Portland State University Apiary: Five Year Plan (2015-2020)

TABLE OF CONTENTS Initiative overview .............................................................................................................. 2 Beehive location ................................................................................................................. 2 Risk Management, Liability, and Safety ............................................................................ 3 Permits and Permissions ................................................................................................. 6 PSU administration permissions ................................................................................. 6 Neighbor notification letters ....................................................................................... 6 External Permissions .................................................................................................. 6 City Of Portland.......................................................................................................... 6 Liability and Insurance coverage .................................................................................... 7 Safety training and standard operating procedures ......................................................... 7 Signage and traffic flow.................................................................................................. 8 Annual maintenance calendar ............................................................................................. 9 Five year goals .................................................................................................................. 12 Partnerships ...................................................................................................................... 13 Education .......................................................................................................................... 15 Appendix A: Budget ......................................................................................................... 18 Appendix B: Signed Memorandum of Understanding ..................................................... 19 Appendix C: Standard operating procedures .................................................................... 21

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INITIATIVE OVERVIEW The PSU Apiary was initiated by Stefanie Steele, an undergraduate student in biology. Stefanie proposed the project as part of PSU’s Living Lab program. The Living Lab is a partnership between the PSU Campus Sustainability Office, Facilities and Property Management and the Institute for Sustainable Solutions. The program matches motivated faculty and students with University staff in order to meet operational needs while providing students with hands-on educational opportunities. The Living Lab team identified that the bee initiative was most ideally suited to find a long-term home within the Student Sustainability Center (SSC). The SSC connects sustainability with the student experience at PSU. SSC activities enhance the student experience and complement classroom learning by cultivating sustainability knowledge, connection to PSU, and preprofessional experiences for students across campus. Figure 1. Students on a Student Sustainability Center field trip to Bull Run Watershed (fall 2015).

The PSU Apiary will be managed as a program within the SSC with support from a variety of campus and community partners (see page 12). The apiary will be overseen by the Beekeeping Intern and their volunteer task force with guidance from the SSC Coordinator.

BEEHIVE LOCATION Upon approval from the Oregon Department of Transportation (ODOT) and PSU administration, two beehives and one mason bee house will be installed in PSU’s Community Orchard in spring 2016. The Orchard is located at SW 12th and Montgomery just south of the PSU Residence Hall Community Garden. Safety, long term planning, educational programming, and infrastructure of the Orchard is managed by the SSC. The Environmental Club, a student organization that is recognized by Student Activities and Leadership Programs, also coordinates programming and student engagement in the space. ODOT approved the permit for the Orchard in 2012 as well as the draft of this plan. They will update the permit to include installation and maintenance of beehives in spring 2016.

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Figure 2. Map of campus gardens, including the Community Orchard (#2)

RISK MANAGEMENT, LIABILITY, AND SAFETY PSU is a densely populated campus with 30,000 students in the heart of downtown Portland. Because of its location, PSU must take precautions that may not be necessary on smaller or nonurban campuses in order to minimize risks to students, staff, faculty, community, property, and the bees. Risk management has been a major focus during this plan’s development and will continue to be a top priority as the initiative continues. In case of emergency, we will contact: Campus Public Safety Office emergency line, Student Health and Counseling, and 911.

Managing Risk Worksheet – PSU Apiary

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Potential risks

What could go wrong

Stolen property, trespassing, and vandalism



Unauthorized individuals trespass in the orchard, potentially causing damage to property or individuals affiliated with the University

Actions that reduce risk to a reasonable level: 

Install chain link fence with locks; manage key access with lock box



Attach No Trespassing signage on all four external facing sides of the Orchard fence

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Maintain clear visibility into and out of the orchard by pruning trees and keeping understory plants to 12”



Include access information on PSU campus gardens webpage and bee webpage

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Maintain strong partnership with Campus Public Safety (CPSO) and ODOT; patrol space regularly



Include clear safety signage outside hives

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Add no trespassing signage on exterior facing sides of fence

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Maintain space - clear debris and keep clear line of sight from outside fences

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Install floodlight, deterrent plants (ex: pyracantha), and motion sensor sprinklers to reduce activity next to freeway

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Encourage adjacent Residence Hall Community Garden to fence their entrance from freeway

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Install secure toolshed on site with lock o

Bee sting or other personal injury

Bee sting could occur with the following scenarios: 

