PROCUREMENT COMMITTEE WEBSITE

GUIDELINE SKTPM PROCESS

TABLE OF CONTENT 1. WHAT IS SKTPM? 2. HOW TO GET SKTPM? A. STEP 1 (DOWNLOAD & FILL MANDATORY FORMS B. STEP 2 (SUBMIT MANDATORY FORMS) C. STEP 3 (RECEIVE USER ID AND PASSWORD) D. STEP 4 (UPLOAD SKTPM DOCUMENT) E. STEP 5 (PRINT AND SIGNED PQ-001) F. STEP 6 (SKTPM DOCUMENT VALIDATION) G. HOW TO CHECK IF YOUR DOCUMENT IS SUCCESSFULLY UPLOADED

H. STEP 7 (COLLECT SKTPM CERTIFICATE & SUBMIT PQ-001) 2

WHAT IS SKTPM?

SKTPM Surat Keterangan Terdaftar Penyedia Barang dan Jasa Mampu.

It is a certificate issued by TOTAL E&P INDONESIE for qualified supplier in terms of financial, operational/business license, legal, and experience aspect.

SKTPM certificate will be used as replacement of administrative document during tender process. The objective is to simplify tender process and give room for supplier to prepare the administrative documents.

Vendor having SKTPM should always update their data and make sure all the information they put in the Proccom website is valid.

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HOW TO GET SKTPM?

REQUIRED DOCUMENTS No.

DOCUMENT

HARDCOPY (Original)

SOFTCOPY (via Proccom Website)

REMARKS

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PQ-001

Yes

No

With Duty Stamp and Company Stamp

2

HSE Statement

Yes

No

With Duty Stamp and Company Stamp

3

E-Procurement Participation Form

Yes

No

With Company Stamp

4

E-Sourcing Participant Agreement Form

Yes

No

With Duty Stamp and Company Stamp

5

Due Diligence Questionnaire

Yes

No

With Company Stamp

6

Statement of Domestic Company Status

Yes

Yes

Surat Pernyataan Perusahaan Dalam Negeri – For UB domestic company ONLY. Issued by Notary or Legal Consultant (With Duty Stamp)

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Deed of Establishment, Amendment and it’s validation

No

Yes

(Akta Pendirian, Akta Perubahan dan Pengesahannya) - Complete

8

Certificate of Domicile

No

Yes

(Surat Keterangan Domisili Usaha)

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SIUP/IUJK/SIUJK/IUT TDP SKT Migas Partnering Agreement / Agency Letter Tax Payment Certificate: - SPPKP - NPWP - SPT (Form 1771), Tax Receipt (Bukti Pembayaran & Bukti Penerimaan)

No No No No

Yes Yes Yes Yes

IF ANY IF ANY

No No

Yes Yes

No

Yes

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Financial Report

No

Yes

UM&UB : Audited (Complete) UK: Not Audited (Profit & Loss, Balance Sheet)

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PO/SO/Contract

No

Yes

(In line with all of your Business Classification/Experience)

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FLOW PROCESS SKTPM PROCESS

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Download SKTPM Guidelines and Forms at http://proccom.total.co.id

Submit ORIGINAL HARDCOPY Documents to Procurement Committee Counter

Receive Login ID of PROCCOM WEBSITE through Vendor's Registered Email Account

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Fill SKTPM Process and Upload SOFTCOPY of all REQUIRED DOCUMENTS via PROCCOM WEBSITE

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PRINT and SIGNED PQ-001 (Retrieved from PROCCOM WEBSITE)

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TEPI Process the application and verify all the submitted documents

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Collect SKTPM & Submit SIGNED PQ-001

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STEP 1

(DOWNLOAD & FILL MANDATORY FORMS)

STEP 1 (DOWNLOAD & FILL MANDATORY FORMS)

Click to download Mandatory Forms. 9

STEP 2

(SUBMIT MANDATORY FORMS)

STEP 2 (SUBMIT MANDATORY FORMS) Please fill all the requirement in the Mandatory Forms: 1. 2. 3. 4. 5.

HSE Statement (Pernyataan Melaksanakan Ketentuan K3L) e-Procurement Participation Form e-Sourcing Participant Agreement Due Diligence Questionnaire Statement of Domestic Company Status (For Domestic Company having UB Qualification ONLY)

Then submit the original document to : SKTPM NEW PROCESS TOTAL E&P INDONESIE - Procurement Committee Counter BRI Building 3rd Floor, Jl. Jendral SUDIRMAN No. 40, Klandasan Balikpapan – 76112 Mandatory Forms is valid for 3 (three) years unless there are any changes in the information. Therefore, for SKTPM update does not necessarily to submit Mandatory Forms. 11

STEP 3

(RECEIVE USER ID AND PASSWORD)

STEP 3 (RECEIVE USER ID AND PASSWORD) After all the Mandatory Document is received and complete, you will receive an email from our server with your ID and Password information. In the first login please fill security questions in case you forgot your password. And then, change your password. Please note that security question cannot be edited nor retrieved once it is submitted. We advise to capture / note and save your security questions before pressing submit.

(a) Sample of E-mail ID and Password Information

(b) Security Questions on first login

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STEP 4

(UPLOAD SKTPM DOCUMENT)

STEP 4 – (1) NAVIGATION PANEL

Click here to start input your company SKTPM information and documents. (or click My Profile)

You can choose the language (Bahasa or English)

Your SKTPM Notification center. You can see your SKTPM status via this display.

