Wedding planner
Plan your Perfect Day
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2 2015 Wedding Planner
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2015 Wedding Planner 3
ENGAGEMENT ANNOUNCEMENT
Contact your local newspaper to see what their announcement requirements are. Following are three traditional types of announcements and what to include in each. enGAGements This is the first announcement for the paper. It includes the names of the bride-elect and groom-elect, city of residence, parents’ names, time, date and place of wedding, names of grandparents, education and honors. The announcement of the engagement should be submitted no more than six months and no less than two weeks before the wedding date. A photograph can be submitted. CoupLes AnnounCement This appears the Friday before the wedding. It includes basic reminder information of the weekend wedding and includes listings of parties given in honor of the bride and groom. This information should include the type of party, hosts, locations and dates. WeDDinGs This is submitted after the wedding. Information should include the names of the couple, parents and grandparents; time, date and location of wedding; officiating minister’s name; who gave the bride away; bride’s attendants and bridesmaids; flower girls and ring bearer; best man and groomsmen; location of the reception; honeymoon location; and the city where the couple will be living. A photograph can be submitted.
Use this as a guide for what to include in your engagement announcement: Full name of bride-elect _______________________________________ Complete address & phone ____________________________________ Full names of bride’s parents ___________________________________ Full names of bride-elect’s grandparents __________________________ Bride-elect’s education information _____________________________ Bride-elect’s employment (job title & location) _____________________ Full name of groom-elect ______________________________________ Address & phone of groom -elect _______________________________ Full names of groom’s parents __________________________________ Full names of groom’s grandparents ______________________________ Groom’s education information _________________________________ Groom’s employment (job title & location) ________________________ Date, place and time of wedding (please be specific) __________________ _________________________________________________________ _________________________________________________________
4 2015 Wedding Planner
twelve to six months
Tell all family members. Talk to children, if this is a second/third marriage. Select a wedding date and time. Make a preliminary budget. Determine your wedding theme or style and colors. Plan your ceremony. Determine who will officiate the ceremony. Hire a wedding consultant if you plan to use one. Reserve your ceremony and reception location. Determine the size of your guest list. Start compiling names and addresses of guests. Select bridal attendants. Have fiancé select his attendants. Plan reception. Check catering facilities, if at a club or hotel. Select a caterer, if one is necessary. Select a professional photographer and videographer. Select a musical service for reception and wedding. Select a professional florist. Select your dress and headpiece. Announce your engagement in the newspaper. Select bridesmaids’ dresses. Select the men’s wedding attire and reserve the right sizes . Select the engagement ring with fiancé if he has not already done so.
CompiLe nAmes AnD ADDresses oF Guests r Bride’s guest list r Groom’s guest list r Bride’s parents’ guest list r Groom’s parents’ guest list r Finalize the guest list and determine number of invitations needed r Double-check spellings of names and addresses r Order the invitations and stationery at least four to six months before the wedding orDerinG inVitAtions Stationer: _______________________ Address: ________________________ Phone: __________________________ Contact: ________________________
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inVitAtions Number ordered __________________ Date ordered ____________________ Delivery date_____________________ Style/font _______________________ Paper/color ______________________ Ink color ________________________ r Design and print maps to be included in the invitations if needed. r Address and assemble the invitations. r Ensure you are using the proper postage when stamping the envelopes. r Mail the invitations, ask the post office to hand-cancel. r Mail the announcements. r Write thank-you notes. r Mail thank-you notes.
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Cost For eACH: Invitations _______________________ Envelopes _______________________ Liners __________________________ Response cards ___________________ Envelopes _______________________
Reception cards ___________________ Pew cards _______________________ Announcements __________________ Wedding programs ________________ Place cards ______________________ Thank you notes __________________ Other __________________________
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2015 Wedding Planner 5
Faith Bemiss | Democrat Just south of simple Blessings Farm is a rustic seating area for those who wish to have an more pastoral wedding.
