Pinellas County

315 Court Street, 5th Floor Assembly Room Clearwater, Florida 33756

Staff Report

File #: 16-226A, Version: 1

Agenda Date: 2/23/2016

Subject: Reports of Expenses Incurred Under Incentives, Awards, and Recruitment Ordinance No. 07-26 for the quarters ended March 31 and June 30, 2015.

Pinellas County

Page 1 of 1

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FINANCE DIVISION 14 S. Ft. Harrison Ave ., 3rd Floor Clearwater, FL 33756 P.O. Box 2438 Clearwater, FL 33757 Telephone : (727) 464-83 00 FAX: (727) 464-8370

Clerk of the County Court Recorder of Deeds Clerk and Accountant of the Board of County Commissioners Custodian of County Funds County Auditor Clerk of the Water and Navigation Control Authortty

TO:

Honorable Chairman and Members of the Board of County Commissioners

FROM:

Claretha N. Harris, Chief Deputy Director Finance Division

SUBJECT:

Report of Expenditures Incurred under Incentives Awards and Recruitment Ordinance for the Quarters Ended March 31, 2015 and June 30, 2015

DATE:

February 5, 2016

/J ~ ly--·

()'!/1{!J

Please find attached the quarterly reports as required by Ordinance #07-26, Expenditures of Funds for Incentives, Awards and Recruitment. The individual reports of expenditures filed by each department are also included for your reference. The expenditures included in this report were for incentives and awards, promotional items, recruitment expenses and meals for purposes as authorized in the Ordinance. All expenditures were preauthorized by the County Administrator's office unless the expenditure was previously approved as a continuing annual expenditure by the Board in accordance with approved policy, subject to availability of funds. If you have any questions regarding the report, please call me at ext. 48300.

Report of Expenditures Incurred under   Incentives Awards andRecruitment Ordinance for the Quarter Ended   DĂƌĐŚ3ϭ,2015  

 

PINELLAS COUNTY BOARD OF COUNTY COMMISSIONERS Report of Expenses Incurred Under Incentives, Awards, and Recruitment Ordinance For the Quarter Ended March 31, 2015

Department

c ategory ofExpense

·rion ofE xpen dlt ure Descr1p

s ource of Fun d"mg

A moun

Animal Services Human Resources

Food and refreshments for County Sponsored events Supplies for County sponsored event Supplies for County sponsored event Awards

PCR

Food and refreshments for County Sponsored event General Revenue

Volunteer Appreciation , Advisory Board Meeting

373.72

Economic Development Cou rtAdmin

Food and refreshments for County Sponsored event General Revenue Awards General Revenue

Economic Development Meeting Emplovee Service Awards

215.89 120.72

OMB Animal Services

General Revenue

In Service Day, CVB Shareholders Mtg, Employee appreciation

General Revenue Animal Welfare Trust

Adoption Event

General Revenue

Airport

Food and refreshments for County Sponsored event Awards Recruitment Supplies for County sponsored event Awards Appliances for common area

Airport

Food and refreshments for County Sponsored event Airport Revenue

Purchasing SES-EMS Airport Airport Airport

BTS DEi - Office Support DEi - Office Support DEi - Office Support DEi - Office Support DEi - Office Support

of Business of Business of Business of Business of Business

Human Services

Recruitment Appliances for common area Appliances for common area Appliances for common area

Pre-Qua! meeting 2/5/15 Plaque for retiring member of the Hazmat Command Team Travel Expenses - Deputy Director

Airport Revenue Airport Revenue

Volunteer Shirts Plaques for Firefighters

Airport Revenue

Appliances for break room

Solid Waste Revenue Water Revenue Sewer Revenue General Revenue

217.66

Custom Trailer Wrap Employee Service Awards

General Revenue General Revenue Airoort Revenue

Food and refreshments for County Sponsored event General Revenue Appliances for common area General Revenue Appliances for common area Transportation Trust fund

15694.78

2,984.20 5545 .24

16.87 96 .95 2718 .97 164.55 114.70 65.00

PIE Day, Leadership Pinellas, Tampa Bay Beaches Chamber of Commerce & Allegiant Air Award

330.16

In Service Day

3,045.00

Appl iances for break room

118.60

App liances for break room

1,076.60

Recruitment Director of Solid Waste

773.07

Appliances for break room

505.08

Appliances for break room

447.91

Appliances for break room

876.40 ~

35,502.07

PINELLAS COUNTY BOARD OF COUNTY COMMISSIONERS FOOD, BEVERAGE, RECRUITMENT & AWARDS RELATED EXPENSES POLICY

Quarterly Report Quarter ended

March 31, 2015

Management & Budget

Department:

Amount Date

Resolution CATS#

Category of Exoenditure

Description of Expenditure

01/21/15

IV. I.

11119/15 - BOCC PigRoast Appreciation Lunch

03/05/15

IV.A. b.

