Party Information Pack 2016 South Essex Golf Centre is the ideal venue to host your Party. With our relaxed and friendly Clubhouse Bar providing scenic views of our stunning Golf Course, why not celebrate your Birthday, Anniversary or Christmas Party with us? Our fully-stocked Bar and variety of Buffet Menus means you can leave all of the hard work to us and simply enjoy yourself, just as it should be! Our great range of party menus cover cocktail buffets, BBQs, hot and cold buffets for any event! Whatever your celebration, whether it be your anniversary, wedding reception or birthday party (including 18ths and 21sts!), South Essex Golf Centre is the perfect choice. - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -- - - - - - - - - - - - - - - - - - - - - - - -

Room Hire £250.00 This secures exclusive access to the building from 19:00 through until 01:00.

Spend over £800 on food and receive the room hire FREE! Deposit & Balance To confirm your booking a deposit of £250.00 is required. See terms and conditions.

Bar Opening and Closing Hours The bar will close at 12:30am and all entertainment must be finished by 1am.

Capacity Our clubhouse function room can host up to 70 people for a sit down meal and up to 120 people for an evening buffet. - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -- - - - - - - - - - - - - - - - - - - - - - - -

South Essex Golf Centre, Herongate, Brentwood, Essex. CM13 3LW Tel: 01277 811 289 Fax: 01277 811 304 Web: www.southessexgolf.co.uk Email: [email protected]

FOOD OPTIONS Choose from our fantastic buffets or BBQ’s to make your event just that little more extra special. - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -- - - - - - - - - - - - - - - - - - - - - - - -

Finger Buffet £9.95 per person Sandwiches: Ham Cheese Egg Mayonnaise Sausage Rolls Honey & Mustard Cocktail Sausages Crudites & Dips Vegetable Pastries Meat Pastries Crisps - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -- - - - - - - - - - - - - - - - - - - - - - - -

Event Buffet £12.95 per person Sandwiches: Roast Beef & Horseradish Cheddar & Spring Onion Tuna & Cucumber Sausage Rolls Crudites & Dips Vegetable Pastries Meat Pastries Crisps Honey & Mustard Sausages Savoury French Pastry Bites Mini Salmon & Cream Cheese Bagels Buffet Pork Pie Selection - - - - - - - - - - - - - - - - - - - - - - - - - - - - -- - - - - - - - - - - - - - - - - - - - - - - -

South Essex Golf Centre, Herongate, Brentwood, Essex. CM13 3LW Tel: 01277 811 289 Fax: 01277 811 304 Web: www.southessexgolf.co.uk Email: [email protected]

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Executive Buffet £19.95 per person Sandwiches: Brie & Red Onion Chicken & Bacon Ham Hock & Pickle Sausage Rolls Crudites & Dips Vegetable Pastries Meat Pastries Crisps Honey & Mustard Sausages Mini Brioche Assortment Seafood Bites Savoury Tartlettes Chilli Chicken Puffs Cheeseburger Crostinis - - - - - - - - - - - - - - - - - - - - - - - - - - - - -- - - - - - - - - - - - - - - - - - - - - - - -

A Sweet Touch Mini Ring Donuts - £1.50pp Mini Lemon Tarts - £2.00pp Mini Millionaires Tarts - £2.00pp Mini Victoria Sponge - £2.00pp Mini Churros - £2.00pp Mini Eclaire Selection - £2.50pp Cream Filled Profiteroles - £2.00pp - - - - - - - - - - - - - - - - - - - - - - - - - - - - -- - - - - - - - - - - - - - - - - - - - - - - -

Additional Extras Chunky Chips - £1.50pp Spicy Wedges - £1.75pp Sauté Potatoes - £1.75pp Potato Rostis - £1.75pp - - - - - - - - - - - - - - - - - - - - - - - - - - - - -- - - - - - - - - - - - - - - - - - - - - - - -

South Essex Golf Centre, Herongate, Brentwood, Essex. CM13 3LW Tel: 01277 811 289 Fax: 01277 811 304 Web: www.southessexgolf.co.uk Email: [email protected]

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Additional Extras (cont) Taste of the Orient - £2.50pp Satay/Spring Rolls/Money Bags Taste of India - £2.50pp Bhajis/Samosas/Pakoras Fresh Fruit Platter - £3.50pp Whole Dressed Salmon - £3.50pp (Minimum 30 Covers)

