PDF to Print File Preparation

PDF to Print File Preparation Contents File Preparation — Adobe InDesign to PDF�������������������������������������������������������������������...
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PDF to Print File Preparation

Contents

File Preparation — Adobe InDesign to PDF����������������������������������������������������������������������� 1.1 Document setup and file preparation��������������������������������������������������������������������������������������1.1 PDF Preset for Adobe InDesign����������������������������������������������������������������������������������������������1.1 Exporting to PDF from InDesign���������������������������������������������������������������������������������������������1.2 Flattening PDFs�������������������������������������������������������������������������������������������������������������������1.2 Tips for splitting PDFs into separate files for upload������������������������������������������������������������������1.2

File Preparation — QuarkXPress to PDF��������������������������������������������������������������������������� 2.1 Document setup and file preparation��������������������������������������������������������������������������������������2.1 PDF Output Style for QuarkXPress (versions 7-8)���������������������������������������������������������������������2.1 Exporting to PDF from QuarkXPress 7-8����������������������������������������������������������������������������������2.2 Exporting to PDF from QuarkXPress 6.5����������������������������������������������������������������������������������2.2 Flattening PDFs�������������������������������������������������������������������������������������������������������������������2.3 Tips for splitting PDFs into separate files for upload������������������������������������������������������������������2.3

Frequently Asked Questions��������������������������������������������������������������������������������������������� 3.1 Safety Margin����������������������������������������������������������������������������������������������������������������������3.1 Bleed����������������������������������������������������������������������������������������������������������������������������������3.1 Color����������������������������������������������������������������������������������������������������������������������������������3.1 Fonts����������������������������������������������������������������������������������������������������������������������������������3.1 Photography and Resolution��������������������������������������������������������������������������������������������������3.2 Mail Panel Requirements������������������������������������������������������������������������������������������������������3.2 Page Layout������������������������������������������������������������������������������������������������������������������������3.2 File Name and File Size��������������������������������������������������������������������������������������������������������3.2 Acceptable File Formats��������������������������������������������������������������������������������������������������������3.3 Checking Your Document������������������������������������������������������������������������������������������������������3.3 Where to Go for Help������������������������������������������������������������������������������������������������������������3.3

Product Dimensions�������������������������������������������������������������������������������������������������������� 4.1 Glossary������������������������������������������������������������������������������������������������������������������������ 5.1

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PDF to Print • File Preparation • Page i

File Preparation — Adobe InDesign to PDF Document setup and file preparation ➢➢ Include all fonts • Utilizing the proper PDF Preset (see “PDF Preset for Adobe InDesign” below) will embed the fonts when creating a PDF. • Do not use the menu styles for fonts (italics, bold, etc.), select the proper font instead. • OpenType fonts are preferred. However, OpenType extended character sets cannot be called out in variable desktop publishing. ➢➢ Bleed: • Elements that bleed should extend .125" beyond the trim. • A bleed box can be added to the page layout using File > Document Setup > More Options.

or opacity settings; or when layering CMYK elements with spot color elements. • Do not use the Pantone Solid Uncoated library (with the spot color name suffix as “U”) unless you are specifically targeting a color match to the Pantone Uncoated swatchbook. If you are intending to match the Pantone Coated swatchbook, use the “C” suffix from the Pantone Coated Library. • Maintain consistency between spot color names in InDesign and Illustrator. • Use of spot colors in Photoshop is not recommended. Any spot colors used in Photoshop should be converted to CMYK, RGB, or grayscale. ➢➢ Images

➢➢ Safety margin: • A safety margin of .125" inside the trim is required for all elements that do not bleed (.25" is recommended). ➢➢ PDFs should be setup in printer’s spreads, with each spread supplied as a separate file (refer to product diagrams for more detailed specs). ➢➢ Spot colors: • Do not use spot colors when overlapping multiple elements and using transparency

• Make all modifications to images in Photoshop rather than in InDesign. • Use Photoshop for color conversions, rather than using the PDF export settings. • Resize images within Photoshop and place them into InDesign at 100%. • Keep all images tagged with the color profile if the image has an existing profile. In the Color section of the Save As window, if the ICC Profile box is checked, leave it checked.

PDF Preset for Adobe InDesign In order to create the best PDF for print production, use a slightly modified version of InDesign’s existing “High Quality Print” export preset. Create the “Merrillshop PDF” export preset as follows: 1. Go to File > Adobe PDF Presets > Define 2. Select “High Quality Print” from the list and click on “New...” (the “High Quality Print” preset cannot be altered, but by selecting it, the new preset will be based on its settings) 3. Change the Preset Name to “Merrillshop PDF” 4. Go to the “Marks and Bleeds section and change the Bleed setting to 0.125" for the Top, Bottom, Left, and Right (see screenshot) 5. Click OK 6. Click Done PDF to Print • File Preparation • Adobe InDesign to PDF • Page 1.1

Exporting to PDF from InDesign To export a PDF from InDesign for upload to Merrillshop: 1. Go to File > Adobe PDF Presets and select “Merrillshop PDF” 2. When the Export window opens, select a location for the new PDF 3. Create a name for the new PDF and click Save 4. When the Export Adobe PDF window opens, confirm that the preset setting is the “Merrillshop PDF” preset and click Export ➢➢ NOTE: If a pop-up window with a message about Missing Fonts appears, the fonts will need to be found before proceeding. Simply clicking OK in this window will substitute another font for the missing fonts and can create unexpected or undesired results.

Flattening Files – Before uploading your PDF to Print file do the following in Acrobat Pro: 1. 2. 3. 4. 5. 6.

Make a backup copy of your PDF file by choosing File > Save As and giving the copy a new name. Open the copy and choose Advanced > PDF Optimizer. If asked whether you want to save and continue, click Yes. Select Discard User Data. Select Discard Hidden Layer Content and Flatten Visible Layers, and then click OK. When prompted, save the Optimized PDF with another new name. Open the Layers panel (if the Layers panel is not visible, choose View > Navigation Panels > Layers). Click the Options pop-up menu, and then select either Merge Layers or Flatten Layers. 7. Merged layers acquire the properties of the layer into which they are merged. Flattening layers discards any layer content that isn’t visible onscreen.

Tips for splitting PDFs into separate files for upload ➢➢ The easiest way to split the PDF is to extract the pages in Adobe Acrobat: 1. Open the PDF in Acrobat Pro 2. Go to Document > Extract Pages 3. Change the page numbers in the Extract Pages window to include the entire document 4. Check “Extract Pages As Separate Files” 5. Click OK 6. In the next window, select a location for the extracted pages (suggested location would be the same the original PDF) This method adds a “1” to the file name of the first extracted page, “2” to the second extracted page, etc. ➢➢ Another way to split a PDF for upload is to export the PDFs from InDesign one page (one printer’s spread) at time. Similar to the export procedure described above: 1. Go to File > Adobe Presets and select “Merrillshop PDF” 2. When the Export window opens, select a location for the new PDF 3. Create a name for the new PDF and click Save. When exporting individual pages of the same file, the file name should reflect the number of the page being exported (i.e. adding “_1” when exporting page one) 4. When the Export Adobe PDF window opens, confirm that the preset is “Merrillshop PDF” 5. Change the Pages setting to Range and enter the number of the page to be output (i.e. “1”) 6. Click Export 7. Repeat the process as needed, changing the file name and page range accordingly PDF to Print • File Preparation • Adobe InDesign to PDF • Page 1.2

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File Preparation — QuarkXPress to PDF Document setup and file preparation ➢➢ Include all fonts • Utilizing the proper PDF Output Style (see “Merrillshop PDF Output Style for QuarkXPress” below) will embed fonts when creating a PDF. • Do not use the menu styles for fonts (italics, bold, etc.), select the proper font instead. • OpenType fonts are preferred. However, OpenType extended character sets cannot be called out in variable desktop publishing. ➢➢ Bleed: • Elements that bleed should extend .125" beyond the trim. ➢➢ Safety margin: • A safety margin of .125" inside the trim is required for all elements that do not bleed (.25" is recommended). ➢➢ PDFs should be setup in printer’s spreads, with each spread supplied as a separate file (refer to product diagrams for more detailed specs). ➢➢ Spot colors: • Do not use spot colors when overlapping multiple elements and using transparency or opacity settings; or when layering CMYK

elements with spot color elements. • Do not use the Pantone Solid Uncoated library (with the spot color name suffix as "U") unless you are specifically targeting a color match to the Pantone Uncoated swatchbook. If you are intending to match the Pantone Coated swatchbook, use the "C" suffix from the Pantone Coated Library. • Maintain consistency between spot color names in QuarkXPress and Illustrator. • Use of spot colors in Photoshop is not recommended. Any spot colors used in Photoshop should be converted to CMYK, RGB, or grayscale. ➢➢ Images • Make all modifications to images in Photoshop rather than in QuarkXPress. • Use Photoshop for color conversions, rather than using the PDF export settings. • Resize images within Photoshop and place them into QuarkXPress at 100%. • Keep all images tagged with the color profile if the image has an existing profile. In the Color section of the Save As window, if the ICC Profile box is checked, leave it checked.