Simple Blessings provides perfect wedding setting By Faith Bemiss
[email protected] Planning a wedding venue can be stressful, but Simple Blessings Farm Event Barn makes the choices easier with indoor and outdoor areas plus room for a fullscale reception all at one location. Owned by Grant and Rachel Jones, the event barn is located on north state Route FF between La Monte and Knob Noster in a serene rural location. It has been open for about one year and is quickly gaining in popularity with future brides. “We had our first wedding Aug. 23 of last year,” Rachel said recently. “We had our first wedding and then we had our open house the very next day. Between March and August before we even opened our doors, we had 43 weddings booked. Right now, we’ve had one every weekend, except January and February. Every single Saturday has been booked.”
Faith Bemiss | Democrat many couples prefer an outdoor setting for their wedding. simple Blessings provides two; a white arbor with a view of the three-acre lake along with a more rustic setting to the south of the arbor. Rachel added that next year April through October every Saturday, except for two, is booked. Weddings can be hosted inside the attractive 6,000-squarefoot barn or outdoors at two
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different locations. A large patio right outside the back doors is excellent for the seating of family and friends while white arbor is provided for the future bride and groom’s ceremony. Future brides may take their vows facing a threeacre lake. For a more rustic feel, an additional area, to the south, is set up with wooden benches and a wooden podium for a pastoral type wedding. “They can get married in here or outside,” Rachel added. She said she and her husband married outside on a hill just north of the property and that is what inspired them to open Simple Blessings. “Everybody said ‘oh my gosh your wedding was so pretty, it was just like out of a magazine,’” she added. “It’s sentimental to us, because
it’s our family’s Century Farm land. From up there you could see forever, it was just a beautiful day.” As for the outdoor setting at Simple Blessings, Rachel said she’s found that future brides love either the white setting or the all rustic. “Right now people are one way or another, they like the barn idea but they still want a little bit of elegance,” she added. “If they don’t want to go the full rustic route, they’ll have the white chairs out here with the white arbor. Now, we have some people that bring in their own arbor and they will get married facing the lake.” The cost for renting the event barn is varied. “For 2016, we have three packages,” Rachel said. “For the one-day package it’s $1,500. We have a two-day package where they can come in and have all day Friday to decorate, and have their rehearsal. A lot of people chose to stay and have their rehearsal dinner in the barn. Some people will have it catered, some people their families will do it. It’s convenient to have it all right here. I feel like it’s almost a home for them.” A two-day package is $2,600 and a weekend package costs $3,700. “Then they would be able to come back the next day and clean up,” she added of the weekend package. Some brides who chose the weekend package open wedding gifts the next morning and have brunch with out-of-town relatives before leaving. The package prices include Simple
Blessings setting up the tables and chairs and full use of the facilities. “We have some decorations that they are able to use at no extra charge,” Rachel added. “They have their choice of ceremony site and reception. There’s a bridal party loft where the brides get ready, it’s closed off. We have another loft, it’s just not closed off, but the guys get ready there sometimes.” Simple Blessings also provides a luncheon with the two-day package. “We give them a choice,” she said. “We usually do a taco bar or they can do sub sandwiches.” To further accommodate wedding couples, Simple Blessings has plans for a honeymoon or bridal cabin in 2016. Besides weddings, Simple Blessings has hosted birthday parties, anniversary parties and family reunions. “We’ve had a couple political dinners and fundraisers,” Rachel added. Simple Blessings Farm Event Barn can be reached on their Facebook page or by phone at 233-9040.
Photo courtesy of Simple Blessings Farm. simple Blessings Farm event Barn, located on north state route FF near Knob noster, provides 6,000-square-feet of indoor space for weddings including a kitchen. owners Grant and rachel Jones said the building can host up to 450 people.
