Charting the Future May 16-20

BOSTON

‘18

2 7 TH A N N U A L S C I E N T I F I C & C L I N I C A L C O N G R E S S • H Y N E S C O N V E N T I O N C E N T E R

E X H I B I T & C O R P O R AT E S U P P O R T P R O S P E C T U S

Exhibit • Advertise • Support

T H E A M E R I C A N A S S O C I A T I O N of C L I N I C A L E N D O C R I N O L O G I S T S

AACE BOARD MEMBERS: Jonathan D. Leffert, MD, FACP, FACE, ECNU PRESIDENT

Vin Tangpricha, MD, PhD, FACE ANNUAL MEETING PROGRAM CHAIR

Vivian A. Fonseca, MD, FACE ANNUAL MEETING PROGRAM VICE-CHAIR

Gregory Randolph, MD, FACS, FACE ANNUAL MEETING PROGRAM VICE-CHAIR

Susan L. Samson, MD, PhD, FRCPC, FACE ANNUAL MEETING PROGRAM VICE-CHAIR

AACE STAFF Paul Markowski, CAE CHIEF EXECUTIVE OFFICER

Mandy Dean D I R E C TO R O F A AC E M E E T I N G S & S P E C I A L E V E N TS

Beverly Hastings A S S I STA N T D I R E C TO R O F A AC E M E E T I N G S

Amy Johnson A AC E M E E T I N G S P R OJ E C T M A N AG E R

LouAnn Griebel E X H I B I T & C O R P O R AT E S U P P O R T M A N AG E R

Tiffany Jacobs M E E T I N G S & E V E N TS C O O R D I N ATO R

For information or questions regarding exhibiting or any corporate support opportunities contact: LouAnn Griebel E X H I B I T & C O R P O R AT E S U P P O R T M A N AG E R

Mandy Dean D I R E C TO R O F M E E T I N G S & S P E C I A L E V E N TS

INSIDE... Who Attends ���������������������������������������������������������������������������������������������������������������������1 Exhibiting Hours & Information ������������������������������������������������������������������������������������������������������������������� 2 Exhibit Pricing ������������������������������������������������������������������������������������������������������������������� 3 Exhibit Hall Floor Plan ������������������������������������������������������������������������������������������������� 3 Support Non-CME Recognition Levels ��������������������������������������������������������������������������������������������������������� 5 Pre-Event & Post-Event Opportunities ������������������������������������������������������������������������������������������������������������������� 6 On-Site Opportunities ��������������������������������������������������������������������������������������������������8

[email protected]

How to Participate ������������������������������������������������������������������������������������������������������� 16

(904) 353-7878

Application & Agreement for Exhibit Space ������������������������������������������������������������������������������������������������������������17 Corporate Support Application & Agreement ����������������������������������������������������������������������������������������������������������������� 19

WHO ATTENDS

American Association of Clinical Endocrinologists has over 6,500 members in the United States and 92 foreign countries. All members of AACE are physicians (MD or DO) with special education, training and interest in the practice of clinical endocrinology. These physicians devote a significant part of their career to the evaluation and management of patients with endocrine diseases. A majority of members hold certifications recognized by the American Board of Medical Specialties. Members of AACE are recognized clinicians, educators and scientists; many of whom are affiliated with medical schools and universities. Members of AACE consistently contribute to the scientific literature on endocrine diseases and conduct medical education programs on this subject.

100% of AACE members are Endocrine Clinical Physicians (MD/DO)

2017 ATTENDEE BREAKDOWN

2,066

total learners 75% PHYSICIANS 12% AHPS

Attendees at our Annual Meeting include not only our physician members from around the world, but a variety of other allied health professionals. They attend the AACE meeting because they are not only passionate about their specialty, but more importantly about providing the highest quality of care for their patients.

8% FELLOWS

The AACE Annual Meeting is a time when these thought leaders come together to share the latest scientific advancements and discuss how they can work together to help their patients.

INTERNATIONAL

5% MED STUDENTS 2% RETIRED

DOMESTIC

Make sure your organization is a part of this discussion by taking advantage of the many corporate opportunities offered at the AACE Annual Meeting!

EXHIBITOR TESTIMONIALS “AACE brings together a large concentration of key endocrinologists that is extremely influential to our business that you do not find at other medical conventions. It is one of our most important events that we look forward to attending each year.” “The AACE exhibit hall always has a nice, steady flow of attendees which in turn provides our company with extremely promising leads.” “AACE provides the opportunity to network with our target market: clinicians from around the world.”

Annual Meeting Marketing Opportunities EXHIBITING EXHIBIT HOURS AACE is committed to offering exhibitors the best value for their participation. The 2018 Annual Meeting is designed to maximize attendee time and traffic in the exhibit hall. Additional company exposure is made available through multiple company listings preand post-event, including an interactive listing on the AACE Annual Meeting website.