PDF Output Style for QuarkXPress (versions 7-8) In order to create the best PDF for print production, use a slightly modified version of the “Press - High Quality/High Resolution” PDF Output Style preset. Create the “Merrillshop PDF” output style as follows: 1. Go to Edit > Output Styles... 2. Select “Press - High Quality/High Resolution” and click Duplicate 3. Rename the PDF Style “Merrillshop PDF” 4. In the Color section, change Setup to “As Is” 5. In the Marks section, set to “Off” 6. Click OK, then Save ** Note: A known defect exists in earlier versions of QuarkXPress 7, where changes made to Output Styles are not retained properly after the style is saved. If this problem occurs, the modifications will need to be made and/or verified each time an export to PDF is performed. PDF to Print • File Preparation • QuarkXPress to PDF • Page 2.1

Exporting to PDF from QuarkXPress 7-8 To export a PDF from QuarkXPress 7-8 for upload to Merrillshop: 1. Check that all necessary fonts are available to QuarkXPress (Utilities > Usage... > Fonts). Exporting to PDF with missing fonts will result in font substitution and can create unexpected or undesired results 2. Check that PDF Workflow Preferences are set to “Direct to PDF” (QuarkXPress > Preferences... > PDF) 3. Go to File > Export > Layout as PDF 4. Assign a file name and location for the PDF (Default Name preferences can be changed in the same window as PDF Workflow preferences) 5. Select PDF Style “Merrillshop PDF” (or select “Press - High Quality/High Resolution” then click Options... and modify settings as noted above) and click Save

Exporting to PDF from QuarkXPress 6.5 To export a PDF from QuarkXPress 6.5 for upload to Merrillshop: 1. Check that all necessary fonts are available to QuarkXPress (Utilities > Usage... > Fonts). Exporting to PDF with missing fonts will result in font substitution and can create unexpected or undesired results 2. Check that PDF Workflow Preferences are set to “Direct to PDF” (PC: Edit > Preferences > PDF / Mac: QuarkXPress > Preferences... > PDF) 3. Click “Options...” (“Default Options...” on Mac), set the PDF Export Options as follows, and click OK: ➢➢ Layout Info: no changes are necessary ➢➢ Hyperlinks: set “Include Hyperlinks” to unchecked ➢➢ Job Options: (match screenshot) ➢➢ Output: (match screenshot) ➢➢ OPI: set “OPI Active” to unchecked 4. Go to File > Export > Layout as PDF 5. Assign a file name and location for the PDF (Default Name preferences can be changed in the same window as PDF Workflow preferences) 6. Click Save Note: T  he revised default settings apply to the current layout only and will have to be reset for other layouts.

PDF to Print • File Preparation • QuarkXPress to PDF • Page 2.2

Flattening Files – Before uploading your PDF to Print file do the following in Acrobat Pro: 1. 2. 3. 4. 5. 6.

Make a backup copy of your PDF file by choosing File > Save As and giving the copy a new name. Open the copy and choose Advanced > PDF Optimizer. If asked whether you want to save and continue, click Yes. Select Discard User Data. Select Discard Hidden Layer Content and Flatten Visible Layers, and then click OK. When prompted, save the Optimized PDF with another new name. Open the Layers panel (if the Layers panel is not visible, choose View > Navigation Panels > Layers). Click the Options pop-up menu, and then select either Merge Layers or Flatten Layers. 7. Merged layers acquire the properties of the layer into which they are merged. Flattening layers discards any layer content that isn’t visible onscreen.

Tips for splitting PDFs into separate files for upload ➢➢ One way to split the PDF is to extract the pages in Adobe Acrobat: 1. Open the PDF in Acrobat Pro 2. Go to Document > Extract Pages 3. Change the page numbers in the Extract Pages window to include the entire document 4. Check “Extract Pages As Separate Files” 5. Click OK 6. In the next window, select a location for the extracted pages (suggested location would be the same as the original PDF) This method adds a “1” to the file name of the first extracted page, “2” to the second extracted page, etc. ➢➢ In QuarkXPress 7-8, a file can be exported as single-page PDFs, all at the same time. Follow the same process as described above (“Exporting to PDF from QuarkXPress 7-8”), with one additional modification to the output style: • In the Pages section, check “Export pages as separate PDFs” • This method exports each PDF with the page number included in the file name, i.e. "(Page 01)" ➢➢ In QuarkXPress 6.5, a file can be exported to PDF one page (one printer’s spread) at a time. Follow the same procedure described above in “Exporting to PDF from QuarkXPress 6.5”, with a few minor changes: • In the Pages box, change “All” to the number of the page to be output (i.e. “1”) • When assigning the file name, adjust the name to reflect the number of the page to be exported (i.e. adding “_1” when exporting page one) • Repeat the process as needed, changing the file name and page range accordingly

PDF to Print • File Preparation • QuarkXPress to PDF • Page 2.3

Frequently Asked Questions Safety Margin ➢➢ How close to the edge of the document can I set my type? • All type and non-bleed artwork should be kept a minimum of .125" away from the trim edge (.25" is recommended). • All text and critical images should fall within the red dotted line guide to ensure information is not cut off of the final product. ➢➢ Can I have text and/or artwork going over the fold(s), or is the safety margin required there as well? • For outside panels (viewed when the document is folded), the safety margin should be maintained around the folds the same as it is around the trim edge. For inside spreads, items may go over the fold, at the discretion of the designer.

Bleed ➢➢ How much bleed is required? • Bleeds should be extended to .125" on all sides. ➢➢ If my document does not contain any items that bleed, do I still need to supply my PDF with the extra .125" bleed area? • Yes, all documents should be set include .125" bleed, whether or not there are any bleed elements. (See “Product Dimensions” section for trim and bleed sizes of specific products.)

Color ➢➢ Can I use spot colors in my documents, or do they have to be converted to process? • Spot colors in the PDF are acceptable. The output devices will handle color conversion during printing, so it is not necessary to do so when creating your PDF. However, for the devices to convert the spot colors consistently, it is best to avoid using multiple names for the same spot color (for example, “Pantone 185 C” and “Pantone 185 CV” in the same file). • Do not use the Pantone Solid Uncoated library (with the spot color name suffix as “U”) unless you are specifically targeting a color match to the Pantone Uncoated swatchbook. If you are intending to match the Pantone Coated swatchbook, use the “C” suffix from the Pantone Coated Library. ➢➢ Can my PDF contain both RGB and CMYK colors, or am I limited to one or the other? • The PDF can contain either or both. As with spot colors, the output devices will convert as necessary during printing, so any colors that are meant to look alike when printed should be made up of the same CMYK or RGB values. • Do not use spot colors when overlapping multiple elements and using transparency or opacity settings; or when layering CMYK elements with spot color elements.

Fonts ➢➢ Do I need to convert fonts to outlines? • No, as long as the fonts are embedded in the PDF, they should not be converted to outlines. ➢➢ If I can’t embed the fonts, can I upload my PDF anyway? • No, files uploaded for PDF to Print must be completely print-ready, which includes having all fonts embedded. For further assistance in preparing your files for upload, please contact Customer Service: 1-800-844-7949. PDF to Print • File Preparation • FAQ • Page 3.1

Photography and Resolution ➢➢ What resolution is required for my images? • Suggested image resolution is 300 dpi at 100% of final print size. PDFs with lower resolution images will be accepted, but the quality of the printed pieces may be severely diminished, depending on the images.

Mail Panel Requirements ➢➢ Do the address, barcode, and indicia areas have to be left completely blank, or can they contain a light background color or screened image? • The address, barcode, and indicia areas must be left completely blank. ➢➢ Do mail service orders need return address information? • Yes, mail service orders require a return address on PDF to print orders.

Page Layout ➢➢ How do I create a PDF in printer’s spreads? • Printer’s spreads can be created through a variety of methods. Some may be more convenient than others, depending on the complexity of the design, availability of software tools, and personal preferences of the designer. The following are only a few suggestions: • Create the document layout using spread-sized pages from the start — i.e. for a vertical 4-page brochure, set the document Page Setup to 17" x 11" then work with the front and back cover side by side on one spread page and pages 2-3 side by side on the other spread page. • Design the file in a single-page format, then either copy/paste the page items into a spread-sized document, or export the single pages to PDF and place them into the spread-sized document. • Keep the native files in a single-page format, then either print directly to a spread-sized PDF using a native application tool such as Adobe InDesign’s Print Booklet, or export the single pages to PDF and then print to printer’s spread PDFs using a separate application such as Adobe Acrobat (booklet printing) or Kodak Preps. ➢➢ Can I upload single pages and have Customer Service create the printer’s spreads for me? • Files uploaded for PDF to Print must be completely print-ready, which includes printer’s spread setup for 4- and 8-page brochures. For further assistance in preparing your files for upload, please contact your graphic designer.

