POLICIES AND PROCEDURES Department: Subject: Date Issued: Date Reviewed: Reviewed By: Date Approved: Approved By: I. Des Moines University Alcohol an...
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POLICIES AND PROCEDURES Department: Subject: Date Issued: Date Reviewed: Reviewed By: Date Approved: Approved By: I.

Des Moines University Alcohol and Other Drugs January 8, 2014 November 2016 Erika Linden, Chief Compliance Officer November 18, 2016 Angela Franklin, Ph.D., President


Des Moines University is an academic health center committed to wellness, holistic health care and professional standards of behavior. The inappropriate use of drugs and alcohol by students and employees potentially threatens the health, safety and wellbeing of the campus community; for the user, it could result in cognitive deficits, loss of productivity and other health risks. Furthermore, Des Moines University is concerned about students who improperly use alcohol and other drugs and the effects such use may have on their academic success, interpersonal relationships and, ultimately, their professional future. In addition to promoting a positive academic and work environment, the University is committed to preventing alcohol and drug abuse and bringing alcohol and drug awareness to all members of the University community. II.


The purpose of this policy is to affirm the University’s position that alcohol and drug abuse is harmful and that illicit drug use is unlawful. Des Moines University has developed this policy to address drug and alcohol use in accordance with the Drug-Free Workplace Act of 1988 and the Drug-Free Schools and Communities Act of 1989. This policy is intended to serve as the University’s comprehensive Drug and Alcohol Abuse Prevention Program (DAAPP). The policy defines and describes: acceptable and prohibited uses of alcohol and other drugs, possible legal and institutional sanctions for violations, related educational and prevention programming, reporting mechanisms, counseling and assistance resources for those dealing with substance abuse, and the University’s process for conducting biennial reviews of its alcohol and drug abuse prevention programming. This policy is distributed annually to all DMU students, faculty, and staff. III. SCOPE This policy applies to all students and employees participating in activities conducted on campus or at University-sponsored events held off campus.

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Alcohol Use

The following sections describe University policy regarding the sale, service, distribution, and consumption of alcoholic beverages on campus or at University events. 1. Basic Guidelines a.

DMU students and employees are expected to arrive on campus free of the influence of alcohol and to refrain from the use of alcohol and illicit drugs at all times during the performance of academic or employment responsibilities, except during those events when the serving of alcohol has been approved by the University.


Food and non-alcoholic beverages must be served at any event where alcohol is offered.


The legal drinking age in Iowa is 21 years old. Alcohol will not be served to individuals who are under the legal drinking age.


No individual who appears to be intoxicated will be served alcoholic beverages at a DMU event.


DMU will not sanction or sponsor any event where the primary purpose is drinking.


Alcoholic beverages may not be offered as prizes or awards at any Universitysanctioned activity.


DMU students and employees are expected to comply with all local, state and federal laws when participating in University events. The University assumes no responsibility for students’ or employees’ individual actions either while in attendance or in transit to or from any event.


In cases of intoxication and/or alcohol poisoning, health and safety are the primary concerns. Individuals are encouraged to call for medical assistance for themselves or others who may be dangerously intoxicated.


In limited circumstances, event-specific permission may be given for of-age students, employees and guests to consume alcohol in moderation.

2. Events Sponsored By of For Students a. • • b.

On campus Events Alcoholic beverages cannot be served or consumed at student events held on campus. No alcoholic beverages can be brought on campus by individuals to be consumed at student functions. Off campus Events

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• •

• •

For University-sanctioned student events held off campus, alcohol may be served only with the approval of the Vice President for Enrollment Management and Student Affairs. Student Affairs will have the discretion to approve the type of alcohol, amount and service of alcoholic beverages at the event, as well as expected attendance, time, location and management of the event. With approval, alcohol may be served on a cash basis to of-age students and guests. Club/SGA funds may not be used to cover the expense of alcohol. Alcohol may not be offered free of charge and may not be donated for the event. If alcohol is being served at an off campus University-sanctioned function, it must be obtained and served by an establishment or caterer in possession of a liquor license. Student organizations and individual students are not permitted to purchase alcohol and provide it directly for consumption at a University sanctioned event.