Thursday, May 17 9:45 am – 2:15 pm

Friday, May 18 10:30 am – 2:15 pm

Exhibitor Listings

Saturday, May 19

• Online Exhibitor Listing on Event Website: All prospective attendees will be able to view the floor plan and exhibitor list with booth numbers online. The exhibitor list will include links to each company’s website along with company submitted descriptions (if provided).

9:45am – 1:00pm

• First Messenger (an AACE bi-monthly publication), Annual Meeting Preview Edition: All confirmed exhibitors (at time of print) will be listed in the annual meeting preview edition of First Messenger, which is mailed to all domestic AACE members (approximately 5,000). • Pre-event Program: All confirmed exhibitors (at time of print) will be listed in the printed preliminary program. The program is mailed to all domestic AACE members (approximately 5,000) and all previous annual meeting attendees. The program is also available online for all prospective meeting attendees. • Onsite Program: All confirmed exhibitors (at time of print) will be listed along with company descriptions (if provided) in the onsite printed program, distributed to each attendee during registration check-in.

EXCLUSIVE EXHIBIT HOURS

Thursday, May 17 10:00 am – 11:00 am & 12:00 pm – 2:15 pm

Friday, May 18 12:00 pm – 2:15 pm Wine & Cheese Reception: 4:30 pm – 6:30 pm

Saturday, May 19 10:00am – 11:00am

• Mobile App: All confirmed exhibitors will be listed in the annual meeting’s mobile app, made available to the public prior to and during the event.

EXHIBIT HALL HIGHLIGHTS

• 8+ hours of dedicated exhibit hall time • Food and beverage activities during each break time • Lunch vouchers will be provided to attendees in the Exhibit Hall on Thursday and Friday • Scientific poster sessions

RESERVE YOUR BOOTH

today!

The 2018 Annual Meeting Exhibit Hall will be located in Exhibit Hall C & D on the second level at the Hynes Convention Center. Submit your application by detaching the Exhibitor Application & Agreement Form located at the back of this brochure. To view current available booth space, please go to: am.aace.com/exhibit-hall.

BOOTH SIZES AND PRICING:

To view current available booth space, please visit:

am.aace.com/ exhibit-hall

IN-LINE BOOTH

ISLAND BOOTH

FIRST TIME EXHIBITOR

10x10 $4,400

20x20 $23,000

10x10 $3,700

10x20 $8,600

20x30 $33,000

10x30 $13,000

20x40 $40,000

10x10 corner $4,600

30x30 $43,200

10x20 corner $8,800

30x40 $52,800

10x30 corner $13,200

40x40 $60,000 50x50 $78,000

RECRUITER 10x10 $1,300 NON-PROFIT 10x10 $1,300

(includes 6’ table and 2 chairs)

EXHIBIT HALL MAP

Space will be assigned according to the order in which complete applications are received. Exhibitors will be notified of confirmed booth assignments approximately 90 days prior to the meeting; however, all exhibit applications will be immediately acknowledged with a confirmation of receipt via email. If you do not receive a confirmation within three business days of submitting your application form, please contact AACE at [email protected] or (904) 353-7878 to ensure your application has been received. Please note that booth assignments are subject to change.

Additional Marketing Opportunities SPECIAL NON-CME RECOGNITION BENEFITS

The AACE Annual Meeting is a prime advertising opportunity. From company recognition to major product promotion, make sure your corporate message reaches our target market of 2,000+ practicing endocrinologists in attendance.

AACE appreciates the generosity of all the organizations that support the Annual Meeting through advertising items and special contributions. We recognize that some do so at a tremendous level, and based on the total nonCME support we would like to offer the following special recognition tiers with added benefits.*

$85,000+

PRESIDENT’S CIRCLE • One (1) complimentary advertisement in the Endocrine Practice issue of your choice sent to AACE members (approx. 5,000). • 125-word company/product description and logo printed in Annual Meeting Program and event website • All benefits of previous level(s)

$45,000 to $84,999

GRAND PATRON • 100-word company/product description and logo printed in Annual Meeting Program and event website • Company logo included in First Messenger • All benefits of previous level(s)

$5,000 to $44,999

PREMIER PATRON • 75-word company description in Annual Meeting Program and event website • Company name/logo listed according to tier level in signage onsite • Company name/logo listed according to tier level on event website • Company name listed according to tier level in Annual Meeting Program – sent to all domestic AACE members (approx. 5,000) pre-event, available online and distributed on-site to all attendees • Company name listed according to tier level in First Messenger acknowledgement (pre/post meeting editions) – sent to AACE domestic members (approx. 5,000) and available online *The benefits listed in each tier will be provided in addition to any recognition benefits outlined for each individual advertising and special contribution opportunity. Inclusion in acknowledgement listings is subject to receipt of a signed application & agreement form and, where required, a fully executed Letter of Agreement. Note that any acknowledgement listings appearing in print materials are subject to respective production deadlines.

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Please note that the support recognized in these tiers only applies to non-educational (non-CME) financial contributions to the Annual Meeting including advertising, general support and/or other contributions. Commercial support for accredited activities is acknowledged separately. Products or other marketing opportunities purchased from approved third parties is not eligible for credit towards special recognition tiers.

