Plan Your Daily Schedule

Plan Your Daily Schedule Sample Schedules For more schedules to consider, see the Sample Schedules file on the Planning & Missions DVD in the Planning...
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Plan Your Daily Schedule Sample Schedules For more schedules to consider, see the Sample Schedules file on the Planning & Missions DVD in the Planning & Music Disc Set. Modifiable PDFs are provided. This schedule shows a 3-HOUR evening program (allowing five minutes between sites for rotation) in which preschool and teen groups do not rotate with the other age levels.

Preschool

Elementary

Preteen

Teen

6:00–6:35

Toucan Jam

Toucan Jam

Toucan Jam

6:40–7:05

Lily Pad Playland

Zip Line Bible Time

Lizard’s Leap

7:10–7:35

Lily Pad Playland

Slug-a-Bug S.W.A.M.P.

Jaguar Junction

Teens assist as crew leaders and then meet at a separate time for their own VBS.

7:40–8:05

Lily Pad Playland

Lizard’s Leap

Zip Line Bible Time

8:10–8:35

Lily Pad Playland

Jaguar Junction

Slug-a-Bug S.W.A.M.P.

8:40–9:00

Toucan Jam

Toucan Jam

Toucan Jam

This schedule shows a 3-HOUR evening program (allowing five minutes between sites for rotation) in which preschool and teen groups do rotate with the other age levels.

Preschool

Elementary

Preteen

Teen

6:00–6:35

Toucan Jam

Toucan Jam

Toucan Jam

Toucan Jam

6:40–7:05

Zip Line Bible Time

Lizard’s Leap

Jaguar Junction

Slug-a-Bug S.W.A.M.P.

7:10–7:35

Slug-a-Bug S.W.A.M.P.

Zip Line Bible Time

Lizard’s Leap

Jaguar Junction

7:40–8:05

Jaguar Junction

Slug-a-Bug S.W.A.M.P.

Zip Line Bible Time

Lizard’s Leap

8:10–8:35

Lizard’s Leap

Jaguar Junction

Slug-a-Bug S.W.A.M.P.

Zip Line Bible Time

8:40–9:00

Toucan Jam

Toucan Jam

Toucan Jam

Toucan Jam

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Supplies Gathering all the supplies and equipment needed for your VBS may seem like an impossible task. Divide that task into smaller jobs, and you’ll find it all coming together.

Supply Request Form • The Planning & Missions DVD contains a digital Supply Request Form (also on page 94). Give a copy of the form to every site leader and coordinator. Let your team know the date by which you need to receive their completed forms. •M  ake a master list of all the supplies needed. Divide this list into two sections: supplies that can be donated and those that need to be purchased.

Donated Supplies • Get the word out regarding the supplies that you need. Use your church website, VBS registration page, Facebook page, newsletter, and bulletin. •L  et church members know they can make a difference before VBS by donating requested items. Provide a container or designate a space where these items can be collected.

Purchased Supplies • Give your Supply Coordinator a job description and a budget. • S end your Supply Coordinator on a shopping spree with friends. Together, they can purchase, sort, and distribute the requested supplies. •L  ooking for unusual or hard-to-find supplies? Try www.shindigz.com, www.stumpsparty.com, www.ssww.com, www.partycity.com, www.amazon.com, or www.orientaltrading.com. (Standard Publishing does not endorse all the products on these websites.)

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Go Online Jungle Safari has tons of online resources to help you connect with kids, volunteers, and other VBS leaders. Check them all out!

VBS Website Join us at www.vacationbibleschool.com to find the official website of Jungle Safari. It’s full of useful tips and tools to keep your VBS running smoothly.

EXPLORE Under this tab you’ll find: • Overview (Bible stories, Scriptures, daily themes) • What’s New (major things that have changed for 2014) • Sites (what they are and what kids do there) • Missions (detailed info about Back2Back Ministries and the Service & Missions site) • Music (detailed info about Yancy, clips of all 8 NEW songs, and descriptions of the music products for Jungle Safari) • Contact (all the info you need get you the help you need)

PRODUCTS This tab shows all the Jungle Safari products by category. This is where you can learn details about specific products, place your order, and find the bookstore nearest you.

IDEAS & HELPS This tab takes you to the Standard Publishing VBS Facebook page, provides an online Planning Calendar, takes you to any FREE Downloads, links you to our Pinterest page, and overviews packaged Jungle Safari crafts from S&S® Worldwide®.

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CONTACT This tab helps you get in touch with the people who can be the most help to you!

