PRE-K LOTTERY PRE-REGISTRATION GUIDELINES PRE-K CLASS SIZES  Regular Pre-K Classes – 22 students  Pre-K Inclusion Classes – 20 (12 regular education students; up to 6 special needs preschool students). Special needs class assignments are filled by SEC PSE program coordinator by November 1st. CONTENTS  Timelines  Flyers (English & Spanish)  Lottery Guidelines (2 pages)  Required forms for Pre-Registration 1. Fulton County Enrollment Form 2. Bright from the Start Registration Forms (English & Spanish), must be printed on yellow paper 3. Student Social Security Number Information 4. Waived Social Security Numbers must be recorded on Bright from the Start (Appendix B) document and FCBOE Social Security Waiver form 5. Roster Information Form (Appendix D) 6. Waiting List Form with consent to share contact information (Appendix C) 7. Attendance Contract (English, Spanish, Portuguese)  Lottery Sign In Sheet (numbered to help you determine the correct order for service)  Registration Numbers  Lottery Registration Ticket (use for the drawing)  In School Zone Lists (fill in the names during the lottery drawing)  Out of School Zone Registration Lists (fill in the names during the lottery drawing)

PRE-K LOTTERY REGISTRATION TIMELINES FY15

DATE/TIMEFRAME March 3 – March 21 March 31 – May 9

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July 21 – August 1

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 August 11 – August 13

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August 18

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EVENT Post and/or distribute Pre-K Registration flyer.

LOCATION Local Schools

Conduct Pre-K Registration Post and inform parents of the Lottery Date/Time and Location Mail notifications to parents regarding their acceptance into the program or if they have been placed on waiting list. Contact parents that have been “accepted” in the Pre-K program to confirm they are coming and to make sure they have turned in any documents needed for registration. Contact parents on the “In School Zone” waiting list if space is available in the program. Contact the parents of students that do not show up on the first day of school. Call to confirm the reason the student missed school (i.e. medical illness, death in family, etc.). Notify parents on the “Out of School Zone” waiting list if slots are available.

Local School (Data Clerk)

Local Schools (Data Clerk)

Local Schools (Pre-K Teacher)

Local Schools (Data Clerk)

Equal Opportunity Agency Compliance Coordinator 404-763-4585 TTY 1-800-255-0135

PRE-K PRE-REGISTRATION INFORMATION WHO IS ELIGIBLE FOR THE PRE-K LOTTERY?  Children turning 4 years old by September 1, 2014  Children living in the Fulton County School Zone

LOCATION SCHOOL NAME SCHOOL ADDRESS SCHOOL PHONE DATE TIME

LOTTERY DATE DATE TIME WHAT DO I NEED TO BRING TO BE ELIGIBLE FOR LOTTERY?

Enrollment packets must be complete to confirm your registration space in the program.

 Official Proof of Birth (Certified, Government issued)  Proof of Residency (2 are required)  Parent/Guardian Identification OTHER REQUIRED DOCUMENTS  Current Immunization Certificate (FORM 3231)  Current Eye, Ear & Dental Examination Certificate (FORM 3300)  Social Security Card or Waiver  Affidavit of Residency (must be notarized and completed at the school)

INFORMACIÓN DE PREREGISTRO DE PRE-K ¿QUIÉN ES ELEGIBLE PARA LA ¿LOTERÍA DE PRE-K?  Niños de 4 años por 1 De septiembre de 2014

 Los niños que viven en la zona del Condado de Fulton Escuela

Ubicación SCHOOL NAME SCHOOL ADDRESS SCHOOL PHONE DATE TIME

FECHA DE LA LOTERÍA DATE TIME ¿QUÉ NECESITO LLEVAR PARA PODER OPTAR A LA LOTERÍA? Los paquetes de inscripción deben estar completos para confirmar su espacio de inscripción en el programa.

 Prueba de nacimiento oficial (Certificación emitida por el gobierno)  Prueba de residencia (2 son obligatorios)  Padres / Tutores de Identificación

OTROS DOCUMENTOS REQUERIDOS  Certificado de vacunación de (FORMULARIO 3231)  Ojos, oído y certificado de examen Dental (FORMULARIO 3300)  Tarjeta de Seguro Social o renuncia  Declaración jurada de residencia (debe ser notariado y completado en la escuela)

FULTON COUNTY SCHOOLS PRE-K LOTTERY GUIDELINES The following information should be provided to parents. I.