PSU student with insurance



PSU student without insurance





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Staff and faculty with insurance Individual not affiliated with PSU

Maintain supply inventory and mark all items with department name



Choose less aggressive bee species (we chose mason and Italian or Carniolan)

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Signage includes campus locations of epi pens, safety tips for preventing and addressing bee stings, and online link to sign liability forms, standard operating procedures, and emergency contact info



Create standard operating procedures with support from Environmental Health and Safety staff

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Add safety fencing around beehive perimeter

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Blank copies of PSU injury report forms will be at the Orchard



Ask CPSO to carry two epi pens on patrol

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Lock sharp tools in shed – for use only by trained SSC staff

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Train staff to recognize signs and symptoms of anaphylactic shock and take appropriate next steps

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Maintain partnership with Student Health and Counseling (SHAC) o will assign a nurse for larger events if requested in advance o will also create a “bee kit” that can be checked out o Students with PSU insurance will pay a copay to be treated

Swarm – bees leave hives

Yellow jackets

Colony dies

Bee water source dries out

Fire

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

Bees leave the nest and swarm on campus

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Train students to watch for swarming behavior and take appropriate actions if necessary

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Bees leave the nest and swarm off campus

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Split the hive if crowded in future years

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Tim Wessels of Bridgetown Bees has committed to help capture the swarm

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Facilities and Property Management will help capture the swarm if needed

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Set yellow jacket traps in spring and September

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Set pheromone traps for queens

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August: Replace the entrance reducer to give the bees a better chance of warding off yellow jackets

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If attack occurs, close the hive for 24 hours

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Create detailed annual maintenance calendar that ensures the hive has enough honey reserves to last through winter.

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Visit hives regularly throughout the year to assess health and test for mite infestation.

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If colony dies, another will be obtained

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Yellow jackets attack the hives

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Colony does not survive winter

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Colony succumbs to varroa mite infestation

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Water source is not maintained

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Install water source in shade to prevent drying in direct sun

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Students are not present in summer

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Fund internship position in summer

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Ensure that multiple individuals have key access.

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Rotate checking water source throughout week

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Remove flammable debris from site

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Include instructions for using smoker in standard operating procedures

Fire is cause as a result of: 

Improper use of smoker



Debris



Dead plant matter in summer

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PERMITS AND PERMISSIONS PSU ADMINISTRATIVE PERMISSIONS Through conversations with decision makers at PSU, SSC determined that the following departments and organizations will need to approve the plan. Each of these individuals have provided feedback on the initiative’s development and provided approval. 

Don Johansen - Assistant Director, Risk Management, Finance and Administration



Steve Billings - Landscape Supervisor, Facilities and Property Management



Mark Bajorek – Health Services Director, Student Health and Counseling



Viron Lynch - Director, Facilities and Property Management



Aimee Shattuck - Assistant Dean of Student Life and Director, Student Activities and Leadership Programs

NEIGHBOR NOTIFICATION LETTERS Letters have been delivered to all neighbors who are within 150 feet of the beehives as part of the City of Portland beekeeping permitting process: 

Mike Walsh - Executive Director, University House and Residence Life



Lisa Wittorf - Director, Services for Students with Children



Joseph Jenkins, Budget Analyst; James Crammond, Director; and Kevin Pesola, Budget Analyst - USGS Oregon Water Science Center

EXTERNAL PERMISSIONS 

Patricia Schneider - Permit Office Specialist for district 2B, ODOT



Dave Thompson - Code Enforcement Division, Multnomah County Health Department

CITY OF PORTLAND SSC has completed all items on the City of Portland’s Beekeeping Checklist, and a site visit will be completed before installation of the hives to ensure that all aspects of the checklist have been implemented: -

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Bee box(es) or similar approved enclosure Distance from nearest neighbors home a minimum of 15 feet away, preferably more Beehive facility complies with city building codes, if applicable Completed and signed Neighborhood Beekeeping Notification Affidavit of Mailing to all neighbors within 150 feet 6 foot partitioning to block bees from public view. Boxes should be placed in areas where they are secure from trespassers, such as curious neighbors or children

-

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The beehive is 15 feet away from sidewalks, streets and public areas (such as public parks) Sufficient liability insurance to address potential damage from your animals If you are a renter: You must get written and signed permission from landlord, property manager, or owner indicating they are aware of your intent to keep bees on the property Pay $12 processing fee