File Name and File Size ➢➢ Should the files be named according to any particular format? • Use only alpha-numeric characters for files names (A-Z; a-z; 0-9); use an underscore ( _ ) between words instead of a space. ➢➢ Is there a limit on the file size that can be uploaded? • The maximum file size is 10 MB.

PDF to Print • File Preparation • FAQ • Page 3.2

Acceptable File Formats ➢➢ Can I submit native application files from programs such as InDesign or QuarkXPress? • No, PDF is the only acceptable format for upload. ➢➢ Can I submit PDFs created using other layout applications or 3rd party PDF generators? • As long as the PDF meets production requirements (proper trim size, bleed, safety margins, fonts embedded, etc.), there are no restrictions on which software can be used to create it. • Even if the software being used is something other than InDesign or QuarkXPress, the guidelines for those applications (“File Preparation — Adobe InDesign to PDF” and “File Preparation — QuarkXPress to PDF”) may provide some helpful information regarding our standards for PDF to Print.

Checking Your Document ➢➢ How can I check my PDF to make sure it meets the standards before I upload? • Compare the file for upload to the appropriate Product Dimensions page to check file dimensions, document dimensions, safety margins and any other page layout requirements. • In the native application file (prior to exporting to PDF), make sure that there are no missing fonts and that all images are properly linked. This can be done through the Preflight panel in Adobe InDesign and the Usage panel in QuarkXPress. • Once the PDF has been created, Adobe Acrobat’s own Preflight tool can also be used to check for general problems in the document, including unembedded fonts. • Orders requesting mail service require a return address.

Where to Go for Help ➢➢ Who should I contact with other questions about preparing my files? • Please contact your graphic designer. ➢➢ Who should I contact if I am having problems uploading my PDFs? • Please contact Customer Service: 1-800-844-7949.

PDF to Print • File Preparation • FAQ • Page 3.3

Product Dimensions Standard Postcard��������������������������������������������������������������������������������������������������������������������������������������4.2 Large Postcard�������������������������������������������������������������������������������������������������������������������������������������������4.3 Jumbo Postcard�����������������������������������������������������������������������������������������������������������������������������������������4.4 Horizontal Grande Postcard�������������������������������������������������������������������������������������������������������������������������4.5 Vertical Grande Postcard�����������������������������������������������������������������������������������������������������������������������������4.6 Vertical 1 Sided Flyer����������������������������������������������������������������������������������������������������������������������������������4.7 Vertical 2 Sided Flyer����������������������������������������������������������������������������������������������������������������������������������4.8 Horizontal 1 Sided Flyer������������������������������������������������������������������������������������������������������������������������������4.9 Horizontal 2 Sided Flyer����������������������������������������������������������������������������������������������������������������������������4.10 Small Horizontal Brochure�������������������������������������������������������������������������������������������������������������������������4.11 Small Vertical Brochure�����������������������������������������������������������������������������������������������������������������������������4.12 Small Brochure Vertical Mailer (Outside Panel)��������������������������������������������������������������������������������������������4.13 Small Brochure Vertical Mailer (Inside Panel)�����������������������������������������������������������������������������������������������4.14 Small Brochure Horizontal Mailer (Outside Panel)����������������������������������������������������������������������������������������4.15 Small Brochure Horizontal Mailer (Inside Panel)�������������������������������������������������������������������������������������������4.16 Horizontal Tri-Fold Brochure/Mailer (Outside Panel)��������������������������������������������������������������������������������������4.17 Horizontal Tri-Fold Brochure/Mailer (Inside Panel)����������������������������������������������������������������������������������������4.18 Vertical Tri-Fold Brochure/Mailer (Outside Panel)������������������������������������������������������������������������������������������4.19 Vertical Tri-Fold Brochure/Mailer (Inside Panel)��������������������������������������������������������������������������������������������4.20 Horizontal Large Tri-Fold Brochure/Mailer (Outside Panel)�����������������������������������������������������������������������������4.21 Horizontal Large Tri-Fold Brochure/Mailer (Inside Panel)��������������������������������������������������������������������������������4.22 Vertical Large Tri-Fold Brochure/Mailer (Outside Panel)���������������������������������������������������������������������������������4.23 Vertical Large Tri-Fold Brochure/Mailer (Inside Panel)������������������������������������������������������������������������������������4.24 Vertical 4 Page Brochure���������������������������������������������������������������������������������������������������������������������������4.25 Vertical 4 Page Brochure/Mailer (Outside Panel)�������������������������������������������������������������������������������������������4.26 Vertical 4 Page Brochure/Mailer (Inside Panel)���������������������������������������������������������������������������������������������4.27 Horizontal 4 Page Brochure�����������������������������������������������������������������������������������������������������������������������4.28 Horizontal 8 Page Brochure�����������������������������������������������������������������������������������������������������������������������4.29 Horizontal 8 Page Brochure/Mailer (Outside Panel)���������������������������������������������������������������������������������������4.30 Horizontal 8 Page Brochure/Mailer (Inside Panel)�����������������������������������������������������������������������������������������4.31 Vertical Notecard��������������������������������������������������������������������������������������������������������������������������������������4.32 Horizontal Notecard����������������������������������������������������������������������������������������������������������������������������������4.33 Presentation Folder�����������������������������������������������������������������������������������������������������������������������������������4.34 Pocket Brochure���������������������������������������������������������������������������������������������������������������������������������������4.35 Newsletter (Outside Panel)������������������������������������������������������������������������������������������������������������������������4.36 Newsletter (Inside Panel)��������������������������������������������������������������������������������������������������������������������������4.37 Doorhanger���������������������������������������������������������������������������������������������������������������������������������������������4.38 Business Card (One /Two Sided)����������������������������������������������������������������������������������������������������������������4.39 2.5" Square Business Card (One /Two Sided)�����������������������������������������������������������������������������������������������4.40 3" Square Business Card (One /Two Sided)��������������������������������������������������������������������������������������������������4.41 PDF to Print • File Preparation • Product Dimensions• Page 4.1

Standard Postcard File Preparation

5.5" x 4.125"

5.75 " 5.5 " Bleed Area (0.125") Trim Area

Trim Area

Addressing area 2�75" x 2�125"

Trim Area

4.125 "

Bleed Area (0.125")

4.375 "

Bleed Area (0.125")

Return Address

Indicia 1�25" x 1�375"

Barcode area 4�75" x 0�625" Trim Area Bleed Area (0.125")

FILE DIMENSIONS:

5.75" X 4.375"

DOCUMENT DIMENSIONS:

5.5" X 4.125"

Two separate PDF files with a 0.125" bleed and 0.25" recommended safe area.

PDF to Print • File Preparation • Product Dimensions• Page 4.2

Large Postcard File Preparation

8.5" x 5.5"

8.75 " 8.5 " Bleed Area (0.125")

Trim Area

Trim Area

5.5"

Return Address

Bleed Area (0.125")

5.75"

Bleed Area (0.125")

Trim Area

Indicia & Addressing Area 4�25" x 2"

Barcode area 4�75" x 0�625" Trim Area Bleed Area (0.125")

FILE DIMENSIONS:

8.75" X 5.75"

DOCUMENT DIMENSIONS:

8.5" X 5.5"

Two separate PDF files with a 0.125" bleed and 0.25" recommended safe area.

PDF to Print • File Preparation • Product Dimensions• Page 4.3

Jumbo Postcard 11" x 5.5" File Preparation

11.25 " 11 " Bleed Area (0.125")

Trim Area

Trim Area

Return Address

Bleed Area (0.125")

5.75"

5.5"

Bleed Area (0.125")

Trim Area

Indicia & Addressing Area 4�25" x 2"

Barcode area 4�75" x 0�625" Trim Area Bleed Area (0.125")

FILE DIMENSIONS:

11.25" X 5.75"

DOCUMENT DIMENSIONS:

11" X 5.5"

Two separate PDF files with a 0.125" bleed and 0.25" recommended safe area.