Facebook Let’s face it. Social media is bigger than ever! So what better way to see what other churches are doing than through something you’re already using? It’s easy! Log into Facebook. Search for and like Standard Publishing VBS. You’ll get product updates, decorating tips, children’s ministry tips, video clips, and so much more! And they’re there anytime you want them! Network with other churches in your area, give us feedback, and post your own pictures.

Pinterest Pinterest is just as big as Facebook these days, and we’re thrilled to be able to pin right alongside you! Log into Pinterest. Search for and follow Standard Publishing VBS. Check out our Jungle Safari board, our Special Needs Board, and more! Then create your own board, pin the ideas you especially like, and start finding other Jungle Safari friends to follow. But we should warn you—it’s addicting!

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Director’s Planning Calendar 5 to 6 Months Before Jungle Safari PRAY! SELECT CODIRECTOR(S) • Discuss how responsibilities will be divided. • Consider having a preschool director.

GET STARTED • Get your Super Simple Jungle Safari Kit. • Visit www.vacationbibleschool.com and www.facebook.com/standardpublishingvbs for tons of helps, info, and ideas!

SET GOALS • What do you hope to accomplish? • How can you best reach out to kids and families in your community? • What do you want kids to walk away with after experiencing VBS? • How can you best follow up with new families who attend VBS?

SET DATES AND TIMES • Check the church calendar to avoid any potential conflicts. Investigate what other community events may be scheduled during the same dates. Check to see when other churches are having VBS or other summer programs. • Decide if a morning, afternoon, or evening event will be most effective, considering when you’ll have the potential for the most help.

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Director’s Planning Calendar 4 Months Before Jungle Safari CONTINUE PRAYING! GET READY AND START RECRUITING • Meet with your codirector(s). •A  ttend a VBS preview at your local Christian bookstore. For the preview closest to you, visit www.vacationbibleschool.com. •R  ecruit coordinators and site leaders and give them job descriptions (see pages 84-93).

SET YOUR BUDGET • Determine how much money will be required to effectively conduct VBS. •F  ind out what funds, if any, have been designated in the church budget. • Work with church staff to brainstorm ideas for additional funding.

PLAN FOR SERVICE AND MISSIONS • For local service projects, work with your Slug-a-Bug S.W.A.M.P. site leader to choose which projects kids will participate in. •F  or the Kids Serving Kids Mission Project, see the 2-page flyer in the Super Simple Jungle Safari Kit. Then view the mission video clips on the Planning & Missions DVD and purchase the Missions Poster Pack and Jungle Vines Wall Mural.

PLAY FOR PUBLICITY • Give your Publicity Coordinator the Decorating & Publicity CD and copies of pages 103-108 from this Director’s Guide. •U  se the convenient checklist provided on the Decorating & Publicity CD to make sure nothing gets overlooked.

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Director’s Planning Calendar 2 Months Before Jungle Safari KEEP PRAYING! PLACE ORDERS • Order all VBS materials. See the Jungle Safari VBS catalog or go to www.vacationbibleschool.com. Order early!

ORGANIZE THE TEAM • Begin recruiting crew leaders and additional volunteers as needed. • Set dates for team training.

PLAN SPECIAL EVENTS • Work with your Publicity Coordinator to plan a preregistration event. Or choose a separate individual to head up registration. • Plan the closing program. A traditional closing program is found on the Opening & Closing CD in the Planning & Music Disc Set.

BEGIN THE PUBLICITY CAMPAIGN • Meet with the Publicity Coordinator. • See the publicity calendar on the Decorating & Publicity CD in the Planning & Music Disc Set.

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Director’s Planning Calendar 2 Months Before Jungle Safari CONTINUE! • Continue praying! • Continue recruiting crew leaders and other volunteers, and meeting with your codirector(s).

MAKE PLANS • Plan the daily schedule. • Make room assignments. Consider equipment needed, such as a sound system and microphones. Plan for any changes to room arrangements or furnishings. • Plan team training for site leaders and crew leaders. • Recruit someone to serve as the follow-up coordinator, and discuss plans for follow-up. • Have all volunteers fill out a background check form. See the following websites: www.churchstaffing.com, www.volunteerselectplus.com, and www.3dchurchcheck.com.

CREATE SUPPLY LISTS • Work with your supply coordinator and other leaders to create lists for gathering projects, snacks, decorations, and other supplies. • Have all team members give you or your supply coordinator their list of needed items. • In the church bulletin, newsletter, or website, post lists of supplies to be donated. Include a date by which supplies should be dropped off.

ARRANGE TRANSPORTATION • If you decide to offer transportation to and from VBS, consider how many kids might need it. What permission forms need to be created and signed? Are car seats needed? • If you decide to offer transportation, choose someone to serve as your transportation coordinator. • Check your church’s insurance policy regarding driver eligibility.

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