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2015 Wedding Planner 7
Most brides have four bridesmaids, including the maid of honor. Sixty-two percent have a flower girl and fifty-six percent have a ring bearer. Duties of the Maid/Matron of Honor • Plans and coordinates bridal shower. • Assists the bride in additional planning. • Helps bride address envelopes, record wedding gifts received, shopping and other pre-wedding tasks. • Pays for her own wedding attire and accessories. • Helps coordinate the bridesmaids with their fittings. • Attends the ceremony rehearsal and is invited to the rehearsal dinner party. • Helps the bride get ready before the ceremony. • Oversees the bridesmaids and informs them of their responsibilities. • Arranges the bride's veil and train during the ceremony. • Holds the bride's bouquet during
the ceremony. • Hands the officiant the groom's wedding ring. • Signs the marriage certificate as a legal witness. • Helps the bride change into her going-away clothes after the reception. Duties of the Bridesmaids • Pay for their own wedding attire and accessories. • Help with pre-wedding preparations. • Co-host the bridal shower with the maid of honor. • Attend the ceremony rehearsal and are invited to the rehearsal dinner party. Duties of the Flower Girl • The flower girl's parents are usually responsible for her attire. With parents, attends the ceremony rehearsal and is invited to the rehearsal dinner
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party. • Carries a basket of flowers. Walks before the bride in the processional, stands next to the maid or matron of honor during the ceremony and follows the bride and groom during the recessional. Duties of the Ring Bearer • The ring bearer's parents are usually responsible for his attire. • With parents, attends the ceremony rehearsal and is invited to the rehearsal dinner party. • Carries a pillow with rings tied to it. • Walks down the aisle with or after the flower girl. Duties of the Best Man • Plans and coordinates the bachelor party. • Pays for his own wedding attire and accessories. • Helps coordinate the groomsmen's formal wear fitting. • Attends the ceremony rehearsal and is invited to the rehearsal dinner party. • Gets the groom to the ceremony site on time. • Oversees the groomsmen/ ushers and informs them of their responsibilities. • Hands the officiant the bride's wedding ring • Signs the marriage certificate as a legal witness. • Responsible for giving the officiant payment. • Responsible for giving other professionals
their payment. • Make sure the couple's car is ready to go. • Return's the groom's attire to the tuxedo shop. Duties of the Groomsmen • Pay for their own wedding attire and accessories. • Attend the ceremony rehearsal and are invited to the rehearsal dinner party. • Assist with setup and straighten and clean up after the ceremony. • Escort the bridesmaids. • Oversee transfer of gifts to a secure location after the reception. Duties of the Ushers • Pay for their own wedding attire and accessories • Attend the ceremony rehearsal and rehearsal dinner party. • Assist with setup. • Seat guests. • Seat the mother of the groom in the right front row and then seat the bride's mother in the left front row. • Unroll the aisle runner. • Straighten up and clean after the ceremony. • Oversee transfer of gifts after the reception. Other participants • Person who reads scripture at the ceremony. • Soloist at the ceremony. • Person to hand our ceremony programs. • Person to stand at guest book. • Person in charge of the gift table.
Six months before the wedding Shop for wedding rings and other symbols of family unity. Make final arrangements for ceremony (deposits paid, contracts signed). Make sure all bridal attire is ordered. Have all mothers coordinate and select their dresses. Register for bridal registry. Complete the guest lists and compile them in order. Check the requirements for a marriage license. Start planning the honeymoon. Decide where you will live after the wedding. Begin to shop for the bride’s trousseau.
Two months before the wedding Address the invitations and announcements, which should be mailed four to six weeks before the wedding. Order wedding cake, if not supplied by caterer. Finalize ceremony details with officiant. Make rehearsal arrangements. Plan bridesmaids’ luncheon. Make appointments for hair, nails, and make-up. Arrange accommodations for out of town attendants, guests and family members. Finalize honeymoon plans. Make sure final musical arrangements are made for wedding and reception.