PDF to Print • File Preparation • Product Dimensions• Page 4.4

Horizontal Grande Postcard File Preparation

11" x 8.5"

11.25 " 11 " Bleed Area (0.125")

Trim Area

Trim Area

8.5"

Bleed Area (0.125")

8.75"

Bleed Area (0.125")

Trim Area

Return Address 2�25" x 1�375"

Indicia, Addressing & Barcode Area 5�5" x 3�625"

Trim Area Bleed Area (0.125")

FILE DIMENSIONS:

11.25" X 8.75"

DOCUMENT DIMENSIONS:

11" X 8.5"

Two separate PDF files with a 0.125" bleed and 0.25" recommended safe area.

PDF to Print • File Preparation • Product Dimensions• Page 4.5

Vertical Grande Postcard File Preparation

8.5" x 11"

8.5 "

8.75 "

Bleed Area (0.125") Trim Area

Return Address

Trim Area Bleed Area (0.125")

Trim Area

FILE DIMENSIONS: 8.75" X 11.25" DOCUMENT DIMENSIONS: 8.5" X 11" PDF file with a 0.125" bleed and 0.25" recommended safe area.

Trim Area

11.25"

Bleed Area (0.125")

11"

Bleed Area (0.125")

Indicia, Addressing & Barcode Area 4�25" x 4"

PDF to Print • File Preparation • Product Dimensions• Page 4.6

Vertical 1 Sided Flyer 8.5" x 11" File Preparation 8.75 " 8.5 " Bleed Area (0.125")

Trim Area

Trim Area

11"

Bleed Area ( 0.125")

11.25"

Bleed Area (0.125")

Trim Area

FILE DIMENSIONS: 8.75" X 11.25" DOCUMENT DIMENSIONS: 8.5" X 11" PDF file with a 0.125" bleed and 0.25" recommended safe area.

Trim Area Bleed Area (0.125")

PDF to Print • File Preparation • Product Dimensions• Page 4.7

Vertical 2 Sided Flyer 8.5" x 11" File Preparation 8.75 " 8.5 " Bleed Area (0.125")

Trim Area

Trim Area

11"

Bleed Area ( 0.125")

11.25"

Bleed Area (0.125")

Trim Area

FILE DIMENSIONS: 8.75" X 11.25" DOCUMENT DIMENSIONS: 8.5" X 11" Two separate PDF files with a 0.125" bleed and 0.25" recommended safe area.

Trim Area Bleed Area (0.125")

PDF to Print • File Preparation • Product Dimensions• Page 4.8

Horizontal 1 Sided Flyer 11" x 8.5" File Preparation 11.25 " 11 " Bleed Area (0.125")

Trim Area

Trim Area

8.5"

Trim Area Bleed Area (0.125")

FILE DIMENSIONS:

11.25" X 8.75"

DOCUMENT DIMENSIONS:

11" X 8.5"

PDF file with a 0.125" bleed and 0.25" recommended safe area.

PDF to Print • File Preparation • Product Dimensions• Page 4.9

Bleed Area (0.125")

8.75"

Bleed Area (0.125")

Trim Area

Horizontal 2 Sided Flyer 11" x 8.5" File Preparation 11.25 " 11 " Bleed Area (0.125")

Trim Area

Trim Area

8.5"

Bleed Area (0.125")

8.75"

Bleed Area (0.125")

Trim Area

Trim Area Bleed Area (0.125")

FILE DIMENSIONS:

11.25" X 8.75"

DOCUMENT DIMENSIONS:

11" X 8.5"

Two separate PDF files with a 0.125" bleed and 0.25" recommended safe area.

PDF to Print • File Preparation • Product Dimensions• Page 4.10

Small Horizontal Brochure File Preparation

8.5" x 5.5" 8.75 " 8.5 " Bleed Area (0.125")

Trim Area

Trim Area

Bleed Area (0.125")

Bleed Area (0.125")

Trim Area

5.625"

Safety Margin Area 0.25" - Keep items away from FOLD LINE

11"

Safety Margin Area 0.25" - Keep items away from FOLD LINE

Inside Top

2

5.625"

FILE DIMENSIONS: 8.75" X 11.25" FLAT SIZE:

Outside

Trim Area

8.5" X 5.5"

Two separate PDF files with a 0.125" bleed and 0.25" recommended safe area.

Outside (Cover)

1

Trim Area Bleed Area (0.125")

PDF to Print • File Preparation • Product Dimensions• Page 4.11

Trim Area

3

FINISHED SIZE:

Bleed Area (0.125")

Bleed Area (0.125")

8.5" X 11" Inside Bottom

4

11.25"

---------------------------------------------------------------------------------------------------------- FOLD LINE ----------------------------------------------------------------------------------------------------------

Small Horizontal Brochure Front Cover

Small Vertical Brochure File Preparation

5.5" x 8.5"

11.25" 11" 5.625"

Bleed Area (0.125")

Bleed Area (0.125")

Inside

Inside

2

Back

Front (Cover)

1

FILE DIMENSIONS: 11.25" X 8.75" FLAT SIZE: 11" X 8.5" FINISHED SIZE: 5.5" X 8.5" Two separate PDF files with a 0.125" bleed and 0.25" recommended safe area. Trim Area

Trim Area Bleed Area (0.125")

Small Ve rtical Brochure Front Cov er

PDF to Print • File Preparation • Product Dimensions• Page 4.12

Trim Area

4

3

Bleed Area (0.125")

Safety Margin Area 0.25" - Keep items away from FOLD LINE

Safety Margin Area 0.25" - Keep items away from FOLD LINE

8.75 "

Trim Area Bleed Area (0.125")

8.5 "

Trim Area

Bleed Area (0.125")

Trim Area

---------------------------------------------------------------------------------------------------------- FOLD LINE ----------------------------------------------------------------------------------------------------------

5.625"

Small Brochure Vertical Mailer

5.5" x 8.5"

Outside Panel (see also Small Brochure Vertical Mailer Inside Panel)

11.25" 11" 5.625"

Bleed Area (0.125")

Bleed Area (0.125")

4

Front (Cover)

1

FILE DIMENSIONS: 11.25" X 8.75" FLAT SIZE: 11" X 8.5" FINISHED SIZE: 5.5" X 8.5" Two separate PDF files with a 0.125" bleed and 0.25" recommended safe area. Vertical 4Page Postcard Front Cov er

PDF to Print • File Preparation • Product Dimensions• Page 4.13

Trim Area

Back with Mail Panel

3

Bleed Area (0.125")

Barcode area 4�75" x 0�625"

Indicia & Addressing Area 4�25" x 2"

Inside

2

Safety Margin Area 0.25" - Keep items away from FOLD LINE

Trim Area

Bleed Area (0.125")

Return Address Trim Area Bleed Area (0.125")

8.75 "

Inside

Trim Area

8.5 "

Trim Area

Bleed Area (0.125")

Trim Area

---------------------------------------------------------------------------------------------------------- FOLD LINE ----------------------------------------------------------------------------------------------------------

5.625"

Small Brochure Vertical Mailer

5.5" x 8.5"

Inside Panel (see also Small Brochure Vertical Mailer Outside)

11.25" 11" 5.625"

Bleed Area (0.125")

Bleed Area (0.125")

Inside

Inside

2

Back with Mail Panel

Front (Cover)

1

FILE DIMENSIONS: 11.25" X 8.75" FLAT SIZE: 11" X 8.5" FINISHED SIZE: 5.5" X 8.5" Two separate PDF files with a 0.125" bleed and 0.25" recommended safe area. Trim Area

Trim Area Bleed Area (0.125")

Vertical 4Page Postcard Front Cov er

PDF to Print • File Preparation • Product Dimensions• Page 4.14

Trim Area

4

3

Bleed Area (0.125")

Safety Margin Area 0.25" - Keep items away from FOLD LINE

Safety Margin Area 0.25" - Keep items away from FOLD LINE

8.75 "

Trim Area Bleed Area (0.125")

8.5 "

Trim Area

Bleed Area (0.125")

Trim Area

---------------------------------------------------------------------------------------------------------- FOLD LINE ----------------------------------------------------------------------------------------------------------

5.625"

Small Brochure Horizontal Mailer Outside Panel

8.5" x 5.5"

(see also Small Horizontal Brochure/Mailer Inside Panel)

8.5 "

8.75 "

Bleed Area (0.125")

Trim Area

5.625"

Trim Area

Return Address

Bleed Area (0.125")

Bleed Area (0.125")

Trim Area

Indicia & Addressing Area 4�25" x 2"

Barcode area 4�75" x 0�625" Safety Margin Area 0.25" - Keep items away from FOLD LINE

Inside Top

2

FILE DIMENSIONS: 8.75" X 11.25" FLAT SIZE: 8.5" X 11"

5.625"

3

4

8.5" X 5.5"

Two separate PDF files with a 0.125" bleed and 0.25" recommended safe area.