LIABILITY AND INSURANCE COVERAGE PSU’s Office of Risk Management, along with campus partners, has determined the various categories of individuals who might interact with the bees and how they will be insured: Student volunteers – are subject to the terms of the SSC’s liability waiver form. Liability waivers will be completed by all apiary volunteers. The liability waiver has been reviewed and approved by the PSU Office of Risk Management. Faculty and staff - PSU faculty and staff are covered through workers compensation. All paid employees including faculty, staff and student workers are covered by Workers’ Compensation insurance and are eligible to file a Workers’ Compensation claim if they are hurt at work. Tim Wessels (community partner) - covered through homeowners insurance. Individuals not affiliated with PSU - All other individuals will be uninsured through PSU but may file a liability claim through the University. Loss or damage to equipment - Damage or loss of property risk will be assumed by the SSC. PSU’s minimum deductible is $5,000.

SAFETY TRAINING AND STANDARD OPERATING PROCEDURES The SSC hosts an annual Environmental Health and Safety (EHS) training specifically designed for students who work in gardens, beehives, and waste management. The training is facilitated by PSU’s EHS Manager. The SSC Beekeeping Intern, Garden Coordinator and Volunteer Coordinator will be required participate in this training annually. EHS also helped develop the beekeeping standard operating procedures (Appendix C). Topics covered in the training include:

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

Proper use of Personal Protective Equipment



Proper disposal of debris and contaminants found in urban environments, as well as what items should not be touched but referred to EHS

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Proper lifting techniques (hives will be heavy when full of honey)

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Who to contact in case of various emergencies

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How to work with bees so they are not defensive

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Recognizing defensive behavior

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Use of sharp objects (hive tools)

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How to read materials safety data sheets

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Ladder safety

Beekeeping Health Training – SHAC will provide a regular inservice training for student staff involved with beekeeping. The training will include proper use of epi pens, and first aid and emergency procedures. The beekeeping standard operating procedures are listed in appendix C.

SIGNAGE AND ACCESS Content for safety signage - exterior facing from orchard fence (all four sides): 

No trespassing except for authorized users during daylight hours



Contact information: Campus Public Safety Office, Environmental Club



PSU logo

Content for safety signage - perimeter of designated bee area: 

Copy of ODOT permit



Text: All who enter must sign SSC liability waiver form (link to online form) and read and follow the Standard Operating Procedures form for beekeepers at all times (include copy of procedures and online link)



List of open hours for term

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Bee safety information is posted at: (link to PSU Bees webpage with facts)

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No fragrances allowed

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Do not work alone

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Do not bother the bees beyond maintenance supervised by SSC staff

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Have a working and charged cell phone with you

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EpiPen is located in Student Health and Counseling



If you are allergic, bring your own Benadryl and/or EpiPen



Contact information: Campus Safety, Student Health and Counseling, Student Sustainability Center

Law enforcement strategy: 

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ODOT maintains control and responsibility for security concerns within the space



PSU Campus Safety will respond to immediate safety concerns affecting students or staff

ANNUAL MAINTENANCE CALENDAR Year round presence in the apiary is necessary to care for the bees, with increased activity during spring and summer months when bees are most active. No synthetic chemicals will be used for treatment in the apiary in accordance with PSU’s Outdoor Integrated Pest Management Plan. The Beekeeping Intern will manage the maintenance with support from the SSC Figure 3. Student Sustainability Center Beekeeping Intern, Stefanie Steele, places the frame for beehives in the orchard Coordinator and Tim Wessels. They will involve students who participate as volunteer in the Beekeeping Task Force. Volunteers commit to 2-4 hours per week for one full term by joining the volunteer program. All volunteers attend a half day orientation which includes signing liability waivers and discussing the standard operating procedures.

January Mason Bees:  Mature adults hibernate in cocoons Honey Bees:  Generally don’t open the hive. Clear off any snow at entrance to give ventilation  Equipment preparing, research, and workshop planning

February Mason Bees:  Install and maintain house with cocoons  Mason bees emerge with the blossom of Red Bud trees Honey Bees:  Equipment preparation, research, and workshop planning  Determine health of the hive. Make sure the hive has enough honey

March Mason Bees:  New cocoons arrive; set cocoons outside if temps >50℉. Males emerge first, (~ 1-4 weeks before females), and will inadvertently pollinate as they forage/wait for females. Males and females mate, and males die shortly after Honey Bees:  Check food source after winter. Early spring, weather depending, is the time when hive is most likely to starve. If there are empty combs between the brood nest and remaining honey, move empty combs toward the back of hive and bring honey closer to brood. If hive is out of honey and no nectar flow, feed the hive.