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2015 Wedding Planner 9
budget worksheet
10 2015 Wedding Planner
TOTAL BUDGET AMOUNT
$ ___________________
Total Reception (45%) Reception Site Catering Drinks Wedding Cake Miscellaneous (e.g., security)
$ $ $ $ $ $
BUDGET _______________ _______________ _______________ _______________ _______________ _______________
$ $ $ $ $ $
ACTUAL ______________ ______________ ______________ ______________ ______________ ______________
Total Attire (10%) Dress and veil Jewelry and shoes Hair and makeup Lingerie Groom’s tux
$ $ $ $ $ $
_______________ _______________ _______________ _______________ _______________ _______________
$ $ $ $ $ $
______________ ______________ ______________ ______________ ______________ ______________
Total Photography (10%) Photographer Videographer Bridal/Engagement photos
$ $ $ $
_______________ _______________ _______________ _______________
$ $ $ $
______________ ______________ ______________ ______________
Total Stationery (4%) Invitations Postage Ceremony programs Save-the-date notes Thank-you notes
$ $ $ $ $ $
_______________ _______________ _______________ _______________ _______________ _______________
$ $ $ $ $ $
______________ ______________ ______________ ______________ ______________ ______________
Total Transportation (5%) $ _______________ Wedding party transportation $ _______________ Bride and groom transportation $ _______________
$ ______________ $ ______________ $ ______________
Total Entertainment (10%) $ _______________ Ceremony music $ _______________ Reception music (e.g., Band, DJ) $ _______________
$ ______________ $ ______________ $ ______________
Total Flowers (10%) Ceremony arrangements Bouquets and Boutonniewres Parent’s flowers Reception site arrangements
$ $ $ $ $
_______________ _______________ _______________ _______________ _______________
$ $ $ $ $
______________ ______________ ______________ ______________ ______________
Total Miscellaneous (6%) Ceremony site and officiant fees Gifts for each other, attendants Wedding rings Marriage license
$ $ $ $ $
_______________ _______________ _______________ _______________ _______________
$ $ $ $ $
______________ ______________ ______________ ______________ ______________
Maid of Honor
Matron of Honor
Best Man
Flower Girl
Ring Bearer
Bridesmaids
Groomsmen
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2015 Wedding Planner 11
DeCiDe on A LoCAtion
Set up time: ______________________
Location address:__________________
Start time: _______________________
Location phone: ___________________
End time: ________________________
Type of location: __________________
Photo time: ______________________
Deposit required: _________________
Clean up time: ____________________
Cancellation policy: ________________ Restrictions: _____________________
Number of guests invited: ___________
Size description: __________________
Number of guests confirmed: _________
Site rental fee: ____________________
Arrange for the officiant to be paid in private after the ceremony. Invite the officiant and a guest to the reception.
12 2015 Wedding Planner
DressinG rooms
Clergy fee:_______________________
Available: Yes No
Parking: _________________________
Number Available: _________________
Handicap Accessible:
Capacity: ________________________
yes no
tHeme | reHeArsAL times & DAte
If you are planning on writing your own vows, discuss this with the officiant.
Guest
DressinG LoCAtion
My Theme: ______________________
Bride: __________________________
My style/colors: ___________________
Maid/Matron of Honor: _____________
Date reserved: ___________________
Bridesmaids: _____________________
1st rehearsal time: _________________
Flower girl: ______________________
1st rehearsal date: _________________
Groom: _________________________
2nd rehearsal time: ________________
Best Man: _______________________
2nd rehearsal date: ________________
Groomsmen: _____________________
Final rehearsal time: ________________
Ushers: _________________________
Final rehearsal date: ________________
Ring Bearer: _____________________
Officiant Information
Rehearsal date: ______________________
Name:_____________________________
Rehearsal time: ______________________
Address: ___________________________
Rehearsal location: ___________________
Phone number: ______________________
Special classes required? Yes No
Religious denomination: ________________
Date of classes (if required): ____________
Dates available: ______________________
Time of classes (if required): ____________
Fee: ______________________________
Class fee: __________________________
Available for date desired? Yes No
Class location: _______________________
Estimated total cost: __________________
r Book officiant six months in advance
Cancellation policy: ___________________
r Confirm fees
Arrival time: ________________________
r Make sure officiant is available to attend
Wedding date: _______________________
rehearsal dinner before scheduling it.