Pre-Event & Post-Event Opportunities In order to take advantage of any of the additional marketing opportunities, companies must have a booth in the exhibit hall.

MAILING LISTS ATTENDEE LIST

MEMBER LIST

2018 Annual Meeting PRE or POST event registration mailing list rental: Reach out to Annual Meeting attendees directly before the event or after. This list includes all physicians and allied health professionals who attend the event, not just AACE members.

AACE membership mailing list rental: Reach 1000’s of endocrine clinicians. Send information to all AACE members about your latest offerings. List Rental Fee: $950/list

List Rental Fee: $950/list

• (1x) use of the AACE membership list. List contains mailing addresses only.

• (1x) use of either the pre-registration list or the postregistration list. List contains mailing addresses only.

• List contains approximately 6,500 names.

• List contains approximately 2,000 names.

ADVERTISEMENTS ENDOCRINE PRACTICE

FIRST MESSENGER

Peer-reviewed medical journal that features the latest information in the treatment of diabetes, thyroid disease, obesity, growth hormone deficiency, sexual dysfunction and osteoporosis. Published 12 times a year and sent to 4,000+ AACE domestic members.

Published bi-monthly and sent to over 4,000+ AACE domestic members. Members depend on First Messenger as their source for important information regarding AACE's acclaimed scientific programs, certification and accreditation courses, as well as the latest on legislative issues that affect their practice.

Advertising Deadlines Endocrine Practice, Issue 4, April 2018: Available onsite at Annual Meeting at the AACE exhibit booth and registration area.

Advertising Deadlines First Messenger, January/February 2018: Mailed out to AACE members prior to Annual Meeting, this issue includes the Annual Meeting Preview.

• Space deadline: March 5, 2018

• Space deadline: November 17, 2017

• Materials deadline: March 12, 2018

• Materials deadline: December 1, 2018

Advertising is also available in earlier issues of the journal.

First Messenger, March/April 2017: Available on-site at the Annual Meeting at the AACE exhibit booth and registration area.

AD SPECS SIZE (W/ BLEED)

Full Page Half Page

AD RATES BLACK & WHITE

4-COLOR

7

$2,700

$5,210

3

$1,795

$4,305

8 8” x 11 ½” 4 8” x 11 ¼” (vertical)

• Space deadline: January 19, 2018 • Materials deadline: February 2, 2018 AD SPECS

8 ¾” x 5 ½” (horizontal)

SIZE (W/ BLEED)

AD RATES BLACK & WHITE

4-COLOR

Full Page

8 7/8” x 11 ½”

$1,375

$2,100

Half Page

11 ½” x 4” (vertical)

$1,220

$1,945

$1,150

$1,875

8 ½” x 5 ½” (horizontal) Quarter Page

[email protected] | 904.353.7878

4 ½” x 5" (horizontal)

PLEASE NOTE: Advertising in these publications is available through the AACE Publications Department directly. For information on advertising in The AACE Daily newspapers or the Doctor’s bags distributed on-site at the Annual Meeting, please contact TriStar Publishing at (913) 491-4200.

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ATTENDEE MATERIALS

Onsite Opportunities

REGISTRATION FOLDERS

PRELIMINARY PROGRAM GUIDE ADS

HOTEL KEY CARDS - $15,000 Put your organization’s message in every attendee’s hand! Key cards are specially designed for the AACE Annual Meeting and distributed to all guests staying at the Sheraton Boston Hotel. Advertiser receives a color ad on front of key card. Single Sponsor

EVENT TOTE BAG - $25,000 Tote bags are distributed to aid attendees with collecting event materials. Company logo placed on event tote bag made available to attendees at registration. Supporter may provide one (1) printed flyer to be included in attendee bag. Single Sponsor

ABSTRACT BOOK - $20,000 Supplement to Endocrine Practice containing accepted abstracts from members and non-members. Abstract publication is distributed to all AACE attendees (2,000+) onsite. Publication will also be available online and distributed from the AACE exhibit booth at other association meetings (e.g, ENDO, ADA, ATA). Advertiser receives a 1-page, fullcolor advertisement on back cover of the publication. Single Sponsor

REGISTRATION FOLDERS - $9,000 Custom designed dual pocket folder containing necessary attendee meeting materials and information from AACE. Folders are presented to each meeting attendee (2,000+) at the registration desk. Advertiser receives a 1-page, full-color advertisement on back of the folder. Single Sponsor

AACE/ACE AWARDS BOOKLET - $5,000 Show your support in recognizing excellence in endocrinology. Each year several prestigious awards are presented to individuals nominated by members of the association. All award recipients are compiled into a booklet which is distributed to all attendees (2,000+). Company logo included on the back page of the awards booklet. Single Sponsor

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PRELIMINARY PROGRAM GUIDE ADS - $4,000+ This high-profile advertising solution will be included in the pre-event mailing of the program guide (sent to 5,000+ members). All ads receive premium placement to ensure maximum exposure and include a full color opportunity. Advertiser receives one (1) full-color ad based upon selection. • Inside Front Cover: $10,000 • Inside Back Cover: $10,000 • Back Cover: $13,000 • Full page run of book: $7,500 • Half page run of book: $4,000

