Presented by: Lakisha Sanders Assistant Vice President of Financial Aid Georgia Piedmont Technical College
Presented by: Lakisha Sanders Assistant Vice President of Financial Aid Georgia Piedmont Technical College
James Chiara Assistant Director Gwinnett T...
Students must maintain the minimum GPA determined by the academic policy, for example 2.0 GPA Students must complete 67% of the overall attempted hours Students must not exceed the 150% maximum timeframe of their total program completion hours
Reduce end-user intervention and allow the process to assign codes by batch and some manually Optional RORSTRF translation sequence to move students through a specific progression of status codes Auto-assign SAP letters Override SAP status on individual student
Initial SAP Code - This code is assigned to students during the Dataload process, if they do not already have a code assigned. Exception SAP Status - This is the code that will be assigned to students who do not meet the selection rules criteria when the SAP process is run.
Enter specific SAP codes based on the priority in your SAP policy.
Groups should be prioritized in order of purpose
If a SAP status code has rules, the ROPSARP process will apply the rules in the order of priority Statuses assigned through the RORSTRF Translation process or assigned manually do not require rules
Enter SAP Status name SAP status Description Assign Priority number Check what type of aid to prevent
◦ Prevent Packing and/or Prevent Disbursement of Which Aid: None All Aid Title IV Only All Federal Aid Institutional Only State Only Federal & Institutional
Federal & State State & Institutional State and Title IV Title IV & Institutional Inst & State & Title IV Inst & State & Federal
Enter a Message Number of 1for SSB
Enter a GTVLETR code (optional) to schedule a pending letter if this status is assigned
Letter codes must be defined on GTVLETR
Letter codes must be entered on the RORSTRF Translation Form Y
Pending letters are printed during the Letter Generation Process
To test a SAP rule on RORRULE using the ‘Execute’ feature, you must temporarily replace the :TERM value in the expert rule with the actual term code. Remember to change the value back to :TERM when you are finished testing the rule If you use a count of aid years, terms, or hours as part of your SAP policy, you can compute these values separately and post them to the ROAUSDF User Defined Fields by Aid Year or ROANYUD User Defined Fields Non Year specific for use in the rules
Rule Type: S=Satisfactory Academic Progress Aid Year: 1617 SAP Code: R Reviewed Making SAP SELECT DISTINCT SPRIDEN_PIDM FROM SPRIDEN, SGBSTDN, SHRLGPA WHERE SPRIDEN_PIDM = SGBSTDN_PIDM AND SPRIDEN_CHANGE_IND IS NULL AND SGBSTDN_LEVL_CODE = SHRLGPA_LEVL_CODE AND SGBSTDN_TERM_CODE_EFF = (SELECT MAX (B.SGBSTDN_TERM_CODE_EFF) FROM SGBSTDN B WHERE B.SGBSTDN_PIDM = SPRIDEN_PIDM) AND SHRLGPA_PIDM = SPRIDEN_PIDM AND SHRLGPA_GPA_TYPE_IND = 'O' AND SHRLGPA_LEVL_CODE = '50' AND (SHRLGPA_GPA >= '2.0' AND (SHRLGPA_HOURS_PASSED >=(.6667*SHRLGPA_HOURS_ATTEMPTED))) AND SPRIDEN_PIDM = :PIDM
Optional form to define a translation progression that will move the student from a previously assigned status into a new SAP status code based on institutional policy The ROPSAPR process will use these translation rules, if they exist, when assigning SAP codes to students The process also will schedule Pending Letters
Funds may be set up to override SAP status during Packaging and/or Disbursement on the RFRMGMT Form
Manually on the form ROASTAT Batch assignment through the RORSAPR process Online through ROAIMMP Batch Posting through RORPOST and RORBPST
Process: ROPSAPR SAP Assignment Process
Parameter Set: SAP
Printer: Database
Number Parameters
Values
01
Aid Year Code
1516
02
Term Code for Calculation
201616
03
SAP Effective Term Code
201712
04
Student ID
05
Use All with RORSTAT for aidy
N
06
Use All Enrolled for Term
Y
07
Application Code
08
Creator ID of Selection ID
09
Selection Identifier
10
User ID
11
Create RORSTAT Record Y or N
Y
RORPOST Batch Posting Rules
Category
Creator ID
Application Code
Selection ID
User ID
Type Code
Code to Post
Term Code
SAP
Enter Creator ID
FINAID
MANUAL
Enter User ID
S
P
201712
RORBPST Batch Posting Process
Process: RORBPST Batch Posting Process
Parameter Set:
Printer: Database
Number
Parameters
Values
01
Aid Year Code
1617
02
Print Report (Y/N)
Y
Self Service Banner using ROAMESG with an expiration date for the end of the semester, ROASTAT, or other SSB feature
E-mail ROREMAL or E-mails through the Letter Generation Mail Merge process
Phone Blasts
Put up signs, pamphlets, and Banner Web instructions
RTVMESG Message Code Validation
RORMESG Applicant Messages
First, execute separate pop sels to find students not enrolled from the RORSAPR Term Code of Calculation and Enrolled for the Upcoming Term. Go back up to 3 semesters or to your preference. For example, the student is not enrolled for the term code of calculation of Summer 2016 and is enrolled for the Fall 2016 term. This small group of students will require manual SAP code updates to ROASTAT because they were not enrolled in 1-3 semesters before Fall 2016. Your policies could have changed since they last enrolled at your college. Before the RORSAPR process is executed, run a pop sel to generate a report of students on Probation from the previous term for review. For example, review students on Probation from Summer 2016 to make sure they met the terms of their signed Academic Advisement Agreement. Then update the ROASTAT SAP Code accordingly with the appropriate SSB and/or e-mail communication to the student.
Then execute the ROPSAPR process for students.
Notify students immediately of their SAP status.
If the student was not enrolled in the evaluation SAP term and they know from a previous semester SAP code that they were not making SAP, let them turn in the appeal immediately. You do not wait until the next time you execute ROPSAPR. For example, the student was last enrolled Fall 2015 and was not making SAP for Spring 2016. They did not enroll for Spring 2016 and want to turn their SAP appeal to prepare to attending the Fall 2016. The status will remain as not making SAP and they can submit the appeal for review.
