Personal Exhibitor Account. Instruction of the exhibitor

Personal Exhibitor Account. Instruction of the exhibitor 1. Login to personal account. Go to webpage: http://www.exhibitor.ite-expo.ru/en-GB Figure 1....
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Personal Exhibitor Account. Instruction of the exhibitor 1. Login to personal account. Go to webpage: http://www.exhibitor.ite-expo.ru/en-GB Figure 1. Login to personal account

Enter your username (Email) and password in the appropriate fields and click Log on. The first page of Personal exhibitor account will open. If you do not have a login and password, contact your coordinator. If you have forgotten your password, click Forgotten password or contact your coordinator.

2. Creation of a personal exhibitor account for a sub-exhibitor For creation of a personal account of a sub-exhibitor the collective organizer (the stand holder) has to fill in Sub-exhibitors form. Then the data of each sub-exhibitor are approved in form by the coordinator. Upon approval of sub-exhibitor's data, a personal exhibitor account shall be created. To enter the sub-exhibitor’s data, on the first page in the list of forms select the Sub-exhibitors form and open it by clicking on an icon

located in front of it. The exhibitor list will appear.

Figure 1. Sub-exhibitors form

To enter a new sub-exhibitor, click on an icon

located to the right above the exhibitor list.

Fill in the fields in the opened window (company name, email) and click Save. A new exhibitor will be added to the list.

3. Input of Catalogue entry form The Catalogue entry form shall be entered by: − −

Exhibitor (sub-exhibitor) independently; Collective organizer (stand holder) for its exhibitors (sub-exhibitors)

If the exhibitor (sub-exhibitor) fill in the form independently, on the first page of the personal exhibitor account you need to click on an icon will appear.

located opposite to the Catalogue entry form. The form page

The Catalogue entry form may only be entered for sub-exhibitors approved by the coordinator. In the list, approved sub-exhibitors shall be marked as

.

If the collective organizer (stand holder) fills in the form for its exhibitors (sub-exhibitors), you need to open the Sub-exhibitors form. Find the sub-exhibitor who needs to fill in the Catalogue entry form. Click on an icon

located opposite to the sub-exhibitor name. Its Catalogue entry form will open.

The Catalogue entry form consists of two sections: − −

Contact information and company description; Categories business area.

Contact information and company description “Contact information and company description” section contains Russian and English parts. Each of the parts is filled in the corresponding language.

Figure 3. "Contact information and company description" section

Please, fill in the fields: Name of the field in Russian/English

Наименование компании / Company name

Description

Enter the company name without quotes and form of ownership.

Required to fill in

Страна / Country

Select the country of company’s location according to the menu.

Required to fill in

Почтовый индекс / Postcode Город / City/Town Адрес / Address

Enter the postcode. Enter the name of the city and region (if region is included into the postal address of the company). Enter the name of the street, house, office separated by commas and space.

Name of the field in Russian/English

Номер телефона / Phone Number

Description

In the corresponding fields, enter digits of the phone number without the use of additional symbols: Country — telephone code of the country (7 for Russia) Region — telephone code of the region

Номер факса / Fax number

Электронная почта / Email

Сайт / Website Описание компании / Company description Brands

Number — phone number In the corresponding fields, enter digits of the fax number without the use of additional symbols: Country — telephone code of the country (7 for Russia) Region — telephone code of the region Number — fax number Enter the email address. The maximum number of email addresses entered is 2. Email addresses must be separated by semicolon and space. Enter the website address. The maximum number of websites entered is 2. Websites must be separated by semicolon and space. Enter the company description. The number of description characters entered may not exceed the quantity specified below the field. Enter the company brands. Brands must be separated by semicolon and space.

If the field is in the catalogue

Categories business area “Categories business area” section contains 2 rubricators: main and additional (if rubricators are in the catalogue). The sectors specified by you will be used for search of the exhibitor in the electronic catalogue on the project's website and in the printed catalogue. The quantity of selected sectors for the printed catalogue is not more than 5; the quantity of sectors for the electronic catalogue is unlimited.

Figure 4. “Categories business area” section

Main Rubricator

Additional Rubricator

Main Rubricator for the electronic catalogue Select sectors for the electronic catalogue by setting a marker ("tick") opposite to the necessary sectors. The quantity of sectors to select in the electronic catalogue is unlimited. Main Rubricator for the printed catalogue Selected sectors for the electronic catalogue will be displayed in the window of selecting sectors for the printed catalogue. Select out of them sectors for the printed catalogue by setting a marker ("tick") opposite to the necessary sectors. It is possible to select only 5 sectors for the printed catalogue. Additional Rubricator for the electronic catalogue Select sectors for the electronic catalogue by setting a marker ("tick") opposite to the necessary sectors. The quantity of sectors to select in the electronic catalogue is unlimited. Additional Rubricator for the printed catalogue Selected sectors for the electronic catalogue will be displayed in the window of selecting sectors for the printed catalogue. Select out of them sectors for the printed catalogue by setting a marker ("tick") opposite to the necessary sectors. It is possible to select only 5 sectors for the printed catalogue.

