Pre-Solicitation Meet and Greet Forum – July 29, 2015

Pre-Solicitation Meet and Greet Forum

Linda Valdez Thompson Executive Vice President Administration & Diversity Department

Pre-Solicitation Meet and Greet Forum – July 29, 2015

Presentation Outline       

Welcome Remarks, Linda Valdez Thompson DFW Airport Overview, Khaled Naja Airport Development & Planning Division Overview, Khaled Naja Contracts Overview, Nate Smith Baggage and Material Handling RFI&I, Karen Kavanagh Business Diversity Overview, Tamela Lee Closing Remarks, Tamela Lee

2

Pre-Solicitation Meet and Greet Forum – July 29, 2015

Pre-Solicitation Meet and Greet Forum

Khaled Naja Executive Vice President Airport Development and Planning

Pre-Solicitation Meet and Greet Forum – July 29, 2015

Pre-Solicitation Meet and Greet Forum – July 29, 2015

Airport Development and Planning Division Overview Khaled Naja Executive Vice President Airport Development & Planning Airport Development & Engineering

Commercial Development

Planning

Nate Smith Vice President

John Terrell Vice President

Karen Kavanagh Vice President

John Brookby Assistant Vice President

Bob Blankenship Assistant Vice President

Jack Zill Assistant Vice President Richard Bee Assistant Vice President Rick Jones Assistant Vice President Wade McLaurin Assistant Vice President

Pre-Solicitation Meet and Greet Forum – July 29, 2015

Pre-Solicitation Meet and Greet Forum

Nate Smith Vice President Airport Development and Engineering

Pre-Solicitation Meet and Greet Forum – July 29, 2015

TRIP Recognition  







Over 12 Million man hours worked on the job site. TRIP has completed renovation to over 50% of the terminal spaces in Terminals A, B and E. Recently completed areas include the final phase of the Terminal A Parking Garage. New and reconfigured Roadways at Terminal E which greatly relieve traffic congestion. M/WBE Participation to date  45.6% Design  42.5% Construction

DART Station

Pre-Solicitation Meet and Greet Forum – July 29, 2015

New Contract Opportunities and Conflicts of Interest •

DFW wants the most qualified consultants.

•

No firm who currently has a contract is precluded from pursuing the new contracts.

•

All new contracts will include specific conflict of interest provisions regarding future contract pursuits.

•

Questions regarding conflicts of interest should be submitted during the contract solicitation question period.

8

Pre-Solicitation Meet and Greet Forum – July 29, 2015

Design and Commissioning Contract Approach Current Approach Contracts include Architectural Engineering and Commissioning services

Multiple on-call contracts, each selected specifically for architectural, engineering or commissioning services

Firms located on-site or off-site with Firms located off-site with committed committed sub-consultants on each team sub-consultants on each team One year term with three or four 1-year options

Specified contract duration

Core staff under base contract Work is issued by Extra Work Authorizations and Supplemental Agreements

No core staff All work issued by delivery orders

Cost plus overhead plus fee pricing terms

Variable pricing terms • Loaded rates • Cost plus • Lump sum • Combination of above

Pre-Solicitation Meet and Greet Forum – July 29, 2015

Design and Commissioning Contract Scope •

Design

• Work throughout the airport – airside and landside • Professional services including, but not limited to: • • • •

•

Architectural Civil engineering Mechanical-electrical-plumbing engineering Structural engineering

Commissioning Services • • • • •

Pre-design phase Design phase Pre-construction phase Construction phase Closeout / occupancy / warranty phase 10

Pre-Solicitation Meet and Greet Forum – July 29, 2015

Design and Commissioning On-Call Contracts Summary (with anticipated value per year and duration) Civil design (with federal provisions)

5 year term

$4.5 million

Civil design (without federal provisions)

5 year term

$1.5 million

Architectural design (with federal provisions)

3 year term

$1 million

Architectural design (without federal provisions)

3 year term

$1 million

Architectural design (without federal provisions)

5 year term

$5 million

Commissioning contract (without federal provisions)

6 year term

$1 million

Pre-Solicitation Meet and Greet Forum – July 29, 2015

Program Management/Construction Management Contract Approach Current Approach

New Approach

Provide Owners Representative type services through staff augmentation contracts

Provide Owners Representative type services through: • Core team • Element team

Staff located on-site

Staff located on-site

2-3 year base term with multiple one year 5 year term options Work issued by delivery order (per person)

Work issued by delivery order • Project teams • Individuals

Cost plus overhead plus fee pricing terms

Variable pricing terms • Loaded rates • Cost plus • Lump sum • Combination of above