Outside (Cover)

1

Trim Area Bleed Area (0.125")

PDF to Print • File Preparation • Product Dimensions• Page 4.15

Trim Area

Outside with Mail Panel

FINISHED SIZE: Bleed Area (0.125")

Trim Area

Inside Bottom Bleed Area (0.125")

11.25"

---------------------------------------------------------------------------------------------------------- FOLD LINE ----------------------------------------------------------------------------------------------------------

11"

Horizontal 4-Page Postcard Front Cover

Small Brochure Horizontal Mailer

8.5” x 5.5”

Inside Panel (see also Small Horizontal Brochure/Mailer Outside Panel) 8.5 "

8.75 "

Bleed Area (0.125")

Trim Area

Trim Area

Bleed Area (0.125")

Bleed Area (0.125")

Trim Area

5.625"

Safety Margin Area 0.25" - Keep items away from FOLD LINE

11"

Safety Margin Area 0.25" - Keep items away from FOLD LINE

Inside Top

2

FILE DIMENSIONS: 8.75" X 11.25" FLAT SIZE: 8.5" X 11"

5.625"

3

4

8.5" X 5.5"

Two separate PDF files with a 0.125" bleed and 0.25" recommended safe area.

Outside (Cover)

1

Trim Area Bleed Area (0.125")

PDF to Print • File Preparation • Product Dimensions• Page 4.16

Trim Area

Outside with Mail Panel

FINISHED SIZE: Bleed Area (0.125")

Trim Area

Inside Bottom Bleed Area (0.125")

11.25"

---------------------------------------------------------------------------------------------------------- FOLD LINE ----------------------------------------------------------------------------------------------------------

Horizontal 4-Page Postcard Front Cover

Horizontal Tri-Fold Brochure/Mailer 8.5" x 3.687" Outside Panel (see also Inside Panel) 8.75 " 8.5 " Bleed Area (0.125") Trim Area

3.75"

Panel #1 or

3.625"

Panel #1 Safety Margin Area 0.25" - Keep items away from FOLD LINE -------------------------------------------------------------------------------------------------- FOLD LINE ----------------------------------------------------------------------------------------------------

Indicia 1�25" x 1�125"

Trim Area

11"

Return Address - OPTION 2

Trim Area

11.25"

3.687"

Safety Margin Area 0.25" - Keep items away from FOLD LINE

Addressing area 5" x 2�5625"

Bleed Area (0.125")

3.687"

Bleed Area (0.125")

Return Address OPTION 1

FILE DIMENSIONS:

-------------------------------------------------------------------------------------------------- FOLD LINE ---------------------------------------------------------------------------------------------------Safety Margin Area 0.25" - Keep items away from FOLD LINE

8.75" X 11.25" FLAT SIZE: 8.5" X 11"

FINISHED SIZE:

3.687"

Cover Panel or Cover Panel

3.821"

8.5" X 3.687" Two separate PDF files with a 0.125" bleed and 0.25" recommended safe area. Panel #1

Cover Panel Trim Area Bleed Area (0.125")

PDF to Print • File Preparation • Product Dimensions• Page 4.17

Horizontal Tri-Fold Brochure/Mailer 8.5" x 3.687" Inside Panel

(see also Outside Panel)

8.75 " 8.5 " Bleed Area (0.125") Trim Area

3.75"

Orient Images This Way

3.625"

Safety Margin Area 0.25" - Keep items away from FOLD LINE -------------------------------------------------------------------------------------------------- FOLD LINE -----------------------------------------------------------------------------------------------------

Trim Area

11"

Trim Area

11.25"

3.687"

Orient Images This Way

Bleed Area (0.125")

3.687"

Bleed Area (0.125")

Safety Margin Area 0.25" - Keep items away from FOLD LINE

Safety Margin Area 0.25" - Keep items away from FOLD LINE -------------------------------------------------------------------------------------------------- FOLD LINE -----------------------------------------------------------------------------------------------------

FILE DIMENSIONS: 8.75" X 11.25" FLAT SIZE: 8.5" X 11"

3.821"

FINISHED SIZE:

3.687"

Orient Images This Way

8.5" X 3.687" Two separate PDF files with a 0.125" bleed and 0.25" recommended safe area.

Trim Area Bleed Area (0.125")

PDF to Print • File Preparation • Product Dimensions• Page 4.18

Vertical Tri-Fold Brochure/Mailer 3.687" x 8.5" Outside Panel (see also Inside Panel) 8.75 " 8.5 " Bleed Area (0.125") Trim Area

Panel #1

3.75" 3.625"

Safety Margin Area 0.25" - Keep items away from FOLD LINE -------------------------------------------------------------------------------------------------- FOLD LINE ----------------------------------------------------------------------------------------------------

Indicia 1�25" x 1�125"

Trim Area

11"

Return Address - OPTION 2

Trim Area

11.25"

3.687"

Safety Margin Area 0.25" - Keep items away from FOLD LINE

Addressing area 5" x 2�5625"

Bleed Area (0.125")

3.687"

Bleed Area (0.125")

Return Address OPTION 1

FILE DIMENSIONS:

-------------------------------------------------------------------------------------------------- FOLD LINE ---------------------------------------------------------------------------------------------------Safety Margin Area 0.25" - Keep items away from FOLD LINE

8.75" X 11.25" FLAT SIZE: 8.5" X 11"

3.687"

Cover Panel

3.821"

Trim Area Bleed Area (0.125")

PDF to Print • File Preparation • Product Dimensions• Page 4.19

FINISHED SIZE: 3.687" X 8.5" Two separate PDF files with a 0.125" bleed and 0.25" recommended safe area.

Vertical Tri-Fold Brochure/Mailer 3.687" x 8.5" Inside Panel

(see also Outside Panel)

8.75 " 8.5 " Bleed Area (0.125") Trim Area

Orient Images This Way

3.75" 3.625"

Safety Margin Area 0.25" - Keep items away from FOLD LINE -------------------------------------------------------------------------------------------------- FOLD LINE -----------------------------------------------------------------------------------------------------

Trim Area

Trim Area

11"

Bleed Area (0.125")

11.25"

3.687"

Orient Images This Way

3.687"

Bleed Area (0.125")

Safety Margin Area 0.25" - Keep items away from FOLD LINE

Safety Margin Area 0.25" - Keep items away from FOLD LINE -------------------------------------------------------------------------------------------------- FOLD LINE -----------------------------------------------------------------------------------------------------

FILE DIMENSIONS: 8.75" X 11.25"

3.687"

Orient Images This Way

3.821"

Trim Area Bleed Area (0.125")

PDF to Print • File Preparation • Product Dimensions• Page 4.20

FLAT SIZE: 8.5" X 11" FINISHED SIZE: 3.687" X 8.5" Two separate PDF files with a 0.125" bleed and 0.25" recommended safe area.

Horizontal Large Tri-Fold Brochure/Mailer 11" x 5.687" Outside Panel

(see also Inside Panel)

11.25 " 11 " Bleed Area (0.125") Trim Area

Panel #1 or

5.625"

Panel #1

5.5"

Safety Margin Area 0.25" - Keep items away from FOLD LINE ------------------------------------------------------------------------------------------------------------------------------------ FOLD LINE -------------------------------------------------------------------------------------------------------------------------------------Safety Margin Area 0.25" - Keep items away from FOLD LINE

5.687"

5.687" 1�25" x 1�125"

Trim Area

17.125"

Bleed Area (0.125")

16.875"

Indicia

(Bleed Area (0.125") Trim Area

Return Address

Addressing area 4�75" x 3�75"

FILE DIMENSIONS: ------------------------------------------------------------------------------------------------------------------------------------ FOLD LINE -------------------------------------------------------------------------------------------------------------------------------------Safety Margin Area 0.25" - Keep items away from FOLD LINE

11.25" X 17.125" FLAT SIZE: 11" X 16.875" FINISHED SIZE:

5.687"

Cover Panel or Cover Panel

5.812"

11" X 5.687" Two separate PDF files with a 0.125" bleed and 0.25" recommended safe area. Panel #1

Cover Panel

Trim Area Bleed Area (0.125")

PDF to Print • File Preparation • Product Dimensions• Page 4.21

Horizontal Large Tri-Fold Brochure/Mailer 11" x 5.687" Inside Panel

(see also Outside Panel)

11.25 " 11 " Bleed Area (0.125") Trim Area

5.625"

Orient Images This Way

5.5"

Safety Margin Area 0.25" - Keep items away from FOLD LINE ------------------------------------------------------------------------------------------------------------------------------------ FOLD LINE -------------------------------------------------------------------------------------------------------------------------------------Safety Margin Area 0.25" - Keep items away from FOLD LINE

17.125"

Bleed Area (0.125") Trim Area

16.875"

Trim Area

5.687" Bleed Area (0.125")

5.687"

Orient Images This Way

Safety Margin Area 0.25" - Keep items away from FOLD LINE

FILE DIMENSIONS:

------------------------------------------------------------------------------------------------------------------------------------ FOLD LINE -------------------------------------------------------------------------------------------------------------------------------------Safety Margin Area 0.25" - Keep items away from FOLD LINE

11.25" X 17.125" FLAT SIZE: 11" X 16.875" FINISHED SIZE:

5.812"

11" X 5.687"

5.687"

Orient Images This Way

Trim Area Bleed Area (0.125")

PDF to Print • File Preparation • Product Dimensions• Page 4.22

Two separate PDF files with a 0.125" bleed and 0.25" recommended safe area.