4. Product Catalogue The Product Catalogue form shall be completed by the exhibitor. After completion, the form gets the status “Filled”. The form requires no approval. The number of products entered is unlimited. Open the entry page of the Product Catalogue form. To do that, on the first page of the personal exhibitor account you need to click on an icon The product entry page will open.

located opposite to the Product Catalogue form.

Figure 5. The product entry page

To enter the product data, click on an icon will appear.

, located to the right. The product data entry window

Figure 6. The product entry window

Please, fill in the fields: Наименование продукта (Product Enter the product name for the Russian Product Catalogue name) Product name

Enter the product name for the English Product Catalogue

Основные характеристики main characteristics)

(The Enter product characteristics for the Russian Product Catalogue (up to 10 characteristics)

The main characteristics

Enter product characteristics for the English Product Catalogue (up to 10 characteristics)

Main Rubricator

Specify the product category from the Main Rubricator

Additional Rubricator (if applicable)

Specify the product category from the Additional Rubricator

After you fill in the fields, click Save. The product will be added to the exhibitor’s list of products. To enter another product, repeat this operation.

To remove the product data, click on an icon

located opposite to the product.

5. Exhibitor badges The number of exhibitor badges provided is limited to the dimensions of your stand. It is specified on Exhibitor Badges page of the personal exhibitor account. Should you need extra badges, please contact your Manager. To create badges, please complete the form given on Exhibitor Badges page for each employee to be present at your stand. To go to the first page of your personal account, please click the opposite the Exhibitor Badges form.

button

To enter employee details in your badges, please click the button opposite the Exhibitor Badges heading. You will see the employee data entry window. Please complete the fields and click “Save”. Employee data will be displayed in the Exhibitor Badges list. To enter details of the next employee, please click the

button once again and repeat the entry procedure.

To amend your employee details, please click the button opposite the name of your employee on Exhibitor Badges page. You will see the employee data entry window. Please amend details as required and click “Save”. To delete your employee details, please click the Exhibitor Badges page.

button opposite the name of your employee on

6. Matchmaking The Matchmaking System is an online service that allows you to schedule meetings to be held at the exhibition between visitors and participants. If you would like meetings to be scheduled for your individual employees and not for the participating company as a whole, please tick such employees in the list you completed to obtain badges or enter the new ones. To do this, on the first page of your personal account please click the

button opposite

the Matchmaking form. Matchmaking page appears. Then please click the Employees tab. The page will display a list of employees you completed to obtain badges. To select an employee to be involved in scheduling meetings, please tick the box next to his/her name. In the window that appears, click “OK”. To select the next employee, please repeat the action. Figure 7. Selecting employees for the Meeting Scheduling System

Personal accounts will be created for all employees you ticked. An email indicating their login and password for the Matchmaking System will be sent to email addresses specified during the employee data entry. Meetings of employees will also appear in the personal account of the participating company. To supplement the list of employees with a view to scheduling meetings, please click the button above the list of employees. Please complete the fields and click “Save”. Ten tick the box next to his/her name.

Approving/rejecting/changing the time of the meeting In order to create the schedule, meetings are to be approved or rejected. To do this, on Matchmaking page please click the Meetings tab. The list of meetings will appear:





The Require Approval List will display meetings that are pending approval/rejection/time change from you.



The Awaiting Approval List will display meetings that are pending approval from the visitor (if you have offered him/her another time of the meeting).



The Approved List will display the meetings approved and form the schedule of meetings.



The Rejected List will display the meetings rejected.

Figure 8. The list of meetings

To view the meeting details, please click the button opposite the name of the employee who was offered a meeting. The meeting details window will appear. To change the meeting time, please open the meeting details window and click the Suggest Time button. In the window that opens please make changes in the Date & Time field and click the Suggest Time button. The meeting will appear in the Awaiting Approval List. To approve the meeting, please open the meeting details window and click the Approve Meeting button. The meeting will appear in the Approved List. To reject the meeting, please open the meeting details window and click the Reject button. The meeting will appear in the Rejected List. To print out the schedule of meetings, please click the approved meetings.



button to the right above the list of