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 Consider hive split if crowded (prevents swarming), check for mites. Yellow Jackets:  Set pheromone traps for queens

April Mason Bees:  Females collect pollen, nectar, mud for nests, and lay eggs. Eggs are laid in pollen lump with a mud door to seal, and they will hatch 3 days after being laid-- larvae will then eat food (pollen/nectar) and then spin cocoon inside cell (in shelves inside house) Honey Bees:  Thoroughly inspect the hive: check condition of the comb, whether the queen is laying eggs, if bees are bringing in pollen, check for pests and disease.  Nucs arrive (year 1)  Maintain water source

May Mason Bees:  Females collect pollen, nectar, mud for nests, and lay eggs. Eggs will hatch 3 days after being laid. Larvae will then eat food (pollen/nectar) and then spin cocoon inside cell (in shelves inside house) Honey Bees:  Look for nectar and pollen stores. Watch for swarming behavior  Reverse boxes to make the bees think they have more space and identify queen cells  Add super when ready  Maintain water source  Small event in Orchard after nucs are established

June Mason Bees:  Adult females die after laying eggs Honey Bees:  Add supers/hive boxes for honey  Check for a healthy laying pattern and healthy queen  Harvest honey?  Maintain water source

July Mason Bees:  Eggs mature inside cells Honey Bees:  Remove entrance reducer to allow bees to properly cool down the hive  Maintain water source

August Mason Bees:  Eggs mature inside cells Honey Bees:  3rd Saturday- Bee Awareness Day

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

Replace the entrance reduce to give the bees a better chance of warding off yellow jackets - if attack occurs, close the hive for 24 hours  Harvest honey?  Maintain water source Yellow Jackets:  Set out more pheromone traps

September Mason Bees:  Eggs mature inside cells Honey Bees:  Remove super, make sure honey stores are strong or feed  Varroa mite control/evaluation Yellow Jackets:  Check on/clean and reset traps

October Mason Bees:  Mature adults hibernate in cocoons Honey Bees:  Check for pests and adequate honey reserves.

November Mason Bees:  Mature adults hibernate in cocoons  Clean trays/cocoons Honey Bees:  Make sure entrance reducer is attached and placed in small entrance setting  Feed if necessary

December Mason Bees:  Mature adults hibernate in cocoons  Clean trays/cocoons Honey Bees:  Build/repair equipment, research  Don’t open hive unless absolutely necessary

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FIVE YEAR GOALS

2015-16:                                     

Create risk management plan with support from PSU staff, ODOT, and community partners Ensure that liability is understood for all participating parties Complete Portland Beekeeping permit checklist Order educational materials and supplies Create annual maintenance calendar Host Beekeeping 101 workshop Attend educational events and workshops to learn about bee care Amend SSC liability waiver form and confirm with PSU Office of Risk Management Identify campus locations of epi pens Meet with Student Health and Counseling staff Complete Environmental Health and Safety Training Create and hire for bee internship position Establish location for hives and prepare physical site Create standard operating procedures Create memorandum of understanding with partnering PSU departments Set up “[email protected]” email address through PSU Purchase beekeeping supplies and hives Plant pollinator plants Pilot volunteer task force Notify neighbors Establish budget within Student Sustainability Center budget Purchase bees Obtain updated permit from ODOT Determine scope of Intern position and number of expected hours per week. Create Personal Services Agreement with Tim Wessels Establish two hives Remove flammable debris from site Install floodlight Install orange safety fencing Install safety signage Install motion sensor sprinklers Create bee webpage Create bee kit with Student Health and Counseling and process for checkout Identity learning activities and themes Train all employees in epi pen use Complete site visit for Portland permit Install toolshed and lock

2016-17        

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Apply for BEE Campus USA designation Partner with programs and classes Launch volunteer bee task force Evaluate the strength of the hives. If the colony is strong after winter, split into two colonies/hives. If colony is strong after winter, make a spilt. If the hives come out of winter weak, catch a swarm in spring. Apiary will peak at 4-5 hives. Connect with PSU’s Open Space plan to map pollinator habitat across campus and provide recommendations for increasing pollinator friendly species Test chemical constituency of honey – possible partnership with Chemistry department Create learning module with activities, reflective questions, and educational themes Create second phase of signage (educational focus)