ONSITE PROGRAM GUIDE ADS - $4,000+ A comprehensive guide to the AACE Annual Meeting: includes the official program schedule, room assignments, and exhibitor list with booth numbers Distributed to all attendees with their registration materials (2,000+). All ads receive premium placement to ensure maximum exposure and include a full color opportunity. Advertiser receives one (1) full-color ad based upon selection. • Inside Front Cover: $10,000 • Inside Back Cover: $10,000 • Back Cover: $13,000 • Full page run of book: $7,500 • Half page run of book: $4,000

EVENT TOTE BAG 7

Onsite Opportunities SIGNS AND BANNERS ESCALATOR BANNER

ROTUNDA BANNERS

EXHIBIT HALL EXHIBIT HALL AISLE BANNERS - $15,000 Make an impact in the exhibit hall with your company’s logo displayed on each of the aisle number banners suspended from the ceiling of the exhibit hall. Single Sponsor

EXHIBIT HALL AISLE METER BOARDS - $2,000+ Create your own billboard! These four-sided, full-color meter board units are placed along the wide, main aisle of the exhibit hall. Take advantage of this high traffic zone and promote your company message. Include your booth number as a great way to drive traffic to your exhibit. Advertiser receives one full-color ad per side purchased. • One Side: $2,000

(discount for multiple sides)

• Two Sides: $3,500 • Three Sides: $5,000 • Four Sides (exclusive): $6,500

EXHIBIT HALL CARPET CLINGS - $5,000 Advertising opportunity that adheres to the exhibit hall floor with your company name and booth number. The carpet clings will lead the way to your booth from the exhibit hall entrance. Show attendees how to find you by giving them a pathway direct to your booth. Single Sponsor (max. 5 footprints)

CONFERENCE PRE-FUNCTION ESCALATOR RUNNER - $15,000 Advertising opportunity on the main escalators which take attendees from registration and the exhibit hall to the meeting space. The 2,000+ AACE attendees will use these escalators several times daily on their way to and from the exhibit hall and meeting rooms. Two (2) locations available; from first to second floor and from second to third floor. Support includes graphic clings on center runner. Single Sponsor

CONFERENCE CENTER HALLWAY BACK-LIT METER BOARDS - $3,500+ Make your advertising stand out with a back-lit meter board through the conference center halls. These meter board units will light the hallways near the meeting rooms of the conference center. Draw attendees to your booth by advertising in this high traffic area. Advertiser receives one full color ad per side purchased. • One Side: $3,500 (discount for multiple sides) • Two Sides: $6,000

GOBO - $10,000

CONFERENCE CENTER FLOOR CLINGS - $5,000

Display your logo via a custom light display (gobo) in the main entry rotunda of the conference center. Gobo locations are high traffic areas that attendees will need to walk daily between session rooms and the exhibit hall. One location available. Single Sponsor

Advertising opportunity that adheres to the conference center foyer floors with your company name and booth number. The clings can help to alert attendees to your presence in the exhibit hall. Single Sponsor (max. 5 footprints for each level)

COLUMN WRAPS - $8,500 Opportunity to advertise your company or booth with signage around hallway columns in the registration area and near the exhibit hall. These columns are centrally located at the escalators on the second floor of the conference center and are in an extremely high traffic area. Four (4) columns available. Multiple Sponsors

BANNERS - $10,000+ Opportunity to advertise your company with a banner in high traffic areas throughout the conference area. The 2,000+ AACE attendees will pass the banners multiple times a day. Sizes will vary based on location. • Escalator Banner (single location): $13,000 • Registration Banner (multiple locations): $13,000 each • Rotunda Banners (multiple locations): $10,000 each • Additional locations TBD upon request

CONFERENCE CENTER HALLWAY METER BOARDS - $2,000+

COLUMN WRAP ESCALATOR RUNNER

Be the first thing attendees see as they enter the convention center. These four-sided, full-color meter board units will line the way through the conference center hallways at the Hynes Convention Center. Don’t forget to include your booth number and use this highly visible ad space to drive traffic to your booth! Advertiser receives one full-color ad per side purchased. • One Side: $2,000 (discount for multiple sides) • Two Sides: $3,500 • Three Sides: $5,000 • Four Sides (exclusive): $6,500

GOBO

Onsite Opportunities ATTENDEE SERVICES AND PROGRAMS

WOMEN OF ENDOCRINOLOGY LUNCHEON

CHARGING STATIONS - $3,000 Located throughout the convention center, these charging stations will be available for attendees to charge all types of mobile devices. Advertising company’s logo will be featured prominently on the charging stations. Multiple stations available. Multiple Sponsors

ePOSTER STATIONS - $9,000 Attendees will peruse ePoster stations daily throughout the conference. Stations will be located in the exhibit hall and pre-function space of the exhibit hall. Each ePoster station features two screens displaying electronic posters of top scoring abstracts. Advertiser’s logo will be featured prominently on ePoster display station. Multiple Sponsors

COFFEE BREAK SUPPORT - $3,000 Coffee/refreshment breaks will be offered in the exhibit hall and conference center throughout the event. Use this opportunity to gain additional branding. As a supporter your logo will be placed on signage located near the refreshment stations. Additionally, a literature stand will be provided if you would like to provide any literature for attendees to read while they are enjoying their break. Five opportunities are available.