02/13/15

IV. E.

03/20/15 03/16/15 03120/15

IV.A. c.

03/19115

IV.

Source of Funding

Fund Center Number Number

Travel 5490060

Amount Total Incentives & Awards 5490060 Exoenses

General Fund

0001

114300

CVS Shareholdrs All Day Mtg - Breakfast Lunch

General Fund

0001

114300

101 .86

101.86

Employee Recognition Service Awards Reclassification

General Fund

0001

114300

3,633.05

3,633 .05

IV.A. c.

2/16/15 County Admin - lnServiceDay Water & Snacks

General Fund

0001

114300

4,200.00

4,200.00

IV.A. c.

lnService Day- TropFld perm it.security.medical.fire

General Fund

0001

114300

1,071 .07

1,071.07

CREDIT.lnSvcDav Refund on unused water.snacks

General Fund

0001

114300

Emolovee Recognition Service Awards Reclassification

General Fund

0001

114300

E.

605.00

(540.00) 6,623.80

0.00

Total

Submitted By:

Date: BILL BERGER - Director (or Designee's Signature)

605.00

(540.00) 6,623.80

15,694.78 15,694.78

PINELLAS COUNTY BOARD OF COUNTY COMMISSIONERS FOOD, BEVERAGE, RECRUITMENT & AWARDS RELATED EXPENSES POLICY

Quarterly Report Quarter ended

Date

Resolution CATS#

Department:

March 31 2015

Category of Expenditure

Desription of Exoenditure

Source of Funding

Animal Services

Fund Center Number Number

Amount

Amount

Travel

Incentives & Awards

5400020

5496001

Total Exoenses

10/17/14 00-243

A.a. fiver copies

Fiver cooies of wine event

General fund

0001

211010

47.20

10/22/14 00-243

A.g. crayons for event

crayons for event coloring books

General fund

0001

211010

28.89

10/07(14 00-243

A.Q. Decorations for event

hay bales for halloween event

General fund

0001

211010

11.50

10/02/14 00-243

A.g. Decorations for event

Halloween decorations for event

General fund

0001

211010

53.87

11/03/14 00-243

A.g. water for hosted trainino water for hosted training at SPC

General fund

0001

211010

31.21

12/03/14 00-243

Ag. candv canes for event

candv canes for christmas event

General fund

0001

211010

44.99

11/19/14 00-243

A.a. Wrap for trailer

Custom trailer wrap

Animal Welfare b

1011

211010

2,984.20

.,..,

Total

A/"A" r/

Submitted~~ Departmen;'iret,,' Designee"s Signature

0.00

Date:

k>{ I o(t:(

0.00

3,201.86

PINELLAS COUNTY BOARD OF COUNTY COMMISSIONERS FOOD, BEVERAGE, RECRUITMENT & AWARDS RELATED EXPENSES POLICY

Quarterly Report Quarter ended

Date

March 31, 2015

Resolution CATS#

Department:

S·

Category of Expenditure

~

'.,

F·. . . .1

Description of Expenditure

Fund Center Number Number

Human Resources - Vol Svcs/Empl Comm Amount Travel

Amount Incentives & Awards

5400020

5496001

Total Expenses

02/13/15

nfa

Awards

Incentives & Awards

General Fund

0001

661110

2,228.00

2,228.00

03/11/15

n/a

Awards

Incentives & Awards

General Fund

0001

661110

1,488.00

1,488.00

03/20/15

n/a

Awards

Incentives & Awards

General Fund

0001

661110

1,356.74

1,356.74

03/31/15

n/a

Awards

Incentives & Awards

General Fund

0001

661110

472.50

472.50

0.00

Total

Date:

