CUSTOMS ADMINISTRATION OF THE REPUBLIC OF MACEDONIA
OVERVIEW EXIM - Single Window for Licenses for Import, Export and Transit of Goods and Tariff Quotas in Republic of Macedonia www.exim.gov.mk MASIT 2010 Public sector ICT Excellence - First Award WITSA 2010 Global ICT Excellence - Award Nominee
CUSTOMS ADMINISTRATION OF THE REPUBLIC OF MACEDONIA
INDEX EXIM Description EXIM Project Why is EXIM powerful? The Concept / The Standards / The Technology EXIM Functionalities EXIM SW Modules EXIM Benefits For Government / For Businesses EXIM through Figures EXIM Key Success Factors EXIM Achievements
CUSTOMS ADMINISTRATION OF THE REPUBLIC OF MACEDONIA
EXIM Description EXIM is an umbrella under which are interfaced all national IT systems for cross-border movement and control of goods. EXIM allows parties involved in trade and transport to lodge standardized information and documents with a single entry point to fulfill all import, export, and transit-related regulatory requirements, as well as to apply for tariff quotas. Project Coordinator
Customs Administration of the Republic of Macedonia
Users Traders 15 Government Agencies
Funded and supported by
Vendor
USAID
Ultra
Stakeholders
CUSTOMS ADMINISTRATION OF THE REPUBLIC OF MACEDONIA
EXIM Project The project started in March 2007, as a project of the Government of Republic of Macedonia, coordinated by Macedonian Customs. Project phases (March 2007 – November 2008):
Analysis Data Harmonization and Standardization Planning and Design Legislative Framework Development Development of EXIM - Software Application Pilot Implementation Promotion and Training
EXIM is in production since November 2008.
Legal aspects Amendments to number of laws and regulations Government adopted specific Regulation for Establishing EXIM Voluntary for the businesses / Mandatory for government institutions No extra charge for using EXIM
CUSTOMS ADMINISTRATION OF THE REPUBLIC OF MACEDONIA
Why is EXIM powerful?
The Concept
EXIM is an information system based on the Single Window concept - worldwide recognized and promoted tool for trade facilitation. EXIM is one of the first fully operational Single Window systems in the world, based on the contemporary international standards.
EXIM is a unique Single Window model in the world that includes issuance of all necessary licenses required from the Government Authorities for the cross-border trade.
CUSTOMS ADMINISTRATION OF THE REPUBLIC OF MACEDONIA
Why is EXIM powerful? EXIM is based on international standards, tools and directives recommended by the United Nations, the World Customs Organization and the European Commission. EXIM is in line with the national government standards for interoperability and information security.
The Standards
With the introduction of EXIM, the Government authorities in the Republic of Macedonia started to use electronic signature for verification for the first time.
CUSTOMS ADMINISTRATION OF THE REPUBLIC OF MACEDONIA
Why is EXIM powerful? EXIM is the latest generation multitier web application
EXIM is an open system
Web Tier: HTTP server Mid Tier: Application server (WebSphere, Glassfish) Data Tier: Database (Oracle)
(exchanges XML files or uses web services for interoperation with other systems)
EXIM is developed in Java technology (Java EE, JSF, JSP, Hibernate, Ajax4JSF)
EXIM uses electronic signature for verification (PKCS#12 compliant certificates, PKCS#11 compliant token devices)
EXIM provides centralized management of common reference
All products and technologies used to develop, build and run EXIM are based on open standards The Technology
CUSTOMS ADMINISTRATION OF THE REPUBLIC OF MACEDONIA
EXIM Functionalities EXIM is a single frame for seamless performance of 16 Government Authorities in import, export and transit procedures. EXIM can be accessed by both the business sector and the permit-issuing authorities, with different interfaces depending on the type of access. EXIM includes 66 different procedures for eapplication, e-issuance, tracking and monitoring of licenses, quotas and payments in real time. EXIM provides secure and paperless environment for data processing. EXIM provides interoperability and centralized management of reference data.
