Welcome to TimeForce TimeForce is a complete time & attendance system, powered by Qqest Software Systems—a leader in time, asset, and workforce management systems. With TimeForce, you have all of the hardware + software + service + support you need to collect, manage and process time with exceptional ease, efficiency and accuracy. From time-punch to paycheck, TimeForce is the solution you’ve been looking for.

process time simplify your time & attendance process and eliminate errors

Traditional timekeeping methods set the stage for calculation and data entry errors, as well as incorrect application of company policies. Honest mistakes are frequent and usually not discovered until after payroll has been disbursed, if ever at all. Additional time and money are commonly spent on error correction, tax penalties, and even legal disputes. The entire process is unnecessarily labor-intensive, error prone and costly. Until now. Qqest’s powerful time & attendance software system—TimeForce—replaces cumbersome tracking procedures and completely eliminates collecting payroll information manually. TimeForce is the result of 10+ years of experience, customer feedback, and research and development in the time & attendance market. We’ve listened, and with 35,000+ businesses (and growing), and millions of employees using TimeForce— you can have confidence that this system really is a best-in-class time & attendance software solution you and your business can rely on.



process time export to your payroll processing software

collect time hardware collection

export to third-party payroll processing service bureau

software collection remote collection

manage time hr & benefits add-on module job costing add-on module

collect time, manage time and process time with the TimeForce time & attendance software system TimeForce is effective for both hourly and salaried personnel. It replaces punch clocks, time cards, and time sheets with a simple, yet powerful software system. One of the greatest attributes of TimeForce is that each component integrates seamlessly with the next. No matter what tools you need, no matter what services you require, every time clock, each software module, all services, payroll, training, and support combine with TimeForce to create the overall customized system that completely addresses your time & attendance and workforce management needs.

collect time Choose from a wide variety of time collection hardware and/or software options. Select the methods of gathering time that work best for your organization. All integrate seamlessly with TimeForce. Learn more about collection options on page 8.

manage time TimeForce software proficiently manages all of the time data for your employees and business. It is very intuitive, incredibly flexible and scalable. Permissions and access are under your control. Time collection, management and extensive reporting are at your fingertips. Learn more about TimeForce features on page 12.

process time TimeForce handles all steps of the process, from time-punch to paycheck. Your time is ready for payroll processing. TimeForce exports to your existing payroll software (such as QuickBooksPro, Peachtree, Mas90, etc.), or a payroll service provider. No extra steps or hoops. Learn more about processing time on page 17.



Because our customers demanded it, Qqest offers many ways to collect time—gather and track employee time using a system that best suits your workplace environment, business size (5 to 30,000 employees), and employee working style (on-site, remote, traveling, salaried, and hourly).

process time

collect time Gather employee time via hardware, software, and/or remote devices. Choose just one or as many different collection methods as you need to accommodate your organization’s requirements. Whether you need manual entry, swipe card readers, security features, proximity readers, biometric (fingerprint) scanners, hand-recognition, or job costing features—there is a clock to get the job done. Our time clocks range from basic to sophisticated, depending on your business demands. If you want to enter time from your PC at your desk, at home, or traveling with a laptop, TimeForce Self Service is an available option that enables you and your staff to do so. You control the permissions and access. If you have staff working remotely, there are many options including time collection and reporting via PDA and/or telephone login. Many clocks can be used off-site, take your clock to a remote job location and upload your employee time punches when you return. Whichever time collection device(s) you choose, the system gathers your data; tracks all accruals; and exceptions such as tardiness, absenteeism, or abuse of break or meal periods. And all options are designed and built to specifically and seamlessly integrate with our time & attendance software—TimeForce.



software time collection

hardware time collection

TimeForce: Self Service

ETC100 TimeClock

Employees can input time directly into TimeForce with Self Service—which is offered on a per-seat basis. With this flexible time collection method you can control what information employees have access to.

With a model ETC100 time clock, employees use magnetic stripe ID badges in place of traditional time cards.