LUNCH VOUCHERS - $10,000 Lunch Vouchers will be provided to attendees in the Exhibit Hall on Thursday and Friday of the conference. Sponsors will be acknowledged on signage throughout the lunch and exhibit hall. Table signs with company logo will be placed on banquet tables in the exhibit hall during lunch time. Multiple Sponsors

WOMEN OF ENDOCRINOLOGY LUNCHEON - $3,000+ A lunch designed to highlight accomplishments of women in medicine and group discussion on how to become more involved as a leader in the community. 350+ luncheon attendees. Multiple Sponsors • Company receives logo on various signage during lunch and walk-in slides • Opportunity to provide corporate literature

WINE & CHEESE RECEPTION - $3,000+ All attendees (2,000+) are invited to attend the Wine & Cheese Reception in the Exhibit Hall on Friday, May 18. Opportunity to have your company support this great networking event. Company logo will be listed on signage at beverage and food stations throughout the hall.

GENERAL SUPPORT CONTRIBUTIONS AACE welcomes general support contributions to the Annual Meeting, which will be used to cover expenses not otherwise supported or supplemented through advertising or commercial support items. Organizations interested in supporting non-CME or CME-specific events or activities not otherwise listed in this prospectus should contact AACE to discuss potential support options. Contribution: $ ANY AMOUNT • Contributions that meet or exceed minimum level for patronage tiers will be acknowledged in appropriate tier.

PRODUCT THEATERS The product theaters offer a 45-minute (non-CME) forum to showcase an in-depth presentation on your company’s latest products, area of interest or newest data. The theaters are located in the Exhibit Hall and are open to all attendees. Each theater comes with seating for approximately 150 people, staging and AV. There are (2) product theaters running simultaneously. THEATER FEE: $40,000 Thursday, May 17 10:15 am – 11:00 am (2) 12:45 pm – 1:30 pm (1) 1:00 pm – 1:45 pm (1) 1:15 pm – 2:00 pm (1)

Friday, May 18 12:45 pm – 1:30 pm (1) 1:00 pm – 1:45 pm (1)

FELLOWS-IN-TRAINING PROGRAMS Support the endocrinologists of tomorrow. In an effort to encourage their endeavors and increase ongoing participation in the association, the AACE Annual Meeting includes a number of programs and events exclusive to fellows-intraining. Use these opportunities to get in front of the future of endocrinology! • FELLOWS-IN-TRAINING LUNCHEON $3,000 Opportunity for fellows to network with their peers and endocrine leaders and elect the 2018–2019 FIT Board of Directors Representative. Multiple Sponsors • Company logo displayed on signage outside of meeting room • Company logo on walk-in slide • Opportunity to hand out company literature inside of room • YOUNG INVESTIGATOR POSTER COMPETITION - $3,000

5:30 pm – 6:15 pm (2)

Fellows-in-training will present their posters to a group of expert physician judges for the opportunity to win cash prizes.

Saturday, May 19

• Company logo displayed on signage

1:15 pm – 2:00 pm (1)

10:15 am – 11:00 am (2) • Walled theater space strategically located on the exhibit show floor • Theater-style seating for approximately 150 • Basic staging and AV equipment • Product theater signage/banners to drive attendance • Pre-event program guide listing (mailed to 5,000 members) and event website listing • Pre-registration OR domestic membership mailing list for a pre-show mailer (1x use; mailing addresses only)

• FELLOWS-IN-TRAINING AND YOUNG PHYSICIAN NETWORKING - $3,000 Young endocrinologists will have the opportunity to network and meet with physician mentors in a dedicated section of the Exhibit Hall at the Wine & Cheese Reception on Friday, May 18. Your company logo will be placed on event signage and in pre-event notifications as a supporter of this important event to encourage the involvement of young physicians.

• Company hosting theater is responsible for all additional materials and theater costs (i.e., advertising, attendee handouts, food & beverage, etc.). AACE will review all theater materials, which must carry AACE disclaimer statement. Product theater presentations are not eligible for CME credit.

Interested? HERE’S WHAT TO DO…

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APPLICATION & AGREEMENT FORM Complete a Corporate Support or Exhibit Application & Agreement form (located in the back of this brochure). Indicate what advertising or exhibit items you wish to purchase and/or meeting contributions you wish to make. Submit completed and signed form to: AACE Attn: LouAnn Griebel 245 Riverside Ave, Suite 200 Jacksonville, FL 32202 Fax: 904-404-4212 | Email: [email protected]

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CONFIRMATION LETTER Upon receipt of your form(s), AACE will issue a letter confirming your selected items/ contributions. If an additional letter of agreement is required for the item selected (i.e., Product Theaters), it will be included with confirmation letter.

