PLEASANT HILL CITY COUNCIL REGULAR SESSION OCTOBER 22, 2013 6:30 PM 1. CALL TO ORDER/ROLL CALL 2. APPROVAL OF AGENDA 3. PUBLIC INPUT (5 MINUTES FOR ITEMS NOT ON THE AGENDA) 4. CONSENT ITEMS a. Approval of City Council amended minutes for September 24, 2013 and minutes for October 1, 2013 and October 8, 2013 b. Monthly Fire Department Report c. Claims dated 10/22/13 d. Resolution #102213-01 Appointment of Steve Johns as Interim City Clerk/Finance Director e. Resolution #102213-02 Agreement with Susan Lensch Mahannah f. Verizon Wireless contract for Police Department 5. a. b. c. d. e. f.

BUSINESS ITEMS First Reading of Ordinance #770 Amending Chapter 55 Animal Protection and Control Second Reading of Ordinance #768 Amending Chapter 173 Architectural Standards Second Reading of Ordinance #769 Amending Chapter 35 Fire Department Sanitary Sewer Extension in Metro East Financing proposal from the City of Bondurant for Purchase Capacity Funding to Des Moines Water Works

6. CLOSING COMMENTS 7. CLOSED SESSION: Pursuant to Iowa Code Section 21.5.1 (c) For City Council to discuss with Legal Counsel pending litigation 8. ADJOURNMENT

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AMENDED PLEASANT HILL CITY COUNCIL MINUTES September 24, 2013

1. CALL TO ORDER/ROLL CALL Mayor Richardson called the Pleasant Hill City Council to order on September 24, 2013 at 6:30 p.m. in the City Council Chambers. PRESENT: Melissa Garrett, Donavon Howard, Len Murray and Mayor Mike Richardson. ABSENT: Mark Konrad, Barb Malone. 2. APPROVAL OF THE AGENDA GARRETT/HOWARD moved to approve the agenda as presented. AYES: Garrett, Howard, Murray. NAYS: None. Motion carried. 3. PRESENTATION BY MIKE MACRI/FERGUSON COMMERCIAL REAL ESTATE SERVICES – gave an annual update regarding Economic Development Projects in the City of Pleasant Hill. 4. PUBLIC HEARINGS A. 1. GARRETT/HOWARD moved to open the public hearing for the Annexation of Territory into the City of Pleasant Hill, Iowa – Reviez Farm Resolution #092413-01. ROLL CALL: AYES: Garrett, Howard, Murray. NAYS: None. Motion carried. No public comments were received. GARRETT/MURRAY moved to close the public hearing. ROLL CALL: AYES: Garrett, Howard, Murray. NAYS: None. Motion carried. MURRAY/GARRETT moved to approve Resolution #092413-01. Approve Annexation of Territory into the City of Pleasant Hill, Iowa-Reviez Farm. ROLL CALL: AYES: Garrett, Howard, Murray. NAYS: None. Motion carried. 2. GARRETT/HOWARD moved to open the public hearing for the Resolution #092413-02 Annexation of Territory into the City of Pleasant Hill, Iowa-Craig Payne, Sharon Payne, Trustees for the Craig B. Payne Revocable Trust and the Sharon K. Payne Revocable Trust, and Wayne A. Bailey. ROLL CALL: AYES: Garrett, Howard, Murray. NAYS: None. Motion carried. No public comments were received. HOWARD/GARRETT moved to close the public hearing. ROLL CALL: AYES: Garrett, Howard, Murray. NAYS: None. Motion carried. GARRETT/MURRAY moved to approve Resolution #092413-02 Approve Annexation of Territory into the City of Pleasant Hill, Iowa –Craig B. Payne, Sharon Payne, Trustees for the Craig B. Payne Revocable Trust and the Sharon K. Payne, Revocable Trust, and Wayne A. Bailey. ROLL CALL: AYES: Garrett, Howard, Murray. NAYS: None. Motion carried. 3. HOWARD/GARRETT moved to open the public hearing on Resolution #092413-03 Approve Annexation of Territory into the City of Pleasant Hill, Iowa – Thomas and Tamara Brown. ROLL CALL: AYES: Garrett, Howard, Murray. NAYS: None. Motion carried. An unidentified member of the audience asked if this was a voluntary annexation. The Mayor stated all the annexations are voluntary. GARRETT/HOWARD moved to close the public hearing. ROLL CALL: AYES: Garrett, Howard, Murray. NAYS: None. Motion carried. GARRETT/MURRAY moved to approve Resolution #092413-03 Approve Annexation of Territory into the City of Pleasant Hill, Iowa- Thomas and Tamara Brown. ROLL CALL: AYES: Garrett, Howard, Murray. NAYS: None. 4. MURRAY/HOWARD moved to open the public hearing on Resolution #092413-04 to Approve Annexation of Territory into the City of Pleasant Hill, Iowa,-City of Pleasant Hill, Iowa. ROLL CALL: AYES: Garrett, Howard, Murray. NAYS: None. Motion carried. No public comments were received. MURRAY/GARRETT moved close the public hearing. ROLL CALL: AYES: Garrett, Howard, Murray. NAYS: None. Motion carried. GARRETT/HOWARD moved to approve Resolution #092413-04 Approve Annexation of Territory into the City of Pleasant Hill, Iowa,-City of Pleasant Hill, Iowa. ROLL CALL: AYES: Garrett, Howard, Murray. NAYS: None. Motion carried. B. MURRAY/GARRETT moved the open the public hearing on Resolution #092413-05 Issuance of an Urban Renewal General Obligation Bond not to Exceed $4.5 Million. ROLL CALL: AYES: Garrett, Howard, Murray. NAYS: None. Motion carried. Robert Josten, Bond Council for the City of Pleasant Hill, stated that this bond is to be for Essential Corporate Purpose expenditures not General Corporate Purpose. This bond is for street improvements. The City cannot hold a referendum for this purpose. Bob Kelley, 5008 Ash Dr., questioned the purpose of the bond and why do we not listen to the citizens. Gay Lea Wilson, 1550 Castlegar Ct., supports the bond but does respect the concerned citizens. th Jessman Smith, 6655 NE 12 Ave., does not agree with Resolution #092413-05, Kayla Bond, 830 Sherrylynn Blvd., concerned citizen for the warehouse project, talked about safety and money being the motivator for the warehouse project. Marion Vanderwalt, 5242 Windsor Ct., supports the bond for the infrastructure. The Mayor mentioned that this public th hearing is about street bonding not the warehouse. Tyler Smith, 651 9 St. NW. Altoona, spoke regarding the petitions received. Fred Hollister, Eastern Polk Regional Development Corp. supports the issue of the bonds. Dick Henry, 747 N. Hickory, supports the bond issue. Russell Wilkins, rural address, questioned the bond issuance, it will only be used for th th street projects. Sherry Gillette, 1605 NE 70 St., asked for clarification of bond issue, will it be used for extension of 75