NetClock NetClock is a simple desktop application that allows employees to clock in and out on their PC over a local network.

remote time collection Pocket ETC for PDAs running Palm OS™ Pocket ETC, installed on handheld PDAs running Palm OS,™ is the ideal solution for employees who telecommute or work on remote job sites.

IQ300 TimeClock with Department Transfers The IQ300 time clock allows for departmental transfers, shift differentials, and tip/gratuity tracking at the clock.

IQ400 TimeClock with Job Costing The IQ400 time clock, along with the TimeForce Job Costing module, allows you to quickly see time and costs associated with any job, employee, or quantity produced. *requires TimeForce job costing module

HandPunch 1000 Hand Recognition Clock Telephone Login Plan In as quick as six seconds, you get accurate, error-free time tracking with our telephone login plan. Great for companies with telecommuters, field workers, service technicians, home health care providers, and anybody else on-the-go.



There are no cards to create, administer, carry or lose. The HandPunch 1000 verifies employees identities in less than one second, based on the unique size and shape of their hands.

IQ500 TimeClock with Job Costing The IQ500 time clock is a sophisticated, featurerich time & attendance clock with the ability to perform job costing and tracking functions, as well as departmental transfers. *requires TimeForce job costing module

ETC100

IQ300

IQ400

IQ500

IQ600

IQ1000

TEXT

TEXT

TEXT & GRAPHIC

4,000

4,000

Serial Connect Daisy-chain (RS-485) Modem Ethernet Wireless Ethernet

IQ600 Biometric TimeClock Employees use their fingerprints to clock in or out, eliminating buddy punching. All the features of the IQ500 time clocks, plus a biometric component.

Display

LED DIGITS

LED DIGITS

LED DIGITS

Pin Entry / Keypad Barcode Cards Magnetic Stripe Cards Proximity Cards Biometric

IQ1000 TimeClock The IQ1000 is our most advanced time clock, with many sophisticated options and features including: optional biometric fingerprint reader, proximity card reader, or magnetic stripe card reader. Provides option for employee lock out based on schedule.

Fingerprint Templates Employee Quantity Capacity Punch Capacity Battery Back Up (Data Storage) Battery Back Up (Timekeeping)

N/A

N/A

N/A

N/A

N/A

1,620

4,096

4,096

4,096

4,096

4,096

16,000

20 DAYS

20 DAYS

20 DAYS

20 DAYS

20 DAYS

20 DAYS

2 HOURS

2 HOURS

2 HOURS

2 HOURS

2 HOURS

Weigand Input/Output Barcode Wand/Gun View Schedules View Employee Punches Receipt Printer Live Lookup Bell Relay Door Relay Job Costing Module Option Imports Into Timeforce



To truly enhance the way you do business, we’ve researched, designed, and developed every single element of our time & attendance system to make certain it advances the way you work.

process time

manage time TimeForce software empowers you, your staff, and your organization to proficiently and successfully manage time. All collection methods integrate with TimeForce and employee information is there for you to immediately access, review, edit, respond to, report on, and use. It is a very powerful tool for managing the most important resource of any organization—people. TimeForce runs on a PC within your local network, or as a hosted online application. It uses a browser-based interface that incorporates years of customer input. As a result, TimeForce is easy to use, access and control. Getting started is fast and efficient. Seeing and using employee data is intuitive and informative. Permission levels are at your discretion for administration, supervisors, managers and staff. Pay rules, exceptions, and differentials are up to you. Reporting is extensive and you can review the valuable information you need whenever and however you need it. TimeForce is scalable and can effectively serve a 5 person shop and a 30,000+ business. Really. It is engineered to address your time & attendance needs whether they be relatively simple or complex. It will grow with you, maintain and protect your investment, and work the way you work—now and for the long term. And to further ensure your purchase decision is risk-free, our products are backed with outstanding customer support, training, warranties, and extended service.