BEFORE REGISTRATION 1. Registration dates 2. Date/Time/Location of drawing 3. Dates/Times pre-registration packets will be available for pick up 4. Lottery priorities will be determined by the following: i. The students in the school’s attendance district will be drawn first. ii. After the students within the school’s attendance zone have been selected, the same procedure will be followed for the students outside the school’s attendance zone.

II.

REGISTRATION PROCEDURES 1. Use the “Registration Sign In Sheet” to have parents sign in upon arrival. 2. Use the corresponding “Number Cards” to keep up with the order each family should be served. 3. After reviewing all documents and determining if the student should be included on the “In Zone” or “Out of Zone” list, complete the “Lottery Registration Ticket” and add it to the appropriate lottery. NOTE: Twins or other multiples must be recorded on the same registration ticket.

III.

LOTTERY PROCEDURES 1. Use the “Lottery Registration Tickets” in the lottery. Make sure they are folded so the names will be hidden. Select a neutral staff member to draw the tickets. 2. After a ticket is selected, call out the child’s name and pass the ticket to the person recording the names. 3. The name of the child and the will be recorded by the appropriate personnel on the “Lottery Drawing” form provided. NOTE: Twins or other multiples must receive the same registration ticket and will be given slots to accommodate all children if their number is selected and space is available. 4. The first child drawn will be recorded as #1 on the “In School Zone” list. 5. Continue drawing registration tickets and recording the names until all registration tickets are pulled. 6. Transfer the names to the appropriate waiting list after all student slots have been filled. 7. If twins or other multiples are drawn at the end of the lottery and space is not available to accommodate all of the other siblings, the parent must decide which child will be in the program by last day of school. If the parent wants all other siblings enrolled in the program and space is not available, they can be added to the top of the waiting list. Regular classes will not exceed 22 and inclusion classes will not exceed 20 students. For additional questions regarding twins or multiples, please contact LeMell Cobbs ([email protected]) or Montreal Bell at ([email protected]) or (404)763-4574.

LOTTERY PROCEDURES (CONTINUED) 8. Once the “In School Zone” drawing is completed, the same procedure will be followed for the “Out of School Zone” students. 9. When all students have been placed on a list, complete the appropriate form letters (Student Acceptance Letter or Waiting List Letter) to notify parents of their status. 10. Slots that become vacant or are still vacant after the drawing should first be filled with students who are on the “In School Zone” waiting list. 11. Once the “In School Zone” waiting list is exhausted and there are still openings, continue to fill slots with in zone students on a first come, first served basis throughout the first week of school. If there are still vacancies during the second week of school, slots can be filled using the “Out of School Zone” waiting list. 12. If there are openings at any time during the school year, the students within the school’s attendance zone in will have first priority over students outside the attendance zone. 13. Principals can designate one slot in each Pre-K classroom for staff children. If there are multiple staff members interested in the slots, a lottery process should be used to assign the spaces. 14. FCS employees can be added to the “In School Zone” lottery. If your school has a very long waiting list, encourage the FCS staff to register at other schools that have short or no waiting lists. See the options below.

Pre-K School Choices Alpharetta ES Bethune ES Brookview ES Cliftondale ES Conley Hills ES Esther Jackson ES Gullatt ES Hamilton Holmes ES

Hapeville ES Heards Ferry ES Heritage ES Liberty Point ES Love T. Nolan ES Medlock Bridge ES Palmetto ES

Parklane ES Randolph ES Renaissance ES Seaborn Lee ES Shakerag E.S. Spalding Drive ES Harriet Tubman ES

For additional questions or clarification, please contact LeMell Cobbs ([email protected]) or Montreal Bell via phone at (404)763-4574 or via email ([email protected]).

Roster Information Form This form is to be completed after school starts, not at the time of registration. Please clearly print the name as it appears on the birth certificate. (Por favor escriba el nombre como aparece en el certificado de nacimiento.) Legal Last Name (Apellido)

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Legal First Name (Primer Nombre)

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Legal Middle Name (Segundo Nombre)

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Name Suffix (Sufijo) (Jr,II,III)

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Child’s Social Security # ---

DOB (Fecha de Nacimiento) (M/D/Y) / /

Date enrolled in Pre-K (M/D/Y) / /

If different from birth certificate, name student is called

Gender (Sexo) M F

Student Social Security Number Information Bright from the Start requests families provide Social Security Numbers for children attending Pre-K. Bright from the Start uses Social Security Numbers to insure accurate enrollment information, to help prevent fraudulent student attendance reporting, and to obtain a unique 10- digit identifier (GTID) for your child from the Georgia Department of Education. This GTID number will be associated with your child for the remainder of their schooling years instead of their Social Security Number. Social Security Numbers are not used by Bright from the Start for any other purpose. The Social Security Numbers are not shared with any other vendors or third parties and, for security reasons, they are encrypted in our database. While a Social Security Number is not required to attend Georgia’s Pre-K Program, it is beneficial to both you and your child to provide this information. If a Social Security Number is not given for a child, Bright from the Start requires that you specify a reason below to explain why the information is not being provided. I,