Vertical Large Tri-Fold Brochure/Mailer 5.687" x 11" Outside Panel

(see also Inside Panel)

11.25 " 11 " Bleed Area (0.125") Trim Area

Panel #1

5.625" 5.5"

Safety Margin Area 0.25" - Keep items away from FOLD LINE ------------------------------------------------------------------------------------------------------------------------------------ FOLD LINE -------------------------------------------------------------------------------------------------------------------------------------Safety Margin Area 0.25" - Keep items away from FOLD LINE

5.687"

5.687" 1�25" x 1�125"

Trim Area

17.125"

Bleed Area (0.125")

16.875"

Indicia

(Bleed Area (0.125") Trim Area

Return Address

Addressing area 4�75" x 3�75"

FILE DIMENSIONS: ------------------------------------------------------------------------------------------------------------------------------------ FOLD LINE -------------------------------------------------------------------------------------------------------------------------------------Safety Margin Area 0.25" - Keep items away from FOLD LINE

11.25" X 17.125" FLAT SIZE: 11" X 16.875"

5.687"

Cover Panel

5.812"

Trim Area Bleed Area (0.125")

PDF to Print • File Preparation • Product Dimensions• Page 4.23

FINISHED SIZE: 5.687" X 11" Two separate PDF files with a 0.125" bleed and 0.25" recommended safe area.

Vertical Large Tri-Fold Brochure/Mailer 5.687" x 11" Inside Panel

(see also Outside Panel)

11.25 " 11 " Bleed Area (0.125") Trim Area

Orient Images This Way

5.625" 5.5"

Safety Margin Area 0.25" - Keep items away from FOLD LINE ------------------------------------------------------------------------------------------------------------------------------------ FOLD LINE -------------------------------------------------------------------------------------------------------------------------------------Safety Margin Area 0.25" - Keep items away from FOLD LINE

Trim Area

17.125"

Safety Margin Area 0.25" - Keep items away from FOLD LINE

Bleed Area (0.125") Trim Area

16.875"

Bleed Area (0.125")

5.687"

Orient Images This Way

5.687"

FILE DIMENSIONS:

------------------------------------------------------------------------------------------------------------------------------------ FOLD LINE -------------------------------------------------------------------------------------------------------------------------------------Safety Margin Area 0.25" - Keep items away from FOLD LINE

11.25" X 17.125" FLAT SIZE: 11" X 16.875"

5.687"

Orient Images This Way

5.812"

Trim Area Bleed Area (0.125")

PDF to Print • File Preparation • Product Dimensions• Page 4.24

FINISHED SIZE: 5.687" X 11" Two separate PDF files with a 0.125" bleed and 0.25" recommended safe area.

Vertical 4 Page Brochure 8.5" x 11" File Preparation 8.625"

17.25 " 17 "

8.625"

Bleed Area (0.125")

Trim Area

4

Front Image (Cover)

1

Trim Area

Back Image

3

Trim Area Bleed Area (0.125")

FILE DIMENSIONS:

17.25" X 11.25"

FLAT SIZE:

17" X 11"

FINISHED SIZE:

8.5" X 11"

Two separate PDF files with a 0.125" bleed and 0.25" recommended safe area.

PDF to Print • File Preparation • Product Dimensions• Page 4.25

Ver t ical Broc 4-Page Fron hure t Co ver

Bleed Area (0.125")

2

Safety Margin Area 0.25" - Keep items away from FOLD LINE

Safety Margin Area 0.25" - Keep items away from FOLD LINE

11"

------------------------------------------------------------------------------------------------------------------------------------ FOLD LINE ------------------------------------------------------------------------------------------------------------------------------------

11.25"

Bleed Area (0.125")

Trim Area

Vertical 4 Page Brochure/Mailer Outside Panel 8.5" x 11" (see also Inside Panel) 17.25 " 17 "

8.625"

8.625"

Bleed Area (0.125")

Return Address 2�25" x 1�375"

Bleed Area (0.125")

Trim Area

Back Image

4

3

Front Image (Cover)

1

Trim Area

2

Trim Area Bleed Area (0.125")

FILE DIMENSIONS:

17.25" X 11.25"

FLAT SIZE:

17" X 11"

FINISHED SIZE:

8.5" X 11"

Two separate PDF files with a 0.125" bleed and 0.25" recommended safe area.

PDF to Print • File Preparation • Product Dimensions• Page 4.26

Ver t ical Broc 4-Page Fron hure t Co ver

Bleed Area (0.125")

11"

Safety Margin Area 0.25" - Keep items away from FOLD LINE

11.25"

------------------------------------------------------------------------------------------------------------------------------------ FOLD LINE ------------------------------------------------------------------------------------------------------------------------------------

Indicia, Addressing & Barcode Area 5�5" x 3�625"

Trim Area

Vertical 4 Page Brochure/Mailer Inside Panel 8.5" x 11" (see also Outside Panel)

8.625"

17.25 " 17 "

8.625"

Bleed Area (0.125")

Trim Area

4

Front Image (Cover)

1

Trim Area

Back Image

3

Trim Area Bleed Area (0.125")

FILE DIMENSIONS:

17.25" X 11.25"

FLAT SIZE:

17" X 11"

FINISHED SIZE:

8.5" X 11"

Two separate PDF files with a 0.125" bleed and 0.25" recommended safe area.

PDF to Print • File Preparation • Product Dimensions• Page 4.27

Ver t ical Broc 4-Page Fron hure t Co ver

Bleed Area (0.125")

2

Safety Margin Area 0.25" - Keep items away from FOLD LINE

Safety Margin Area 0.25" - Keep items away from FOLD LINE

11"

------------------------------------------------------------------------------------------------------------------------------------ FOLD LINE ------------------------------------------------------------------------------------------------------------------------------------

11.25"

Bleed Area (0.125")

Trim Area

Horizontal 4 Page Brochure 11" x 8.5" File Preparation 11.25 " 11 " Bleed Area (0.125") Trim Area

Trim Area

Trim Area

Bleed Area (0.125")

Bleed Area (0.125")

Inside Upper

2

Inside Lower

4

8.625"

3

Back Image (Cover) Front Image (Cover)

1

Safety Margin Area 0.25" - Keep items away from FOLD LINE

--------------------------------------------------------------------------------------------------------------------------------------------- FOLD LINE --------------------------------------------------------------------------------------------------------------------------------------------Safety Margin Area 0.25" - Keep items away from FOLD LINE

FILE DIMENSIONS: 11.25" X 17.25" FLAT SIZE: 11" X 17"

8.625"

FINISHED SIZE: 11" X 8.5" Trim Area

Trim Area

Bleed Area (0.125")

Bleed Area (0.125")

17.25"

17"

Two separate PDF files with a 0.125" bleed and 0.25" recommended safe area.

Horizontal 4-Page Brochure Front Cover

Trim Area Bleed Area (0.125")

PDF to Print • File Preparation • Product Dimensions• Page 4.28

Horizontal 8 Page Brochure 11" x 8.5" File Preparation 11.25 " 11 " Bleed Area (0.125")

Trim Area

8

Outside Back Image Outside Front Image (Cover)

7

6

5 Trim Area

8.625"

2

4

3

Bleed Area (0.125")

Bleed Area (0.125")

Trim Area

1

Safety Margin Area 0.25" - Keep items away from FOLD LINE --------------------------------------------------------------------------------------------------------------------------------------------- FOLD LINE --------------------------------------------------------------------------------------------------------------------------------------------Safety Margin Area 0.25" - Keep items away from FOLD LINE

FILE DIMENSIONS: 11.25" X 17.25" FLAT SIZE: 11" X 17"

8.625"

FINISHED SIZE: 11" X 8.5" Trim Area

Trim Area

Bleed Area (0.125")

Bleed Area (0.125")

17.25"

17"

Four separate PDF files with a 0.125" bleed and 0.25" recommended safe area.

