.1 Independent Contractor. It is clearly understood that each party will act in its individual capacity and not as an agent, employee, partner, joint venturer, or associate of the other. An employee or agent of one party shall not be deemed or construed to be the employee or agent of the other for any purpose whatsoever. The Consultant acknowledges and agrees that the Services provided under this Agreement are being provided as an independent contractor, not as an employee or agent of the City. Consultant, its employees and subcontractors are not entitled to workers’ compensation benefits from the City. The City does not have the authority to supervise or control the actual work of Consultant, its employees or subcontractors. The Consultant, and not the City, shall determine the time of its performance of the services provided under this Agreement so long as Consultant meets the requirements of its agreed Scope of Work 2273605.1

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as set forth in Section 2 above and in Exhibit B. Consultant is neither prohibited from entering into other contracts nor prohibited from practicing its profession elsewhere. City and Consultant do not intend to nor will they combine business operations under this Agreement. 13.2 Applicable Law; Venue. This Agreement shall be governed by the laws of the State of Arizona and suit pertaining to this Agreement may be brought only in courts in Maricopa County, Arizona. 13.3 Laws and Regulations. Consultant shall keep fully informed and shall at all times during the performance of its duties under this Agreement ensure that it and any person for whom the Consultant is responsible abides by, and remains in compliance with, all rules, regulations, ordinances, statutes or laws affecting the Services, including, but not limited to, the following: (A) existing and future City and County ordinances and regulations, (B) existing and future State and Federal laws and (C) existing and future Occupational Safety and Health Administration standards. 13.4 Amendments. This Agreement may be modified only by a written amendment signed by persons duly authorized to enter into contracts on behalf of the City and the Consultant. 13.5 Provisions Required by Law. Each and every provision of law and any clause required by law to be in the Agreement will be read and enforced as though it were included herein and, if through mistake or otherwise any such provision is not inserted, or is not correctly inserted, then upon the application of either party, the Agreement will promptly be physically amended to make such insertion or correction. 13.6 Severability. The provisions of this Agreement are severable to the extent that any provision or application held to be invalid by a Court of competent jurisdiction shall not affect any other provision or application of the Agreement which may remain in effect without the invalid provision or application. 13.7 Entire Agreement; Interpretation; Parol Evidence. This Agreement represents the entire agreement of the parties with respect to its subject matter, and all previous agreements, whether oral or written, entered into prior to this Agreement are hereby revoked and superseded by this Agreement. No representations, warranties, inducements or oral agreements have been made by any of the parties except as expressly set forth herein, or in any other contemporaneous written agreement executed for the purposes of carrying out the provisions of this Agreement. This Agreement shall be construed and interpreted according to its plain meaning, and no presumption shall be deemed to apply in favor of, or against the party drafting the Agreement. The parties acknowledge and agree that each has had the opportunity to seek and utilize legal counsel in the drafting of, review of, and entry into this Agreement. 13.8 Assignment; Delegation. No right or interest in this Agreement shall be assigned or delegated by Consultant without prior, written permission of the City, signed by the City Manager. Any attempted assignment or delegation by Consultant in violation of this provision shall be a breach of this Agreement by Consultant.

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13.9 Subcontracts. No subcontract shall be entered into by the Consultant with any other party to furnish any of the material or services specified herein without the prior written approval of the City. The Consultant is responsible for performance under this Agreement whether or not subcontractors are used. Failure to pay subcontractors in a timely manner pursuant to any subcontract shall be a material breach of this Agreement by Consultant. 13.10 Rights and Remedies. No provision in this Agreement shall be construed, expressly or by implication, as waiver by the City of any existing or future right and/or remedy available by law in the event of any claim of default or breach of this Agreement. The failure of the City to insist upon the strict performance of any term or condition of this Agreement or to exercise or delay the exercise of any right or remedy provided in this Agreement, or by law, or the City’s acceptance of and payment for services, shall not release the Consultant from any responsibilities or obligations imposed by this Agreement or by law, and shall not be deemed a waiver of any right of the City to insist upon the strict performance of this Agreement. 13.11 Attorneys’ Fees. In the event either party brings any action for any relief, declaratory or otherwise, arising out of this Agreement or on account of any breach or default hereof, the prevailing party shall be entitled to receive from the other party reasonable attorneys’ fees and reasonable costs and expenses, determined by the court sitting without a jury, which shall be deemed to have accrued on the commencement of such action and shall be enforced whether or not such action is prosecuted through judgment. 13.12 Liens. All materials or services shall be free of all liens and, if the City requests, a formal release of all liens shall be delivered to the City. 13.13 Offset. A. Offset for Damages. In addition to all other remedies at law or equity, the City may offset from any money due to the Consultant any amounts Consultant owes to the City for damages resulting from breach or deficiencies in performance or breach of any obligation under this Agreement. B. Offset for Delinquent Fees or Taxes. The City may offset from any money due to the Consultant any amounts Consultant owes to the City for delinquent fees, transaction privilege taxes and property taxes, including any interest or penalties. 13.14 Notices and Requests. Any notice or other communication required or permitted to be given under this Agreement shall be in writing and shall be deemed to have been duly given if (A) delivered to the party at the address set forth below, (B) deposited in the U.S. Mail, registered or certified, return receipt requested, to the address set forth below or (C) given to a recognized and reputable overnight delivery service, to the address set forth below: If to the City:

City of Avondale 11465 West Civic Center Drive Avondale, Arizona 85323 Attn: David W. Fitzhugh, City Manager

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With copy to:

GUST ROSENFELD, P.L.C. One East Washington Street, Suite 1600 Phoenix, Arizona 85004-2553 Attn: Andrew J. McGuire, Esq.

If to Consultant:

Alta Planning + Design, Inc. 711 SE Grand Avenue Portland, Oregon 97214 Attn: George M. Hudson

or at such other address, and to the attention of such other person or officer, as any party may designate in writing by notice duly given pursuant to this subsection. Notices shall be deemed received (A) when delivered to the party, (B) three business days after being placed in the U.S. Mail, properly addressed, with sufficient postage or (C) the following business day after being given to a recognized overnight delivery service, with the person giving the notice paying all required charges and instructing the delivery service to deliver on the following business day. If a copy of a notice is also given to a party’s counsel or other recipient, the provisions above governing the date on which a notice is deemed to have been received by a party shall mean and refer to the date on which the party, and not its counsel or other recipient to which a copy of the notice may be sent, is deemed to have received the notice. 13.15 Confidentiality of Records. The Consultant shall establish and maintain procedures and controls that are acceptable to the City for the purpose of ensuring that information contained in its records or obtained from the City or from others in carrying out its obligations under this Agreement shall not be used or disclosed by it, its agents, officers, or employees, except as required to perform Consultant’s duties under this Agreement. Persons requesting such information should be referred to the City. Consultant also agrees that any information pertaining to individual persons shall not be divulged other than to employees or officers of Consultant as needed for the performance of duties under this Agreement. 13.16 Records and Audit Rights. To ensure that the Consultant and its subcontractors are complying with the warranty under subsection 13.17 below, Consultant’s and its subcontractor’s books, records, correspondence, accounting procedures and practices, and any other supporting evidence relating to this Agreement, including the papers of any Consultant and its subcontractors’ employees who perform any work or services pursuant to this Agreement (all of the foregoing hereinafter referred to as “Records”), shall be open to inspection and subject to audit and/or reproduction during normal working hours by the City, to the extent necessary to adequately permit (A) evaluation and verification of any invoices, payments or claims based on Consultant’s and its subcontractors’ actual costs (including direct and indirect costs and overhead allocations) incurred, or units expended directly in the performance of work under this Agreement and (B) evaluation of the Consultant’s and its subcontractors’ compliance with the Arizona employer sanctions laws referenced in subsection 13.17 below. To the extent necessary for the City to audit Records as set forth in this subsection, Consultant and its subcontractors hereby waive any rights to keep such Records confidential. For the purpose of evaluating or verifying such actual or claimed costs or units expended, the City shall have access to said Records, even if located at its subcontractors’ facilities, from the effective date of this Agreement for the duration of the work and until three years after the date of final payment by the City to 2273605.1