11

TimeForce features include: easy to use and quick to learn highly intuitive Set-Up Wizard unlimited employees, pay policies, and shifts simplified tracking of all accruals, such as sick and vacation time error checking system to evaluate time punches against shift and pay policies automatic time entries for approved absences multiple overtime categories time rounding based on settings you create premium time and shift differentials meal and break time reporting handles flex time and split shifts holiday and employee benefit management unlimited user-defined schedules consistent business rules-based processing administrator security defines and restricts access optional employee Self Service optional Job Costing module optional HR module exports to all popular payroll programs

12

TimeForce is a very robust and capable program, however, ease-ofuse has not been compromised by its power. We’ve made certain the program is easy to get started and maintain. For example, to initiate the program, you will use the TimeForce Set-Up Wizard. easy setup Simply follow the interview-style Set-Up Wizard to populate the program with the information and rules you’ll use. Answer stepby-step questions to define your overtime rules, premium time, shift differentials, apply custom rounding rules and more. Plus, if you ever need help, your Qqest Service Agreement ensures that you will always have access to the answers you need, quickly and easily. We are just a phone call away. Following the easy Set-Up Wizard, you will be up and running in no time.

program sections Once started, you’ll become familiar with different areas of the program such as the Time Card, Pay Processing, Employee section, Schedules, and Reports. Should you opt for either the Job Costing or HR modules, they will be right at your fingertips as well. Within these sections, or tabs, there are many tools and features.

time & payroll Since TimeForce is browser-based, supervisors or payroll staff can review, edit and approve employee’s time online, anytime. In just a few steps, your payroll manager can fix exceptions, verify that the supervisors or payroll staff have approved time cards (if approval is desired), and lock the pay cycle and prepare file for payroll processing. Time collection, review, and payroll processing are simplified. reports Included with TimeForce are dozens and dozens of standard time, employee, and payroll reports. But you also have the power to define and create the custom reports you want, by simply choosing the relevant data you wish to review. Whether viewed on screen, printed, or saved to a file, these reports give you the specific information you need to make important business and workforce decisions. With standard and customized reports you will have your all the information you need.

Tabbed-style browsing moves you quickly through reviewing, editing, reporting and processing time

Add, delete, and edit time within the “time card” tab. Edit and lock in pay periods and export to payroll in the “pay processing” tab. View an employee’s information in the “employee” tab. Create and track your schedules in the “schedule” tab. Gain access to valuable reports in the “reports” tab.

hosting options TimeForce is a browser-based system and uses an in intuitive webstyle interface. The program can be hosted on your own networked PC, or choose Qqest as your Application Service Provider (ASP).

collecting, managing & processing time is easy with TimeForce

13

expand the power of the TimeForce system with these add-on features TimeForce is powerful as a stand-alone program, however some businesses need the specific additional features of employee Self Service, Job Costing, and/or HR & Benefits Management.

“Several years ago the airport purchased two Qqest systems for timekeeping. We found they provide a quick, easy-to-use method of transferring employee work hours from remote locations to our payroll clerk. The system reduces the amount of paperwork required, while providing accurate records. Employees, including the payroll clerk, find the system easy to use.”

—Richard McCollum, Airport Manager, Amarillo International Airport

14

self service With the TimeForce Self Service option, employees can handle their own HR-related administrative tasks from work, home, or on the road. This allows the HR, payroll, and benefits staff to focus on more strategic duties. Employees can have limited and controlled access to a significant amount of information, such as accruals, time entries, shift/schedule, and demographic information—all in one place. In addition, you can grant your employees the ability to clock in and out via the Self Service feature, submit leave requests to supervisors and receive supervisor’s response, and/or submit updates to their personal information. You can also use the Verification Option so that supervisors are required to log into TimeForce and verify that the hours and earnings totals for their subordinates are correct prior to your payroll department processing payroll. This can dramatically cut down on your payroll administrator’s time to produce payroll. No more last minute error correction or tracking down individual employees.

self service is incredibly easy to use for all of your employees

job costing module

hr & benefits module

By adding the Job Costing module to TimeForce, you will immediately be able to identify labor costs attributed to projects by employee, department, quantities produced, and task-type. You will no longer have to get your employees to recall how many hours they worked on a project or have your accounting staff try to track down receipts and invoices.