Pre-Solicitation Meet and Greet Forum – July 29, 2015

Program Management/Construction Management Contract Scope •

Program Management

• Manage overall program • Facilities • Civil

• Other •

Construction Management • Design phase

• Pre-construction phase • Construction phase • Closeout / occupancy / warranty phase

•

Work throughout the airport – airside and landside

•

Program undefined – team scalable based on scope

13

Pre-Solicitation Meet and Greet Forum – July 29, 2015

Program Management/Construction Management Summary (with anticipated value per year and duration) Program Management / Construction Management (with federal provisions)

5 year term

Up to $20 million

Program Management / Construction Management (without federal provisions)

5 year term

Up to $10 million

Pre-Solicitation Meet and Greet Forum – July 29, 2015

Materials Testing and Inspection Contract Approach Current Approach

New Approach

Quality Assurance services for construction projects and programs

Quality Assurance services for construction projects and programs

3 years with 2 one year options

3 years

Work issued by delivery order

Work issued by delivery order

Unit price with other pricing provisions for special circumstances

Unit price with other pricing provisions for special circumstances

Pre-Solicitation Meet and Greet Forum – July 29, 2015

Materials Testing and Inspection Contract Scope •

Quality Assurance Testing

•

Accredited laboratory facility

•

Inspecting and testing construction materials and practices

•

Performing and recording materials testing in accordance with most current ASTM standards

•

Inspection services for heavy and specialty construction

•

Work throughout the airport – airside and landside

•

Rapid response time from off-site location 16

Pre-Solicitation Meet and Greet Forum – July 29, 2015

Materials Testing and Inspection Summary (with anticipated value per year and duration)

Materials Testing and Inspection (with federal provisions)

3 year term

$2 million

Pre-Solicitation Meet and Greet Forum – July 29, 2015

Future Opportunities •

Construction Manager at Risk (CMAR) • International and domestic capacity enhancements • Landside access enhancements • Development and support projects

•

Job Order Contract (JOC) • Provides on-call facility (building) maintenance, repair, alteration, renovation, remediation or minor construction services • Prices based upon discounted industry benchmarks

•

Civil Construction Services • Provides civil construction • Maintenance • Repair • New construction • Unit Price Contract

Pre-Solicitation Meet and Greet Forum – July 29, 2015

Anticipated Solicitation Schedules (subject to change) Title

Advertise

RFQS Response Duration

Civil design 5 yr. (with federal provisions)

August/September 2015

30 days

Civil design 5 yr. (without federal provisions)

August/September 2015

30 days

Architectural design 3 yr. (with federal provision)

August/September 2015

30 days

Architectural design 3 yr. (without federal provisions)

August/September 2015

30 days

Architectural design 5 yr. (without federal provisions)

August/September 2015

30 days

Commissioning contract 6 yr. (without federal provisions)

August/September 2015

30 days

Materials Testing and Inspection 3 yr. (with federal provisions)

August/September 2015

30 days

Pre-Solicitation Meet and Greet Forum – July 29, 2015

Anticipated Solicitation Schedules (subject to change) Title

Advertise

RFQS Response Duration

Program Management / Construction Management 5 yr. (with federal provisions)

August/September 2015

30 days

Program Management / Construction Management 5 yr. (without federal provisions)

August/September 2015

30 days

Construction Manager at Risk (CMAR)

TBD

TBD

Job Order Contract (JOC)

TBD

TBD

Civil Construction Services

TBD

TBD

Pre-Solicitation Meet and Greet Forum – July 29, 2015

DFW Upcoming Opportunities All DFW opportunities are offered on www.dfwairport.com. • •

Business Opportunities Solicitation Schedules

21

Pre-Solicitation Meet and Greet Forum – July 29, 2015

Pre-Solicitation Meet and Greet Forum

Karen Kavanagh Vice President Planning

Pre-Solicitation Meet and Greet Forum – July 29, 2015

Baggage and Material Handling Systems Request for Information and Interest (RFI&I) 

Intent  Information on current BHS  Information on Material handling Systems  Mail  Cargo  Freight  Information on future technologies and innovations related to Baggage and Material Handling Systems

Pre-Solicitation Meet and Greet Forum – July 29, 2015

Pre-Solicitation Meet and Greet Forum

Tamela Lee Vice President Business Diversity and Development

Pre-Solicitation Meet and Greet Forum – July 29, 2015

Business Diversity Overview   

Business Diversity Programs – valuable consideration in the awarding of Airport contracts Objective: Ensure full and fair access to contract opportunities for all businesses and in particular for D/M/WBE businesses D/M/WBE Evaluation Criteria - must be met for a proposal to be reviewed and considered by selection committee  Responsive – Proposal compliant with requirements; further consideration by Selection Committee  Non-Responsive – Proposal fails to meet the requirements; no further consideration by the Selection Committee