Wedding location: ____________________
r Discuss your music plans with the officiant
Wedding time:_______________________
making sure that there are no restrictions.
Decide on a wedding theme and style My Wedding Date & Time: ________________________________ My Theme: ___________________________________________ My Style/Colors: _______________________________________ Reserve the ceremony site Address: _____________________________________________ Phone:_______________________________________________ Contact: _____________________________________________ Find out if there are any restrictions on decorations, music, flowers, etc. Restrictions: __________________________________________ Pay deposits and sign agreement _____________________________ Books officiant and budget fee Name: _______________________________________________ Address: _____________________________________________ Phone:_______________________________________________ Fee: _________________________________________________ Book wedding coordinator Name: _______________________________________________ Address: _____________________________________________ Phone:_______________________________________________ Book Photographer Name: _______________________________________________ Address: _____________________________________________ Phone:_______________________________________________ Book Florist Name: _______________________________________________ Address: _____________________________________________ Phone:_______________________________________________ Book Transportation Name: _______________________________________________ Address: _____________________________________________ Phone:_______________________________________________ Book Musicians Name: _______________________________________________ Address: _____________________________________________ Phone:_______________________________________________ Other Service Name: _______________________________________________ Address: _____________________________________________
Guest register table Gift tables Aisle candelabra Alter candelabra Candle lighters Candles Flower stands Aisle stanchions Aisle runner Alter Arch Canopy Chairs Kneeling bench Coat/hat rack Lighting Microphone Audio equipment Tents Fans/Heaters Rice/bubbles/bird seed/flower petals to toss
Phone:_______________________________________________
2015 Wedding Planner 13
Ceremony Music
Reception Music
Decide on music budget:__________________________________
Decide on music budget: _________________________________
Estimated total cost:_____________________________________
Estimated total cost:_____________________________________
Cancellation policy?
Cancellation policy:______________________________________
Equipment provided?
Yes Yes
No No
Decide on type of music: _________________________________ Make sure there are no ceremony music restrictions. Audition Musicians:______________________________________ Audition Soloists: _______________________________________ Book Musicians:________________________________________ Book Soloists:__________________________________________ Pay Deposits:__________________________________________ Sign Agreements:_______________________________________ Make musical selections for prelude:_________________________ Make musical selections for processional:______________________ Make musical selections for ceremony:_______________________ Make musical selections for recessional:_______________________
Equipment provided?
Yes
No
Decide on type of music: _________________________________ Reception date:_________________________________________ Reception location:______________________________________ Setup location:_________________________________________ Type of music: _________________________________________ Type of entertainment:___________________________________ Music restrictions:_______________________________________ Time needed to set up:___________________________________ Music start time:________________________________________ Special requests?
Yes
No
Setup location: _________________________________________
Confirm major ceremony details:____________________________
Number of breaks needed:________________________________
Give copy of music to officiant:_____________________________
Recorded music interludes during breaks?
Have musicians attend rehearsal:____________________________
Desired attire for musicians:_______________________________
Site description:________________________________________
Number of musicians:____________________________________
Site rental fee:__________________________________________
Refreshments needed?
Clergy fee:____________________________________________ Parking:_______________________________________________ Handicap Accessible:_____________________________________
14 2015 Wedding Planner
Yes
No
Yes
No
Reserve the reception site Reception site_________________________________ Address______________________________________ Phone_______________________________________ Contact______________________________________ Ask about any restrictions: liquor, decorations, bird seed, etc. Find out what supplies are provided by the facility caterer, and purchase or rent supplies needed for the reception.
r Guest register table r Gift table r Cake table r Place card table r Buffet tables r Guest tables r Chairs r China dinnerware r Plastic/paper dinnerware r Silver flatware r Plastic flatware r Cloth napkins r Paper napkins r Cloth tablecloths r Plastic/paper table cloths r Serving bowls/dishes r Utensils r Trays r B ubbles,rice, birdseed, flower
r Lighting r Dance floor r Tents r Trash cans Hire a caterer, if not provided by facility
r P lan the menu Hire the wedding professionals
r Reception coordinator r Band, DJ, or musicians r Photography/videographer r Caterer r Bakery r Master of Ceremonies r Florist/decorator coordinator r Rental company r Transportation
petals to toss
r Audio equipment r Microphone
Confirm all reception details one month before the wedding.