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and 80 . Andy Shafer, 960 SE 61 Street, in Polk County, asked about the petition. City Attorney, Ed Skinner, responded that under State Code this petition cannot require a vote as stated earlier; Robert Josten, Dorsey and Whitney, stated only items that are specific mentioned in the State Code can be voted on. HOWARD/GARRETT moved to close the public hearing. ROLL CALL: AYES: Garrett, Howard, Murray. NAYS: None. Motion carried. MURRAY/HOWARD moved to approve Resolution #092413-05 Issuance of an Urban General Obligation Bond not to Exceed $4.5 Million. AYES: Garrett, Howard, Murray. Nays: None. Motion carried. Skinner read into the record a letter he and Bob Josten will be sending to Attorney Gary Dickey regarding the clarity of the state law about a petition that requests a public referendum for an essential corporate purpose bond and the possibility of requesting sanctions for violation of the rules of civil procedures. C. MURRAY/GARRETT moved to open the public hearing on the Approval of Resolution #092413-06 Updated Future Land Use Plan and Related Updated Transportation and Trails Plans. ROLL CALL: AYES: Garrett, Howard, Murray. NAYS: None. Motion carried. Craig Erickson reviewed the proposed plan. Mark Ackelson, 5525 Schweiker Dr., Pleasant Hill, spoke as the chair of the Planning and Zoning Commission on the role of the commission and the Commerce Park zoning. Russell Wilkins asked about the open space inside the city limits and what is being done to develop that land. MURRAY/GARRETT moved to close the public hearing. ROLL CALL: AYES: Garrett, Howard, Murray. NAYS: None. Motion carried. MURRY/HOWARD moved Approval of Resolution #092413-06 Updated Future Land Use Plan and Related Updated Transportation and Trails Plans. AYES: Garrett, Howard, Murray. Nays: None. Motion Carried. D. HOWARD/GARRETT moved to open the public hearing on Ordinance #764 Amending Chapter #167 Amending Chapter 167.08 C-1 Neighborhood, Commercial/Local Commercial Zoning District. ROLL CALL: AYES: Garrett, Howard, Murray. NAYS: None. Motion carried. Craig Erickson reviewed the proposed ordinance. No public comments were received. MURRAY/HOWARD moved to close the public hearing. ROLL CALL: AYES: Garrett, Howard, Murray. NAYS: None. Motion carried. HOWARD/MURRAY moved to approve the first reading of Ordinance #764 Amending Chapter #167 Amending Chapter 167.08 C-1 Neighborhood, Commercial/Local Commercial Zoning Districts. ROLL CALL: AYES: Garrett, Howard, Murray. NAYS: None. Motion carried. E. MURRAY/HOWARD moved to open the public hearing on Ordinance #765 To Establish a Zoning District Category for Commerce Park District. ROLL CALL: AYES: Garrett, Howard, Murray. NAYS: None. Motion carried. Craig Erickson reviewed the proposed ordinance. Sherry Gillette asked about the storage of hazardous materials and about the possible foreign trade zone. Russell Wilkins asked about the definition of nuisance. Ben Freeborn inquired about the location of the proposed warehouse being west of the schools and how most traffic will go west. HOWARD/GARRETT moved to close the public hearing on Ordinance #765 Amending Chapter #167 To Establish a Zoning District Category for Commerce Park District. ROLL CALL: AYES: Garrett, Howard, Murray. NAYS: None. Motion carried. GARRETT/HOWARD moved to approve the first reading of Ordinance #765 To Establish a Zoning District Category for Commerce Park District. ROLL CALL: AYES: Garrett, Howard, Murray. NAYS: None. Motion carried. F. MURRAY/GARRETT moved to open the public hearing on Ordinance #766 Amending Chapter #168 Zoning Ordinance Open Space and Landscaping Requirements to Include Requirements for Commerce Park District. ROLL CALL: AYES: Garrett, Howard, Murray. NAYS: None. Motion carried. Craig Erickson reviewed the proposed ordinance. Russell Wilkins asked about the definition of fast growing trees. Mark Ackelson representing the Planning and Zoning Commission provided a response. MURRAY/HOWARD moved to close the public hearing on ORDINANCE #766. ROLL CALL: AYES: Garrett, Howard, Murray. NAYS: None. Motion carried. MURRAY/HOWARD moved to approve the first reading of Ordinance #766 Amending Chapter #168 Zoning Ordinance Open Space and Landscaping Requirements to Include Requirements for Commerce Park District. ROLL CALL: AYES: Garrett, Howard, Murray. NAYS: None. Motion carried. G. HOWARD/MURRAY moved to open the public hearing of Ordinance #767 Amending Chapter #169 Zoning Ordinance Off-Street Parking and Loading to Include Requirements for Commerce Park District. ROLL CALL: AYES: Garrett, Howard, Murray. NAYS: None. Motion carried. Craig Erickson reviewed the proposed ordinance. No public comments were received. HOWARD/GARRETT moved to close the public hearing. ROLL CALL: AYES: Garrett, Howard, Murray. NAYS: None. Motion carried. GARRETT/MURRAY moved to approve the first reading of Ordinance #767 Amending Chapter #169 Zoning Ordinance Off-Street Parking and Loading to Include Parking Requirement for Commerce Park District. ROLL CALL: AYES: Garrett, Howard, Murray. NAYS: None. Motion carried. 5. PUBLIC INPUT (5 MINUTES FOR ITEMS NOT ON THE AGENDA) Kevin Umphress, 4928 Beech, Dr. informed the citizens on the haystack. Dick Hall, 374 Christie Lane, spoke on the annexation of property and the Urban Renewal General Obligation Bond.