Team Selection  DFW Airport encourages diversity in terms of business disciplines as well as ethnicity and gender among proposing teams.  A Prime cannot require a DBE or M/WBE partner to enter into an exclusive arrangement for purposes of submitting its proposal 25

Pre-Solicitation Meet and Greet Forum – July 29, 2015

Business Diversity Overview 

 

Business diversity participation goals are a percentage of the contract value and not subcontracting goals only. Goals are not quotas. Options for meeting the goals - Percentage Participation by way of •

DBE or M/WBE Prime self-performance •

o o



DBE or M/WBE Primes can count their self-performance but only for the scope of work and at the percentage level they will self-perform

A joint venture at the Prime level inclusive of DBE or M/WBE Prime partners is strongly encouraged Utilization of DBE or MWBE sub consultants

Goals for the upcoming solicitations will be announced in the advertisements  

Single goal per solicitation/contract either MWBE or DBE. Not Both No separate Base Goal or Supplemental Goal (SAs)

26

Pre-Solicitation Meet and Greet Forum – July 29, 2015

Business Diversity Overview – Applicable Diversity Programs

M/WBE Program

DBE Program

Architectural Design ($1.0 Million)

Architectural Design ($1.0 Million)

Architectural Design ($5.0 Million)

N/A

Civil Design ($1.5 Million)

Civil Design ($4.5 Million)

Commissioning Contract ($1.0 Million)

N/A

N/A

Materials Testing and Inspection ($2.0 Million)

Program Management/Construction Management (up to $10.0 Million)

Program Management/Construction Management (up to $20.0 Million)

27

Pre-Solicitation Meet and Greet Forum – July 29, 2015

Good Faith Efforts (GFE) 

Proposers that are non-certified firms must meet the applicable goals or demonstrate good faith efforts to achieve the goals



A GFE Plan is not a checklist!   

Proposers are required to meet ALL factors outlined and provide support documentation. Factors should not be considered as a template, checklist or some quantitative formula. Submitting the form without support documentation, as a GFE, will automatically deem the Proposer nonresponsive.

Pre-Solicitation Meet and Greet Forum – July 29, 2015

DBE or M/WBE Certifications  

  

Not required to do business with DFW HOWEVER, if claiming DBE or M/WBE credit, must be certified by an approved certification agency at the time of proposal submission in order to be credited Certification certificates must be included with proposal submission for credit Certificates must be current and not expired Commodity codes noted on certificate must be relevant to the proposed services

Pre-Solicitation Meet and Greet Forum – July 29, 2015

DBE or M/WBE Certifications   



Relevant Market Area! (applicable to the M/WBE Program) State of Texas HUB certificates are not acceptable. A DBE-certified firm can be counted towards an M/WBE goal. DFW will accept a DBE certificate from an out-of-state U.S. DOT-approved UCP during the interim of the Proposer applying with NCTRCA. Proposer must submit the NCTRCA-assigned Affidavit Number as proof of pending certification with the proposal submission.

North TX Commission 12 county area including: • Dallas • Tarrant • Collin • Delta • Denton • Ellis • Hunt • Johnson • Kaufman • Parker • Rockwall • Wise

Pre-Solicitation Meet and Greet Forum – July 29, 2015

Certifications

Certifying Entities DBE / MBE / WBE North Central Texas Regional Certification Agency 624 Six Flags Drive, Suite 100 Arlington, TX 76011 (817) 640-0606 or www.nctrca.org (Processing timeframe: 60 – 90 days from date application is deemed complete)

DBE U.S. Department of Transportation – approved Unified Certification Program (UCP) http://www.txdot.gov/business/partnerships/tucp.html MBE Dallas/Fort Worth Minority Supplier Development Council (214) 630-0747 or www.dfwmsdc.com (Processing timeframe: 30-45 days)

WBE Women’s Business Council Southwest (817) 299-0566 or www.wbcsouthwest.org (Processing timeframe: 30-45 days)

Pre-Solicitation Meet and Greet Forum – July 29, 2015

QUESTIONS 

True



True

MWBE firms must be located in the Relevant Market Area to count toward the goal



True

The GFE Plan is a checklist



False



DBE or M/WBE Primes can count their self-performance but only for the scope of work and at the percentage level they will selfperform?



Certification certificates must be included with proposal submission for credit ?





Pre-Solicitation Meet and Greet Forum – July 29, 2015

Q&A 33

Pre-Solicitation Meet and Greet Forum – July 29, 2015

Pre-Solicitation Meet and Greet Forum