Each SKTPM supporting documents are divided in to sections : General Details, Legal, Financial, Personnel & Equipment, and Experience.

Summary View to review all the uploaded information and to Print the PQ-001. Submission to submit the SKTPM process. To request for access to add / edit company SKTPM information and documents.

To check the status of your SKTPM (Valid / In progress etc).

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STEP 4 - (2) GENERAL DETAILS

Click here to start input your company’s information and to make sure your General Data details is correct.

Do not forget to always click save and continue for each section.

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STEP 4 - (3) LEGAL INFORMATION

Fill all the required field and upload the supporting document as per category (in .pdf).

Click here to add additional document category of your business license (ex: SKT Migas, etc).

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STEP 4 - (4) LEGAL INFORMATION Click here to start input the data

Scroll the window to see additional field needed to be input. For UK and UM do not need to submit Statement of Domestic Company status so please upload blank document to choose “Dalam Negeri”. The 1st line of BoD that you put will be used as the Company Representative /Management in the PQ001 (Summary View).

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STEP 4 - (5) FINANCIAL INFORMATION Click here to input your Financial Report date.

Please Note: Tambah Baru / Add New is used if you need to add additional Financial Report. (ex: in 2011, 2012 and 2013). For first time input, you do not need to click this button.

Fill all the field (just like in the PQ-001).

Please be aware once you add new date of financial report you will NOT be able to delete them. But in case you did please contact Proccom administrator to delete them for you.

Upload the complete financial report (in .pdf).

Financial report that will be shown in the summary view is financial report with the latest date issuance.

All Value in Units / Satuan Starting July every year, the only accepted Financial report is the previous year. (Ex: In July 2014, accepted financial report is in the year of 2013). 19

STEP 4 – (6) PERSONNEL & EQUIPMENT Personnel & Equipment Section are only for Supplier having Contracting Service (Jasa Pemborongan) / Supplier having Business Classification with code B. (see list of business classification for more info) Skip or click “Simpan dan Lanjut” if you did not have Contracting Service classification.

For Supplier having Contracting Service classification, Click here to start input the data

Upload the complete financial report (in .pdf).

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STEP 4 – (7) - EXPERIENCE

Click here to start input the data.

For Supplier as agent / distributor, please input your information here.

Upload your company profile and product/service catalogue here.

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STEP 4 - (8) SUMMARY VIEW Summary View section allows you to review once again the data that you already input in your profile. Click this tab to view each of section.

This data will be taken from the first (1st) line of Director list that you put in the Director in Legal Information section.

After all the document and information is complete, click tab “Lainnya” and click export to pdf to get the pdf version of you PQ-001.

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STEP 4 (9) - SUBMISSION

Please double-check your data before pressing the button below. Make sure that you fill in all the data correctly. After clicking submit “Kirim Data Qualifikasi”, the SKTPM data can not be altered without permission from the PROCCOM administrator.

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PLEASE NOTE : - All the document shall be in .PDF format. - We strongly suggest to compress your document before upload to the system. - Maximum document submitted in the Website is 5 MB (per document/upload). - If you have a lot of document for each sections (ex: lots of Notary Deed amendments), please save them gradually to make sure all the document uploaded in the system.

Make sure to always CLICK save before continue to next section.

- Do not change to other section before pressing “simpan dan lanjut” or “save and continue” and get successful notification.

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HOW TO CHECK IF YOUR DOCUMENT IS SUCCESSFULLY UPLOADED Successful document upload can be seen by symbol near the browsing feature.

Before Upload

After Upload

You can click the symbol to download and check the document whether it is the proper one or not.

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STEP 5

(PRINT AND SIGNED PQ-001)

STEP 5 (PRINT AND SIGNED PQ-001)

Export the PQ-001, print and signed (add duty stamp) the PQ-001. After your SKTPM is valid and the certificate is issued, bring them and collect your SKTPM Certificate to : TOTAL E&P INDONESIE - Procurement Committee Counter BRI Building 3rd Floor, Jl. Jendral SUDIRMAN No. 40, Klandasan Balikpapan – 76112

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STEP 6

(SKTPM DOCUMENT VALIDATION)

STEP 6 (SKTPM DOCUMENT VALIDATION) In this step, Proccom will review and validate all the information and documents. In case of invalid / lack of document(s), supplier will receive email from the system. You can also check your SKTPM process status in the Notification panel in the website (after login).

If all the document is valid, supplier will also receive email from the system and may start register tender online and receive tender information based on matched qualification and classification.

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STEP 7

(COLLECT SKTPM CERTIFICATE & SUBMIT PQ-001)

STEP 7 (COLLECT SKTPM CERTIFICATE & SUBMIT PQ-001)

Please collect your SKTPM Certificate* at BRI Building - 3rd Floor, Balikpapan (Procurement Committee Counter) by submitting: 1. SIGNED PQ-001 (Retrieved from Summary View in the Website) **; 2. The power of attorney (if represented by your staff) and ; 3. Previous original SKTPM certificate (for SKTPM update only)

NOTE: *You will need SKTPM certificate for the Pre-qualification / Post-qualification purposes during tender process. **PQ-001 original document is valid for 3 (three) years unless there are any changes in the information. Therefore, for SKTPM update does not necessarily to submit PQ-001.

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Thank You. Should you have any inquiries please contact: CRD/PCE [email protected] 0542 532475 or 0542 532429

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