INVOICE AND PAYMENT Invoices will be processed upon receipt of completed application forms. Upon receipt of invoice, payment terms are net 30 days. Checks must be made payable to: American Association of Clinical Endocrinologists; 245 Riverside Ave, Suite 200; Jacksonville, FL 32202. Please include the invoice number on the check. Credit card payments are also accepted and an authorization form will be provided upon request.

ARTWORK/LOGO If applicable, the high-resolution advertising artwork and/or logo needed for your selected opportunities should be submitted immediately upon agreement. Should additional information be needed to complete your artwork, please contact AACE for assistance. Early artwork submissions are greatly appreciated as it allows maximum time to produce final approved products.

CORPORATE SUPPORT APPLICATION & AGREEMENT

th

AACE 27 Annual Scientific & Clinical Congress May 16-20, 2018 * Hynes Convention Center

Organization Name (as it should appear in print):

Note: agreement, invoices and official correspondence will be sent to the contact person below

Contact Name: Phone:

Title:

Email:

Billing Information: (invoice will be processed upon receipt of application) Name of Company to be invoiced: Billing Contact Name: Phone:

_______ Email:

_________

_______

Billing Street Address: City:

State: _______________

Zip:

________

Additional Billing Info/Instructions: Advertising Opportunities PRE-EVENT & POST EVENT OPPORTUNITIES  Annual Meeting Pre OR Post event registration Mailing List - $950

 AACE Membership Mailing List - $950

ONSITE OPPORTUNITIES ATTENDEE MATERIALS

CONFERENCE CENTER  Escalator Runner - $15,000

FELLOWS-IN-TRAINING PROGRAMS

 Abstract Book - $20,000

 Conference Center Gobo - $10,000  Registration Column Wraps - $8,500

 Fellows-In-Training Luncheon $3,000

 Banners  Registration Banner – $13,000  Rotunda Banner - $10,000  Escalator Banner - $13,000

 Young Investigator Poster Competition - $3,000

 Hotel Key Cards - $15,000  Registration Folders - $9,000  Event Tote Bags - $25,000  AACE ACE Awards Booklet - $5,000  Preliminary Program Guide ADs  Inside Front Cover - $10,000  Inside Back Cover - $10,000  Back Cover - $13,000  Full page run of book: $7,500  ½ page run of book: $4,000  Onsite Program Guide Ads  Inside Front Cover - $10,000  Inside Back Cover - $10,000  Back Cover - $13,000  Full page run of book: $7,500  ½ page run of book: $4,000

SIGNS & BANNERS EXHIBIT HALL

 Exhibit Hall Aisle Banners - $10,000  Exhibit Hall Aisle Meter Boards (2,000+) One Side - $2,000 (discount for multiple slides) Two Sides - $3,500 Three Sides - $5,000 Four Sides - $6,500  Carpet Clings - $5,000

 Conference Center Hallway Meter Boards One Side - $2,000 (discount for multiple slides) Two Sides - $3,500 Three Sides - $5,000 Four Sides - $6,500  Conference Center Hallway Back-Lit Meter Boards One Side - $3,500 (discount for multiple slides) Two Sides - $6,000  Conference Center Carpet Clings - $5,000

ATTENDEE SERVICES & PROGRAMS  Charging Station - $3,000  ePoster Station - $9,000  Coffee Break Support - $3,000 Quantity (5 available) _______  Lunch Vouchers - $10,000 Thursday or Friday  Women of Endocrinology Luncheon $3,000  Wine & Cheese Reception - $3,000

 Fellows-In-Training and Young Physicians Networking - $3,000

GENERAL SUPPORT

 Contribution amount: $ __________ (no minimum contribution amount required)

CORPORATE SUPPORT TOTAL: Total: $______________ Invoice for Total will be processed upon receipt of application. Payment terms are net 30 days via check (payable to AACE) or credit card (authorization form will be provided upon request) *NOTE: All advertising opportunities require the supporting company to have booth space in the exhibit hall

______________________________________________________________________________________________________________________________________________

Responsibility Agreement: I, the undersigned, confirm that I am an authorized signatory for the above named organization understand that my signature below

commits this organization to the selected opportunities and contributions at the amounts listed pursuant to the terms, conditions and purposes outlined in the Responsibility Agreement on this form.

