1 Select the MyPolkSchools Internet icon from your desktop. Or In the Internet Address line: •
Type http://www.mypolkschools.net
•
Press Enter
Under Account Login:
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•
Type your First Name. Last Name into the username field
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Type your Network (Outlook) password into the password field
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Click the Login button
Once you’ve logged on: •
Move the cursor over Student Services
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Move the cursor over Discipline Referral
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Click Discipline Referral
To View / Edit existing Student Referrals •
Click the My Referrals button
The program will display the Referral List screen where you can Enter the appropriate information to retrieve previously entered referrals •
Created by Polk County Schools. 08/06/2008
Click the Get Referrals button
Help Desk, Ph: 519-8042 ext 51586
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Portal Discipline Referral Program Steps
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The program will display the Referral List screen. From left to right you will see the following Column Headers: View Edit Student Id Last Name First Name Referral num Referral Date
Referral Status Description Course Period TCHR ONLY
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To View referrals for a specific student: •
Click the View button into the far left of that students information A printable Student Discipline Referral document is displayed. •
Click the Printer icon to print
•
Click the X in the top right corner to close the PDF document
To Edit referrals for a specific student: •
Click the Edit button to the far left of that students information
The same fields are available to Edit as are available on the initial Student Referral screens: See steps 8-10 •
Created by Polk County Schools. 08/06/2008
Click the Back button twice to return to the Student Lookup screen.
Help Desk, Ph: 519-8042 ext 51586
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Portal Discipline Referral Program Steps
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From the Student Lookup screen, there are several different ways to search for a Student enrolled at your school. To search for a Student enrolled at your school by name In the Selected by name field •
Type all, or part, of the Students Last Name
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Type all, or part, of the Students First Name
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Click the Get Students button
6 A list of all the Students at your school matching those criteria is displayed. •
Click the Student Id number to view that Students Referral information
Or To search for a Student in one of your classes by period: In the Selected by Period field
Created by Polk County Schools. 08/06/2008
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Click the drop down arrow to view the Selected by Period list
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Click the appropriate Period
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Click the Get Students button
Help Desk, Ph: 519-8042 ext 51586
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Portal Discipline Referral Program Steps
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Procedures
7 A list of students in your class for the selected period is displayed in Student Listing
To View / Edit / or create a new Discipline Referral for a specific Student •
Locate the appropriate Student on the list
•
Click the Student Id number for that Students Referral information
8 To Create a New Referral for the Student selected •
Click the Create New Referral button
NOTE: The current date and time are assigned by the system as default and can be changed. •
Type in the Referral Date:
•
Click the Calendar icon to use the Calendar
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Type in the Referral Time:
Or
Created by Polk County Schools. 08/06/2008
Help Desk, Ph: 519-8042 ext 51586
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Portal Discipline Referral Program Steps
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9 In the Brief Description field •
Type a Brief Description of the incident
Examples: (tardy, continuously disrupts class, fighting) In the Detailed Description field •
Type a detailed and specific account of the incident explaining all of the reasons for the referral
NOTE: If more than one student will be included into this student referral their name (s) will need to entered into the Detailed Description. After the descriptions are completed, there are 2 options to save the referral.
10 NOTE: The default option is Teacher Use Only/Teacher Actions (Click Save)
Teacher Use Only/Teacher Actions: This option allows the teacher the ability to track actions taken when there is a discipline concern with a Student that could result in sending a referral to the office ex: (Tardies, talking in class, dress code violations, etc.). Once Save is Clicked, using the Teacher Use Only option, the form will be displayed with these additional options: Follow Up Note:
Created by Polk County Schools. 08/06/2008
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Enter a Follow up Note
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Click Save
Help Desk, Ph: 519-8042 ext 51586
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Portal Discipline Referral Program Steps
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Procedures
Teachers Actions: •
Click the drop down arrow to the far right of the Action taken by teacher prior to referral: field
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Click the line that defines the action taken to select that action
Action Date: Or
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Type in the Action Date:
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Click the Calendar icon to use the Calendar Click a Date to select it
• Time: • Type the Action Time Comment: • Type in Comments •
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Click the Add Action button
After you have Clicked Add Action the Teacher Action will display in the Action Taken Section •
Click the Delete button to remove an Action
If you are sure you want to delete the referral: •
Click the Yes button
The program will return to the Referral List screen where you can Enter the appropriate information to retrieve previously entered referrals or begin a new Student Referral.
Created by Polk County Schools. 08/06/2008
Help Desk, Ph: 519-8042 ext 51586
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Portal Discipline Referral Program Steps
Screen Displayed
Procedures
13 Send to Office: If the Student’s action is severe enough to result in an immediate referral without any prior teacher actions Enter the information as described in the Teacher Use Only/Teacher Actions: steps 8-12 •
Click the Send to Office option
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Click Save
14 NOTE: Student Referrals can be edited until they are viewed by an Administrator in Genesis, then they are placed into a Pending Status and cannot be edited.