3. Events Sponsored by Administration, Faculty or Staff a.

On campus Events •


Off campus Events •


Serving alcohol at any on campus event would be a rare occurrence and must be approved in advance by the President or the Chief Financial Officer. Complimentary alcohol may be served on campus with approval. The University does not have a liquor license, so if alcohol cash sales for an event is requested, the Chief Financial Officer will request the University’s food service vendor to secure a license for the specific event. It is recommended that the request be made at least 90 days in advance to allow for license request processing and approval time. Event organizers must contact the University’s food service vendor to make arrangements for the ordering and delivery of alcohol. After the event, the University’s food service vendor will dispose of all opened alcohol containers pursuant to its policies and procedures. Any unopened containers will be returned to the supplier by the University’s food service vendor. A restocking fee may be charged if an excessive amount of alcohol is returned. Individuals are not permitted to bring alcohol to on campus events, except as permitted by outside organizations who use University facilities for their events pursuant to the Room Reservation and Use policy.

Serving alcohol at any off campus University event must be approved by the President or the Chief Financial Officer. If alcohol is being served at an off campus event, it must be obtained or served by an establishment or caterer in possession of a liquor license.

Policy Against Illicit Drug Use

Des Moines University prohibits the illegal manufacture, distribution, dispensation, possession and use of illicit drugs or controlled substances on University property or as part of any school activity by students and employees. The University may require students to submit to drug testing upon reasonable suspicion that the student is using or has used illegal drugs or has

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misused legal drugs in violation of the Professional Integrity Code. See Student Drug Testing policy. While some states have legalized the use and sale of marijuana, the state of Iowa and federal law continue to classify it as an illegal drug. As such, DMU will consider marijuana use as a violation of law and this policy. C.


Individuals may violate this policy by engaging in activity specifically prohibited in this policy or by engaging in activity prohibited by state or federal law. Information on Iowa law violations can be found in the Iowa Code. Use the quick search field, type “123” for alcohol laws and “124” for controlled substances laws and then click “Go”. 1. Under Age Purchase, Possession and Consumption of Alcohol In Iowa, the legal age for buying alcohol is 21 years old. There is a limited exception allowing for underage possession and consumption of alcohol by someone under the age of 21 in a private residence and in the presence of a parent or guardian. Using false identification to obtain alcohol is a criminal offense in Iowa. 2. Driving While Intoxicated In Iowa, it is illegal to drive while intoxicated or drugged, referred to as “operating while intoxicated” or OWI in the law. OWI includes alcohol, drugs or combination of such substances. It is illegal to operate a motor vehicle with a blood alcohol concentration of .08 or higher or with any amount of certain controlled substances, including marijuana, cocaine or meth, in the blood. 3. Examples of Alcohol Use Policy Violations Examples of violations include, but are not limited to, the following: a.

Selling or providing alcohol to a person under the age of 21.


Bringing alcohol on campus and/or possessing an open container of alcohol in a common area including, but not limited to bathrooms, hallways, lounges, elevators, lobbies, parking areas or other outdoor spaces.


Bringing alcohol to an event held off campus, in violation of agreements with hosting entity.


Being under the influence of alcohol on campus during academic or employment responsibilities

4. Examples of Illegal Drug Use Violations Examples of violations include, but are not limited to, the following: a.

Misusing over-the-counter drugs.

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Misusing or sharing prescription drugs.


Positive drug screens or evidence of test tampering.


Forging prescriptions.


Possessing, using, being under the influence of, distributing, or manufacturing any form of illegal drug or counterfeit drug.


Possessing paraphernalia (i.e., rolling papers, pipes, bongs, etc.) for intended or implied use of any form of illegal drug.


Purchasing or passing illegal drugs from one person to another.


Using mail services to purchase, pass, or distribute illegal drugs.


This policy provides flexibility for the University in addressing alcohol and drug-related offenses occurring on or off campus. Moreover, it permits the University to address its fundamental mission of health sciences education and the development of competent caring health care professionals while recognizing that there is a need to address violations. In case of a violation of the standards of conduct set forth by this policy statement, DMU will impose sanctions on students and employees, consistent with local, state and federal laws, the Agreement between the University and Local 1547 of the AFSCME-AFL-CIO, the Employee/Faculty Handbooks and the Student Handbook. Sanctions are dependent upon a number of factors including, but not limited to: the nature and severity of the incident, a student’s/employee’s conduct history and a student’s/employee’s cooperation throughout the conduct process. 1. DMU Sanctions – Illegal drug or alcohol use Sanctions for violations of this policy may range from completion of a rehabilitation program, verbal or written reprimand, probation, suspension, expulsion or termination and possible referral for criminal prosecution. Examples of possible sanctions include, but are not limited to: a.