Horizontal 8-Page Brochure Front Cover

Trim Area Bleed Area (0.125")

PDF to Print • File Preparation • Product Dimensions• Page 4.29

Horizontal 8 Page Brochure/Mailer Outside Panel 11" x 8.5" (see also Inside Panel) 11.25 " 11 " Bleed Area (0.125")

Trim Area

Trim Area

Bleed Area (0.125")

Bleed Area (0.125")

Trim Area

Return Address 2�25" x 1�375"

8.625"

Indicia, Addressing & Barcode Area 5" x 4"

--------------------------------------------------------------------------------------------------------------------------------------------- FOLD LINE --------------------------------------------------------------------------------------------------------------------------------------------Safety Margin Area 0.25" - Keep items away from FOLD LINE

7

Outside Back Image

Trim Area

3

11.25" X 17.25" FLAT SIZE: 11" X 17"

5

1

FINISHED SIZE: 11" X 8.5" Trim Area

Outside Front Image (Cover)

2

6

4

FILE DIMENSIONS:

Bleed Area (0.125")

Bleed Area (0.125")

8.625"

8

17.25"

17"

Four separate PDF files with a 0.125" bleed and 0.25" recommended safe area.

Horizontal 8-Page Brochure Front Cover

Trim Area Bleed Area (0.125")

PDF to Print • File Preparation • Product Dimensions• Page 4.30

Horizontal 8 Page Brochure/Mailer Inside Panel 11" x 8.5" (see also Outside Panel) 11.25 " 11 " Bleed Area (0.125")

Trim Area

Trim Area

Bleed Area (0.125")

Bleed Area (0.125")

Trim Area

8.625"

Safety Margin Area 0.25" - Keep items away from FOLD LINE --------------------------------------------------------------------------------------------------------------------------------------------- FOLD LINE --------------------------------------------------------------------------------------------------------------------------------------------Safety Margin Area 0.25" - Keep items away from FOLD LINE

7

Outside Back Image

Trim Area

3

11.25" X 17.25" FLAT SIZE: 11" X 17"

5

1

FINISHED SIZE: 11" X 8.5" Trim Area

Outside Front Image (Cover)

2

6

4

FILE DIMENSIONS:

Bleed Area (0.125")

Bleed Area (0.125")

8.625"

8

17.25"

17"

Four separate PDF files with a 0.125" bleed and 0.25" recommended safe area.

Horizontal 8-Page Brochure Front Cover

Trim Area Bleed Area (0.125")

PDF to Print • File Preparation • Product Dimensions• Page 4.31

Vertical Notecard File Preparation

4.25" x 5.5"

8.75" 8.5" 4.375"

Bleed Area (0.125") Trim Area

Bleed Area (0.125") Trim Area

2

FILE DIMENSIONS: 8.75" X 5.75" Inside

3

FLAT SIZE: Bleed Area (0.125") Trim Area

Inside

Bleed Area (0.125") Trim Area

Trim Area Bleed Area (0.125") Bleed Area (0.125") Trim Area

5.75 "

Safety Margin Area 0.125" - Keep items away from FOLD LINE

Safety Margin Area 0.125" - Keep items away from FOLD LINE

5.5 "

------------------------------------------------------------------ FOLD LINE -----------------------------------------------------------------

4.375"

8.5" X 5.5"

FINISHED SIZE: 4.25" X 5.5"

Back Panel

4

Front (Cover)

1

Two separate PDF files with a 0.125" bleed and 0.125" recommended safe area.

PDF to Print • File Preparation • Product Dimensions• Page 4.32

Vertical N otecar Front Cov d er

Horizontal Notecard File Preparation

5.5" x 4.25"

5.5 "

5.75 "

Bleed Area (0.125") Trim Area

Bleed Area (0.125") Trim Area

Bleed Area (0.125") Trim Area

4.375"

Safety Margin Area 0.125" - Keep items away from FOLD LINE

8.5"

Safety Margin Area 0.125" - Keep items away from FOLD LINE

Inside Top

2

FILE DIMENSIONS: 5.75" X 8.75" FLAT SIZE: 5.5" X 8.5"

4.375"

3

FINISHED SIZE: Bleed Area (0.125") Trim Area

Back Panel

Bleed Area (0.125") Trim Area

Inside Bottom

4

8.75"

------------------------------------------------------------------ FOLD LINE -----------------------------------------------------------------

5.5" X 4.25"

Two separate PDF files with a 0.125" bleed and 0.125" recommended safe area.

Cover (Outside)

1

Trim Area Bleed Area (0.125")

PDF to Print • File Preparation • Product Dimensions• Page 4.33

Horizontal Notecard Front Cover

Presentation Folder 8.75" x 11.75" File Preparation 9.25 " 8.75"

Trim Area

------------------------------------------------------------------------------------------------------------------------------------------------------ FOLD LINE -----------------------------------------------------------------------------------------------------------------------------------------------------

Important Note: Final Art file must measure 8.25" x 11.25" for PDF upload. Product does not bleed. Art non-print area is set 0.25" away from FOLD LINE, TOP, RIGHT and BOTTOM TRIM. (Do not include non-print areas in art file for upload)

Trim Area

11.75 "

Trim Area

FILE DIMENSIONS: 8.25" X 11.25" DOCUMENT DIMENSIONS: 9.25" X 11.75" Product does not bleed. 0.25" recommended safe area. 0.5" flap is adhered to pre-converted folder back.

Trim Area

.5"

PDF to Print • File Preparation • Product Dimensions• Page 4.34

Pocket Brochure File Preparation

4.125" x 2.75"

4.375 " 4.125 " Bleed Area (0.125") Trim Area Inside Top

2

4

2.875"

Inside Bottom

Outside Back Outside Front

3

5.5 " 5.75 "

------------------------------------------- FOLD LINE -------------------------------------------Safety Margin Area 0.25" - Keep items away from FOLD LINE

Bleed Area (0.125") Trim Area

Bleed Area (0.125") Trim Area

1

FILE DIMENSIONS: 4.375" X 5.75"

2.875"

FLAT SIZE: 4.125" X 5.5" FINISHED SIZE: 4.125" X 2.75" Two separate PDF files with a 0.125" bleed and 0.25" recommended safe area.

Trim Area Bleed Area (0.125")

PDF to Print • File Preparation • Product Dimensions• Page 4.35

Newsletter 8.5" x 5.5" Outside File Preparation (see also Newsletter Inside) 8.5 "

8.75 "

Bleed Area (0.125")

Trim Area

5.625"

Trim Area

Return Address

Bleed Area (0.125")

Bleed Area (0.125")

Trim Area

Indicia & Addressing Area 4�25" x 2"

Barcode area 4�75" x 0�625" Safety Margin Area 0.25" - Keep items away from FOLD LINE

Inside Top

2

5.625"

FILE DIMENSIONS: 8.75" X 11.25" FLAT SIZE: 8.5" X 11"

3

4

Outside (Cover)

1

Trim Area Bleed Area (0.125")

PDF to Print • File Preparation • Product Dimensions• Page 4.36

8.5" X 5.5"

Trim Area

Outside with Mail Panel

FINISHED SIZE:

Bleed Area (0.125")

Trim Area

Inside Bottom Bleed Area (0.125")

11.25"

---------------------------------------------------------------------------------------------------------- FOLD LINE ----------------------------------------------------------------------------------------------------------

11"

Two separate PDF files with a 0.125" bleed and 0.25" recommended safe area.

Newsletter 8.5" x 5.5" Inside File Preparation (see also Newsletter Outside) 8.5 "

8.75 "

Bleed Area (0.125")

Trim Area

Trim Area

Bleed Area (0.125")

Bleed Area (0.125")

Trim Area

5.625"

Safety Margin Area 0.25" - Keep items away from FOLD LINE

11"

Safety Margin Area 0.25" - Keep items away from FOLD LINE

Inside Top

2

5.625"

FILE DIMENSIONS: 8.75" X 11.25" FLAT SIZE: 8.5" X 11"

Outside with Mail Panel

3

4

Outside (Cover)

1

Trim Area Bleed Area (0.125")

PDF to Print • File Preparation • Product Dimensions• Page 4.37

FINISHED SIZE: 8.5" X 5.5"

Trim Area

Trim Area

Inside Bottom

Bleed Area (0.125")

Bleed Area (0.125")

11.25"

---------------------------------------------------------------------------------------------------------- FOLD LINE ----------------------------------------------------------------------------------------------------------

Two separate PDF files with a 0.125" bleed and 0.25" recommended safe area.

Doorhanger 4" x 11" File Preparation 4.25" 4" BLEED AREA (0.125") TRIM AREA

BLEED AREA (0.125")

.625"

TRIM AREA

Trim Area

Trim Area

FILE DIMENSIONS: 4.25" X 11.25" DOCUMENT DIMENSIONS: 4" X 11" Two separate PDF files with a 0.125" bleed and 0.25" recommended safe area.