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6. CONSENT ITEMS HOWARD/GARRETT moved to approve the CONSENT ITEMS-Approve Minutes dated 09/10/13, Approve Claims dated 09/24/13, Approve Treasurer’s Report dated 07/31/13, and Resolution #092413-07 Approve Annual Street Financial Report. ROLL CALL: AYES: Garrett, Howard, Murray. NAYS: None. Motion carried.

7. BUSINESS ITEMS A. MURRAY/GARRETT moved to approve the appointment of Anne Timmerman to the Library Board. ROLL CALL: AYES: Garrett, Howard, Murray. NAYS: None. Motion carried. B. HOWARD/GARRETT moved to approve Resolution #092413-08 Regarding Sale of Excess Purchase Capacity to the City of Bondurant. ROLL CALL: AYES: Garrett, Howard, Murray. NAYS: None. Motion carried. C. HOWARD/GARRETT moved to approve Resolution #092413-09 Approval for Site Plan for Peters Lawn and Landscape, subject to receiving appropriate storm water permits. ROLL CALL: AYES: Garrett, Howard, Murray. NAYS: None. Motion carried. D. GARRETT/MURRAY moved to approve Resolution #092413-10 Approval of Amendment to Approval of Site Plan for Accurate Hydraulics subject to coordination with the City’s Public Works Department regarding the sanitary sewer situation. ROLL CALL: AYES: Garrett, Howard, Murray. NAYS: None. Motion carried. E. GARRETT/MURRAY Setting a Public Hearing Resolution #092413-11 for Consideration of Ordinance #768 To Amend Architectural Standards. ROLL CALL: AYES: Garrett, Howard, Murray. NAYS: None. Motion carried. F. MURRAY/HOWARD moved to approve Resolution #092413-12 Approval of Amendment to Contract with ShiveHattery, Inc. ROLL CALL: AYES: Garrett, Howard, Murray. NAYS: None. Motion carried. G. GARRETT/MURRAY moved to approve Resolution #092413-13 Requesting an Immediate Hearing before the City Development Board. ROLL CALL: AYES: Garrett, Howard, Murray. NAYS: None. Motion carried H. MURRAY/GARRETT moved to approve Resolution #092413-14 Approval of an Amendment to Utility Extension Agreement Between Polk County, Stubbs Development and the City of Pleasant, Hill, Iowa. ROLL CALL: AYES: Garrett, Howard, Murray. NAYS: None. Motion carried. Attorney Mark Abels spoke for the Stubbs Family. Polk County has agreed but wants the City of Pleasant Hill to approve first per City Attorney, Ed Skinner.

8. CLOSING COMMENTS Garrett, thanked all for questions/comments, Howard agreed with Garrett on her comments. Murray commented on the Planning and Zoning comments/meetings and what they have achieved. Ben Champ, Community Development Director, stated there will be a Special Council Meeting next week to consider approval of the second reading of several ordinances. Mayor Richardson appreciates all the work that has happened with the Council as well as residents and others 9. ADJOURNMENT GARRETT/HOWARD moved to adjourn the meeting. ROLL CALL: AYES: Garrett, Howard, Murray. NAYS: None. Motion carried. The meeting was adjourned at 9:24 p.m.

________________________________________ Mike Richardson, Mayor

ATTEST: _________________________________________ Susan Lensch Mahannah, City Clerk/Finance Officer

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PLEASANT HILL CITY COUNCIL MINUTES October 1, 2013

1. CALL TO ORDER/ROLL CALL Mayor Richardson called the special Council meeting of the Pleasant Hill City Council to order on October 1, 2013 at 5:30 p.m. in the City Council Chambers. PRESENT: Melissa Garrett, Mark Konrad, Barb Malone, Len Murray and Mayor Mike Richardson. ABSENT: Donavon Howard 2. APPROVAL OF THE AGENDA GARRETT/KONRAD moved to approve the agenda as presented. AYES: Garrett, Konrad, Malone, Murray. NAYS: None. Motion carried. th

3. PUBLIC INPUT: Sherry Gillette, 1605 NE 70 St., asked what the rush is to approve these ordinances, and asked if the City has visited with the Southeast Polk School Board about the ordinances. 4. BUSINESS ITEMS a. MURRAY/GARRETT moved to approve the second reading of Ordinance #764 Amending Chapter #167 Amending Chapter 167.08 C-1 Neighborhood, Commercial/Local Commercial Zoning District. AYES: Garrett, Konrad, Malone, Murray. NAYS: None. Motion carried. b.