SIGNATURE (required): Date: ____________ _________________________________________________________________________________________________________________ PLEASE REMIT COMPLETED APPLICATION & AGREEMENT TO: AACE: Attn: LouAnn Griebel - Email: [email protected] Fax: 904-404-4212 Mail: 245 Riverside Ave, Suite 200; Jacksonville, FL 32202 See reverse side for AACE Annual Scientific & Clinical Congress Corporate Support Responsibility Agreement – Signature required

AACE ANNUAL SCIENTIFIC & CLINICAL CONGRESS CORPORATE SUPPORT RESPONSIBILITY AGREEMENT The American Association of Clinical Endocrinologists (AACE) agrees to provide the selected advertising and/or contribution opportunity(ies), as indicated on this AACE Corporate Support Application & Agreement form (Form), per the specifications outlined in the AACE Corporate Support Prospectus, including general participation benefits and any additional benefits due based on participation level as outlined in the prospectus, to the Company and/or its agents as named on the form (Company), pursuant to Company’s compliance with the same specifications, payment of fees, adherence to submission deadlines, and terms of this agreement. AACE neither warrants nor endorses any of the products and/or services advertised. Company shall indemnify and hold AACE harmless for any and all costs, including reasonable attorney fees, associated with the defense of any claim based upon a Company’s product and/or service. The Company, its agents, and AACE agree to abide by all requirements of the Accreditation Council for Continuing Medical Education (ACCME) Standards for Commercial Support of Continuing Medical Education; the U.S. Food and Drug Administration (FDA) laws, regulations, and guidelines, including those regarding industry-supported scientific and educational activities; the American Medical Association (AMA) Ethical Opinion on Gifts to Physicians; the PhRMA Code on Interactions with Healthcare Professionals; and the Office of Inspector General Compliance Program Guidance for Pharmaceutical Manufacturers. The opportunity(ies) outlined in this agreement do not represent commercial support for accredited continuing medical education activities; any information transferred to participants via said opportunity(ies) is not part of AACE’s program of continuing medical education activities. AACE reserves the right to terminate this agreement whenever it shall determine that the Company and/or any of its agents are in noncompliance with any of the conditions or terms of this Agreement and written notice of the date of such termination is given to the Company. Payment will be made by the Company to AACE for all expenses reasonably incurred pursuant to this agreement prior to the date of the termination, (providing such expenses cannot be cancelled or recovered by AACE from third parties), less any payments made by the Company to AACE pursuant to this agreement. Payment under this clause is contingent upon receipt of proof satisfactory to AACE that such expenses are not cancelable or recoverable and have been paid. Under no circumstances shall the payments to be made under this paragraph exceed the total contract price. If payments already made by the Company exceed the payments due under this paragraph, AACE shall promptly refund the difference to the Company. Any dispute that may arise regarding this agreement shall be subject to the laws of the State of Florida, and venue for any such action shall be in Duval County, Florida. Payment Terms Invoice for total will be processed upon receipt of application. Payment terms are net 30 days via check (make payable to AACE) or credit card (authorization form will be provided upon request). Your signature on this agreement creates a legal binding contract between AACE and your company. In the event your company chooses to cancel this corporate support, you are still required to pay the entire corporate support fee, unless AACE is able to re-sell the corporate support at full price. Authorized Signature_____________________________

Date__________________________________________

245 Riverside Avenue, Suite 200, Jacksonville, Florida 32202

APPLICATION & AGREEMENT FOR EXHIBIT SPACE

In-line Booths: 10x10 $4,400 10x20 $8,600 10x30 $13,000 10x10 corner $4,600 10x20 corner $8,800 10x30 corner $13,200

th

AACE 27 Annual Scientific and Clinical Congress May 16-20, 2018 -Hynes Convention Center

Island Booths: 20x20 $23,000 20x30 $33,000 20x40 $40,000 30x30 $43,200 30x40 $52,800 40x40 $60,000 50x50 $78,000

*Location Requests:

(Please refer to current floor plan to provide specific booth number or general location requests; may also request neighboring exhibit preferences) st

1 ________________________________________ nd 2 ________________________________________ rd 3 ________________________________________ * Booths are assigned on a first-come, first-served basis based on date applications are received. Specific location requests will be accommodated wherever possible and are subject to change upon written notification from AACE.

First Time Exhibitor: 10x10 $3,700 Recruiter: 10x10 $1,300

Product/Service Category Listing:

Non-Profit 10x10 $1,300 *includes 6’ table & 2 chairs Booth Size__________________________ Total Booth Fee:_____________________

Please select the category that best describes your exhibit

 Association/Society  Diagnostics Equipment  Educational Materials/

 Non-Profit  Nutrition/Healthy Lifestyles  Patient Support/Services Publications  Pharmaceutical  Electronic Medical Records  Recruitment/Prof. Placement  Laboratory Services  Other:

___________________________ ___________________________

A 50% deposit of total booth fee is due to AACE 30 days after receipt of exhibit application approval.

Company Name (as it should appear in printed materials): Note: Confirmation letters, invoices, and all other materials will be sent to the contact person below

Contact Name:

Title:

Street Address:

______

City:

State:

Postal Code:

Contact Telephone:

Contact Fax:

Contact Email:

Company Website:

Agreement: Exhibitor has read and agrees to abide by all requirements, restrictions, and obligations set forth in the Exhibition Information, Rules, & Regulations, the policies governing exhibitors at events of AACE, and those which may be set forth in the future by AACE in connection with the 2018 Annual Meeting. Your signature on this agreement creates a legal binding contract between AACE and your

company.