, as parent/legal guardian of __________________, am not

able/willing at this time to provide Bright from the Start with a Social Security Number because: I need help obtaining an SSN. I need help replacing a lost SSN. I am awaiting a replacement SSN and will provide it when it arrives. I forgot to bring the SSN and will provide within 30 days. I choose not to provide the SSN because (a reason must be provided) _________________________________________________________________.

Parent/Guardian Signature Pre-K Programs: Please keep this form in student file in lieu of SS Card Copy.

Date

Información Sobre el Numero de Seguro Social del Alumno Bright from the Start solicita que las familias proporcionen el Número de Seguro Social para todo alumno que asiste al Programa Pre-escolar. Bright from the Start utiliza el Número de Seguro

Social para asegurar datos exactos de registración, para ayudar a prevenir un reporte fraudulento de la asistencia estudiantil, y para obtener un número de 10-digitos único de identificación (GTID) para su hijo del Departamento de Educación del Estado de Georgia. Este número GTID será asociado con su hijo para el resto de sus años educativos en lugar de su Número de Seguro Social. El Numero de Seguro Social no es utilizado por Bright from the Start por ningún otro motivo. Los Números de Seguros Sociales no son compartidos con ningún asociado o tercera persona y, por motivos de seguridad, son cifrados dentro de nuestra base de datos. Aunque el Número de Seguro Social no es requerido para asistir al Programa Pre-escolar de Georgia, es de beneficio para ambos su hijo y usted proporcionar esta información. Si el Numero de Seguro Social no es proporcionado para algún alumno, Bright from the Start requiere que usted especifique un motivo abajo para explicar porque la información no ha sido proporcionada. Yo, ____________________________, como padre/tutor legal de _______________________, No estoy dispuesto a proporcionarle a Bright from the Start un Número de Seguro Social porque:

 Yo necesito ayuda para conseguir un Número de Seguro Social.  Yo necesito ayuda para remplazar un Número de Seguro Social perdido.  Yo estoy en espera de un Numero de Seguro Social y cuando lo reciba le proporcionare.  Se me olvido traer el Número de Seguro Social y yo lo proporcionare dentro de 30 días.  Yo elijo no proporcionar el Numero de Seguro Social porque (una razón se debe

proporcionar)_______________________________________________________________ _______.

Firma del Padre/Tutor Legal Please keep this form in student file in lieu of SS Card Copy.

Fecha

Would you like to be contacted by private providers if they have available pre-k slots? Please note that this consent does not guarantee placement in a program. ____ Yes, please share my contact information with private providers if pre-k slots are available. Student information will not be shared. o Parent Name ______________________________________________ o Phone/Cell Number ____________________________________ ____ No, please do not share my contact information with private providers.

ATTENDANCE CONTRACT Date: ___________________________

I _______________________________, parent of ______________________________, Parent name

Child’s name

have received the attendance guidelines as it pertains to the Pre-K program. Attendance Guidelines  I understand that my child will attend class for the entire 6.5 hour school day, five days a week.  I am also aware of my child’s school hours. I understand that is very important for my child to arrive timely to school and remain for the entire day of 6.5 hours.  Repeated tardies, early dismissals, and late pick-ups can result in my child being disenrolled from the program.  A tardy is only excused if it is due to a medical appointment with proof of verification from the medical provider.  If my child becomes ill or has a medical appointment, I will provide the school (or teacher) with a written excuse from the medical personnel in which my child was seen.  If my child’s condition is treated at home, I will provide a written note to explain his/her condition.  All documents and notes for absences or tardies must be submitted within 48 hours of my child’s return to school. If I do not provide documentation, I understand that the absence or tardy will be considered unexcused.  Excessive excused and unexcused absences can result in disenrollment from the Pre-K program. Absences due to bereavement, military, and or family emergency will be considered for excuse with written verification.  There is a 10 day consecutive absence/tardy policy. Failure to notify the school of an emergency situation that will result in 10 days of absences or tardies will result in automatic withdrawal from the program. Pre-K enrollment is voluntary and spaces are limited and only available to students within the Fulton County School attendance zone. If you relocate or withdraw from the program, please provide the school with updated information as soon as possible. Pre-K students cannot be enrolled in two programs at the same time. If you plan to move out of the school zone, please check with that school to inquire about openings. Pre-K has a maximum capacity of 22 students per classroom. If you move out of the Fulton County School attendance zone, your child will be withdrawn from the program. Date ____________________________________________________ Parent Name (print) ________________________________________ Parent Signature __________________________________________ Child’s Name (print) _______________________________________