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Consultant pursuant to this Agreement. Consultant and its subcontractors shall provide the City with adequate and appropriate workspace so that the City can conduct audits in compliance with the provisions of this subsection. The City shall give Consultant or its subcontractors reasonable advance notice of intended audits. Consultant shall require its subcontractors to comply with the provisions of this subsection by insertion of the requirements hereof in any subcontract pursuant to this Agreement. 13.17 E-verify Requirements. To the extent applicable under ARIZ. REV. STAT. § 41-4401, the Consultant and its subcontractors warrant compliance with all federal immigration laws and regulations that relate to their employees and their compliance with the Everify requirements under ARIZ. REV. STAT. § 23-214(A). Consultant’s or its subcontractor’s failure to comply with such warranty shall be deemed a material breach of this Agreement and may result in the termination of this Agreement by the City. 13.18 Conflicting Terms. In the event of any inconsistency, conflict or ambiguity among the terms of this Agreement, the Scope of Work, any City-approved Purchase Order, the Fee Proposal, the RFQ and the Consultant’s SOQ, the documents shall govern in the order listed herein. 13.19 Non-Exclusive Contract. This Agreement is entered into with the understanding and agreement that it is for the sole convenience of the City. The City reserves the right to obtain like goods and services from another source when necessary. 13.20 Cooperative Purchasing. Specific eligible political subdivisions and nonprofit educational or public health institutions (“Eligible Procurement Unit(s)”) are permitted to utilize procurement agreements developed by the City, at their discretion and with the agreement of the awarded Consultant. Consultant may, at its sole discretion, accept orders from Eligible Procurement Unit(s) for the purchase of the Materials and/or Services at the prices and under the terms and conditions of this Agreement, in such quantities and configurations as may be agreed upon between the parties. All cooperative procurements under this Agreement shall be transacted solely between the requesting Eligible Procurement Unit and Consultant. Payment for such purchases will be the sole responsibility of the Eligible Procurement Unit. The exercise of any rights, responsibilities or remedies by the Eligible Procurement Unit shall be the exclusive obligation of such unit. The City assumes no responsibility for payment, performance or any liability or obligation associated with any cooperative procurement under this Agreement. The City shall not be responsible for any disputes arising out of transactions made by others.

[SIGNATURES ON FOLLOWING PAGES]

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IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the date and year first set forth above. “City” CITY OF AVONDALE, an Arizona municipal corporation

David W. Fitzhugh, City Manager ATTEST:

Carmen Martinez, City Clerk

(ACKNOWLEDGMENT)

STATE OF ARIZONA

) ) ss. COUNTY OF MARICOPA ) On ___________________, 2014, before me personally appeared David W. Fitzhugh, the City Manager of the CITY OF AVONDALE, an Arizona municipal corporation, whose identity was proven to me on the basis of satisfactory evidence to be the person who he claims to be, and acknowledged that he signed the above document, on behalf of the City of Avondale.

Notary Public (Affix notary seal here)

[SIGNATURES CONTINUE ON FOLLOWING PAGE]

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“Consultant” ALTA PLANNING + DESIGN, INC., a California corporation

By:

Name:

Title:

(ACKNOWLEDGMENT) STATE OF ____________________) ) ss. COUNTY OF __________________) On ________________________, 2014, before me personally appeared _____________ ________________________, the ________________ of ALTA PLANNING + DESIGN, INC., a California corporation, whose identity was proven to me on the basis of satisfactory evidence to be the person who he/she claims to be, and acknowledged that he/she signed the above document on behalf of the corporation.

Notary Public (Affix notary seal here)

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EXHIBIT A TO PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF AVONDALE AND ALTA PLANNING + DESIGN, INC. [Consultant’s SOQ] See following pages.

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City of Avondale

EN 15-006 Wayfinding Plan and Signage Design Statement of Qualifications October 23, 2014

PREPARED BY: Alta Planning + Design IN ASSOCIATION WITH: AZTEC Engineering Wright Engineering Corporation

Avondale Wayfinding Plan and Signage Design | Alta Planning + Design

711 SE Grand Avenue Portland, OR 97214 (503) 230-9862 www.altaplanning.com

COVER LETTER

October 23, 2014 City of Avondale 11465 West Civic Center Dr., Ste. 200 Avondale, AZ 85323 RE: Solicitation EN 15-006: Wayfinding Plan and Signage Design Dear Members of the Selection Committee: The Wayfinding Plan and Signage Design project represents a great opportunity to reinforce the City of Avondale’s identity as a progressive community ready to take on the future. Alta brings internationally-recognized expertise and dedication to our specialized practice: planning, design, and implementation of multi-modal corridors and systems. A significant part of our practice is making better connections to key destinations and services through wayfinding. Gateway signs, directional signs, information kiosks, and waymarks allow for safe and comfortable navigation while enhancing local identity and economic investment. Wayfinding will support the vitality of the City as it plays a critical role in welcoming and orienting people. Your project manager, Karen Vitkay, has developed similar master plans and design packages for projects such as the Maricopa Association of Governments Off-Street Bicycle Wayfinding Guide, TransLink Wayfinding Guidelines for Utility Cycling in Metro Vancouver, BC, Crescent City Harbor District Promenade Gateway and Wayfinding Implementation in California, Smith River Rancheria Gateway Engineering, and is currently leading the wayfinding and gateway design effort on the CV Link Parkway project in California’s Coachella Valley. Shannon Simms will be your designer. Her experience includes the assembly of attractive and user-friendly gateways, signs, and maps. Principal-in-Charge George Hudson will oversee all aspects of the planning and design process. The Alta Planning + Design team will bring our unique qualities to your project: Wayfinding is a core strength of Alta. We have developed successful wayfinding plans and signage design packages from concept to installation for communities across the US helping to craft highly-legible, attractive, and well-placed wayfinding elements. We understand how people move and how that translates to planning and implementing a wayfinding system. We bring the right combination of design creativity balanced by an understanding of federal MUTCD, ADOT, and accessibility (ADA) guidelines and standards. ŪŪ We understand the importance of stakeholder involvement and will develop a plan and design crafted through participation and collaboration. We will listen and engage the stakeholder groups so that they not only feel ownership and pride in the final products, but the final designs are a reflection of the local community as well. ŪŪ Key local partners and expertise. We have teamed with Phoenix Valley-based Wright Engineering Corporation for electrical engineering services, as well as AZTEC Engineering Group to provide local knowledge and availability. Scott Wright will lead electrical engineering efforts, while John Gleason will lead the structural engineering component of final construction plans. We hope to be part of this transformation in your community for your people, your history, and a bright future, and have the capacity to begin our work immediately. Developing the Wayfinding Plan and Signage Design is a high priority for our firm. Please contact me at [email protected] or project manager Karen Vitkay at [email protected] or (503) 230-9862 to discuss this proposal in further detail. ŪŪ

Sincerely, George Hudson, PLA, Principal Alta Planning + Design

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City of Avondale  |  Alta Planning + Design

TABLE OF CONTENTS Cover Letter . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 Table of Contents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2 A. General Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2 B. Experience and Qualifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 C. Key Positions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8 D. Project Approach . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9 E. Project Schedule . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12 Appendix . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

Avondale Wayfinding Plan and Signage Design | Alta Planning + Design

A. GENERAL INFORMATION Vendor Information Alta Planning + Design General Description: Alta Planning + Design is North America’s leading multi-modal transportation firm that specializes in the planning, design, and implementation of bicycle, pedestrian, park, and trail corridors and systems. Founded in 1996, Alta has more than 125 staff in 27 offices across North America. Alta creates signage and wayfinding systems that reflect the natural and built environments, provide meaningful and attractive wayfinding tools, and minimize visual clutter. We work with local agencies and project stakeholders to develop comprehensive wayfinding signage systems that meet the needs of the community.

Legal Name: Alta Planning + Design, Inc. Address: 711 SE Grand Ave. Portland, OR 97214 ID Number: 68-0465555 Legal Form: Corporation Contact: George Hudson Contact Address: 711 SE Grand Ave., Portland, OR 97214 Contact Phone: (503) 230-9862 Principal Office: 711 SE Grand Ave., Portland, OR 97214 Local Work Office: Same as principal office Arizona Business License #: Pending

AZTEC Engineering Group General Description: AZTEC Engineering Group, Inc. (AZTEC) is a multidisciplinary consulting firm with a staff of more than 120 professional, technical, and administrative personnel nationwide. Established in 1992, AZTEC has developed a reputation as a provider of quality engineering, survey, and environmental services through strong project management, team dedication, and meeting client needs. In 2006, AZTEC became a subsidiary of the TYPSA Group which has a staff of more than 2,000 people located in 50 offices world-wide.

Legal Name: AZTEC Engineering Group, Inc. Address: 4561 E McDowell Road, Phoenix, AZ 85008 ID Number: 86-1001208 Legal Form: Corporation Contact: John Gleason Contact Address: 4561 E McDowell Road, Phoenix, AZ 85008 Contact Phone: (602) 454-0402 Principal Office: 4561 E McDowell Road, Phoenix, AZ 85008 Local Work Office: Same as principal office Arizona Business License #: 14272

Wright Engineering Corporation General Description: Wright Engineering’s staff of five registered Professional Engineers, 12 Electrical Designers, and administrative staff will accommodate a wide and diverse range of electrical engineering services. Wright Engineering has a reputation of punctually completing time sensitive, high quality projects all over Arizona. The firm has a 30-year proven record of accomplishment, during which the firm has participated in many time sensitive economic development projects, CMAR, Design Build, and Capital Improvement Projects.

Legal Name: Wright Engineering Corporation Address: 165 E Chilton Dr., Chandler, AZ 85225 ID Number: 86-0474200 Legal Form: Corporation Contact: R. Scott Wright, PE Contact Address: 165 E Chilton Dr., Chandler, AZ 85225 Contact Phone: (480) 497-5829 Principal Office: 165 E Chilton Dr., Chandler, AZ 85225 Local Work Office: Same as principal office Arizona Business License #: Engineering 11243-0

There are no contracts or subcontracts held by Alta Planning + Design, Aztec Engineering, or Wright Engineering, or its officers, that have been terminated within the last five years.

Neither Alta Planning + Design, Aztec Engineering, nor Wright Engineering has suffered claims that have arisen from a contract that resulted in litigation or arbitration within the last five years.

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City of Avondale  |  Alta Planning + Design

B. EXPERIENCE AND QUALIFICATIONS Wayfinding information is a key component of a creating a navigable environment. Information systems may be used to highlight area businesses and services, while also enhancing the identities of districts and neighborhoods. The ability to navigate is informed by landmarks, natural features, and other visual cues. Alta creates wayfinding systems that respect the natural and built environments, provide meaningful and attractive navigational tools, and minimize visual clutter. In the design and placement of signs, Alta draws upon relevant research from recent studies in the fields of human factors, engineering, and cognitive science.

These fields study the interaction of people with the built environment and the decision making required in wayfinding. These findings inform the design and content of our signs for maximum navigational effectiveness. Alta also develops a geographic information system (GIS) database to assess and analyze the need and placement of signs. This database can then be used in the future to help municipalities inventory and maintain their signs. Most importantly, Alta works with local agencies, key stakeholders, and the public to develop comprehensive wayfinding systems that meet the needs of the community while reflecting their local character and values.

After initial feedback and input from tribal council, members of the Native American Smith River Rancheria Community selected a preferred gateway monument design from a variety of design options (above). Once a preferred design was selected and refined, Alta developed full engineering drawings (below) so that the gateway elements could be implemented. This project is scheduled to be constructed during the summer of 2015.

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Avondale Wayfinding Plan and Signage Design | Alta Planning + Design

Pedestrian Wayfinding Plan, Vancouver, WA

Alta worked with the City of Vancouver and its downtown business alliance to create a pedestrian wayfinding system that would clarify opportunities for walking while promoting local businesses and services within the city’s downtown. Goals for the plan included improved navigation to and within downtown Vancouver, encouragement of walking and exploration, support for the vitality of downtown businesses and services, and reflection of the community character of Vancouver. The recommended wayfinding family design included map based pedestrian kiosks, directional signs, and sign

blade waymarks all color coded by district. Guidance for sign placement, recommendations for a wayfinding sign family, and next steps for sign fabrication were incorporated into the final plan to help the city move toward implementing the sign system. Reference: Peggy Sheehan, Program Manager, City of Vancouver, WA (360) 487-7952, [email protected] 415 W 6th Street, Vancouver, WA 98660 Contract Dates: June 2014-October 2014

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City of Avondale  |  Alta Planning + Design

Crescent City Harbor Waterfront Wayfinding Design

Alta collaborated with a project team for the Crescent City Harbor District to redesign the harbor to be a welcoming place for visitors. Alta focused on the vehicle, bicycle, and pedestrian wayfinding elements as well as interpretive elements from conceptual design to full construction documentation. Every community and landscape is unique. Crescent City has a working harbor with many opportunities for visitors to learn about the history and culture of the region. In the case of the Harbor District, a design reflective of the coastal community and fishing industry was paramount to the identity to be conveyed to those passing by on scenic Highway 101.

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The Alta team developed a gateway and wayfinding network to attract vehicle drivers and cyclists from the scenic coastal highway to visit the harbor, buy fresh seafood, and enjoy the many amenities the harbor has to offer. Reference: Ernest Perry, Harbor Commissioner, Crescent City Harbor District (707) 464-6174, [email protected] 101 Citizen’s Dock Road, Crescent City, CA 95531 Contract Dates: 2011-2012

Avondale Wayfinding Plan and Signage Design | Alta Planning + Design

CV/Link Master Plan, Coachella Valley, CA

The Coachella Valley’s CV Link presents a bold new approach to mobility. The multi-modal project is intended to connect nine East Riverside County cities, and will accommodate low speed electric vehicles as well as pedestrians and bicyclists. In addition to completing a master plan for nearly 80 miles of multimodal pathway, Alta led the planning and preliminary design phase for the project branding, wayfinding, and gateway elements.

The conceptual design focuses on a theme of contrast in this desert setting, while emphasizing the valley as a national leader in innovative technologies. Wayfinding elements intuitively keep the user on path with recognizable patterns, colors, forms and materials. Bold cues of color orient the user to the direction of travel. Light tubes capture the attention of passing motorists and motion-activated, digitally-projected art enlivens concrete walls and dark underpasses.

Building on the brand identity, schematic wayfinding and gateway designs were developed. Alta included an implementation strategy with immediate next steps for near-term construction. Community outreach included public meetings, work sessions with a Citizens’ Advisory Group, and meetings with agency staff throughout the valley. We are currently working on the next phase of design which includes full construction documentation for a core 50-mile-long stretch with a ground-breaking anticipated in 2016.

Reference: Michael Shoberg, Transportation Program Manager, Coachella Valley Association of Governments (760) 346-1127, [email protected] 73-710 Fred Waring Drive, Palm Desert, CA 92260 Contract Dates: Phase I: January 2013 - August 2014 Phase II: November 2014 - 2016

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City of Avondale  |  Alta Planning + Design

Power Knowledge Corridor Entry Kiosk Design, Gilbert, AZ John Gleason was responsible for the design of the wayfinding and entry features at the intersections of Power Road and Williams Field Road and Power Road and Ray Road for the purpose of providing gateway and directional monuments for travelers and students attending three institutions of higher learning. Reference: Aaron Allan, J2 Engineering and Environmental Design (602) 438-2221, [email protected] 4649 East Cotton Gin Loop, Suite B2, Phoenix, AZ 85040 Contract Dates: January 2012 - December 2012

Melrose District Gateway Feature, Phoenix, AZ This entrance to the neighborhood reinforces a new identity for the district with a gateway monument that symbolizes its mid-century modern heritage. The intricate structure spans over five lanes of traffic and is clad with locally fabricated natural weathered and blackened steel in a unique pattern inspired by the region’s native Palo Verde tree. Since its completion, the new gateway has helped unify the eclectic culture of the Melrose neighborhood, while creating a sense of place for locals and visitors alike. Reference: Beth Harmon-Vaughan, Managing Director with Gensler (602) 523-4900, [email protected] 201 East Washington Street, Suite 750, Phoenix, AZ 85004 Contract Dates: June 2013 - November 2013

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Avondale Wayfinding Plan and Signage Design | Alta Planning + Design

C. KEY POSITIONS NAME

TITLE

George Hudson Principal-in(Alta) Charge

Karen Vitkay (Alta)

Project Manager

John Gleason (AZTEC)

Engineer

Shannon Simms (Alta)

Assistant Project Manager

R. Scott Wright, Electrical PE Engineer

EXPERIENCE, ROLES, RESPONSIBILITIES

George Hudson is a Professional Landscape Architect (Oregon, California, Washington, Nevada, Idaho, Texas, North Carolina) with 28 years of experience and is one of the leading trail and bikeway designers in the Western United States. He has worked exclusively on alternative transportation projects for the past 18 years. He has acquired rights-of-way, master planned over 300 miles of alternative transportation routes, secured in excess of $10 million dollars for development projects, facilitated the public process on hundreds of projects, successfully negotiated trail rights with railroads, and overseen $35 million dollars of construction. George has a proven record of successfully working on complex projects requiring a multi-disciplinary team approach. Roles/Responsibilities: Overall guidance for the project Karen Vitkay is a Registered Landscape Architect (Oregon) with a passion for enhancing opportunities for walking, bicycling and providing equal access. She brings strong skills in project management, site analysis and evaluation, conceptual design, creative solutions, and implementation. Karen leads Alta’s wayfinding group and advises on wayfinding projects across the nation. Her experience spans a wide range of scales from creating wayfinding guidelines for Vancouver, BC’s urban bicycling system to implementing vehicle gateway signs for communities along California’s Highway 101. Karen received her Master’s degree in Landscape Architecture from the University of Arizona. Roles/Responsibilities: Project Manager for master planning and design engineering phases. Responsible for daily communications and project oversight. Will direct internal and subconsultant work products, and provide input and review of products prior to submittal to the City. John Gleason has 23 years of experience in the planning, inspection, design and construction of bridges, walls and civil structures including the last fifteen years in Arizona. John has designed bridges, bridge rehabilitation and widening projects; parks and public art projects; and civil and geotechnical structures including storm drain junction and transition structures, pump stations, masonry and concrete retaining walls, and enclosures. Roles/Responsibilities: Structural review, calculations, and design services during the construction documentation phase. Shannon has worked in advocacy, research, and municipal government related to biking and walking since 2006. After completing a master’s degree in landscape architecture at the Harvard Graduate School of Design in 2010, she joined the Alta team. Her project experience includes planning and design for trails, streetscapes, on-street bike facilities, and interpretive and wayfinding elements. Shannon is a clear and effective communicator, whose designs are not only creative, but well grounded in technical details as well as the nuances of each community’s local character. Roles/Responsibilities: Daily coordination with Karen. Directly assist in the development of gateway and wayfinding elements through the master planning and construction engineering phases. R. Scott Wright is the President of Wright Engineering Corporation with 20 years experience in municipal transportation, pedestrian and recreational enhancement. He has participated on numerous award-winning lighting design projects throughout the State of Arizona. Roles/Responsibilities: Electrical engineering/lighting design *See Appendix for detailed resumes

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City of Avondale  |  Alta Planning + Design

D. PROJECT APPROACH The intent of the City of Avondale Wayfinding Plan and Signage Design project is to facilitate auto, bicycle, and pedestrian navigation while conveying the community’s identity and augmenting economic investment in area businesses and services. The wayfinding and gateway program elements should be a reflection of local residents who recognize themselves as young, tech savvy, and family oriented. Integrating themes from the City’s recent branding campaign, wayfinding and gateway elements should reinforce the City’s identity as a place: aspiring, achieving, and accelerating.

Task 1: Project Management and Coordination Alta’s Project manager, Karen Vitkay, will be in contact with the City on a regular basis to keep the City advised of progress made, to introduce and discuss project deliverables, and to clarify questions and feedback. As a national firm, we frequently work with clients and partners across the nation. We pride ourselves on providing clear channels of communication and being in regular contact via phone, email, screen sharing, and in person meetings, so that clients and team members have a full understanding of project expectations, work plan, and schedule. TASK 1 MEETING AND DELIVERABLES ŪŪ Coordination meetings with City’s Project Manager ŪŪ Team management and coordination ŪŪ Schedule updates and monthly invoicing

The wayfinding system should be reflective of the place it represents while instilling a sense of pride for community members.

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Task 2: Wayfinding System Plan 2a Background Review and Analysis The Alta team will analyze existing conditions via an assessment of the City’s Geographic Information System data, augmented by field work and background research. We will begin this task by issuing a data needs memo. We will build upon work completed by the City with respect to the City’s brand identity, placement recommendations, and initial signage design concepts. A field review will help ground truth our initial findings. A large-scale map highlighting city destinations and primary circulation routes (i.e., auto, bicycle, pedestrian) will be produced for use during stakeholder meetings. Prominent entry and arrival points to the City will be noted, as well as commercial districts and neighborhoods. 2b Sign Placement and Conceptual Designs An analysis of priority destinations, gateway locations, dwelling places, decision-making points, and circulation routes will help shape our sign placement and destination selection recommendations. The wayfinding system will be composed of a hierarchy of elements including gateway monuments, directional signage, pole-mounted signage, and banners (street light-pole mounted). Building from the City brand identity already established, we will quickly develop three wayfinding design concepts for stakeholder consideration. We will assemble a memo summarizing our analysis, placement recommendations, and three conceptual designs. 2c Stakeholder and Public Meetings The public involvement approach will integrate stakeholder and public input with technical analysis to develop the wayfinding system in a manner that is both feasible and community-supported. Our process will include input sessions with the Western Avenue Merchants Association, the Art Committee, and members of the general public. We will begin the meetings with a brief overview of wayfinding best practices so that participants share a common base level of understanding with respect to effective wayfinding designs and strategies. We will follow with interactive sessions where participants will be asked to provide feedback on our analysis of vehicle, bicycle, and pedestrian movement patterns. After presenting the conceptual sign family options, we will facilitate a discussion where stakeholders will be encouraged to share their priorities and preferences for the Avondale wayfinding and gateway designs. Once a

Avondale Wayfinding Plan and Signage Design | Alta Planning + Design

fabrication companies and thus multiple bids are key to acquiring the best value for our clients. We will further seek estimates of costs for sign fabricators to provide shop drawings with structural calculations and lighting design so that the City may consider the recommended alternative approach. Quotes for installation services will be included.

The identification of points of arrival, such as transit stops, will inform placement recommendations. preferred wayfinding design is developed, we will hold a meeting with members of the general public to unveil the design and seek comment. 2d Preferred Wayfinding Family Once we have received stakeholder input and staff approval of a preferred gateway and wayfinding system conceptual design, we will refine the design for each of the wayfinding elements to a schematic level. Schematic designs will indicate overall dimensions, materials, forms, and colors for each element within the wayfinding family. The following elements are anticipated: vehicle-oriented gateway monument, auto, bicycle, and pedestrian directional signs, and community banners. The refined designs will be made available to the City for internal review prior to being presented to members of the general community during our public outreach meeting. 2e Cost Estimates Costs will be determined for the refined design option by acquiring fabrication estimates from three (3) local sign fabricators based on our schematic designs. In our experience, costs often range widely between sign

2f Wayfinding System Master Plan The City of Avondale has limited funds in place to implement the first phase of its wayfinding system plan. Thus a Master Plan will be assembled describing recommended sign locations, destination priorities, and schematic designs, as well as costs and a phasing plan. The phasing plan will include recommendations for items to be implemented within the immediate future, as well as long-term phases with the intent of achieving a complete and coherent wayfinding system.

The wayfinding system should complement the brand scheme already used throughout the city. 2g Council Presentation Once a draft wayfinding system master plan is prepared, Alta will make a presentation to City Council for approval. Feedback received will be thoughtfully considered for integration into the final City of Avondale Wayfinding Plan. TASK 2 MEETINGS AND DELIVERABLES ŪŪ Memo – Draft placement recommendations and three conceptual design options. ŪŪ Stakeholder Meetings (3) – Western Avenue Merchants Association, Arts Committee, and general public ŪŪ Preferred sign system schematic designs ŪŪ Estimates of cost ŪŪ Wayfinding System Master Plan – Draft and Final ŪŪ City Council presentation

Our process involves working with the members of the Western Avenue Merchants Association.

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City of Avondale  |  Alta Planning + Design

Task 3: Final Wayfinding System Plan, Specifications, and Bid Assistance Based on findings from field work, desk review, and stakeholder/community input, final Wayfinding System Plans and Specifications will be assembled by the Alta team. The team will work collaboratively to develop construction documents that are biddable and constructible, while remaining true to the vision developed in the Wayfinding System plan. Our knowledge and experience will translate into a finished product that meets the vision of the community on time and on budget. 3a Preparation of Construction Plans The Alta team will prepare bid-ready plans and specifications for the proposed set of improvements as developed during the Wayfinding System Plan development. This scope of work anticipates vehicle-oriented gateway monuments, directional signage (for autos, cyclists, and pedestrians), pole-mounted signage, and/or banners (street light-pole mounted). The plans will include a set of templates that include dimensions, colors, fonts, styles, and materials, as well as fabrication and maintenance specifications. Electrical engineering, structural design, and calculations, if needed, would be included within the 90% package. A construction cost estimate and bid schedule will be developed for the first phase of improvements. One review submittal will be made to the City for internal review. Corrections will be made based on review comments and final documents will be submitted to the City for bidding. 3b Field Review of Sign Locations The Alta team will be responsible for leading the field review of proposed sign locations for the initial phase of installation. Sign locations will be identified in the field, locations painted, and photographed. Utility locates will be requested prior to the field visit. The field review will identify obstacles or existing features that interfere with sight lines or sign placement. 3c Bidding Assistance Once final documents are provided to the City for bidding, members of the Alta team will remain available to the City throughout the bid selection process. We will attend a pre-proposal conference if requested to answer questions related to the sign designs. We will be responsive to questions that arise during the bid process, and shall provide clarifications and/or addenda in a timely manner if necessary. TASK 3 MEETINGS AND DELIVERABLES ŪŪ 60% and 90% design plans, specifications, and estimate of costs ŪŪ Field verification of phase one sign locations ŪŪ Bidding assistance

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Gateway features should celebrate the arrival to historic downtown Avondale.