AUTHORIZED SIGNATURE:

DATE:_____________________________________

NAME:

TITLE: Applications without an authorized signature will not be accepted and space will not be reserved PLEASE REMIT COMPLETED APPLICATION & AGREEMENT TO: AACE: Attn: LouAnn Griebel - Email: [email protected] Fax: 904-404-4212 Mail: 245 Riverside Ave, Suite 200; Jacksonville, FL 32202

See reverse for AACE Annual Scientific & Clinical Congress Exhibit Information, Rules & Regulations-signature required

AACE ANNUAL SCIENTIFIC & CLINICAL CONGRESS EXHIBITION INFORMATION, RULES & REGULATIONS Please note: The following information, rules and regulations may be supplemented by additional rules included in the Prospectus and Exhibitor Kit, as well as any updates or clarification communications to exhibitor via fax, mail or e-mail.

In addition, exhibitor acknowledges that the Indemnified Parties do not maintain insurance covering exhibitor’s property and that it is the sole responsibility of the exhibitor to obtain business interruption, property damage and comprehensive general liability insurance. Exhibitor to obtain a certificate of insurance (COI) showing the indemnified parties, as additionally named, insured during the period from May 16-20, 2018

and group reservations, once available and block is open for exhibitor bookings.

Hanging signs can be as high as 18’ unless a written request is submitted to AACE for approval. Please refer to the Freeman Exhibitor’s Kit for rules and regulations for more information on hanging signs.

Exhibitor Badges & Registration: A maximum of 10 exhibitor badges per 10x10 booth space are complimentary; any additional badges will be provided at a rate of $10 per badge. Space confirmation letters will include a link to enter names of exhibiting personnel online. Representatives without a badge will not be permitted in the exhibit hall. Limited resources and personnel will be available on-site to make badges, so advanced planning is greatly appreciated. Exhibitor may pick-up name badges at the Exhibitor Registration desk on-site.

will be subject to eviction. No refund will be made for space reserved.

Irregular Canvassing & Distribution of Advertising Materials: Solicitation of business or conferences in the interest of business except by exhibiting firms is prohibited. Exhibitors Arrangement of Exhibits: Booths will be provided, as are urged to report to LouAnn Griebel, any violations of this indicated in the prospectus, with signs of uniform style. rule. Canvassing by exhibitors outside of their booths is also Exhibits must be installed so they do not project beyond the forbidden. Circulars or advertising material of any space allotted. No interference with the light or space of description shall not be distributed except from the other exhibitors will be permitted as determined by the IAEE Company Descriptions: Exhibitors are asked to provide a Company Description that is no more than 50 words and can exhibitor's booth, unless otherwise approved by AACE. Rules & Regulations. include a link to your website and are due to AACE by March Lead Retrieval: Lead retrieval units will be available for rent Exhibitor is responsible for damage to property (see 1, 2018. through AACE’s official provider. All ordering information "Certificate of Insurance"). No signs or other articles shall Decorator: The decorator/General Contractor for the event will be included in the exhibitor kits provided by Freeman. be posted, nailed or otherwise attached to any of the pillars, is Freeman. Furniture and other special equipment for Payment: A 50% deposit is due to AACE 30 days after receipt walls, doors, etc., in such manner as to deface or destroy booths may be ordered through Freeman. An exhibitor kit of exhibit application approval. Space will not be considered them. No attachments shall be made to the floors by nails, will be available online approximately 90 days prior to the held until deposit has been received. Make check payable screws or any other device. All space is leased and subject show. Please contact the Exhibitor Services Department if to: AACE and mail to 245 Riverside Avenue, Suite 200; to these restrictions. any information is needed. Jacksonville, FL 32202. Balance is due to be received in Booth Activities: Booth presentations must be approved by the AACE office on or before January 30, 2018. Disclaimer: The American Association of Clinical AACE. Requests for Food & Beverage items in the exhibitor Endocrinologists (AACE) neither warrants nor endorses any Photography: AACE will contract an official Annual Meeting booth must be purchased through the Catering Department of the products advertised. Exhibitor shall indemnify and photographer to capture all aspects of the meeting. AACE of John B. Hynes Veterans Memorial Convention Center. hold AACE harmless for any and all costs, including photography in the exhibit hall will be limited to attendee Sound and music should not exceed 85 decibels as listed in reasonable attorney fees, associated with the defense of activity; no exhibitor will deny any reasonable request from the IAEE Rules & Regulations. If demo involves medical any claim based upon an exhibitor’s product. AACE and/or the official photographer to take pictures from waste, the John B. Hynes Veterans Memorial Convention outside the perimeter of their booth. Information on how Disputes: Any dispute that may arise regarding this Center will need to be notified prior to the show. exhibition shall be subject to the laws of the State of Florida, exhibitors may order services from the official photographer Appropriate waste containers must be used. will be available in the exhibitor kit provided by Freeman. and venue for any such action shall be in Duval County, The American Association of Clinical Endocrinologists (AACE) Florida. Security: Security guards will be provided in the Exhibit Hall retains the right to deny the exhibition of inappropriate around-the-clock during the entire exhibiting periods, items and products. