Process Map. McIntosh and Son. Administration Module. Process Code: A320 Bank Account Reconciliation

Process Map McIntosh and Son Administration Module Procedure Manual Process Code: A320 – Bank Account Reconciliation [Client Trading Name] [Business...
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Process Map McIntosh and Son Administration Module Procedure Manual

Process Code: A320 – Bank Account Reconciliation

[Client Trading Name] [Business Area] Module

Process Code: [Process Code] [Process Name]

McIntosh and Son Admin Module Process Map – A320 Bank Account Reconciliation

Contents High Level Process Definition.............................................................................................................. 3 Process Flowchart ............................................................................................................................... 4 Business Policies ................................................................................................................................. 5 Procedures .......................................................................................................................................... 6 Bank Account Reconciliation........................................................................................................... 6 Statement of Work ............................................................................................................................. 7 Introduction .................................................................................................................................... 7 Bank Account Reconciliation........................................................................................................... 8 Program Parameters ......................................................................................................................... 11

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McIntosh and Son Admin Module Process Map – A320 Bank Account Reconciliation

High Level Process Definition Process Name

Bank Account Reconciliation

Process Intent

To produce a reconciliation report between the General Ledger Balance and the Bank Statement

Process Owner

Group Administrator Branch Administrator

Process User

Branch Administrator

Process Starts with

Bank Statement Processing completed

Process Ends with

Bank Account / General Ledger variances accounted for and eliminated

Process Customer

Branch Manager

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McIntosh and Son Admin Module Process Map – A320 Bank Account Reconciliation

Process Flowchart

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McIntosh and Son Admin Module Process Map – A320 Bank Account Reconciliation

Business Policies The following Business Policies are applicable to the execution of the processes defined and referred to in this Process Map.

Business Policy – A320-01 Bank Reconciliation The Bank reconciliation should be completed by 10.30 am Each Business Day and matched transactions should be cleared on a daily basis.

Business Policy – A320-02 Bank Reconciliation Bank Reconciliations should be printed and saved daily with statement. Save “soft copy” at end of year in branch folder on server.

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McIntosh and Son Admin Module Process Map – A320 Bank Account Reconciliation

Procedures Process Description:

Bank Account Reconciliation

Process (Major) Steps 1.

Produce Bank Account Reconciliation Report

Objective: To confirm that Bank Statement Processing has been completed and to complete the Bank Reconciliation process

Procedure a. b. c.

d. e. f.

Internal Policy

Open Bank Account Reconciliation window Select Bank Account Review Bank Account Reconciliation Report. Click ellipses buttons against ‘Plus Unpresented Cheques’, ‘Less Outstanding Deposits’ and ‘Less Deposits in Process’ to view details of each category Resolve any Variances and repeat process until Variance = $0.00  Clear Matched Transactions indicator Click Save & Print

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McIntosh and Son Admin Module Process Map – A320 Bank Account Reconciliation

Statement of Work Introduction This is the final task in the bank account reconciliation process and produces a Bank Account Reconciliation report. If a transaction has been confirmed in bank statement processing must be cleared here. It is recommended that this only be done once satisfied that the bank reconciliation is correct.

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McIntosh and Son Admin Module Process Map – A320 Bank Account Reconciliation

Bank Account Reconciliation Business Policy – A320-01 Bank Reconciliation The Bank reconciliation should be completed by 10.30 am Each Business Day and matched transactions should be cleared on a daily basis.

Open the Bank Account Reconciliation window.

Select the Bank Account to report on. The Report detail will be populated to the window.

Any variance must be resolved and the process repeated until the bank reconciliation is correct when the Actual Bank Statement Balance is equal to the closing balance of banks account - Variance is $0.00.

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McIntosh and Son Admin Module Process Map – A320 Bank Account Reconciliation

Users can access details of Unpresented Cheques, Outstanding Deposits and Deposits in Process by clicking the ellipses button against the respective entry in the display.

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McIntosh and Son Admin Module Process Map – A320 Bank Account Reconciliation

Business Policy – A320-02 Bank Reconciliation Bank Reconciliations should be printed and saved daily with statement. Save “soft copy” at end of year in branch folder on server.

Select the Clear Matched Transactions box Click the Save & Print button, to Clear Matched Transactions

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McIntosh and Son Admin Module Process Map – A320 Bank Account Reconciliation

Program Parameters The following notes define the parameters applicable to the application described in this Process Map.

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