EuropeAid

PADOR Potential Applicant Data On-Line Registration Service EuropeAid Brussels, March 24th 2009

Content

EuropeAid

• PADOR and the calls for proposals • Access to PADOR • Consistent help available for the users • What type of data do organisations provide in PADOR? • Who registers in PADOR? • PADOR benefits for the applicants • PADOR benefits for the European Commission • Context • Security and confidentiality of PADOR data • Supporting Slides: o

Detailed PADOR content

o

New Instruments (Financial Perspective 2007/13) 2

PADOR and the calls for proposals

EuropeAid

Since 2008, registration in PADOR has become obligatory both for - the applicants - their partners that apply for calls for proposals. (in exceptional cases, registration in PADOR is not compulsory and this is clearly explained in the guidelines of the calls) Registration must be done at the Concept note phase (EuropeAid ID must appear on the concept note) both for - the applicants - their partners 3

Access to PADOR (1)

EuropeAid

4

Access to PADOR (2)

EuropeAid

5

Access to PADOR (3) EuropeAid

6

Access to PADOR (4) EuropeAid

If your organisation is not on the list, click on "My organisation is not in the list". If your organisation is on the list, please select it, by using the button "Submit". If you organisationappears more than once on the screen, you must select 7 IMPERATIVELY the organisation with the "Type 6"!

Consistent help available for the users

EuropeAid

On the internet: - The - The - The - The

QUICK REFERENCE Frequently Asked Questions (FAQ) PADOR user’s guide helpdesk email

In PADOR itself: - The online help, available via the small blue question marks - Explanations on each screen, on top of the screens

8

Consistent help available for the users

EuropeAid

9

What type of data do organisations provide in PADOR? (1)

EuropeAid

Data: • Administrative (LEF data: organisations that have already obtained European grants- have « LEF 6 » codes - cannot modify the LEF data already introduced in the system. For information on how to proceed, please check the information on http://ec.europa.eu/europeaid/work/onlineservices/pador/lef/pador-lef_en.htm

)

• Sectorial and geographical experience • Financial data/Audit reports… Supporting documents to upload obligatorily in PADOR: • for applicants: statuses and the most recent financial report available • for the partners: statuses • Data requested is the same as currently requested in the paper grant application form - Chapter II for the applicants - Chapter III for the partners

10

What type of data do organisations provide in PADOR? (2)

EuropeAid

• At the Concept note phase, organisations must provide, on the application form, the EuropeAid ID (PADOR code). The EuropeAid ID is obtained only after complete registration in PADOR. Therefore, organisation must register completely in PADOR before the Concept note dead-line. • Data introduced in PADOR is used: o for the eligibility check of the applicant/partners, during the evaluation of the proposal o at the signature of the contract, by our DG Budget, who takes into account the LEF data of the organisation whose proposal was evaluated positively 11

Who registers in PADOR?

EuropeAid

Only organisation which are legal entities -i.e. have statuses establishing their existence and produce their own accountingcan register ! o

o

o

o

Individuals cannot register. Individual applicants will continue to fill in the entire application form, for each application. Consortiums created for a given project cannot register (although its different members can) Partners register compulsorily, with less information to provide than the applicants Associates can register but not obligatorily, with less information to produce 12

PADOR benefits for the applicants (1)

EuropeAid

Simplification of the Call for Proposals application process: Until the launching of PADOR, each applicant needed to: o

fill in the whole application form • Description of the project proposed • Data about the organisation itself

o

send 3 paper copies of supporting documentation, even if these documents had already been submitted as part of another Call for Proposal

Since the launching of PADOR, only one type of document is still sent by post, in paper form: the description of the project proposed. (data about the organisation and supporting documents are introduced in PADOR) 13

PADOR benefits for the applicants (2)

EuropeAid

Improve service provided to EuropeAid’s partners o

o

o

Registration only once, valid for all the Calls for Proposals (after having registered in PADOR, organisations obtain a unique EuropeAid ID, that they can use on all their future applications, either they apply as applicants or partners) This data can be registered, accessed and updated on-line, at any point in time: the entity is responsible for its data, which it registers and updates. (exception: derogation procedure) PADOR = the first On-line Service module – other on-line modules under analysis (in most likely chronological order for the forthcoming years): • Monitoring of Call for Proposal process • Application to Call for Proposal • Application to Call for Tender 14