MALONE/GARRETT moved to approve the second reading of Ordinance #765 To Establish a Zoning District Category for Commerce Park District. ROLL CALL: AYES: Garrett, Konrad, Malone, Murray. NAYS: None. Motion carried.

c.

KONRAD/MALONE moved to approve the second reading of Ordinance #766 Amending Chapter #168 Zoning Ordinance Open Space and Landscaping Requirements to Include Requirements for Commerce Park District. ROLL CALL: AYES: Garrett, Konrad, Malone, Murray. NAYS: None. Motion carried.

d.

MALONE/GARRETT moved to approve the second reading of Ordinance #767 Amending Chapter #169 Zoning Ordinance Off-Street Parking and Loading to Include Parking Requirement for Commerce Park District. ROLL CALL: AYES: Garrett, Konrad, Malone, Murray. NAYS: None. Motion carried.

5. CLOSING COMMENTS: Attorney Skinner stated that some additional land was added to the Stubbs agreement that the Council saw at the last meeting. 6. ADJOURNMENT MALONE/KONRAD moved to adjourn the meeting. ROLL CALL: AYES: Garrett, Howard, Murray. NAYS: None. Motion carried. The meeting was adjourned at 5:44 p.m.

________________________________________ Mike Richardson, Mayor

ATTEST: _________________________________________ Susan Lensch Mahannah, City Clerk/Finance Officer

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PLEASANT HILL CITY COUNCIL MINUTES October 8, 2013

1. CALL TO ORDER/ROLL CALL Mayor Richardson called the Pleasant Hill City Council meeting to order on October 8, 2013 at 6:30 p.m. in the City Council Chambers. PRESENT: Melissa Garrett, Donavon Howard, Mark Konrad, Barb Malone, and Mayor Mike Richardson. ABSENT: Len Murray 2. APPROVAL OF THE AGENDA HOWARD/GARRETT moved to approve the agenda as presented. AYES: Garrett, Howard, Konrad, Malone. NAYS: None. Motion carried. 3. PUBLIC HEARING KONRAD/MALONE moved to open the public hearing on Ordinance #768 Amending Chapter 173 Architectural Standards. ROLL CALL: AYES: Garrett, Howard, Konrad, Malone. NAYS: None. Motion carried. Craig Erickson of Shive-Hattery discussed the proposed amendments to the ordinance. No public comments were received. HOWARD/GARRETT moved to close the public hearing. ROLL CALL: AYES: Garrett, Howard, Konrad, Malone. NAYS: None. Motion carried. MALONE/GARRETT moved to approve the first reading of Ordinance #768 Amending Chapter 173 Architectural Standards. ROLL CALL: AYES: Garrett, Howard, Konrad, Malone. NAYS: None. Motion carried. 4. PUBLIC INPUT (5 MINUTES FOR ITEMS NOT ON THE AGENDA) Richard (Dick) Bacon, 13 Constitution Blvd, inquired as to where the trucks going to the proposed warehouse would be coming from (origin). The Mayor stated that at this point it is unknown. Mr. Bacon also complimented the City services (police and public works). 5. CONSENT ITEMS HOWARD/GARRETT moved to approve the CONSENT ITEMS - Approval of Council Minutes Dated 09/24/13, Approval of Claims Dated 10/08/13, Monthly Expenditure Report Dated 09/30/13, Monthly Community Development Report, Monthly Police Department Report, Monthly Public Works Department Report, Monthly Tax Abatement Report, Approve Liquor License Renewal – Casey’s General, 1125 N. Hickory Blvd., Approval of Board of Adjustments Minutes Dated 09/05/13 and 09/19/13, Approval of Park and Recreation Minutes Dated 9/12/13, Approval of Planning and Zoning Minutes Dated 09/09/13, Resolution #100813-01 Approve Lien Schedules for Sewer and Garbage, Resolution #100813-02 Approve Sale of Excess City Equipment, Resolution #100813-03 Approve Transfer of Funds, Employees Benefits Fund to General Fund, and Resolution #100813-04 Approve Transfer of Funds, Emergency Fund to Equipment Replacement Fund. ROLL CALL: AYES: Garrett, Howard, Malone. NAYS: None. ABSTAIN: Konrad. Motion carried. 6. BUSINESS ITEMS a. HOWARD/GARRETT moved to approve the third reading of Ordinance #764 Amending Chapter 167.08 C-1 Neighborhood Commercial/Local Commercial Zoning District. AYES: Garrett, Howard, Konrad, Malone. NAYS: None. Motion carried. MALONE/HOWARD made a motion to instruct the Mayor and City Clerk to sign the approval of Ordinance #764 and become effective upon publication. AYES: Garrett, Howard, Konrad, Malone. NAYS: None. Motion carried. b.

MALONE/GARRETT moved to approve the third reading of Ordinance #765 Amending Chapter #167 To Establish a Zoning District Category for Commerce Park District. ROLL CALL: AYES: Garrett, Howard, Konrad, Malone. NAYS: None. Motion carried. KONRAD/MALONE made a motion to instruct the Mayor and City Clerk to sign the approval of Ordinance #765 and become effective upon publication. AYES: Garrett, Howard, Konrad, Malone. NAYS: None. Motion carried.

c.

HOWARD/MALONE moved to approve the third reading of Ordinance #766 Amending Chapter #168 Zoning Ordinance Open Space and Landscaping Requirements to Include Requirements for Commerce Park District. ROLL CALL: AYES: Garrett, Howard, Konrad, Malone. NAYS: None. Motion carried. KONRAD/HOWARD made a motion to instruct the Mayor and City Clerk to sign the approval of Ordinance #766 and become effective upon publication. AYES: Garrett, Howard, Konrad, Malone. NAYS: None. Motion carried.

d.