Trim Area Bleed Area (0.125")

11.25"

Bleed Area (0.125")

11"

Bleed Area (0.125")

1.25"

PDF to Print • File Preparation • Product Dimensions• Page 4.38

Business Card 3.5" x 2" One/ Two Sided File Preparation (front and back side)

3.625 " 3.5 "

2.0"

Bleed Area (0.0625") Trim Area

2.125"

Bleed Area (0.0625") Trim Area

Bleed Area (0.0625") Trim Area

Trim Area Bleed Area (0.0625")

FILE DIMENSIONS:

3.625" X 2.125"

DOCUMENT DIMENSIONS:

3.5" X 2.0"

Separate PDF files for front and back of card with a 0.0625" bleed and 0.125" recommended safe area.

PDF to Print • File Preparation • Product Dimensions• Page 4.39

Square Business Card 2.5" x 2.5" File Preparation (front and back side)

One/ Two Sided

2.75" 2.5"

2.75"

Bleed Area (0.125") Trim Area

2.5"

Bleed Area (0.125") Trim Area

Bleed Area (0.125") Trim Area

Trim Area Bleed Area (0.125")

FILE DIMENSIONS:

2.75" X 2.75"

DOCUMENT DIMENSIONS:

2.5" X 2.5"

Separate PDF files for front and back of card with a 0.125" bleed and 0.125" recommended safe area.

PDF to Print • File Preparation • Product Dimensions• Page 4.40

Square Business Card 3" x 3" File Preparation (front and back side)

One/ Two Sided

3.25" 3.0"

3.25"

Bleed Area (0.125") Trim Area

3.0"

Bleed Area (0.125") Trim Area

Bleed Area (0.125") Trim Area

Trim Area Bleed Area (0.125")

FILE DIMENSIONS:

3.25" X 3.25"

DOCUMENT DIMENSIONS:

3.0" X 3.0"

Separate PDF files for front and back of card with a 0.125" bleed and 0.125" recommended safe area.

PDF to Print • File Preparation • Product Dimensions• Page 4.41

Glossary

Some common print production terms, and how they are used in the context of this guide:

barcode (postal barcode) — An optical machine-readable representation of data. Direct mail pieces are often

addressed using a postal barcode that corresponds to the ZIP code of the addressee, and requires a certain amount of space left for it in the mail panel.

bleed (bleed box, bleed size) — Extension of design elements beyond the trim edge, done to ensure that items

extend all the way to the edge of the final printed piece once it is trimmed. Creating a PDF with proper bleed requires not only adding bleed to individual items on a page, but also including the bleed area when exporting.

CMYK (Cyan, Magenta, Yellow, Black) — The subtractive process colors used in color printing. Black (K) is added to enhance color and contrast.

color profile (ICC profile) — A set of data that characterizes a color input or output device, or a color space.

Profiles describe the color attributes of a particular device or viewing requirement by defining a mapping between the device source or target color space and a profile connection space (PCS).

document dimensions — For PDF to Print purposes, the final trim size of a piece. The document Page Size in Adobe InDesign or QuarkXPress, and the PDF’s Trim Box in Adobe Acrobat should match the product’s specified document dimensions.

embedded fonts — Fonts that are included in a PDF, enabling the PDF to display and print properly whether or

not the fonts are available on any given system. A font can be embedded completely, where information for the entire set of characters is kept in the PDF, or embedded as a subset, maintaining only the information necessary for the characters that are used in the document. Note: some fonts cannot be embedded, because the font manufacturer has included information in the font that prevents embedding.

export (export to PDF) — Create a PDF directly from the layout application, instead of using the “Print” command or saving the document as a postscript file.

file dimensions — For PDF to Print purposes, the overall page size of a PDF, including the bleed area. In Adobe Acrobat, the PDF’s Media Box, Crop Box, and Bleed Box should all match the product’s specified file dimensions.

finished size — The final size of a printed page after excess edges have been cut off. flat size — The size of a printed product after printing and trimming but before any finishing operations that affect its size, such as folding.

grayscale — An application of black ink (for print) or the color black (for the screen) that simulates a range of

tones. Grayscale images have no hue (color). In print design, a grayscale graphic image appears to be black, white, and shades of gray, but it only uses a single color ink.

hyperlink — More commonly called a link, a hot spot area that takes the user to another location when clicked.

This location may be somewhere on the same page, another page, in another document, or even an external website.

indicia — Marking on a mail piece showing that postage has been paid by the sender.

PDF to Print • File Preparation • Glossary • Page 5.1

OpenType fonts — A scalable format for computer fonts that has cross-platform capability. The single font file

will work on both Mac and Windows systems. Some OpenType fonts include expanded character sets and special features like automatic ligatures and alternate glyphs.

OPI — Open Pre-Press Interface. Lets you selectively omit different imported graphics types when sending image

data to a printer or file, leaving only the OPI links (comments) for later handling by an OPI server. Files uploaded for PDF to Print cannot use OPI.

preset (PDF preset, output style preset) — A defined group of settings to be recalled when exporting a PDF. Some presets are defined by industry or application standards and cannot be altered, but they can be used as a base for creating additional customized presets. These settings are designed to balance file size with quality, depending on how the PDF will be used.

printer’s spread — a combination of two (or more) pages laid out as they would appear on individual printed sheets, before the job is assembled.

resolution (image resolution) — In electronic imaging, the quantification of printout quality using the number of spots per inch.

RGB — Red/Green/Blue. The primary additive colors used in display devices and scanners. Commonly used to refer to the color space, mixing system or monitor in color computer graphics.

safety margin — Safety margins refer to the zone between text and graphics that are not meant to be trimmed. Safety margin zones typically range from .0625" (1/16") to .25" (1/4") depending on the printer. A design that uses a wider safety margin (.25") will accommodate more printers across the board while preserving the integrity of your design.

spot color — In offset printing, a spot color is any color generated by an ink (pure or mixed) that is printed using a single run.

trim size (trim edge) — Trim refers to the edge of the paper or the finished size of a product.

PDF to Print • File Preparation • Glossary • Page 5.2

Personal Brochure 5.5" x 4" Outside Panel

(see also Inside Panel)

5.75 " 5.5 "

3.375"

Orient Images This Way

3.25"

Trim Area

11"

Trim Area

11.25"

4"

Orient Images This Way

Bleed Area (0.125")

4"

Bleed Area (0.125")

------------------------------------------------------------ FOLD LINE ----------------------------------------------------------

FILE DIMENSIONS: 5.75" X 11.25" FLAT SIZE:

------------------------------------------------------------ FOLD LINE ----------------------------------------------------------

5.5" X 11" FINISHED SIZE: 5.5" X 4"

3.875" Orient Images This Way

3.75"

Two separate PDF files with a 0.125" bleed and 0.25" recommended safe area.

Cover Panel

Trim Area Bleed Area (0.125")

PDF to Print • File Preparation • Product Dimensions

Personal Brochure 5.5" x 4" Inside Panel

(see also Outside Panel)

5.75 " 5.5 "

3.375" 3.25"

Trim Area

11"

Trim Area

11.25"

4"

Orient Images This Way

Bleed Area (0.125")

4"

Bleed Area (0.125")

------------------------------------------------------------ FOLD LINE ----------------------------------------------------------

FILE DIMENSIONS: 5.75" X 11.25" FLAT SIZE:

------------------------------------------------------------ FOLD LINE ----------------------------------------------------------

5.5" X 11" FINISHED SIZE: 5.5" X 4" Two separate PDF files with a 0.125" bleed and 0.25" recommended safe area.

3.875" 3.75"

Cover Panel

Trim Area Bleed Area (0.125")

PDF to Print • File Preparation • Product Dimensions

Personal Brochure 5.5" x 4" 5.5" x 4" Inside Panel

(see also Outside Panel)

5.75 " 5.5 "

3.875" 3.75"

Trim Area

11"

Trim Area

11.25"

4"

Orient Images This Way

Bleed Area (0.125")

4"

Bleed Area (0.125")

------------------------------------------------------------ FOLD LINE ----------------------------------------------------------

FILE DIMENSIONS: 5.75" X 11.25" FLAT SIZE:

------------------------------------------------------------ FOLD LINE ----------------------------------------------------------

5.5" X 11" FINISHED SIZE: 5.5" X 4" Two separate PDF files with a 0.125" bleed and 0.25" recommended safe area.

3.337" 3.187"

Cover Panel

Trim Area Bleed Area (0.125")

PDF to Print • File Preparation • Product Dimensions• Page 5.5