Alternative Approach We encourage consideration of an alternative project approach in order to provide the City with the best final product and value for its investment. We have found it most effective to have the details of more complicated sign designs such as gateway monuments, information kiosks, or internally illuminated sign elements to be provided by the sign fabricators themselves. As an alternative to having the design and engineering team develop a full set of construction documents, a sign fabricator would be involved earlier in the design process. Often within the sign industry, project designers take design elements through to the level of “design intent” drawings, analogous to what many disciplines call schematic designs. Overall dimensions, forms, fonts, colors, and materials are described. Design intent drawings are then provided to sign fabricators who specify final finishes, details, and assembly methods used by the sign industry. Sign fabricators typically have relationships with engineers and lighting specialists who provide structural engineering and design services at a competitive price, if needed. Many sign fabricators provide installation and construction administration as well. If this approach is desired, the Alta team would help select a sign fabricator, convey and answer questions about design intent, as well as review and comment on shop drawings. This alternative approach would replace scope item 3a above providing 90% construction drawings. ALTERNATIVE APPROACH: MEETINGS AND DELIVERABLES ŪŪ Bidding services for shop drawings, sign fabrication, and/or installation services ŪŪ Coordination meeting with selected sign fabricator to discuss design intent and answer questions ŪŪ Shop drawings indicating final materials, assembly methods, and finishes ŪŪ Electrical and structural engineering and calculations, if needed

Avondale Wayfinding Plan and Signage Design | Alta Planning + Design

E. PROJECT SCHEDULE Avondale Wayfinding Plan and Signage Design Schedule 2014 December

Prepared by Alta Planning+Design, Inc. 23-Oct-14

January

Task 1: Project Management and Coordination 1A: Progress Check In Task 2: Wayfinding System Plan 2A: Background Review and Analysis 2B: Sign Placement and Conceptual Designs 2C: Stakeholder and Public Meetings (3) 2D: Preferred Design Development 2E: Cost Estimates 2F: Wayfinding System Master Plan 2G: Council Presentation Task 3: Final Wayfinding System Plan, Specifications, and Bid Assistance 3A: Preparation of Construction Plans 3B: Field Review of Sign Locations 3C: Bidding Assistance 3D: Alternative Approach (would replace 3A) Design Intent Drawings and Coordination Shop Drawings Structural Calculations and Electrical Engineering, if needed

Meeting / Workshop Task Progress

2015 February March

April

•

• •

Draft Deliverable • Final Deliverable

      

Assumptions In order to meet the project schedule, it is assumed that the City will review project submittals and provide comments within a one-week time frame. The City will be responsible for providing a consolidated set of nonconflicting comments in response to each deliverable submitted. ŪŪ Alta will rely on the City to identify stakeholders and key members of the public, as well as send out meeting notices and arrange meeting spaces. Alta will provide meeting presentation materials as well as attend these meetings. ŪŪ No topographic survey will be completed as part of this scope of work. Any permitting or coordination whether internal or with other agencies is assumed to be by the City. ŪŪ

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transportation | recreation | innovation

APPENDIX

“The patience exhibited by all parties involved was only surpassed by the open mindedness to listen to what was being said and responding in a way that will satisfy almost everyone’s concerns and desires.” -Hal Ballard, Executive Director, Washington County Bicycle Transportation Coalition

City of Avondale  |  Alta Planning + Design

RESUMES George Hudson, PLA Principal

EDUCATION

MLA, University of Oregon, Eugene, 1985 BLA, University of California, Berkeley, 1983 PROFESSIONAL HIGHLIGHTS

Alta Planning + Design, 2000– City of Portland OR), Parks & Recreation, Landscape Architect, Trail Planner, 1990–2000 Project Manager, Mayer Reed Landscape Architecture, Portland, Oregon, 1989–1990 Project Designer, Tsubio Mamuyac & Associates, Sacramento, California, 1985–1989 PROFESSIONAL REGISTRATIONS

Professional Landscape Architect: Oregon #280 California #4455 Washington #814 Nevada #624 Idaho #16587 Texas #2310 North Carolina

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George Hudson is a Professional Landscape Architect in the State of Oregon (#280) with 28 years of experience and is one of the leading trail and bikeway designers in the Western United States. He has worked exclusively on alternative transportation projects for the past 30 years. He has acquired rights-of-way, master planned over 300 miles of alternative transportation routes, facilitated the public process on hundreds of projects, addressed endangered species issues in conjunction with development projects, successfully negotiated trail rights with railroads, and overseen $35 million dollars of construction. George has a proven record of successfully working on complex projects requiring a multi-disciplinary team approach.

RELEVANT EXPERIENCE MARICOPA ASSOCIATION OF GOVERNMENTS (MAG) OFF-STREET BICYCLE WAYFINDING GUIDE, AZ

George is the Principal for this project working with the MAG to establish a cohesive set of wayfinding information to unify their system of nearly 900 miles of off-street pathways while providing navigational information for cyclists and pedestrians. The project includes bringing to consensus 33 incorporated cities and towns, three Native American communities, two counties, the Arizona Department of Transportation, and the Citizens Transportation Oversight Committee, on a consistent wayfinding system. The Wayfinding Guide will address sign types and designs, placement, destination criteria, and system brand. CRESCENT CITY HARBOR WATERFRONT DESIGN AND WAYFINDING, CA

As principal-in-charge, George collaborated with a project team for the Crescent City Harbor District to redesign the harbor to be a welcoming place for visitors. Alta designed a wayfinding and interpretive sign system that will clearly direct visitors to many attractions within the harbor. In addition, Alta completed an alignment study and conceptual designs to determine where the waterfront promenade and California Coastal Trail (CCT) routes should be located within the harbor district property. CV LINK COACHELLA VALLEY, CA

George is serving as a Project Manager for the development of the master plan and design for a nearly 80-mile portion of the Coachella Valley’s CV Link multi-use pathway. The CV Link will connect nine cities within the Eastern Riverside County region. Wayfinding elements intuitively keep the user on path with recognizable patterns, colors, forms and materials. SMITH RIVER RANCHERIA HIGHWAY 101 IMPROVEMENTS, CA

George oversaw this project, which developed concepts and a full construction design package for community gateway signs that included lighting and landscaping as part of an effort to improve safety of the corridor that runs by Smith River Rancheria. CLACKAMAS REGIONAL CENTER WAYFINDING SYSTEM PLAN AND IMPLEMENTATION, OR

George led this project, working with the County to plan, design, and implement a wayfinding system for the Clackamas Regional Center (CRC).  Wayfinding elements will clarify options for walking and biking to and around the CRC while also helping to make connections to businesses and services.

Avondale Wayfinding Plan and Signage Design | Alta Planning + Design

RESUMES Karen Vitkay, PLA, ASLA Associate

Karen Vitkay is a Registered Landscape Architect (Oregon) with a passion for enhancing opportunities for walking, bicycling and providing equal access. She brings strong skills in project management, site analysis and evaluation, conceptual design, creative solutions, and implementation.

EDUCATION

MLA, University of Arizona, 2005 BS, Biology, University of Michigan, 1997 PROFESSIONAL HIGHLIGHTS

Alta Planning + Design, 2005Landscape Designer Drachman Institute for Regional Development and Land Planning, Tucson, AZ Research Associate - UA Office of Arid Lands Studies, Sustainable Development of Arid Lands Project Research Assistant Harvard Forest, Harvard University Research Assistant - Ben Gurion University, Israel

Karen leads Alta’s wayfinding group and advises on wayfinding projects across the nation. Her experience spans a wide range of scales from creating wayfinding guidelines for the Vancouver, BC’s urban bicycling system to implementing vehicle gateway signs for communities along California’s Highway 101.

RELEVANT EXPERIENCE MARICOPA ASSOCIATION OF GOVERNMENTS (MAG) OFF-STREET BICYCLE WAYFINDING GUIDE, AZ

Karen is working with the Maricopa Association of Governments to establish a cohesive set of wayfinding information to unify their system of nearly 900 miles of off-street pathways while providing navigational information for cyclists and pedestrians. The project includes bringing to consensus 33 incorporated cities and towns, three Native American communities, two counties, the Arizona Department of Transportation, and the Citizens Transportation Oversight Committee, on a consistent wayfinding system. The Wayfinding Guide will address sign types and designs, placement, destination criteria, and system brand. CV LINK COACHELLA VALLEY, CA

Karen was the design manager for the master plan phase of the nearly 80-mile-long CV Link multi-modal park pathway project. Once complete the CV Link will connect nine cities within California’s Riverside County region. The team is preparing a parkway master plan, a Low Speed Electric Vehicles (LSEV) Plan and construction documents for segments identified for early action, including wayfinding and signage elements. TRANSLINK REGIONAL BICYCLE WAYFINDING, VANCOUVER, BC

Alta collaborated as a subconsultant to Applied Information Group for the development of Regional Bicycle Wayfinding Guidelines in Metro Vancouver. A wayfinding network was desired to clarify the cycling network and help achieve the region’s cycling goals. The objective of the project was to create a standardized approach to signing, marking, and provide wayfinding guidance to cyclists using the bikeway. Karen developed signing plans and local assessment and evaluation. CRESCENT CITY HARBOR WATERFRONT DESIGN AND WAYFINDING, CA

As Assistant Project Manager, Karen assisted the Crescent City Harbor District and project partners in an effort to redesign the harbor to be a welcoming place for visitors. The final design includes a pedestrian promenade as well as a portion of the California Coastal Trail (CCT). Alta provided distinct interpretive and wayfinding elements for both the promenade and CCT. As a working harbor, opportunities abound for visitors to see and learn about the local fish and crab industry. Wayfinding elements clearly direct visitors to numerous site attractions, while interpretive features describe both the current and historic, cultural, and environmental context.