Submitted By: Department Director or Designee's Signature

11/19/2015

5,545.24 5,545.24

PINELLAS COUNTY BOARD OF COUNTY COMMISSIONERS

FOOD, BEVERAGE, RECRUITMENT & AWARDS RELATED EXPENSES POLICY

Quarterly Report Qtr ended

March 31, 2015

Date

Resolution CATS#

03/23/15 03/16/15 02/20/15 03/16/15 03/16/15 03/16/15 02/16/15

04-217 05-196 05-196 05-196 05-196 05-196 05-196

Category of Expenditure Food Supplies Food Supplies Food Supplies Food Supplies Food Supplies Food Supplies Food Supplies

Department:

Source of Description of Expenditure Funding Volunteer Appreciation Gen Rev Volunteer Appreciation Gen Rev Park Advisory Board Gen Rev Volunteer Appreciation Gen Rev Volunteer Appreciation Gen Rev Volunteer Appreciation Gen Rev Volunteer Appreciation Gen Rev

Fund

# 0001 0001 0001 0001 0001 0001 0001

PCR

Center Number

Project task#

252032 252100 254010 254010 254010 254010 255010

Program Number

Amount

Amount

Travel

Incentives &Awards

5400020

1004 1004 1386 1386 1386 1386 1386

5490060 14.74 7.00 21.77 34.08 34.34 22.99 238.80

Total

373.72 Submitted

By:

PINELLAS COUNTY BOARD OF COUNTY COMMISSIONERS FOOD, BEVERAGE, RECRUITMENT & AWARDS RELATED EXPENSES POLICY

Quarterly Report Quarter ended

Date

_M_e_rc_h_3_1-,2_0_16 _ _ _ _ _ _ __

Department:

Source of Funding

Category

Resolution CATS#

Description of Expenditure

of E=nditure

Fund Center Number Number

Purchasing Amount

Amount

Travel 5400020

lncentiVes & Awards

Total

5490060

Exnenses

12/03/14

Oo··",

Iv.;.:Lr.

Publix · Cake • Gerelh Eich Retiring•

General Fund

0001

351110

24.99

24.89

11/24114

00·· 1 b

l V. /), ,Cv

Bhive Aanis - Award for Gareth Eich•

General Fund

0001

351110

49.85

49.65

Ii/ A

Pastries for Pte-0.uallfication Committee

General Fund

0001

351110

16.87

16.87

91 .71

91.71

02105/15

~() p?..,

tJ.,;

*These two Items were actually charged in Nov and Dec of 2014 but chami,d to the wrong account. The correction occurred In this quarter.

Total

Submitted By:

A

r1

~~ Q_J.J/\..-0 0·--MDMign,e',Slgnatu" were:.. rr_o, leJ i5 •'-/I> .g 7,

0.00

-

Date:

/ A

23-Apr-15

f

PINELLAS COUNTY BOARD OF COUNTY COiVi1\/llSSIONERS FOOD, BEVERAGE, RECRUITMENT & /I.WARDS RELATE D EX PENSES POLICY

Quarterly Report Quarterended

Effective Date

01/26/15

Department:

_M_a_r_c_h_3_1~,_ 20_1_5~ ~ ~ ~ ~ ~ ~ ~ ~

Resoluiion CATS#

01-214

Category of Expenditure E. Frames, plaques, certificates, etc.

Description of Expenditure Award Plaque for Brady

/.IA 7.. m.,._J'

r~'i..N\

l!:r-- l'\-11+. ,

Source of Fund ing General Funds

cb,nll\..ll

Fund Center Number Number

0001

345205

Safety and Emergency Services Amount Travel 5400020

Amount Incentives & Awards Total Expenses 5490060

000

96.95

96.95

0.00

96.95

96.95

11.J

""

Total Date:

Prepared By: Gina Hostetler, Administrative

upport Specialist

! ( "\ , Kr ~u ~~-11, _~ ,_ jl.,, .! ;. A!u, A,.,_, · ,rl';,.._e - ii.,,'--"~, .I .

Reviewed By:

'

t

Date.

"''.;" Cen,ooe-NHz, ~Jo, Accouataat. SES - :) Approved By:

,, )

-

'-....,· ,Y?"k.C

A 1 r- o ,& 1/L,t..-·~.,

Date:

Jodie Sechler, Director, Ambulance Billing & Financial Svcs Division I

H:IUserslEMS BILLING DJVISION\FINANCE ADMIN\lncentive Award Qtly Rpt.xls

PINEUAS COUNTY BOARD OF COUNTY COMM ISSIONERS FOOD, BEVERAGE, RECRUITMENT, & AWARDS RELATED EXPENSES POllCY

Quarterly Report

Quarter ended: CATS #

031~115

,------..