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2015 Wedding Planner 15
LOCATE SUPPLIES AT PARTY STORES Party store: ________________________________ Address: __________________________________ Phone: ___________________________________ Contact: __________________________________
SUPPLY LIST r Balloons r Bells r Doves r Ribbon r Banners r Garland r Champagne fountain r Candles r Table centerpieces r Decorative pillars r Statuaries r Latticework r Potted flowers
Party store: ________________________________
r Helium tank r Hearts r Umbrella r Streamers r Confetti r “Just Married” sign r Ice Sculpture r Mirror ball r Mail card box r Decorative columns r Trellises r Potted plants r Other:
Address: _________________________________ Phone: ___________________________________ Contact: __________________________________ LOCATE RENTAL SUPPLIES Rental store: _______________________________ Address: __________________________________ Phone: ___________________________________ Contact: __________________________________ Rental store: _______________________________ Address: __________________________________ Phone: ___________________________________ Contact: __________________________________
16 2015 Wedding Planner
Catering & FIND A CATERER
Fruits ____________________________________
Caterer___________________________________
Breads, Rolls, Crackers _______________________
Address __________________________________
Cheese, Dips, Dairy _________________________
Phone ____________________________________
Condiments _______________________________
Establish menu _____________________________
Desserts __________________________________
My menu __________________________________
Beverages _________________________________
Final guest count ____________________________ Establish guideline ___________________________
ORDER THE WEDDING CAKE
Buffet or served dinner _______________________
Select bakery ______________________________
Time food will be set out/served ________________
Make arrangements for pick-up or delivery ________
Time food will be taken away ___________________
Decide where cake table will be located___________
Number of bartenders and servers ______________
Purchase a cake topper _______________________
Confirm list of equipment provided by caterer
Decide time of cake cutting ceremony ____________
If self-catered ______________________________ Meat ____________________________________ Vegetables_________________________________
If you are saving the top cake layer, make arrangements to have it taken home and preserved. Confirm all major details of your cake order one month in advance.
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2015 Wedding Planner 17
CHECKLIST BriDe’s WeDDinG Attire
r Bridal gown r Veil/Headpiece r Shoes r Undergarments r Slip r Stockings r Garter r Gloves (if needed) r Jewelry
Date ordered: _______________________ From where: ________________________ Ready for pick-up on: _________________
mAiD/ mAtron oF Honor
r Dress r Headpiece r Shoes r Stockings r Gloves (if needed) r Accessories
BriDesmAiDs
r Dress r Headpiece r Shoes r Stockings r Gloves (if needed) r Accessories Date ordered: _______________________ From Where: _______________________ Ready for pick-up on: _________________
FLoWer GirL
r Dress r Headpiece r Shoes r Stockings r Gloves (if needed) r Accessories Date ordered: _______________________ From Where: _______________________ Ready for pick-up on: _________________
Date ordered: _______________________ From Where: _______________________ Ready for pick-up on: _________________
Groom
r Tuxedo r Shirt r Vest/Cummerbund r Tie r Shoes/Socks r Suspenders r Cuff links/ Button studs Date ordered: _______________________ From Where: _______________________ Ready for pick-up on: _________________
Groomsmen/usHers
r Tuxedo r Shirt r Vest/Cummerbund r Tie r Shoes/Socks r Suspenders r Cuff links/ Button studs