CONTRATO DE ASISTENCIA A CLASE SPANISH Fecha: ___________________________ Yo _______________________________, padre/madre de _____________________________, Nombre del padre o madre

Nombre del alumno

he recibido las normas para la asistencia a clase correspondientes al programa de Pre-K. Requisitos para la asistencia a clase y las inasistencias  Comprendo que mi hijo/hija asistirá a clase 6.5 horas completas cada día, cinco días a la semana.  También sé cuál es el horario de clases de mi niño/niña. Comprendo que es muy importante que mi hijo llegue con puntualidad y que permanezca todo el día, las 6.5 horas completas.  Las llegadas tardes, salidas temprano y retirarlo tarde en forma reiterada pueden traer como consecuencia que se retire a mi niño del programa.  Una llegada tarde sólo se puede justificar si se debió a una cita médica, acompañada de un comprobante del profesional médico que lo verifique.  Si mi hijo/hija se enferma o tiene una cita médica, le entregaré a la escuela (o al maestro) un justificativo por escrito del profesional médico que lo haya atendido.  Si atendimos al niño en casa, enviaré una nota escrita para explicar su enfermedad.  Todos los documentos y notas por inasistencias o llegadas tarde deben presentarse dentro de las 48 horas del regreso del niño a la escuela. Si no proveo documentación, comprendo que la inasistencia o llegada tarde se considerará injustificada.  Las inasistencias excesivas, justificadas e injustificadas, pueden traer como consecuencia que se retire al niño del programa de Pre-K. Las inasistencias debidas al fallecimiento de un familiar, razones militares y/o emergencia familiar, serán tomadas en consideración para justificarlas con un comprobante por escrito.  Existe una política de asistencia a clase/llegadas tarde de 10 días consecutivos. Si no se notifica a la escuela sobre una situación de emergencia que obligará al niño a faltar a la escuela o llegar tarde 10 días consecutivos, se lo retirará automáticamente del programa. La inscripción en el Pre-K es voluntaria y las vacantes son limitadas y están disponibles únicamente para los alumnos que viven dentro de los límites del condado de Fulton. Si se muda o se retira del programa, por favor infórmelo a la escuela lo más pronto posible. Los alumnos no pueden estar inscriptos en dos programas de Pre-K al mismo tiempo. Si planea mudarse fuera de la zona escolar que le corresponde, por favor verifique si la escuela tiene vacantes. El Pre-K tiene una capacidad máxima de 22 alumnos por aula. Si se muda fuera de la zona de la escuela que le corresponde en el condado de Fulton, el niño será retirado del programa. Fecha ____________________________________________________ Nombre del padre/madre (Imprenta) ________________________________________ Firma del padre/madre __________________________________________ Nombre del niño/niña (imprenta) _______________________________________

CONTRATO DE PRESENÇA EM SALA DE AULA PORTUGUESE Data: ___________________________ Eu _______________________________, pai/mãe de _____________________________, Nome do pai ou mãe