HOWARD/MALONE moved to approve the third reading of Ordinance #767 Amending Chapter #169 Zoning Ordinance Off-Street Parking and Loading to Include Parking Requirement for Commerce Park District. ROLL CALL: AYES: Garrett, Howard, Konrad, Malone. NAYS: None. Motion carried. KONRAD/MALONE made a motion to instruct the Mayor and City Clerk to sign the approval of Ordinance #767 and become effective upon publication. AYES: Garrett, Howard, Konrad, Malone. NAYS: None. Motion carried.

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e.

GARRETT/MALONE moved to approve Resolution #100813-05 Approval of Action as the Board of Appeals Regarding Property at 4812 Hillcrest Drive. AYES: Garrett, Howard, Konrad, Malone. NAYS: None. Motion carried.

f.

HOWARD/GARRETT moved to approve the first reading of Ordinance #769 Amending Chapter 35 Fire Department of the City Code of the City of Pleasant Hill. AYES: Garrett, Howard, Konrad, Malone. NAYS: None. Motion carried.

g.

GARRETT/KONRAD moved to approve the appointment of LeAnne Krell to the Board of Adjustment to complete an unexpired term until June 30, 2017. AYES: Garrett, Howard, Konrad, Malone. NAYS: None. Motion carried.

h.

MALONE/KONRAD moved to approve Resolution #100813-06 Award of Contract for the Salt Storage Roof Project. Eric Cannon of Snyder & Associates gave an explanation of this resolution and answered questions from the Council. AYES: Garrett, Howard, Konrad, Malone. NAYS: None. Motion carried. th

5. CLOSING COMMENTS: Council Howard inquired as to when the pavement of E. Oakwood Dr., east of 56 St., was going to be striped. Eric Cannon said he would follow-up on why this had not been completed. Council Konrad inquired as to the status of the E. Oakwood Dr. storm sewer project. Mr. Cannon said he has a construction project meeting scheduled for this Friday and anticipates the project would start soon. Don Sandor, City Manager, said there will be a work session th next Tuesday, October 15 . Attorney Skinner stated they were ready to close on the sale of the Casey’s property. Mayor Richardson extended his condolences to John Lerdal on the loss of his mother this past week. Furthermore, he requested everyone to keep Mike Pardekooper’s son in their thoughts as he was in a serious accident and is recovering. 6. ADJOURNMENT GARRETT/MALONE moved to adjourn the meeting. ROLL CALL: AYES: Garrett, Howard, Konrad, Malone. NAYS: None. Motion carried. The meeting was adjourned at 7:07 p.m.

________________________________________ Mike Richardson, Mayor

ATTEST:

_________________________________________ Steven A. Johns, Interim City Clerk/Finance Officer

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Pleasant Hill Fire Department Monthly Report September 2013 Fire Dumpster 0 CO Alarm 0 Alarm drop 7 Fire drill 0 Grass 0 Fires 3 Gas Line 0 Break Still Alarm 0 EMS Transport 36 Refusals 5 Fatality 3 Public Asst 2 COQ 4 Fraser 1 Transport Rescue MVC 7 Transport 3 Refusals 3 Technical 0 Rescue Water 0 Alert II 0 Airport Haz Mat 0 Total Calls 66 Calls/ Day 2.2 New Hires None Education Two in EMT class Notable Events Pizza and Prevention Fundraiser

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CITY OF PLEASANT HILL CLAIMS 10/22/13 A CUT ABOVE LAWN CARE & LANDSCAPE ABC PEST CONTROL AFLAC INSURANCE ALTOONA HERALD INDEX AMAZON.COM AMERICAN TOPPERS & ACCESSORIES ANIMAL RESCUE LEAGUE ARCHITECTURAL DIGEST ARDICK EQUIPMENT CO., INC. ARROWHEAD SCIENTIFIC, INC. BAKER & TAYLOR BENNIE FREEBORN BOUNDTREE MEDICAL BRICK, GENTRY, BOWERS CAPITAL CITY EQUIPMENT CO. CARPENTER UNIFORMS CARTER PRINTING CENTURY LINK CINTAS FIRST AID & SAFETY CITY OF WEST DES MOINES COLLECTION SERVICES COLORFX, LLC CRAIG MCCLANAHAN (COMPUTER RESOURCES) CONSOLIDATED ELECTRICAL COOK PLUMBING CORP COPPER CREEK GOLF COURSE CRYSTAL CLEAR WATER CO. D & K PRODUCTS D.R.I.V.E. DAKOTA SECURITY SYSTEMS, INC DAY-TIMERS, INC. DEMCO DES MOINES METRO CREDIT UNION DES MOINES REGISTER DOMINICK LANZA FAIRFIELD CONVENTION BUREAU G & K SERVICES G&L CLOTHING GRAHAM TIRE OF ANKENY, INC. GREEN CITY LANDSCAPING LLC HILLYARD/DES MOINES HYDRO KLEAN ICMA-RC IMAGINE 5 GRAPHICS INTERNAL REVENUE SERVICE IOWA DEPT OF PUBLIC SAFETY IOWA DEPT OF REVENUE & FINANCE IOWA ONE CALL CORP IOWA PRISON INDUSTRIES IPERS-POLICE IPERS-REGULAR DOUGLAS D. ISAACSON (J.D. WELDING) JEAN KOCH JIM'S JOHNS