Cooked Meat Selection -£3.50pp Turkey, Ham, & Beef - - - - - - - - - - - - - - - - - - - - - - - - - - - - -- - - - - - - - - - - - - - - - - - - - - - - -

BBQ Packages Why not enjoy a bite to eat out on our lovely patio overlooking the wonderful surroundings? - - - - - - - - - - - - - - - - - - - - - - - - - - - - -- - - - - - - - - - - - - - - - - - - - - - - -

Silver Package £14.95 per person American Style Cheeseburger Jumbo Hot-Dog Onion, Pepper & Courgette Kebabs Marinated Chicken - Herbs or Spicy PLUS choose 4 sides - - - - - - - - - - - - - - - - - - - - - - - - - - - - -- - - - - - - - - - - - - - - - - - - - - - - -

Gold Package £19.95 per person 6oz Steak Burger, Brioche Bun, Monterey Jack Cheese Cumberland Hot-Dog, Brioche Bun Chicken & Pepper Skewers Summer Vegetable Kebabs Pork Cutlet, Garlic & Sage Marinade PLUS choose 4 sides - - - - - - - - - - - - - - - - - - - - - - - - - - - - -- - - - - - - - - - - - - - - - - - - - - - - -

South Essex Golf Centre, Herongate, Brentwood, Essex. CM13 3LW Tel: 01277 811 289 Fax: 01277 811 304 Web: www.southessexgolf.co.uk Email: [email protected]

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Platinum package £24.95 per person 8oz Gourmet burger, Brioche Bun, Emmenthal Cheese 8oz Cumberland Ring Spiced Lamb Kofta Cherry Tomato and Mushroom Skewers Sticky BBQ Pork Ribs Cajun Chicken Breast Fillet PLUS choose 4 sides. - - - - - - - - - - - - - - - - - - - - - - - - - - - - -- - - - - - - - - - - - - - - - - - - - - - - -

Additional Extras - £3.00pp Lamb Kofta Halloumi & Courgette Kebabs Sticky BBQ Pork Ribs - - - - - - - - - - - - - - - - - - - - - - - - - - - - -- - - - - - - - - - - - - - - - - - - - - - - -

Available Sides Garden Salad Coleslaw Potato Salad Basil Pesto Penne Greek Salad Sliced Tomato & Mozzarella Flatbreads & Dips Gherkins & Pickles Chunky Chips Seasoned Wedges Corn Cobbs Additional sides available at £1.75 per person - - - - - - - - - - - - - - - - - - - - - - - - - - - - -- - - - - - - - - - - - - - - - - - - - - - - -

Corkage If you would like to bring your own table wine the following charges will apply: £10.00 per 75cl bottle of wine or sparkling wine. £15 per 75cl bottle of Champagne, - - - - - - - - - - - - - - - - - - - - - - - - - - - - -- - - - - - - - - - - - - - - - - - - - - - - -

South Essex Golf Centre, Herongate, Brentwood, Essex. CM13 3LW Tel: 01277 811 289 Fax: 01277 811 304 Web: www.southessexgolf.co.uk Email: [email protected]

£15.00 per 75cl bottle of Champagne

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18th & 21st Birthday Parties We are delighted to be able to host 18th and 21st birthday parties here at South Essex but due to the nature of these events they are subject to extra terms of hire as follows:

Food requirements A minimum food spend of £250 will be required.

Security It is South Essex Golf Centre company policy that all 18th & 21st birthday parties hire the use of our third party private security company to ensure all licensing laws are being adhered to whilst on our premises. We shall make a reservation on your behalf and include the associated cost on your final invoice. To speak directly with VIP Security: Darren Hyde (Director) VIP Security (Essex) Ltd 13L Basildon Business Centre Bentalls Basildon Essex SS14 3FT 01268 526 212

Damage Deposit A £200 damage deposit will be required and held until a damage assessment has been made the next day.

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Contact Details Should you wish to check availability, book an appointment to have a look around and or discuss your function please do not hesitate to contact Barry Careford on 01277 811289 or email [email protected]

South Essex Golf Centre, Herongate, Brentwood, Essex. CM13 3LW Tel: 01277 811 289 Fax: 01277 811 304 Web: www.southessexgolf.co.uk Email: [email protected]

Function Booking Form Contact Name:

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Address:

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Town:

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Postcode:

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Contact Number:

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Email:

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Event Package / Options Event Type:

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Food Selection:

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Extras:

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Number of Guests:

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Event Date:

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Total Cost per Person :

£_______________

Total Event Cost :

£_______________

Deposit Paid :

£_______________

Outstanding Balance :

£_______________

Comments :

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South Essex Golf Centre, Herongate, Brentwood, Essex. CM13 3LW Tel: 01277 811 289 Fax: 01277 811 304 Web: www.southessexgolf.co.uk Email: [email protected]

Terms & Conditions Event / Function Conditions of Hire 1. 2.