Medical leave of absence


Suspension or expulsion from the University


Suspension or termination of employment


Notification of law enforcement authorities


Participation in a drug education activity, at the student’s or employee’s expense and as determined by the Integrity Committee or the Chief Human Resources Officer

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Mandated substance abuse assessment by an approved agency and required compliance with the agency’s recommendations

2. Local, State and Federal Laws. In addition to University imposed sanctions, students and employees may be subject to legal sanctions under local, state and federal law for the unlawful possession, distribution or use of alcohol, illicit drugs, or controlled substances. Drug convictions may result in students losing eligibility for federal, state or University financial aid. Other legal sanctions include but are not limited to: a.

Substantial fines




Drivers’ license revocation






Practice limitations and restrictions


Loss of professional license or certification


Loss of eligibility for federal financial aid (students)

Further information about penalties for alcohol and drug law violations in Iowa can be found in the Iowa Code. Use the search field, type “123” for alcohol laws and “124” for controlled substances laws and then click “Go”. Information on federal drug law penalties can be found at the Drug Enforcement Agency website. E.

Self and Peer Reporting

The University believes that students and employees who have a drug and/or addiction problem need and deserve counseling and support. Whenever possible, DMU develops its standards for professional behavior to prepare students for the licensure requirements of the various health professions represented through our academic programs. In accordance with the self-reporting statutes of many professional boards, any University student or employee who brings his/her own use, addiction or dependency to the attention of University officials will be considered for leniency within the standard disciplinary process if a violation of this policy occurs. A contract may be used to monitor the compliance of the student or employee. Failure to comply with the contract will be handled by reverting the student or employee back to the discipline policy. Even if DMU proceeds with a monitoring arrangement in lieu of disciplinary action, criminal investigations may still proceed at the discretion of the appropriate law enforcement agency. As is the case with professional health care boards, colleagues are expected to report a licensed peer whom they believe to be impaired. Students and employees who wish to report a colleague who violates this policy are encouraged to allow the individual of concern 24 hours to self-report before they also report. Alcohol and Other Drugs

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1. Student Self Reporting a.

Within five (5) business days, students are required to self-report to Student Affairs: • •

any convictions or pleas of no contest for public intoxication, driving while intoxicated, the illegal distribution of alcoholic beverages, or for violation of any other alcohol-related law and any arrests, charges, convictions or pleas of no contest for criminal drug law violations.


Reports should be made using the Misconduct Reporting form on Pulse.


Such reporting is required under the Student Professional Integrity Code; failure to report as required is considered a conduct violation and will result in disciplinary action up to and including dismissal.

2. Employee Self Reporting



Employees who are DMU authorized drivers or whose job description includes the requirement to have a valid driver’s license are required to report in writing to the Chief Human Resources Officer any conviction or plea of no contest for violation of any alcohol related law within five (5) business days,


Any employee convicted of a criminal drug law violation must notify the University Chief Human Resources Officer in writing no more than five (5) business days after the conviction.


Failure to do so may result in disciplinary action up to and including termination.

Prevention Education Programs

Des Moines University provides programming to educate students/employees about the health dangers of substance abuse, as well as legal and professional ramifications, including practice limitations and restrictions, and loss of professional license or certification. In addition, DMU will distribute this policy in writing to new students and employees during orientations and annually to assure that they are aware of the University’s policy, procedures, and resources related to alcohol and other drugs. See Appendix A of this policy for information on the health risks of drug and alcohol abuse. G.

Counseling & Assistance

The University provides a variety of resources for alcohol and other drug prevention and treatment including education, counseling, and referral. For detailed information concerning these resources from the University and community agencies, students may contact Student Affairs. Employees may contact Human Resources. •

Student Counseling Center: 515-271-1392 or [email protected] Free, confidential counseling for alcohol and other drug abuse issues.