PADOR benefits for the European Commission

o

o

o

EuropeAid

improve knowledge of existing or potential partners build a database accessible to all services of EuropeAid and EU Delegations (Devolution Process: EC Delegations throughout the world have now increased power in terms of development aid implementation => need to share common databases and tools with a similar treatment) answer requests (from European Parliament, European Court of Auditors, Internal Audit Service, OLAF, the media, etc…)

15

Context (1)

EuropeAid

Palermo process: o

o

o

Since 2002, EuropeAid has managed an informal dialogue between the EC, the European NGOs -led by CONCORD-, MEPs and EU Member States' representatives on a number of aid implementation issues The Palermo seminar (2003) was the culminating point of this initial phase. This forum formulated a number of recommendations One of the recommendations was the creation of an "online" database in which the organisations could register themselves

16

Context (2)

EuropeAid

New Financial Perspective 2007/13 o o

o

Beginning of a new budget and programming cycle From 35 to 7 instruments for EuropeAid: •ENPI, EDF, DCI, EIDHR, IFS, NSI, ICI Launch of PADOR coincides with the beginning of this new cycle and has to respond to a wider range of actors taken into account by the new instruments: • non state actors • local authorities • from the North • from the South 17

Security and confidentiality of PADOR data

EuropeAid

Double protection of your data: 1. Only EC authorized representatives (EuropeAid and Delegations) have access to your data o Organisations registered in PADOR do not have access to each others’ data o No transfer is operated to national authorities 2. The organisation (director/president/manager of the organisation) manages the permissions to access PADOR for its staff o 3 kinds of permissions: • Read only (consult the information) • Read and update the information • Sign, validate the information

18

EuropeAid

Supporting slides

19

PADOR – Development Actor Profile Category

EuropeAid

• Category: type of development actor o Implementing Agency o University / Education o Institute of research o Think Tank o Foundation o Association o Media o Network/Federation o Professional and/or Industrial Organisation o Trade Union o Cultural organisation o Commercial organisation o Other Non State Actor o Public Administration o Decentralised representatives of Sovereign State o International Organisation o Judicial institution o Local Authority • Sector(s): based on OCDE DAC list of activities 20

PADOR – Development Actor Profile – Target(s) • • • • • • • • • • • • • • • • • • • • • • • • •

All / Tous publics Child soldiers Children (less than 18 yrs old) Community Based Organisation(s) Consumers Disabled Drug consumers Educational organisations (school, universities) Elderly people Illness affected people (Malaria, Tuberculosis, HIV/AIDS) Indigenous peoples Local authorities Migrants Non Governmental Organisations Prisoners Professional category Refugees and displaced Research organisations/Researchers SME/SMI Students Victims of conflicts/catastrophies Urban slum dwellers Women Young people Other(s)

EuropeAid

21

New financial Perspectives 2007/13: 7 instruments

EuropeAid

ENPI - Neighbourhood instrument 17 countries: Mediterranean, Eastern Europe, Russia, Caucasus, Middle East (macroeconomic – bilateral) EDF - European Development Fund : 78 African, Caribbean, Pacific countries and Overseas Countries and Territories (OCTs) (macroeconomic – bilateral) DCI - Development instrument : Latin America, (Central) Asia, East of Jordan, South Africa, African, Caribbean, Pacific countries o Country specific programmes (macroeconomic – bilateral) o Human social development o Environment o Non State Actors o Food security o Migration and asylum EIDHR: o Democracy o Rule of law o Human Rights o Fundamental freedoms IFS: Stability instrument : All third countries except industrialised countries NSI:Nuclear safety instrument ICI:Industrialised countries (macroeconomic – bilateral) For information: IPA - Pre-accession instrument : 6 Western Balkans countries 22 and Turkey is managed by DG ELARG ; and ECHO, for Humanitarian Aid