03/12/15

1

I

l

I

05-2.36

lnc&nUves.&AwardG

I

I Description of

Expendtture

\ Sour'? of 'I Funding

\ ;

-~~3:.'J~...J__o_S-_2_3_6 ____ •·_.~ntlve:i&Awards

lntervlewforDeputyOirecb:>rV18-20/15_KVECH Interview for Deputy Director 2112-14i15_ BORTHWICK

J

I

!

~~~·"!. !___

!i

Airport

f _!

05-236

--;---------~--------~--------~! - ~- ! ! Incentives & Awards CLAUSS_Sam's Club_l\'l/0 cakes i Airport _J Airport

Fund#

t

Center ' Number

! 0501 0501

!_ _____ !

AIRPORT

Department:

orlI Category of Expe nd'~. 1,ure

Resolution#

Dale

March 31, 2015

I

6310 _

.

6J10

I

Amount Travel

Other

Incentives I Awards 6400020

\ncenUves J AwanJs 5496001

0501 ! 631 O

Total Expenses

I,

I

~721.701 $

721.!2J

59.96

$

1,159.961

75.98 837.31

$ $

I 75.98 837.31 .

$ .$

I

\

'

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IEXP·701-MROUTH39582-000079_Tampa Bay

i I I

:

05-236

I

03113/15

;

05-236

! ..•

l

--~911_s__ \

Incentives & Awards

05-~8 05-236

I I

1---~__,·11_ _ - -~-23-5_

Beaches Chamber of Commerce dlrvier/awards

reglsiration

'l ~Incentives & Award:.

~

0311:3115 i ~03/13115 i

I

Incentives & Awards

Incentives &Awards

IEXP-701-MROUTH39582-000081

Target Leadership Pinellas mee~ Image Depot shirts for Airport Volunteers Gordon Food Svc PIE.Day

I

l !

I

l Airport

_,ncen __liv_es_&_A_:war__ ~=~~~~~=::°3~°:~!~~ &Awards - ~i=:~~;fm~Ye(tw-;; plaquesoo,3A ds__

I

0501

!

6310

$

65.00 s

0501

j

6310

s

49.74 $

6310

$

6310

s

164.55 $ 139.44 $

i Airport

I I

Airport

i

Airport

,

0501 0601

66.00 49.74 •

164.55 139.44 $ 363.73

I

I

1

I

Ailport

L. J~:.~~_,_______ !_____~5~~~i

~1

~---- _::·o~

J -~-;; l ~~:;:; S--;1-4.-70-j ,__ ·---!=--=--=--=----------------F-----'-----1=\=--,;.__;-__,-~----'1----4,---,---+-----1-,._________, 02/24115 .1

05-236

lncentl\/es

~o

f·-Airport.

- ---~·-----~--------~-~R~e~fwirePRffi*C~nttt~s~a~-v~,a~r~d~srlf~o~r-----~1·- - -j - - - +1- - - - i - - - - - - - +1- - - - - + - - ~-

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1------~'-----l~~----~--i~--:-=;:-;,-.,-;-.,....---r--..-...,..,,........-:-::===:r,r~l:==.---: -~'---+-~~~--1-~~---t-----·· _____i [ LT Mike ClelT)ents & f_F_R_1c_h_a_rd_K_~_o_n_tz_--+1-_ _--:-i__-+-_ _ _ _L__ 1

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$

TOTALS:

Submitted By:

Data;

3,393.38

$

3,393.38

PINE!a.LAS COUNTY BOARD 0.F COUNTY COMMISSIONERS FOOD; BEVERAGE, RE:CRUITMENT.&AWARDS RELATED EXPENSES POLICY

Quarterly Report

Resolution

Date

CATS#

03/09/15

n/a

03/09/15

n/a

Department:

~C>-Mar-15 March 9, 2015

Quarter ended

Desription of Expenditure

Categoryof Expehditore

Source of Fundi ng

Food & non alch beitera!'.les Btld. Water, bkfst & lunch for In-Svc D General revenue AV Rental (MusicTec)

BTS ln°Service Day 2-16~15)

.Gen6ral revenue

Business T~~hnology.Services