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City of Avondale  |  Alta Planning + Design

RESUMES Shannon Simms Designer

Shannon has worked in advocacy, research, and municipal government related to biking and walking since 2006. After completing a master’s degree in landscape architecture at the Harvard Graduate School of Design in 2010, she joined the Alta team. Her project experience includes planning and design for trails, streetscapes, on-street bike facilities, and bike share. Shannon has worked in both the Boston, MA, and Portland, OR, Alta offices. EDUCATION

MLA, Harvard University Graduate School of Design, 2010 Recipient of Penny White Grant to study Transportation Infrastructure in China, May 2009 and Urban Agriculture in Cuba, January 2010 BA, International Relations, Boston University, 2006 PROFESSIONAL HIGHLIGHTS

Alta Planning + Design 2009–present

DOWNTOWN VANCOUVER PEDESTRIAN WAYFINDING PLAN, WA

Shannon designed the wayfinding signs for the Downtown Vancouver wayfinding system. CV LINK COACHELLA VALLEY, CA

The Coachella Valley CV Link is a nearly 80-mile-long multi-use pathway connecting nine cities within the Eastern Riverside County Region. Shannon assisted with the developments of maps and graphics for the parkway master plan. She also provided photo simulations to help convey conceptual design ideas to a broad range of audiences. ALBANY BICYCLE MASTER PLAN IMPLEMENTATION, NY

Alta is working with the Capital District Planning Committee and the City of Albany to implement its 2009 Bicycle Master Plan. Shannon assisted with the development of two key implementation tasks: a bike share feasibility study and a bicycle wayfinding signage plan. Critical elements for the bike-share task include recommendations for the service area, potential station locations, the business model and options for funding.

Program Assistant, Emerald Necklace Conservancy, summer 2009

SARANAC LAKE WAYFINDING IMPLEMENTATION PLAN, NY

Lead Safe Intern, City of Cambridge, AprilDecember 2008

Alta is developing interpretive media elements for the High Bridge, an old Croton Aqueduct bridge being converted into a New York City Greenway connection over the Harlem River between Manhattan and the Bronx. Shannon has developed final construction drawings for interpretive and wayfinding signs.

Bicycle Intern, City of Cambridge, 2007–2008 Policy Assistant, Railsto-Trails Conservancy, 2006–2007

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RELEVANT EXPERIENCE

Shannon participated in a design charrette with the stakeholder committee and developed conceptual design drawings for the signage. HIGH BRIDGE REHABILITATION PROJECT, NEW YORK, NY

BURKE GILMAN TRAIL, SEATTLE, WA

Shannon served as Alta’s project designer for design development and construction document production for this 1.75-mile-long corridor through the University of Washington campus. Due to development along the trail and a new connection to light rail, trail users are expected to increase 230% by the year 2030.

Avondale Wayfinding Plan and Signage Design | Alta Planning + Design

JOHN A. GLEASON, PE STRUCTURES GROUP MANAGER EXPERIENCE

BACKGROUND

2012 – Present AZTEC

Mr. Gleason has 24 years of experience in the planning, inspection, design and construction of bridges, walls and civil structures; including the last seventeen years in Arizona. Mr. Gleason has designed bridges, bridge rehabilitation and widening projects; parks and public art projects; and civil and geotechnical structures.

22 Years Other Firms EDUCATION

M.E., Structural Engineering, Cooper Union for the Advancement of Science and Art, 1996 B.S., Civil Engineering, University of Massachusetts, 1987 REGISTRATION

1997 / Professional Engineer / Arizona #32113 1996 / Professional Engineer / New Jersey #24GE03989200 2006 / Professional Engineer / Colorado #39884 2009 / Professional Engineer / Utah #7477261-2202 2010 / Professional Engineer / Nevada #020618 2013 / Professional Engineer / Texas PE #115021 2013 / Professional Engineer / Indiana #PE11300590 AFFILIATIONS

American Society of Civil Engineers Bridging the Gap Africa

RELEVANT EXPERIENCE

Santan Vista Trail; Gilbert, AZ (Town of Gilbert/ADOT): Structure Engineer responsible for developing design of a unique helical entry node at Guadalupe Road for the three-mile trail segment along the Eastern Canal. The helix was fabricated from round hollow structural sections in a form to mimic Leonardo DaVinci’s concept for the helicopter; and is used as both a rest node along the trail and as an education center for users of the trail and the adjacent riparian habitat. Power Road Kiosks; Mesa/Gilbert, AZ (J2/Jacobs): Structures engineer responsible for the design and detailing of unique directional and wayfinding signage for the Power Knowledge Corridor; the transportation development sponsored by the Cities of Mesa and Gilbert centered on the east campus of Arizona State University and Chandler-Gilbert Community College. The signs consisted of plasma cut structural steel plate mounted on cast-in-place concrete planters and supporting the backlit aluminum plate signage. Gateway Signs Project; Various Locations, NM (New Mexico Department of Transportation): Structural Project Engineer responsible for developing structural designs for unique overhead and cantilever gateway, welcome, and exit signs to be installed on major and minor freeway routes at ports-of-entry between the State of New Mexico and the neighboring states of Colorado, Texas and Arizona. The signs utilized structural steel pipe to support a lightweight steel truss skeleton faced with cement board and real stone veneer. Apache Wash Trail Head; Phoenix, AZ (Gavan & Barker/City of Phoenix): Structural Engineer responsible for design of unique ramada, rest room canopy and maintenance shed for this new trail head to be constructed on Sonoran Boulevard. The structural steel canopies for each facility will be an inverted roof and incorporate solar panels. Work also includes design of cast-in-place concrete site furniture and steel information kiosks. Melrose Gateway; Phoenix, AZ (Gensler/City of Phoenix): Project Manager for AZTEC’s role as civil designer and surveyor for this gateway feature in the th Melrose District on 7 Avenue and Indian School Road in Phoenix, a vibrant community of shops and restaurants. The gateway arch, designed by Gensler Architects, featured decorative plasma-cut steel plate mounted on a truss frame spanning the major arterial roadway. Dust Devil Park; Phoenix, AZ (J2/City of Phoenix): Structural Engineer responsible for design of unique ramadas incorporating solar panels with the aim of a ‘zero net-use’ facility. Work also includes design of masonry enclosures for the RID pump station at the corner of 107th Avenue and Camelback Road. Reach 11 Recreation Park Shade Canopies; Phoenix, AZ (Yang Chyi Lee/City of Phoenix): Structural Engineer responsible for design of unique shade canopies designed through the City’s Office of Arts and Culture. The umbrella-like canopies will be colorful shady rest nodes for users of the park’s soccer fields.

18

City of Avondale  |  Alta Planning + Design

R. SCOTT WRIGHT, P.E., LC President / Electrical Engineer Education: Bachelor of Science Electrical Engineering, 1999 Arizona State University Tempe, Arizona

R. Scott Wright is the President of Wright Engineering Corporation. Mr. Wright has 20 years experience all with Wright Engineering, in municipal transportation, pedestrian and recreational enhancement. He has participated on numerous award winning lighting design projects throughout the State of Arizona.