TURF MAINTENANCE MAINTENANCE AFLAC INSURANCE NEWSLETTER BOOKS/FILMS/RECORDS MINOR EQUIPMENT ANIMAL RESCUE FEE PERIODICALS STREET LIGHTS/SIGNS OPERATING SUPPLIES BOOKS/FILMS/RECORDS SALARIES-PT/MAINTENANCE MISCELLANEOUS COMMODITIES CONSULTANT/PROFESSIONAL REPAIR/MAINTENANCE-EQUIP UNIFORMS/SAFETY EQUIPMENT OFFICE SUPPLIES COMMUNICATIONS UNIFORMS/SAFETY EQUIPMENT OPERATING SUPPLIES GARNISHMENT OFFICE SUPPLIES IT SUPPORT OPERATING SUPPLIES COPPER CREEK LAKE PARK TRAVEL & CONFERENCE OPERATING SUPPLIES COPPER CREEK LAKE PARK D.R.I.V.E. REPAIR/MAINTENANCE-EQUIP OPERATING SUPPLIES BOOKS/FILMS/RECORDS CREDIT UNION WITHHOLDING ADVERTISING/LEGAL TRAVEL & CONFERENCE BEST PROGRAM MAINTENANCE UNIFORMS/SAFETY EQUIPMENT MOTOR VEHICLE MAINTENANCE COPPER CREEK LAKE PARK JANITORIAL SUPPLIES SYSTEM MAINTENANCE DEFERRED COMP COPPER CREEK LAKE PARK FEDERAL/FICA/MEDICARE/SOC SEC MISCELLANEOUS COMMODITIES STATE WITHHOLDING SYSTEM MAINTENANCE OPERATING SUPPLIES IPERS WITHHOLDING IPERS WITHHOLDING REPAIR/MAINTENANCE-EQUIP MAINTENANCE KYBOS IN PARKS

$3,772.02 $75.00 $1,235.88 $772.00 $131.78 $1,250.00 $100.00 $20.00 $227.25 $92.76 $1,126.42 $1,826.26 $413.50 $2,321.25 $144.23 $149.97 $96.00 $65.99 $108.93 $500.00 $1,065.82 $450.00 $8,158.00 $51.74 $1,223.87 $311.80 $6.70 $216.30 $24.00 $62.50 $35.99 $162.50 $2,292.00 $331.78 $588.37 $50.00 $103.11 $370.90 $265.42 $5,475.00 $1,088.70 $65.00 $2,423.70 $480.00 $51,409.05 $2,202.00 $8,516.00 $161.20 $345.95 $13,393.59 $16,389.42 $767.78 $20.00 $294.00

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JONES LIBRARY SALES, INC. KELLY GEORGE TURF & IRRIGATION KOCH BROTHERS LEACHMAN LUMBER CO LERNER PUBLICATIONS CO. LIBERTY READY MIX LOGAN CONTRACTORS SUPPLY MAINSTAY SYSTEMS, INC. MEDIACOM MENARDS-ALTOONA METRO WASTE AUTHORITY MIDAMERICAN ENERGY MIDWEST WHEEL COMPANIES NEW YORK LIFE INSURANCE MUTUAL OF OMAHA O'REILLY AUTO PART OCLC, INC. ORIENTAL TRADING CO., INC. PEOPLE WEEKLY QUILL RANGER RICK RECORDED BOOKS RELIASTAR LIFE INSURANCE COMPANY RICOH USA INC. RUNNER'S WORLD SAFARILAND, LLC SIRCHIE FINGER PRINT INC. SKINNER LAW OFFICE, PC SPRAYER SPECIALTIES INC. STETSON BUILDING PRODUCTS INC. STROH CORPORATION TASC TEAMSTERS LOCAL UNION #238 THE EQUITABLE THE HARTFORD THE WALDINGER CORP. TITAN MACHINERY TK CONCRETE, INC. TREASURER-STATE OF IA TYLER TECHNOLOGIES, INC. UNITED WAY OF CENTRAL IA US CELLULAR VERIZON WIRELESS VIDACARE CORPORATION TOTAL

SPECIAL PROJECT TURF MAINTENANCE UTILITY SERVICE DOANES PARK IMPROVEMENTS BOOKS/FILMS/RECORDS PW - 5440 VANDALIA OPERATING SUPPLIES MISCELLANEOUS COMMODITIES COMMUNICATIONS OPERATING SUPPLIES DOANES PARK IMPROVEMENTS UTILITY SERVICE REPAIR/MAINTENANCE-EQUIP NEW YORK LIFE WITHHOLDING GROUP INSURANCE REPAIR/MAINTENANCE-EQUIP DATA PROCESSING CLASSES/PROGRAM SUPPLIES PERIODICALS OFFICE SUPPLIES PERIODICALS BOOKS ON CD DEFERRED COMP REPAIR/MAINTENANCE-EQUIP PERIODICALS OPERATING SUPPLIES OPERATING SUPPLIES CONSULTANT/PROFESSIONAL MOTOR VEHICLE MAINTENANCE MISCELLANEOUS COMMODITIES MAINTENANCE GROUP INSURANCE UNION DUES DEFERRED COMP DEFERRED COMP STREET MAINTENANCE REPAIR/MAINTENANCE-EQUIP PATCHING PROJECT #2 TAXES INCODE UNITED WAY WITHHOLDING CELLULAR PHONES COMMUNICATIONS MISCELLANEOUS COMMODITIES

$2,131.00 $2,528.88 $718.80 $56.55 $12.71 $3,090.75 $98.69 $273.00 $259.95 $218.76 $181.12 $18,338.99 $13.91 $83.11 $1,708.32 $258.31 $33.22 $405.14 $116.07 $687.42 $19.95 $82.20 $4,994.48 $2,202.19 $10.00 $126.37 $97.64 $8,936.10 $34.49 $68.08 $2,197.07 $13,874.22 $675.48 $1,116.40 $985.40 $85.49 $543.47 $8,956.61 $1,447.00 $7,770.73 $66.00 $206.08 $87.53 $452.16 $219,481.27