Nome do aluno

recebi as normas de presença em sala de aula correspondentes ao programa de Pré-K. Requisitos para a presença em sala de aula e as faltas  Compreendo que meu filho/minha filha frequentará as aulas durante 6,5 horas completas por dia, cinco dias por semana.  Também conheço o horário de aula de meu filho/minha filha. Compreendo que é muito importante que meu filho/minha filha chegue pontualmente e que permaneça o dia inteiro, durante as 6,5 horas completas.  Chegar tarde, sair cedo e ser retirado tarde em forma reiterada pode trazer como consequência a retirada de meu filho/minha filha do programa.  Uma chegada tarde só pode ser justificada por uma consulta médica, acompanhada de um atestado do profissional que a confirme.  Caso meu filho/minha filha fique doente ou tenha uma consulta médica, entregarei à escola (ou ao professor) uma justificação escrita do profissional que o/a assistiu.  Se a criança recebeu cuidados em casa, enviarei um bilhete, explicando sua doença.  Todos os documentos e bilhetes que justifiquem as faltas ou as chegadas tarde devem ser apresentados até 48 horas após a volta da criança à escola. Se eu não fornecer a documentação, entendo que a falta ou a chegada tarde serão consideradas injustificadas.  As faltas excessivas, justificadas e injustificadas, podem trazer como consequência a retirada da criança do programa de Pré-K. As faltas devidas ao falecimento de um parente, por motivos militares e/ou emergência familiar serão justificadas por meio de um comprovante escrito.  Existe uma política de presença em sala de aula/chegadas tarde de 10 dias consecutivos. Caso a escola não for notificada de uma situação de emergência que obrigue a criança a faltar à escola ou a chegar tarde por 10 dias consecutivos, ela será retirada automaticamente do programa. A inscrição no Pré-K é voluntária e as vagas são limitadas e disponíveis somente para os alunos que moram dentro dos limites do condado de Fulton. Caso se mude ou se retire do programa, por favor, informe a escola o quanto antes. Os alunos não podem estar inscritos em dois programas de Pré-K ao mesmo tempo. Se planejar uma mudança para fora da zona da escola que lhe corresponder, por favor, confira que a escola tenha vagas. O Pré-K possui uma capacidade máxima de 22 alunos por sala. Se se mudar para fora da zona da escola que lhe corresponder no condado de Fulton, a criança será retirada do programa. Data ____________________________________________________ Nome do pai/mãe (letra de forma) ________________________________________ Assinatura do pai/mãe __________________________________________ Nome da criança (letra de forma) _________________________

REGISTRATION SIGN IN SHEET Number

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25

Child’s Name(s)

Parent’s Name

REGISTRATION SIGN IN SHEET Number

26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50

Child’s Name(s)

Parent’s Name

REGISTRATION SIGN IN SHEET Number

Child’s Name(s)

Parent’s Name

REGISTRATION NUMBERS

1 6 11 16 21 26 31 36

2 7 12 17 22 27 32 37

3 8 13 18 23 28 33 38

4 9 14 19 24 29 34 39

5 10 15 20 25 30 35 40

REGISTRATION NUMBERS

41 46 51 56 61 66 71 76

42 47 52 57 62 67 72 77

43 48 53 58 63 68 73 78

44 49 54 59 64 69 74 79

45 50 55 60 65 70 75 80

REGISTRATION NUMBERS

LOTTERY REGISTRATION TICKET School’s Copy CHECK ONE OF THE FOLLOWING: _____ In School Attendance Zone _____ Outside of School Attendance Zone

Registration Number Student’s Name Address

Date of Birth

Parent(s) Copy CHECK ONE OF THE FOLLOWING: _____ In School Attendance Zone _____ Outside of School Attendance Zone LOTTERY DATE: Registration Number Student’s Name Address

Date of Birth

LOTTERY DRAWING Number

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26

In School Zone

SCHOOL:______________________________ YEAR:_____________________

LOTTERY DRAWING Number

27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52

In School Zone

SCHOOL:______________________________ YEAR:_____________________

LOTTERY DRAWING Number

53 54 55 56 57 58 59 60 61 62 63 64 65 66 67 68 69 70 71 72 73 74 75 76 77 78

In School Zone

SCHOOL:______________________________ YEAR:_____________________

LOTTERY DRAWING Number

79 80 81 82 83 84 85 86 87 88 89 90 91 92 93 94 95 96 97 98 99 100 101 102 103 104

In School Zone

SCHOOL:______________________________ YEAR:_____________________

LOTTERY DRAWING Number

105 106 107 108 109 110 111 112 113 114 115 116 117 118 119 120 121 122 123 124 125

In School Zone

SCHOOL:______________________________ YEAR:_____________________

LOTTERY DRAWING Number

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26

Out of School Zone

SCHOOL:______________________________ YEAR:_____________________

LOTTERY DRAWING Number

27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52

Out of School Zone

SCHOOL:______________________________ YEAR:_____________________

LOTTERY DRAWING Number

54 55 56 57 58 59 60 61 62 63 64 65 66 67 68 69 70 71 72 73 74 75 76 77 78 79

Out of School Zone

SCHOOL:______________________________ YEAR:_____________________

LOTTERY DRAWING Number

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26

IN SCHOOL ZONE WAITING LIST

SCHOOL:______________________________ YEAR:_____________________

LOTTERY DRAWING Number

27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52

IN SCHOOL ZONE WAITING LIST

SCHOOL:______________________________ YEAR:_____________________

LOTTERY DRAWING Number

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26

OUT OF SCHOOL ZONE WAITING LIST

SCHOOL:______________________________ YEAR:_____________________