Date ordered: _______________________ From Where: _______________________ Ready for pick-up on: _________________
NOTES BriDe’s WeDDinG Attire
BriDesmAiDs
Groom
Bridal gown: ______________________ Veil/Headpiece: ___________________ Shoes: __________________________ Undergarments: ___________________ Slip: ____________________________ Stockings: ________________________ Garter: _________________________ Gloves (if needed): _________________ Jewelry: _________________________ Date ordered: _______________________ From where: ________________________ Ready for pick-up on: _________________
Dress: __________________________ Headpiece: _______________________ Shoes: __________________________ Stockings: ________________________ Gloves (if needed): _________________ Accessories: ______________________ Date ordered: _______________________ From Where: _______________________ Ready for pick-up on: _________________
Tuxedo: _________________________ Shirt: ___________________________ Vest/Cummerbund: ________________ Tie: ____________________________ Shoes/Socks: _____________________ Suspenders: ______________________ Cuff links/ Button studs: _____________ Date ordered: _______________________ From Where: _______________________ Ready for pick-up on: _________________
mAiD/ mAtron oF Honor Dress: __________________________ Headpiece: _______________________ Shoes: __________________________ Stockings: ________________________ Gloves (if needed): _________________ Accessories: ______________________ Date ordered: _______________________ From Where: _______________________ Ready for pick-up on: _________________
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FLoWer GirL Dress: __________________________ Headpiece: _______________________ Shoes: __________________________ Stockings: ________________________ Gloves (if needed): _________________ Accessories: ______________________ Date ordered: _______________________ From Where: _______________________ Ready for pick-up on: _________________
Groomsmen/usHers Tuxedo: _________________________ Shirt: ___________________________ Vest/Cummerbund: ________________ Tie: ____________________________ Shoes/Socks: _____________________ Suspenders: ______________________ Cuff links/ Button studs: _____________ Date ordered: _______________________ From Where: _______________________ Ready for pick-up on: _________________
FLorAL DeCorAtions For Ceremony site
Hire A proFessionAL FLorist Florist _______________________ Address______________________ Phone _______________________ Contact______________________ Pay deposit and sign agreement Decide the types of flowers that you want
r Arch/canopy r Altar r Candelabras r Pews r Aisles r Windows FLorAL DeCorAtions For reCeption site
r Fresh flowers r Dried flowers r Silk flowers seLeCt FLoWers For:
r Bride’s bouquet r Bouquet for tossing r Floral headpiece if needed r Going away corsage r Matron/Maid of Honor’s flowers r Floral headpiece if needed r Bridesmaids’ Flowers r Floral headpiece if needed r Flower girl r Floral headpiece if needed r Groom’s boutonnière r Best Man’s boutonnière r Groomsmen’s boutonnières r Ring Bearer’s boutonnière r Mothers’ corsages r Fathers’ boutonnières r Flowers for helpers
r Bride and groom’s table r Attendants’ table r Parents’ table r Guest tables r Buffet table r Cake table r Guest register table r Gift table r Champagne/punch table r Wedding Cake r Wedding Cake topper notes: _____________________________ ______________________________ ______________________________ ______________________________
Make arrangements to have the bridal bouquet preserved. Recruit someone to be responsible for delivering flowers to the appropriate people—bride, groom, groomsmen, bridesmaids,flower girl, etc. Confirm all details at least two weeks before the wedding date.