Master of Business Administration, 2002 University of Phoenix Phoenix, Arizona

REPRESENTATIVE PROJECTS: Multi Use Path: Chandler Paseo Canal Multi Use Trail (Approximately 5 miles), Chandler, AZ & ADOT – Lighting and electrical design for multi-use pathway. Verrado Bike and Pathway Lighting, Buckeye, AZ – Lighting and electrical Registration: design for multi-use pathway. Professional Engineer - Electrical Papago Crosscut Canal Lighting, Tempe, AZ – Lighting and electrical design Arizona #37992 for canal pathway. California #E18874 East Main Canal Multi Use Pathway, Yuma, AZ & ADOT – Lighting and Nevada #020670 electrical design for multi-use pathway. Lighting Certified (LC) 20th Street Canal Multi Use Pathway, Yuma, AZ & ADOT– Lighting and electrical design for multi-use pathway. Memberships: Rio Salado South Bank Linear Park, Tempe, AZ – Lighting and electrical Illuminating Engineering Society design for pathways. (IES) SRB-19 Grand Ave. Multi use Pathway Lighting, Nogales AZ & ADOTIESNA Arizona Section President Roadside Pathway Lighting design. Arizona Consulting Engineers SR-177 Trail Enhancement, Kearny, AZ & ADOT – Roadside Pathway Lighting Council (ACEC) design. IES Streets and Area Lighting SR-87 Coolidge Trail Enhancement, Coolidge, AZ & ADOT – Roadside Committee Member Pathway Feasibility study, and Lighting & Electrical design. US60 & Broad St, Hill St. and Oak St., Globe, AZ & ADOT – Decorative City Entry lighting. Municipal Enhancement (Streetscape): Apache Boulevard - Lighting Design for Pedestrian Walkway for Two & OneHalf Miles of Boulevard Renewal Project. Tempe, AZ. Artesia Boulevard - Lighting Design for Streetscape Improvements. Torrance, Ca. Chandler (City of) Downtown Renovations Phase II - Lighting Design for Arterial Street and Parking Lot for downtown renovations, Chandler, AZ. Crown Valley Parkway - Lighting Design for Streetscape Improvement Project. Mission Viejo, Ca. El Camino Real - Lighting Design for Streetscape Improvement Project. Tustin, Ca.

Globe US60 – Lighting & Electrical Design for City Entry Enhancements. Globe, AZ

McCulloch Blvd. - Lighting Design for Streetscape Improvement Project. Lake Havasu, AZ. Mill Avenue - Lighting & Electrical Design for Streetscape Renovation Project. Tempe, AZ. Scottsdale Road – Thompson Peak Park to Frank Lloyd Wright Drive - Lighting Design for Arterial Roadway Renovations, Scottsdale, AZ. Western Avenue Streetscape - Lighting Design for Streetscape Improvement Project. Avondale, AZ. Verrado - Lighting Design for Master Plan Community Streets and Parks, Buckeye, AZ. Yuma Main Street - Lighting & Electrical Design for Streetscape Renovation Project. Yuma, AZ.

19

Avondale Wayfinding Plan and Signage Design | Alta Planning + Design

VENDOR INFORMATION FORMS CITY OF AVONDALE ENGINEERING DEPARTMENT EN 15-006

SECTION A

PART IV. VENDOR INFORMATION FORM By submitting a Statement of Qualifications, the submitting Vendor certifies that it has reviewed the administrative information and draft of the Professional Services Agreement’s terms and conditions and, if awarded the Agreement, agrees to be bound thereto. Alta Planning + Design, Inc. (Prime Consultant) VENDOR SUBMITTING SOQ

68-0465555 FEDERAL TAX ID NUMBER

George M. Hudson PRINTED NAME AND TITLE

AUTHORIZED SIGNATURE (503) 230-9862

711 SE Grand Avenue ADDRESS Portland CITY

OR STATE

TELEPHONE 97214

(503) 230-9864 FAX #

10/16/2014 DATE

ZIP

E-MAIL ADDRESS: [email protected]

WEB SITE: www.altaplanning.com

SMALL, MINORITY, DISADVANTAGED AND WOMEN-OWNED BUSINESS ENTERPRISES (check appropriate item(s): Small Business Enterprise (SBE) Minority Business Enterprise (MBE) Disadvantaged Business Enterprise (DBE) Women-Owned Business Enterprise (WBE) Has the Vendor been certified by any jurisdiction in Arizona as a minority or woman-owned business enterprise? No If yes, please provide details and documentation of the certification.

2230139.1

20 A-10

City of Avondale  |  Alta Planning + Design

CITY OF AVONDALE ENGINEERING DEPARTMENT EN 15-006

SECTION A

PART IV. VENDOR INFORMATION FORM By submitting a Statement of Qualifications, the submitting Vendor certifies that it has reviewed the administrative information and draft of the Professional Services Agreement’s terms and conditions and, if awarded the Agreement, agrees to be bound thereto. 86-1001208

AZTEC Engineering Group, Inc.

VENDOR SUBMITTING SOQ

FEDERAL TAX ID NUMBER

John Gleason, Structures Group Manager

PRINTED NAME AND TITLE 4561 East McDowell Road

(602) 659-9358

ADDRESS Phoenix

AUTHORIZED SIGNATURE

TELEPHONE AZ

CITY

STATE

WEB SITE:

www.aztec.us

85008

ZIP

(602) 454-0403

FAX #

10/16/2014

DATE E-MAIL ADDRESS:

[email protected]

SMALL, MINORITY, DISADVANTAGED AND WOMEN-OWNED BUSINESS ENTERPRISES (check appropriate item(s): Small Business Enterprise (SBE) Minority Business Enterprise (MBE) Disadvantaged Business Enterprise (DBE) Women-Owned Business Enterprise (WBE) Has the Vendor been certified by any jurisdiction in Arizona as a minority or woman-owned business enterprise? If yes, please provide details and documentation of the certification.

21

Avondale Wayfinding Plan and Signage Design | Alta Planning + Design

CITY OF AVONDALE ENGINEERING DEPARTMENT EN 15-006

SECTION A

PART IV. VENDOR INFORMATION FORM By submitting a Statement of Qualifications, the submitting Vendor certifies that it has reviewed the administrative information and draft of the Professional Services Agreement’s terms and conditions and, if awarded the Agreement, agrees to be bound thereto. Wright Engineering Corporation

VENDOR SUBMITTING SOQ R. Scott Wright - President

PRINTED NAME AND TITLE 165 E. Chilton Dr.

ADDRESS Chandler,

CITY

AZ

STATE

85225

ZIP

WEB SITE: www.wrightengineering.us

86-0474200

FEDERAL TAX ID NUMBER

AUTHORIZED SIGNATURE 480-497-5829

480-497-5807

TELEPHONE

FAX #

October 21, 2014

DATE E-MAIL ADDRESS: [email protected]

SMALL, MINORITY, DISADVANTAGED AND WOMEN-OWNED BUSINESS ENTERPRISES (check appropriate item(s): Small Business Enterprise (SBE) Minority Business Enterprise (MBE) Disadvantaged Business Enterprise (DBE) Women-Owned Business Enterprise (WBE) Has the Vendor been certified by any jurisdiction in Arizona as a minority or woman-owned business enterprise? If yes, please provide details and documentation of the certification.

22

City of Avondale  |  Alta Planning + Design

23

Avondale Wayfinding Plan and Signage Design | Alta Planning + Design

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City of Avondale  |  Alta Planning + Design

PROOF OF CERTIFICATION

25

Avondale Wayfinding Plan and Signage Design | Alta Planning + Design

26

EXHIBIT B TO PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF AVONDALE AND ALTA PLANNING + DESIGN, INC. [Scope of Work and Fee Proposal] See following pages.

2273605.1

Avondale Wayfinding Plan and Signage Design Schedule

Avondale Wayfinding Plan and Signage Design Alta Planning + Design

Meeting / Workshop Task Progress Holidays (no meetings)

Task 1: Project Management and Coordination 1A: Project Management Task 2: Wayfinding System Plan 2A: Background Review and Analysis 2B: Project Kick-off and Field Review 2C: Sign Placement and Conceptual Designs 2D: Stakeholder and Public Meetings (3) 2E: Preferred Design Development 2F: Cost Estimates 2G: Wayfinding System Master Plan 2H: Council Presentation Task 3: Design Intent Drawings, Specifications, and Bid Assistance 3A: Preparation of Design Intent Drawings 3B: Electrical Engineering (gateway monuments, two locations) 3C: Bid Assistance Implementation and Installation (not in contract) Shop Drawings Fabrication Installation

12-Nov-14

Prepared by Alta Planning+Design, Inc.