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• • • • •

Aetna Student Assistance Program (SAP): 877-351-7889 or [email protected] Free, confidential counseling services accessible to all DMU student 24/7. Student Health Services: 515-271-7883. Confidential medical services and referrals for alcohol and other drug abuse issues. Employee Assistance Program (EAP): 515-263-4004. Free confidential alcohol and drug abuse counseling, assessment, education, referral and case management for employees. DMU Cares: Allows individuals to report concerns about the welfare of another member of the DMU community through the DMU Cares page on Pulse. The Iowa Substance Abuse Information Center: 866-242-4111 or www.drugfreeinfo.org. The Center and its associated Drug and Alcohol Help Line are valuable sources of information for anyone with questions or in need of assistance about substance abuse prevention and recovery.

Referral to other services and resources for substance abuse counseling including rehabilitation programs through qualified community agencies will be made. Some of these services may involve a fee to students or employees, or may be covered through health insurance programs. H.

Biennial Review

Des Moines University will conduct a review of its drug and alcohol prevention programs every other year to assess their effectiveness and the consistency of sanctions and enforcement. Through these reviews, DMU will identify needed improvements and develop the processes to implement necessary changes. The biennial review will create an inventory of education programs, determine necessary policy revisions, track enforcement sanctions and monitor consistency. The review will also include an assessment of the procedures for annual notification to ensure that students and employees are adequately informed of policies, procedures and possible sanctions. The Vice President of Enrollment Management and Student Affairs and the Chief Human Resources Officer will be responsible for conducting the review for their respective areas of responsibility.

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Appendix A HEALTH RISKS The health risks associated with use of commonly abused substances include, but are not limited to the following: Substance Name and Street Names Alcohol

Amphetamines (speed, meth, ice, dex, Ritalin, uppers) Cocaine (coke, nose, rock, blow, crack) Designer Drugs (MDMA, X, ecstasy, cat, AMF, TMF, MPPP) Hallucinogens (LSD, acid, shrooms, special K) Inhalants (nitrous oxide, whipits, paint, glue) Marijuana (pot, weed, dope, ganja, chronic, purp, grapes, kush, ents) Opiates (Heroin, smack, morphine, black tar) Sedatives (Blues, roofies, GHB, seconal, reds, barbs)

Alcohol and Other Drugs

Health Risks Short Term: affects moods, dulls the senses and impairs coordination, memory, reflexes, judgment, behavioral changes, self-destructive urges, irritation of the esophagus and stomach (nausea), death Long Term: central nervous system damage, memory loss, cancer of the mouth, stomach ulcers, inflammation/cancer of the liver, high blood pressure, irregular heartbeat, angina, heart attack, malnutrition Short Term: increased breathing and heart rate, high blood pressure, increased alertness and energy, impaired judgment, impulsiveness, death Long Term: severe anxiety, chronic sleeplessness, malnutrition, heart problems, agitation Short Term: anxiety, delusions, headache, nausea, impaired judgment, death Long Term: loss of appetite, dehydration, constipation, impotence, nose and nostril damage, heart problems, psychosis Short Term: euphoria, dizziness, nausea, sweating, increased blood pressure, extreme wakefulness, hyperactivity, loss of appetite, death Long Term: aggression, depression, mood and sleep changes Short Term: impaired coordination, increased heart rate and temperature, nausea, detachment, fatigue, hallucinations, paranoia, mental confusion Long Term: generally unknown, flashbacks, depression Short Term: irregular heart rate, depressed respiratory rate, nose and eye irritation, nausea, vomiting, spasms, headache, suffocations, death Long Term: brain damage, tremors, poor coordination, speech problems, lung, liver and kidney damage, chromosomal abnormalities Short Term: reddening of eyes, dry mouth, increased heart rate and body temperature, hunger, dizziness, drowsiness Long Term: upper respiratory problems, lung damage, lower immune system responses, memory loss, concentration impairment Short Term: pain relief, mental confusion, drowsiness, nausea, constipation, muscle constriction, low blood pressure and heart rate, respiratory arrest, death Long Term: chronic constipation, vision impairments, hallucinations Short Term: dizziness, lethargy, drowsiness, lack of coordination, nausea, death Long Term: chronic fatigue, vertigo, reduced sex drive, visual disturbances

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Prescription drug abuse

Short Term: adverse drug reactions, overdose, death Long Term: dependency


Short Term: increased heart rate and blood pressure, adrenaline production, muscle relaxation, relief of tobacco withdrawal Long Term: lung problems, chronic cough, blockage of blood vessels, chronic respiratory infections and problems, reduced fertility, death

*Health Risks adapted from and used with permission of the University of San Francisco.

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