Dreaming of your next adventure? Let us plan it for you so you can worry less and enjoy more! Contact us at 1-888-558-1088 Christal Peters – Sedalia, MO
[email protected]
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Set a photography budget Estimated cost Compile a list of photographers to meet with & set appointments 1. _______________________________________________ 2. _______________________________________________ 3. _______________________________________________ 4. _______________________________________________ Questions to ask 1. Can you view previous work? 2. How much experience in weddings? 3. What does the price include? 4. Can you call a bride they have previously photographed? Select a photographer Photographer ______________________________________ Address __________________________________________ Phone ___________________________________________ Pay deposit and sign agreement on ______________________ Schedule sittings for engagement and bridal portraits Engagement appointment _____________________________ Bridal appointment __________________________________ Decide which photos are needed. Use photo checklist provided to let photographer know which pictures you want. Confirm all details two weeks before the wedding. After the Wedding ____________________________________ View proofs _______________________________________ Place final order ____________________________________
A bridal portrait may be taken before the wedding day or after the ceremony. If you are interested in a truly formal portrait take the time to visit the portrait studio in advance. This will eliminate having to do it before the ceremony when you are already nervous. This will also cut down on the time taken for those photographs after the ceremony. Traditional Formal Photos – Checklist r Bride and Groom r Bride and Mother r Bride and Father r Bride with Parents r Bride with Groom’s Parents r Groom with Mother r Groom with Father r Groom with Parents r Groom with Bride’s Parents r Bride with Bridesmaids r Groom with Groomsmen r Entire wedding party r Bride, Groom with Grandparents, Godparents and other Relatives Candid Shots - Checklist r Bride and Attendants r Bride and Father r Attendants coming down the aisle r Bride’s Mother coming down the aisle r Groom’s Parents coming down the aisle r The “giving away” of the Bride r Wedding Party at the alter r Exchange of vows r The kiss r Bride and Groom recessing r Bride and Groom arriving at the reception r Bride and Groom’s first dance r Bride dancing with her Father r Groom dancing with his Mother r Cutting the cake and feeding it to each other r Tossing the garter r Tossing the bouquet r Bride and Groom leaving the reception r The “getaway” car Things to consider a. Assign someone to work with the photographer to let him or her know who “Grandma” is. b. Do you want black & white photos, color photos or a combination? c. Would you like portraits of the following to possibly use as an art piece? Black and white is always a great choice for these: Bouquet Candles on a table Your bridal shoes Rings
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This is where Rustic & Elegance meet.
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The perfect place for Weddings & Celebrations.
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countdown to One month before the wedding Have a final fitting for your wedding gown and your bridesmaids’ gowns. Have a formal bridal portrait done. Complete all physical and dental appointments. Confirm details of photographer & videographer. Get a marriage license. Make transportation arrangements for the wedding day. Purchase gifts for the attendants. Purchase gifts for fiance if gifts are exchanged. Have the bridesmaids luncheon. Purchase going-away outfit. Keep a careful record of all gifts received to help with thank you notes. Make sure to have all accessories-toasting goblets, ring pillow, garter, candles etc. Select a responsible person to handle guest book and determine its location.
Two weeks before the wedding Attend to business and legal details; get the necessary forms to change names on. Social Security card, driver’s license, insurance and medical plans, bank accounts, make a will. Prepare wedding announcements to be sent to the newspaper. Reconfirm accommodations for out-of-town guest. Arrange to have possessions and gifts delivered to your new home if moving. Finish addressing announcements to be mailed on the wedding day.
One week before the wedding Contact guests and family who have not responded. Give final count to caterer and review details. Go over final details with all professional services you have engaged. Give photographer family information and a list of pictures you want. Plan toast for reception to include family members, children, etc. Give the videographer a list of shots your would like included in the video. Plan the seating arrangements. Plan line-up for the receiving line. Arrange for someone to assist with last minute errands and to help you dress on wedding day. Have a practice session with the hairdresser and make-up artist. Pack a suitcase for your honeymoon. Make sure you have a valid marriage license. Make sure all wedding attire is picked up and fits properly. Have a rehearsal with all participants, reviewing their duties.
On your wedding day Be sure to eat something—you have a big day ahead and many brides have been known to faint. Fix hair or have an appointment to have it done at least 3 – 4 hours before the ceremony. Make sure nails are done, allow plenty of time for make-up and make sure. you have all your accessories. Start dressing one to one-and-a-half hours before the ceremony. If pictures are being taken, have yourself and your attendants ready two hours before the ceremony. Have the music start 30 minutes before the ceremony. Five minutes before the ceremony starts, have the groom’s parents seated. Immediately before the procession, the bride’s mother is seated and the aisle runner is rolled out.
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"The unique bridal experience you have always dreamed of"
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Rocking M Ranch WesteRn eMpo MpoRiuM
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