Adding the Human Resources & Benefits Management module handles all aspects of your human resource function while streamlining departmental and organizational processes. It keeps you informed with daily reminders and graphical calendars. Use the daily reminder to record upcoming due dates and see at-a-glance scheduled events such as performance reviews, follow-ups, and incident follow-ups.

From simple job tracking situations to extremely complex requirements (multiple jobs, tasks, schedules, departments, accounts, unit analysis), the TimeForce Job Costing module provides an affordable way to maximize your labor resources. See a clear picture of actual vs. projected time, actual vs. projected cost, and more. Gain the information and ability to truly understand productivity and profitability on a project-by-project basis, and use that knowledge to directly affect your bottom line.

Its powerful record-keeping, monitoring and reporting capabilities will save you time, while reducing your exposure to employment related lawsuits by ensuring you have proper documentation. In addition, TimeForce reduces the potential for employee grievances by assuring fairness across your workforce. With the Human Resources & Benefits Management module you can identify trends early and make adjustments as needed.

With the Job Costing module, employees simply record job in/ out entries via the clock keypad or optional bar code wand/gun. A task database is created and multiple tasks assign to a job quickly, eliminating the need for repetitive data entry. Requires IQ400, IQ500, IQ600, IQ1000, Pocket ETC, NetClock or Self Service.

efficiently track costs associated with projects

Track and report on: Job or position assignment; benefits enrollment/ tracking; dependents; training and development; licenses and certifications; skills; emergency medical contacts; employee history; performance/salary review; incident reporting; and, assigned property.

gain insight into your most valuable asset—your people

15

“We purchased TimeForce two years ago and have been more than satisfied. With 150 employees on payroll, the entire process (from clocking in and processing checks) is a snap! We can produce a variety of very accurate reports that are tailored to our needs. No need to worry about lost time cards, replacing ribbons, computing time to the minute, time card fraud, absenteeism—this system does it all. We recommend this system to any company interested in saving time and money by converting from a manual time method to a more fully automated and accurate system.” — Bahjat Kalandos, San Diego Pallets, Inc.

process time

process time TimeForce makes payroll easy and accurate. It seamlessly exports into the most common payroll software (including QuickBooks™ Pro, Peachtree Complete,™ Mas 90™ with Import Master, Paylink™ for Windows, etc.) or your third-party payroll processing bureau (such as ADP or Paychex). You can also turn to Qqest for all of your time, attendance and payroll needs by using Qqest Payroll Services. Qqest Payroll Services, offers proven and comprehensive payroll processing that is worry and error free. From the simplest payroll to the most complex union reporting, job costing and labor distribution, Qqest Payroll Services makes payroll easier than you ever thought possible. Our service is convenient, flexible and accurate. We guarantee all of your tax filings and deposits, so you’ll never have to worry about paying penalties or interest due to a payroll error. We handle every transaction with the utmost care and integrity. Call us at 1.800.733.8839 to find out more about Qqest Payroll Services. From time-punch to paycheck, Qqest and Timeforce offer a complete time & attendance solution for your business.

17

Qqest service & support Our commitment to our customers does not end with the sale. We’re available to our customers via phone, email and Live Chat to answer questions and provide ongoing support. And, our online Support Center provides answers to frequently asked questions, an ever-expanding knowledge-base full of great tools, tips and information, as well as software patches and upgrades when needed. We offer: custom systems on-site installation on-site training & online education service agreements

18

Contact us to discuss the best TimeForce package for you and your business. Qqest Software Systems, Inc. 9350 South 150 East, Suite 300 Sandy, Utah 84070 phone 1.800.733.8839 fax 801.281.9545 web www.mytimeforce.com email [email protected]

TimeForce product demo

TimeForce product demo

With over 35,000 businesses (and growing) using Qqest time & attendance systems, we are committed to providing top-notch, reliable services and support to you, our customers. Thank you.

1.800.733.8839 fax 801.281.9545 9350 South 150 East Suite 300 Sandy, Utah 84070 www.mytimeforce.com