10

FUND - EXPENDITURES 001 - GENERAL 110 - ROAD USE 112 - INSURANCE BINDER 125-126-145 - TIF 127 - LMI 177 - FEDERAL POLICE 183-LIBRARY TRUST ACCOUNT 200 - DEBT SERVICE 301 - CIP 302 - EQUIPMENT 303 - CIP - WATER PARK 600 - WATER 610 - SEWER 670 - GARBAGE 699 - EQUIPMENT REPLACEMENT TOTAL

TOTALS $ $ $ $ $ $ $ $ $ $ $ $ $

163,452.33 15,483.94 1,993.00 19,626.43 18,925.57

$ $

219,481.27

. FUND - REVENUE 001 - GENERAL 110 - ROAD USE 112 - EMPLOYEE BENEFIT FUND 119 - EMERGENCY FUND 125-126-145 - TIF 127 - LMI 130 - SPECIAL ASSESSMENT 177 - FEDERAL PROCEEDS 180-182-184- TRUST 183 - LIBRARY TRUST ACCOUNT 200 - DEBT SERVICE 301 - CIP 302 - EQUIPMENT 303 - CIP - WATER PARK 500 - PERPETUAL TRUST & AGENCY 600 - WATER 610 - SEWER 670 - SOLID WASTE 699 - EQUIPMENT REPLACEMENT TOTAL

TOTALS $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $

139,531.23 79,085.05 12,817.30 1,688.02 102,816.38 10,978.06 37,946.25 106,320.89 28,526.89 7,713.00 527,423.07

11

RESOLUTION #102213-01 A RESOLUTION APPROVING THE APPOINTMENT OF INTERIM CITY CLERK/FINANCE DIRECTOR

WHEREAS, due to vacancy in the position of City Clerk/Finance Director, Deputy Finance Director Steven Johns is proposed to serve as Interim City Clerk/Finance Director NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Pleasant Hill, Iowa that Steven Johns shall be appointed as the Interim City Clerk/Finance Director is hereby approved.

ADOPTED October 22, 2013.

Mike Richardson, Mayor ATTEST:

Steven Johns, Deputy Finance Director

12

RESOLUTION #102213-02 BE IT RESOLVED by the City Council for the City of Pleasant Hill, Iowa, that, WHEREAS, the City of Pleasant Hill and Susan LenschMahannah have agreed that the employment arrangement be terminated effective Friday, October 11, 2013; and, WHEREAS, an Agreement has been entered into between the City of Pleasant Hill by its Mayor, Michael Richardson, and Susan Lensch-Mahannah; and, WHEREAS, said Agreement provides for a total settlement package to be paid in the amount of $8,139.90 which includes vacation time, holiday leave, administration time, severance pay, and in addition the City will pay health insurance premiums for the months of November and December, 2013.

Said Settlement

Agreement is to be entered into by the Mayor and is hereby approved and the City shall pay said amounts as set out herein. NOW THEREFORE BE IT RESOLVED by the City Council of the City of Pleasant Hill, Iowa, that the Mayor is authorized to sign

13

the Settlement Agreement and Release for Susan Lensch-Mahannah and is approved effective as of the date of October 11, 2013. This Resolution is hereby approved by the City of Pleasant Hill, Iowa, this _____ day of ___________, 2013.

Said Settlement

Agreement to be placed in the employment file of Susan LenschMahannah and to be released only as law allows. CITY OF PLEASANT HILL, IOWA By:______________________________ Mayor, Michael Richardson

ATTEST TO: ________________________________ Steve Johns, Acting Clerk

14

AGENDA ITEM SHEET CITY COUNCIL

DATE:

OCTOBER 22, 2013

TO:

MAYOR AND CITY COUNCIL

FROM:

DONALD SANDOR, CITY MANAGER

SUBJECT:

AGREEMENT WITH VERIZON FOR POLICE SERVICE

BACKGROUND: The Police Department currently uses a Sprint wireless air card for computer access between the in-car computers, the station and Polk County. The Chief is proposing a new agreement with Verizon, which would cost less, be consistent with a recent change by Polk County, a longer life span and more durable. The Chief’s request is included in the agenda packet.

ANALYSIS/IMPACT:

ALTERNATIVES: Keep the same service with Sprint

FINANCIAL CONSIDERATIONS: A onetime cost of $4,104, with a reduction in monthly cost of $78.

RECOMMENDATION: Approve agreement with Verizon

15

New wireless access for in-car computer system.

In the police department has used a Sprint wireless air card for computer access between the in-car computers and the station and Polk County. These air cards are at best a single user card for personal computer wireless access. These cards usually have a life span of 2.5 years and have a habit of dropping service. The current air cards are nearing the end of their lifespan and are beginning to fail. The costs for these air cards and Sprint Service is a premium cost for what we see is an inferior product. Over the last three months we have been researching alternatives. We learned that Polk County has switched over to a Verizon product and it seems to be working well for them. We contacted Verizon and US Cellular and received test models of a wireless hub that sits in the car and acts as a sort of wireless hot spot. The product we received from US cellular was again a personal use type of product and we did not believe it would measure up to the use required by police service. The cost was lower than Sprint. The model provided by Verizon is a ruggedized model, much more durable than a personal use model and is placed in the area of the car where all of the radio equipment is housed. The field test on this model was very positive . We are currently paying Sprint $357.00 a month for the air card service. If an air card goes bad and we have to replace it there is also a charge for that as well. The new ruggedized units through Verizon will have a onetime cost of $684.00 per unit. We are getting 6 units so the total costs for the units will be $4104.00 I have funds available for this in the Misc. Equipment line of my budget. The expected lifespan for the units will be 5 years. Verizon will provide us a free air card similar to a personal use type to use as a back-up in case we would see a failure. The reason for this request is that we currently have a Sprint agreement for our current service. We will have to enter a new agreement with Verizon for the cellular access. This agreement we have received will be $279.93 per month an approximate $78 per month savings over the Sprint system we have now and for a better service and product. I would ask the Council to approve the Police Department to accept the new Verizon agreement and stop the service with Sprint as soon as the new system is in place and running.