2017-18    

Re-apply for BEE Campus USA designation If applicable, work with PSU departments to add additional hives on campus Establish research-based partnerships. Consider establishing additional hives on campus

2018-19  Re-apply for BEE Campus USA designation  Explore feasibility for honey distribution and (potentially) sale

2019-20  Re-apply for BEE Campus USA designation  Create new five year plan

PARTNERSHIPS In January 2016, a Memorandum of Understanding for 2015-16 was signed by representatives from the SSC, the Institute for Sustainable Solutions, Campus Sustainability Office, and Bridgetown Bees to clarify their roles and commitment to the beekeeping initiative (see appendix B). The following is a list of other key campus and community stakeholders to this initiative, with the main contact for each organization or department listed in parentheses.

External Partnerships: Oregon Department of Transportation (James Nelson and Patricia Schneider, District 2B Permit Specialists for District 2B): ODOT revised its current permit for the PSU Orchard to include the bee initiative and subsequent hives in the orchard location. ODOT is also responsible for clearing accumulated debris on the freeway side of fence and addressing safety concerns. Bridgetown Bees (Tim Wessels): The co-owner of Bridgetown Bees, Tim Wessels, will be the mentor for PSU’s bee initiative. Wessels will serve as advisor to the SSC and student intern for programmatic development of the project, provide mentorship in educational programs, maintain personal liability insurance, and serve as a liaison with networks outside of the PSU community Figure 4. Tim Wessels leads students in a Beekeeping 101

City of Portland (Dave Thompson): The PSU bee initiative will workshop at PSU, January 17th, 2016 acquire the necessary permitting from the Multnomah County Code Enforcement. Dave Thompson will provide a beekeeping permit prior to the arrival of the honeybees in the campus orchard and after completing a hive inspection.

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PSU Departments: Student Sustainability Center (Heather Spalding, Coordinator): The SSC will create and manage the Beekeeping Intern position, recruit student volunteers and participants, provide a budget for supplies and management, support the Intern as they navigate institutional policies and departments, support the creation of a long term plan for the bee program, ensure that all volunteers complete liability forms, provide partnership opportunities with other campus gardens, and integrate the bee initiative into the SSC. The SSC Beekeeping Intern will serve as the main lead for the campus apiary by advancing student recruitment and involvement efforts, maintaining the hives and physical apiary location, reporting to the SSC Coordinator, and creating a strategy for institutionalizing a beekeeping program at PSU. Student Health and Counseling (Dana Tasson, Director and Mark Bajorek, Health Services Director): The SSC has discussed the bee initiative with the directors. We have created a plan for addressing allergy risk (see risk management matrix). The cost to be seen will be covered through student insurance for any students. SHAC will also provide a bee kit for checkout and assign a nurse for publicized events. Facilities and Property Management (Viron Lynch, Director; Steve Billings, Landscape Supervisor): Multiple staff from this unit participate in the Garden Coordinators Committee (GCC), convened by SSC. These staff provided general support in identifying potential hive locations, and Landscaping staff maintain areas on campus that provide bee habitat using PSU’s Integrated Pest Management Plan. The director of Facilities and Property Management (to which Landscaping reports) attended a meeting with PSU representatives to discuss risk management and liability. Campus Sustainability Office (Jenny McNamara, Manager): Campus Sustainability Office staff participate in Garden Coordinators Committee, support outreach and recruitment efforts, connect the initiative to other operational projects on campus, provide limited funding for physical needs of the project as well as support in potential future fundraising efforts, and help navigate institutional policies and departments Institute for Sustainable Solutions (Jacob Sherman, Curriculum Coordinator): ISS supports this initiative by increasing the capacity and credibility of the project, providing outreach and communications support, providing Graduate Assistant administrative support through the Living Lab program, and assisting in programmatic development and fundraising efforts. Student Activities and Leadership Programs (Aimee Shattuck, Director): As of July 1, 2016, SSC will report to this department. SALP provided the risk management matrix template, cosponsors events in the orchard, provides advising for the Environmental Club, and provides general programmatic support for the SSC. Dean of Student Life Office (Michele Toppe, Assistant Vice President): This department supports coordination for safety and conduct at PSU. The Office has attended meetings between staff in various departments to address security concerns in campus garden spaces. Campus Public Safety Office (Craig Whitten, Lieutenant of Public Safety Operations): CPSO staff perform regular patrols of the Orchard. CPSO staff also participate in the Garden