EXIM Users GOVERNMENTAL AGENCIES Customs Administration Ministry of Interior Ministry of Agriculture Phyto-sanitary Directorate Veterinary Directorate State inspectorate for agriculture Seed and seed materials directorate Bureau for medicine Food directorate State sanitary and health inspectorate Ministry of Economy Bureau for metrology Ministry of Environment Ministry of Culture Directorate for radiation security National Bank BUSINESSES Importers, Exporters, Carriers Brokers and Freight Forwarders
CUSTOMS ADMINISTRATION OF THE REPUBLIC OF MACEDONIA
EXIM Modules Module 1:
Registration
Four main groups of users are registered and authenticated. The customized version of web application is based on the access rights.
Module 2:
EI Licenses
Business entities submit and review export/import license requests, which Government agencies list and process. The license applications can be pending, approved, rejected etc.
Module 3:
Form designer
Tool that allows administrators from the respective institution to create new “active” forms and to modify existing forms; the forms are used to input and validate data.
Module 4:
Tariff Quotas
Allows companies to apply for a quota and review info for the allocation of quotas. Customs Administration can process quota requests and perform quota distribution.
Module 5:
Referential tables
Management of reference database tables used throughout the system. Administrators can insert, update and delete information in this tables so the changes will be reflected everywhere in the system.
Module 6:
Digital Signing
All EXIM users must have a valid digital certificate issued by national CA. Signed and security checked XML data is transmitted and inserted in DB, CRL check is performed, list of files processed is kept.
Module 7:
Management of taxes
Tracking and management of administrative tax payments (and other fees) for license applications. Payment data is electronically received.
Module 8:
Data exchange
Interconnection and data exchange between EXIM and other cross-border IT systems is provided and is based on web services XML message exchange.
Module 9:
Reports
Flexible tool for generating reports and statistical data for GA and printouts for GA and EO
Module 10:
Administration
Tool for administration of the system: referential data, user profiles, privileges, security issues, etc.
CUSTOMS ADMINISTRATION OF THE REPUBLIC OF MACEDONIA
EXIM benefits for Government Trade facilitative environment through coordinated and seamless control of the cross border shipments by the all relevant Government Authorities: faster and safe procedures for protection of citizens health and environment; efficient use of resources; increased revenue collection; conditions for reduced corruption.
CUSTOMS ADMINISTRATION OF THE REPUBLIC OF MACEDONIA
EXIM benefits for Businesses
Trade facilitative environment
based on faster, transparent and predictable procedures in which businesses are saving money and time and using their resources efficiently, making more profits.
CUSTOMS ADMINISTRATION OF THE REPUBLIC OF MACEDONIA
EXIM through Figures Government Authorities connected to system Different types of licenses processed on daily basis Registered users of the system
16 66 500 majority of which are forwarders, each representing number of Businesses
Applications for licenses processed in 2009 Applications for tariff quotas processed in 2009 Time for obtaining an Export/Import license
35 000 3 700 Max. 3 hours from on-line application
Time for obtaining a tariff quota
Max. 3 hours from on-line application
CUSTOMS ADMINISTRATION OF THE REPUBLIC OF MACEDONIA
EXIM Key Success Factors Establishment of proper governance structure to streamline collaborative & cross-agency efforts with clear decision making Establishment of dedicated team of experts who worked on development Use of international standards Definition of strong rules and methodology for implementation Openness of the system for further developments Focus on business needs Provision of permanent user support Continuous activities for Awareness, Promotion and Marketing
CUSTOMS ADMINISTRATION OF THE REPUBLIC OF MACEDONIA
EXIM Achievements EXIM as an example of Single Window system is published on the websites of the most relevant international organizations in the area of trade facilitation - UN and WCO, as well as in the World Bank publications.
EXIM outcomes influenced the higher ranking and the progress made in the Macedonian economy given in World Bank “Doing Business” Reports for 2009 and 2010.
CUSTOMS ADMINISTRATION OF THE REPUBLIC OF MACEDONIA
EXIM Achievements With EXIM, Macedonian Custom Administration became a regional leader for trade facilitation and prototype for technically advanced administration (December 2009, “Third regional trade facilitation conference”)