3. 4.

All bookings of facilities at any ‘Crown Golf ‘ venue (hereafter called ‘the centre’) are accepted by Crown Golf upon the following terms and conditions. These terms & conditions, together with The Centre’s written quotation on the one hand and The Clients written confirmation in respect of the booking on the other hand shall constitute the contract between the client and the centre and such contract shall come into effect immediately upon receipt of written confirmation from the client or their agent. The centre reserves the right to amend these terms and conditions at its own discretion provided such amendments are notified in writing to the client at the time of booking. The centre reserves the right to revise quotations where prices may be affected due to reasons beyond its control, and in such event will do so in writing to the client.

Deposit Payments 5.

6. 7. 8. 9. 10.

All bookings require a deposit, unless the client has an account with the centre with a unique reference number, supported by a purchase order. This includes but is not exclusive to, hotel rooms, green fee bookings, meeting or function rooms, buggy hire or other rental, intended food and beverage purchases. Bookings are provisional until receipt of appropriate written confirmation or deposit and signed copy of these terms and conditions has been received. The centre reserves the right to cancel a booking without liability in the event of non-payment of a deposit. Deposits are non-refundable except under circumstances defined in section 18. Business customers wishing credit facilities must ensure that adequate arrangements are in place no later than one month prior to the event. In the absence of such arrangements a deposit of 25% of the centres quoted price or £250.00 whichever is the greater is payable at the time of booking. Private functions require a deposit of £10.00 per person or £250.00 whichever is greater to be paid at the time of booking. Changes to this deposit value are at the sole discretion of the General Manager.

Arrangements & Numbers Attending 11.

12. 13. 14. 15.

16.

The client must confirm in writing to the centre all information necessary to organise the function, including the anticipated number of attendees and details of special dietary requirements and such menu selections, not less than 14 working days prior to the function. Where a booking is made at less than 14 days notice, all such information must be confirmed at time of booking. Final numbers for catering purposes only, need to be confirmed to the centre no later than 7 days prior to the function. In the event of a booking occurring less than 7 days from the event, the numbers given will be deemed final. Where the actual attendance on the day varies from the final confirmed numbers the account shall be calculated on the number confirmed by the client or the number actually attending, whichever is greater. The centre reserves the right to reallocate the function to alternative accommodation within the centre at its own discretion if the attendance significantly differs from the predicted number. The centre will give written notice of amendments prior to the event, if a reasonable notice period of change is given by the client, the centre reserves the right to make any necessary amendments to the proposed menu or facilities. The client will ensure that they pay all monies owed based on the estimated numbers attending or final agreed numbers in the situation where the numbers actually attending is far less than those supplied to the venue as accurate when such an occurrence comes t pass in the absence of notification o the General Manager or the centre in writing. The client will be responsible to ensure the centre is made aware in writing in advance of any change in proposed numbers of attendees or estimated value of the event falls as the result of any attempt to down grade and event. The centre reserve the right to alter the location of the event, change room allocation or even cancel the event should this occur, but ensure every opportunity will be taken to discuss this with the client.

Cancellation 17. 18. 19. 20.

Cancelation charges are based upon the clients most recent confirmation. In the event of cancellation prior to an event the charges are as outlined in the matrix below. All deposits are non-refundable. The centre will make every attempt to resell cancelled booking space and use the profit in calculation of cancellation charges. Te centre may, at its sole discretion, cancel at any time; any function it deems may prove unsuitable or disruptive to the centre as a whole. Although not bound to do so, the centre would, if permitted, offer a minimum of 5 days notice in consideration of the clients need to amend arrangements. In such an event, the centre will refund all monies paid in advance by the client and shall be deemed to have no further liability arising from the cancellation. In the event that the client is found to have misrepresented the nature of an event, the centre reserves the right to cancel the event without refund of monies paid in advance.

Payment 21. 22. 23.

For standard bookings payment is to be made in full, unless credit terms have been agreed, no less than 14 days prior to the event. Payment for Christmas Party bookings are required to be made in full no later than 28 days prior to the event date. The centre reserves the right to action payment of any outstanding balance post event by use of the client’s payment details and will forward a receipt of payment to the address given by the client. The centre will attempt to notify the client before action of payment is taken.