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Coordinators Committee. They are responsible for maintaining communication with the SSC coordinator regarding any concerns within and surrounding the orchard and responding to immediate safety concerns. Academic Departments: Although the primary maintenance of the hives will be managed by staff and volunteers, faculty from several academic departments have expressed interest in integrating course material with the campus apiary through research and other hands-on learning opportunities. Partnerships with the following departments will be consider after the beehives are stabilized: Biology, Botany, University Studies, Geography, and the Leadership for Sustainability Education master’s program within the School of Education

EDUCATION The SSC focuses on offering transformative learning opportunities for PSU students. Through educational signage, workshops, web content, advertising, internships, and volunteer opportunities, students from across campus can gain hands-on experience with beekeeping on campus. Figure 5. Students attend the Beekeeping 101 Workshop hosted by local honeybee expert, and PSU Apiary partner, Tim Wessels, January 17th, 2016

Educational themes The bee initiative will focus on educating students, staff and faculty on topics that include:

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

The roles of pollinators in ecosystems



Interactions between humans, plants, and animals



Preventing colony collapse disorder and organic methods of beekeeping



The value of maintaining native plant species in a local ecosystem



Honeybee and mason bee biology



Benefits of honeybee hive products



Impacts of environmental change on pollinators



Management techniques to make the Community Orchard more welcoming to all pollinators: birds, bats, other insects

Examples of educational events: 

Beekeeping 101



Pollinator Ecology, Integrated Pest Management and Landscaping for Pollinators



Outreach at campus events with bee costumes - Earth Day, orientations, etc



Movie screening of Queen of the Sun



Honey extraction



Candle, lotion, balm, and tonic making



101 workshop Annual campus events around National events such as National Pollinator Week (third week of June), Earth Day (April 22nd), and Arbor Day (last Friday in April)



Service learning opportunities and field trips for students to learn about community beekeeping initiatives such as Zenger Farm, Bridgetown Bees and local schools who have apiaries

Figure 6. Students learn about hive fundamentals at the Beekeeping

Bee Campus USA: We will apply for Bee Campus USA certification in the 2016-17 school year. Certification requires the designated campus holds regular education events. Purchased educational materials: 

Top Bar Beekeeping: Organic Practices for Honeybee Health (Chowder and Harrell, 2012)



The Beekeeper’s Bible: Bees, Honey, Recipes and Other Home Uses (Jones and Sweeney-Lynch, 2011)



Backyard Beekeeper: An Absolute Beginner’s Guide to Keeping Bees in Your Yard and Garden (Flottum, 2014)



Queen of the Sun: What are the Bees Telling Us? (2010)



2 bee costumes



A variety of gardening and environmental resources

Assessment of impact and learning: All volunteers who participate in the bee task force will complete an end-of-term survey that includes quantitative and qualitative measurements of learning and satisfaction with their experience. The survey measures the SSC’s learning outcomes. Classes and programs that interact with the space will complete the SSC campus garden post survey that includes questions about the number of students, learning that occurred, activities, and recommendations for improvement. The growth of the bee initiative will be included in the SSC’s annual report each summer and updated regularly on the bee webpage.

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Once the hives are established, a learning module will be created for the beehives that allow any PSU educator to utilize the project as a learning resource. The module will include activities, reflection questions, and be tied to PSU’s Undergraduate Campus Wide Learning Outcomes and University Studies goals. See an example of a completed learning module by reviewing the PSU Oak Savanna initiative.