Tim Sittig Police Chief

16

ver1• on Verizon Wireless has a great pricing estimate for Pleasant Hill Police Department

Dear Pleasant Hill Police Department, Verizon Wireless is pleased to submit our response to your Request for Proposal. Verizon Wireless offers the most extensive and the most reliable cellular networks in the country, as well as the nation's most reliable high-speed wireless broadband network. We offer innovative choices for wireless services, including voice, data, messaging, Internet access, e-mail, and e-commerce services, as well as custom solutions. Please be advised that Verizon Wireless participates under the Western States Contracting Alliance (WSCA) Contract for Services #1907 ("the Agreement"). The WSCA pricing, terms and conditions negotiated on behalf of the member states and political subdivisions enable Verizon Wireless to offer you the lowest possible prices for cellular services. All terms and conditions will be governed by the WSCA Master Agreement and the Participating Addendum. The WSCA Agreement, Addenda and Attachments can be found on AboutWSCA.Org site for your review. The current Agreement includes the following: • • • • •

Monthly access discount for agency-responsible lines on select calling plans with a monthly access charge of $34.99 or more; Equipment discounts at the highest attainment tier; No early termination or activation fees on government liable lines; 25% discount off the retail price of accessories; Current Term: April16, 2012 through October 31, 2016

Please be aware, this quote does not incorporate or include any other prior written or oral communications, materials, documents, representations, or presentations of any kind. No part of this quote may be modified unless done so in writing and signed by an authorized representative of Verizon Wireless. This quote is valid for thirty (30) days, unless otherwise agreed upon between the Agency and Verizon Wireless. We look forward to your favorable review of our proposal. Should you have any questions or need further clarification on any aspect of this offer, please contact me by e-mail or at the phone number listed below. The terms of this quote are valid through 10/30/2013.

Sincerely, Dave Weiss david. weiss@verizonwireless .com Mobile# (515)509-1343 Office # (515)509-1343 Fax#

Pleas~ see p.:tge 2 for impomnt custome1 information. Thisinfo1mationisfor estim ating purposes only. Accessory discount ltlt~:s are subject to change without no tice. Eq11ipment and ilCC .sso11es arr subjecllo av~il;,bll itywh!I P surplles la ~t. Addition al charges, to:~x•)S, fees, and surclwges apply. (f.J 20 13Velizon Wl1 eless.

17

vert• on Verizon Wireless has a great pricing estimate for Pleasa nt Hill Police Department

Here's a summary of your estimate: One-Time Charges (Equipment, Accessories & Credits)*

$19.98

Monthly Recurring Charges (Voice/Data Plans & Addl. Services)

$279.93

j Total Lines

7

The following pages contain a detailed breakdown of your Verizon Wireless discounts on the products and services summarized above. This estimate is based upon your company executing a Major Account Agreement. If you have any questions regarding this estimate, or if you would like additional information about Verizon Wireless solutions, please feel free to contact me. I look forward to working with you to fulfill your wireless communication needs. Sincerely, Dave Weiss [email protected] Mobile# (515)509-1343 Office# (515)509-1343 Fax#

*Equipment price estimates may be based on individual line term ag reements of 12 month s, see th e equ ipment summery page for more informati on. Our Surcha rg es (incl. Fed. Univ. Svc. Of 15.5% of interstate and int'l telecom charges (varies quarterly), 16C Reg ulatory & 90C Administrative/line/mo., &others by area) are not taxes (details: 1-888-fi84- 888); gov't taxes & our surcharges could add 6%- 42% to your bill. Equi pment and Accessory pricing is subject to applicable state and loci! I Sil les tax. Subject to Wes tern State Contract Alliil nce ca lling plil n term s and conditions. Ava ilable only on the State of local government res ponsible lines. In CA. eq uipment is taxed on the pre-d iscounted retail price. Offers & coverage, varying by service, not ava ilable everywhere. Network details & coverage maps at vzw.com ©20 13 Verizon Wireless

Please see p.1ge 2for imp o rt~nt c u~tomer information. Thisinformation isfor estimating purposes only. Accessory discount rates are subject to cl1 2for important cus tomer inforrnatlon. Thisinfonmtion is for estimating purpose~ only. Awmory discount r,1tes are subject to changewithou notice. Equipment lind ,1 W~5So ll e' "'~ ~ubj ec llo Jvd i!, bllily vvhilesupplies I.1st. Additional cl1arges, t.:Jms, fees, and su1cl .1 rges apply. t\J2G13Verizon Wire I ss. ):;~~~~-

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19

vert• on Verizon Wireless Service Estimate

Pleasant Hill Police Department Department: 1 MONTHLY RECURRING CHARGES: Custom Service Plans Plan

Data Allowance

Overage Rate(data)

Discounted Monthly Access

Number of Lines

Total Price

WSCA - Mobile Broadband Plan

Unlimited

n/a

$39.99

7

$279.93

$279.93

Total Voice & Data Service Plans

I

Total Monthly Charges

$279.93

Plt?ilS0 se~ p a~J e 2 for in~ilO I t.1 11t custorne' inforrnatlon. Thisinrotmation isfor e' titniiting p urpw~s only. Acces ory dis ount r~tes