General 24. 25. 26. 27.

28. 29.

The client shall indemnify the centre against any loss, damage, cost or expense caused to or suffered by the centre or any agents, guest or employee of the centre, arising as a result of the deliberate, casual or accidental act of the client, his agent, employee or guest of the function. The centre shall not be liable or any loss or damage the property owned by, or in the custody of the client or is agents, employees or guest. Cars are parked in the centres car parks entirely at the risk of the owners and their guests. The client will not arrange for the delivery of any goods or materials to the centre without prior arrangement with the management. The client shall not introduce in the centre any flammable or hazardous material nor shall he or his agent, employee or guests, commit any act or erect any structure, which may endanger the centre, or any persons within it. Clients will be responsible for ensuring that all measures necessary for the good heath and safety of their employees, agents and guests are employed and enforced. The centre does not allow the consumption of drinks (alcoholic or otherwise) or foods not purchased through the site. The client agrees to take full responsibility, and reimburse the centre, for the cost f repair arising from any damage to the property, contents or grounds by their employees, agents or guests.

South Essex Golf Centre, Herongate, Brentwood, Essex. CM13 3LW Tel: 01277 811 289 Fax: 01277 811 304 Web: www.southessexgolf.co.uk Email: [email protected]

30. 31. 32. 33. 34. 35. 36.

37. 38.

The centre reserves the right to impose a charge of £100.00 for soiling caused by irresponsible behaviour. The client is responsible for ensuring that any Band / DJ / Musician / Privately or Arranged Third Party employed by them comply with all statutory and management requirements. Details of management requirements can be sought through the venue manager. The centre must comply with certain insurance / licensing and statutory regulations and requires the client to cooperate fully in meeting these. All functions must end at the time stated in the contract, failing which the centre reserves the right to charge additional room hire and any staff costs arising as a result. All prices quoted include VAT at the prevailing rate unless otherwise stated. Te centre shall not be liable for the failure o comply with any terms or conditions of contract where compliance is prevented, hindered or delayed by any cause beyond its control including, but not limited to, fire, storm, explosion, flood, act of God, action of any Government of Government Agency, Labour shortage, electrical power failure, interruption of supplies or industrial action. All prices in our quotation are current at the time of going to print. The centre reserves the right to amend food and beverage prices, should costs increase substantially due to seasonal fluctuations for which prior notice will be given where possible. All quoted prices may be adjusted to allow for changes in either VAT or other Government taxes and currency fluctuations. Incremental price changes will be communicated to the client not less than 28 days prior to the event. If a need for price changes occurs less than 28 days prior to an event, the previously quoted prices will apply. If the centre’s supply chain prevents delivery of any product a suitable replacement of equal value will be offered and where possible notice will be given. The client is held accountable and responsible for all payments to the centre in relation to settling outstanding monies owed by inclusive of but not exclusive to, themselves or any agent, guest or supplier for (1) ‘Use there of’, (2) Cost arising from Damage to’, (3) hire of, (4) purchase of, any ‘component parts’ of their booking that make up their booking arrangement. This is inclusive of but not exclusive to, hotel rooms, buggy ire, additional equipment rental, retail stock, bar stock, golf course, club house, tee sheet bookings and its grounds.

Contracted Suppliers 39. 40.

All basic audiovisual equipment must be supplied by the centre or by an accredited supplier. If independent suppliers are employed the client is responsible for ensuring the correct health & safety and public liability is held by that supplier. If independent suppliers do not provide the necessary documentation the centre reserves the right to suspend the booking at any time.

Date of Cancellation, Cancellation Charge Payable by You • • • • • •

Between 24 and 12 weeks before the event is due to take place 10% of the total booking value. Between 11 and 6 weeks before the event is due to take place 20% of the total booking value. Between 5 and 4 weeks before the event is due to take place 40% of the total booking value. Between 3 and 2 weeks before the event is due to take place 80% of the total booking value. 2 weeks before the event is due t take place 90% of the total booking value. 1 week or less before the event is due to take place 100% of the total booking value.

I agree to the above terms and conditions: Company / Event:

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Date of Function/s:

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Print Name:

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Signed:

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Date:

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South Essex Golf Centre, Herongate, Brentwood, Essex. CM13 3LW Tel: 01277 811 289 Fax: 01277 811 304 Web: www.southessexgolf.co.uk Email: [email protected]