2014 December

•

Draft Deliverable City Review Period Final Deliverable

◊

January

◊

•

•

◊

February

◊

•

Dependent Activity

◊

•

March

2015 April

May

June

Avondale Wayfinding Plan and Signage Design

2

20

60 4750

Avondale Wayfinding Plan and Signage Design Alta Planning + Design

120 $14,400

* These are fully burdened rates that include salary, benefits, firm overhead charges, administrative fees and profit

$4,290

22

Total Staff Hours

Project Total

2

3C: Bid Assistance

8

$12,160

128

$10,560

132

4

$4,750

402

14

112

3B: Electrical Engineering (gateway monuments, two locations)

24

4

52

28

32

26

56

18

46

3A: Preparation of Design Intent Drawings

8

8

16

8

12

24

126

4

24

22

6

32

10

14

262

Task 3: Design Intent Drawings, Specifications, and Bid Assistance

2H: Council Presentation

12 16

4

8

2G: Wayfinding System Master Plan

2

12

2F: Cost Estimates

2E: Preferred Design Development

2D: Stakeholder and Public Meetings (3)

10

8

2B: Project Kick-off and Field Review

2C: Sign Placement and Conceptual Designs

8

2A: Background Review and Analysis

10

14

Task 2: Wayfinding System Plan

4

Task Hours

1A: Project Management

Wright GIS/Designer Engineering D.Young Subtotal $80

Wright

14

Principal-inCharge G.Hudson 2015 Hourly Rate* $195

Alta Planning + Design Assistant Project Project Manager Manager K.Vitkay S.Simms $120 $95

Task 1: Project Management and Coordination

TASK DESCRIPTION

prepared by Alta Planning + Design, 11/10/2014

$3,830

740

3090

0

Reimbersable Expenses and Travel

$49,990.00

$1,670

$4,750

$11,140

$18,300

$480

$5,620

$2,720

$3,440

$2,650

$5,590

$1,910

$4,210

$29,710

$1,980

$1,980

Task Budget

 

Exhibit A Task 1: Project Management and Coordination Alta’s Project manager, Karen Vitkay, will be in contact with the City on a regular basis to keep the City  advised of progress made, to introduce and discuss project deliverables, and to clarify questions and  feedback.   TASK 1 MEETING AND DELIVERABLES   Coordination meetings with City’s Project Manager   Team management and coordination   Schedule updates and monthly invoicing 

Task 2: Wayfinding System Plan 2a Background Review and Analysis  The Alta team will analyze existing conditions via an assessment of the City’s Geographic Information  System data, augmented by field work and background research. We will begin this task by issuing a  data needs memo. We will build upon work completed by the City with respect to the City’s brand  identity, placement recommendations, and initial signage design concepts. A field review will help  ground truth our initial findings.   A large‐scale map highlighting city destinations and primary circulation routes (i.e., auto, bicycle,  pedestrian) will be produced for use during stakeholder meetings. Prominent entry and arrival points to  the City will be noted, as well as commercial districts and neighborhoods. 

2b Project Kick‐off and Field Review  Alta staff will attend a kick‐off meeting with City staff to discuss the design vision and goals for the  wayfinding system.  We will conduct a field review of potential signs locations and document our  findings. 

2c Sign Placement and Conceptual Designs  An analysis of priority destinations, gateway locations, dwelling places, decision‐making points, and  circulation routes will help shape our sign placement and destination selection recommendations.   The wayfinding system will be composed of a hierarchy of elements including gateway monuments,  directional signage, pole‐mounted signage, and banners (street light‐pole mounted). Building from the  City brand identity already established, we will quickly develop three wayfinding design concepts for  stakeholder consideration. We will assemble a memo summarizing our analysis, placement  recommendations, and three conceptual designs. 

2d Stakeholder and Public Meetings  The public involvement approach will integrate stakeholder and public input with technical analysis to  develop the wayfinding system in a manner that is both feasible and community‐supported. Our process    2  |  Avondale Wayfinding Plan and Signage Design  Alta Planning + Design   

will include input sessions with the Western Avenue Merchants Association, the Art Committee, and  members of the general public.   We will begin the meetings with a brief overview of wayfinding best practices so that participants share  a common base level of understanding with respect to effective wayfinding designs and strategies. We  will follow with interactive sessions where participants will be asked to provide feedback on our analysis  of vehicle, bicycle, and pedestrian movement patterns. After presenting the conceptual sign family  options, we will facilitate a discussion where stakeholders will be encouraged to share their priorities  and preferences for the Avondale wayfinding and gateway designs. Once a preferred wayfinding design  is developed, we will hold a meeting with members of the general public to unveil the design and seek  comment. 

2e Preferred Design Development  Once we have received stakeholder input and staff approval of a preferred gateway and wayfinding  system conceptual design, we will refine the design for each of the wayfinding element. Refined designs  will indicate overall dimensions, materials, forms, and colors for each element within the wayfinding  family. The following elements are anticipated: vehicle‐oriented gateway monument, auto, bicycle, and  pedestrian directional signs, and community banners. The refined designs will be made available to the  City for internal review prior to being presented to members of the general community during our  public outreach meeting. 

2f Cost Estimates   Costs will be determined for both the conceptual designs and refined design option.  Estimates for  conceptual designs will be high level while refined designs will be ground truthed by acquiring  fabrication estimates from three (3) local sign fabricators. In our experience, costs often range widely  between sign fabrication companies and thus multiple bids are key to acquiring the best value for our  clients. We will seek estimates of costs for sign fabricators to provide shop drawings including structural  calculations. 

2g Wayfinding System Master Plan  A Master Plan will be assembled describing recommended sign locations, destination priorities, and  schematic designs, as well as costs and a phasing plan. The phasing plan will include recommendations  for items to be implemented within the immediate future, as well as long‐term phases with the intent of  achieving a complete and coherent wayfinding system.  

2h Council Presentation  Once a draft wayfinding system master plan is prepared, Alta will make a presentation to City Council for  approval. Feedback received will be thoughtfully considered for integration into the final City of  Avondale Wayfinding Plan.  TASK 2 MEETINGS AND DELIVERABLES   Memo – Draft placement recommendations and three conceptual design options.   Stakeholder Meetings (3) – Western Avenue Merchants Association, Arts Committee, and  general public    3  |  Avondale Wayfinding Plan and Signage Design  Alta Planning + Design   

   

Preferred sign system designs  Estimates of cost  Wayfinding System Master Plan – Draft and Final  City Council presentation 

Task 3: Design Intent Drawings and Bid Assistance Based on findings from field work, desk review, and stakeholder/community input, design intent  drawings will be assembled by the Alta team. The team will work collaboratively to develop drawings  that are biddable and constructible, while remaining true to the vision developed in the Wayfinding  System plan.  

3a Preparation of Design Intent Drawings  The Alta team will prepare bid‐ready drawings and specifications for the proposed set of improvements  as developed during the Wayfinding System Plan development. This scope of work anticipates vehicle‐ oriented gateway monuments, directional signage (for autos, cyclists, and pedestrians), pole‐mounted  signage, and/or banners (street light‐pole mounted). The plans will include a set of templates that  include dimensions, colors, fonts, styles, and materials, as well as fabrication and maintenance  specifications. A construction cost estimate and bid schedule will be developed for the first phase of  improvements. One review submittal will be made to the City for internal review. Corrections will be  made based on review comments and final documents will be submitted to the City for bidding. 

3b Electrical Engineering  Wright Engineering will prepare electrical construction drawings showing Electrical service locations for  two gateway monument sites.  Electrical designs showing details for internal or external monument sign  lighting shall be prepared from a conceptual to final engineering plans. Upon completion of the design,  one set of final sealed documents bearing the signature of a registered electrical engineer in the State of  Arizona shall be provided. 

3c Bidding Assistance   Once final design intent drawings are provided to the City for bidding, members of the Alta team will  remain available to the City throughout the bid selection process. We will attend a pre‐proposal  conference if requested to answer questions related to the sign designs. We will be responsive to  questions that arise during the bid process, and shall provide clarifications and/or addenda in a timely  manner.  TASK 3 MEETINGS AND DELIVERABLES   Design intent drawings, specifications, and estimate of costs for wayfinding elements   Electrical engineering plans and costs   Bidding assistance          4  |  Avondale Wayfinding Plan and Signage Design  Alta Planning + Design   

  Assumptions  1)  City to provide GIS data and or as‐built drawings in CAD format including property lines, utilities,  roadways, destinations, and aerial imagery.  2)  City review to be completed in no more than 5 business days.  3)  Consultant to receive one consolidated set of non‐conflicting comments on each submittal.  4)  City to advertise and arrange for meeting spaces for stakeholder (2) and public meetings (1).  5)  Scope does not include full signed and sealed drawings, permitting services, or fees.  6)  Coordination with stakeholders beyond those outlined in the scope is not included.  7)  All sign elements are to be located within the public right‐of‐way.  Property acquisition or  negotiation is not included.  8)  Scope includes electrical engineering services for up six gateway monuments only.  9)  Structural engineering services are not included in this scope of work.  If structural designs and  calculations are required, they shall be completed as shop drawings during the implementation phase.  10) Any direct expenses not consumed may be utilized as labor.  11) Designation of electrical service location will be determined by the local utility company. The  owner is responsible for coordination of the design of all electrical utility power services during the  design process.   

  5  |  Avondale Wayfinding Plan and Signage Design  Alta Planning + Design