Research completed (other institutions and initiatives): Portland Urban Beekeepers Portland Community College, Rock Creek Campus West Seattle Bee Garden Lewis and Clark College Bee Campus USA Xerxes Society Southern Oregon University New Seasons Rhode Island State College Oregon State University Zenger Farm Attended campus biodiversity webinar hosted by the Association for the Advancement of Sustainability in Higher Education Attended session on Bee Campus USA at Oregon Higher Education Sustainability Conference

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APPENDIX A: BUDGET FY 15-16

Beekeeping Budget ITEM

AMOUNT DETAIL

Beekeeping Intern

$1,100 leadership award for summer, fall, winter, spring

Pollinator plants

To be planted in proximity to hive

Tools and supplies

Nails, mason bee house, paint, etc

Yellow jacket traps

1 intern

FY 2015-16 REQUEST 4400 30 150 30

Winter workshop

Food and advertising

150

Spring workshop

Food and advertising

150

Personal services contract

For Tim Wessels - community partner

Parking passes

5 passes for Tim Wessels

Educational materials

Movies, books, bee costumes

Total Allocation

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PERSON

1000 25 200 6135

APPENDIX B: SIGNED MEMORANDUM OF UNDERSTANDING

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APPENDIX C: STANDARD OPERATING PROCEDURES STANDARD OPERATING PROCEDURE CONTROL: Beehive Maintenance Supervisor’s Name: Heather Spalding Name of Department Unit: Student Sustainability Center, Enrollment Management and Student Affairs #1

Scope of Work/Activity:  Inspect and maintain health of the hive  Monitor for swarming behavior  Clean hive  Install mason bee houses; set mason bee cocoons in houses  Set yellow jacket traps  Maintain water source  Harvest honey

#2

Specific Safety and Environmental Hazards: State the specific hazard and consequences if procedure not followed to person, environment, or property.  Bee or insect stings  Exposure to hazardous materials, biological materials, broken glass and sharp items  Injury due to improper lifting techniques

#3

Engineering Controls: Describe any specific engineering controls which are required to prevent employee injury to hazards.   



SSC staff attend Environmental Health and Safety training PSU student volunteers are subject to terms of the SSC’s liability waiver form PSU faculty, staff, and student employees are covered through workers compensation and are eligible to file a claim if injured All other individuals are uninsured through PSU but may file a liability claim through the University

Safety tips:  Be aware of your surroundings  Garden with at least one other person  Be careful of unexpected debris and objects while working in gardens  No fragrances allowed  Have a cell phone with you

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#4

Designated Area(s): Indicate the designated area(s) for performing this process.

#5

PSU Community Orchard beehives (SW 12th and Montgomery, south of Residence Hall and Community Garden) Personal Protective Equipment (PPE): For all activities in box #1, the following PPE must be worn at all times. All PPE will be stored in the orchard storage shed and should be put on before/removed after entering the safety fencing surrounding the hives.      

#6

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Beekeeping veil Beekeeping gloves Long sleeved shirt Pants (tucked into socks) Socks Closed-toe shoes

Important Steps to Follow: List the specific sequence staff should follow to avoid hazard.  Volunteers will work only with Student Sustainability Center staff present and directly supervising  If hazardous materials are found, contact Environmental Heath & Safety and Campus Public Safety Office to manage found materials  Staff and volunteers will be trained in and practice safe lifting procedures  Use of smoker: 1. Do not leave smoker unattended. If you have to set it down while hot, set in a metal bucket or other nonflammable container 2. Wear appropriate gloves when using the smoker as is it hot 3. When done using smoker, dump smoldering contents into a bucket of water to extinguish

#7

Emergency Procedures: Describe immediate medical treatment required in case of personnel exposure.

For ordinary bee stings that do not cause allergic reaction, remove stinger, wash the sting area with soap and water, and apply hydrocortisone cream. In case of allergic reaction, contact the emergency number for CPSO. CPSO will escort the affected individual to Student Health and Counseling for epi pen administration. Seek immediate medical attention if:   

You have difficulty breathing You have been stung many times You are allergic to bees

What to do while being stung:    

Remain calm Avoid harsh movements and swatting at bees Slowly step away from the bees and hive area Protect your face and eyes If possible, go to an enclosed area such as a building or car to treat #8

Control Procedures for abandoned Hazardous Waste/Biological Waste: Employee will contact the appropriate department (Environmental Health & Safety: 503-725-3738; Campus Public Safety Office: 503-725-4407) to collect and dispose of any abandoned hazardous waste/biological waste.

Please check one of the following boxes: ☐ To my knowledge, I am not allergic to bees. ☐ I am allergic to bees and will keep my own unexpired epi pen on my person at all times when in the Orchard. ☐ I am allergic to bees and do not have an epi pen. NOTE: You cannot enter the orchard if you are allergic and do not have your own epi pen.

Name: _______________________________ Date: ________________

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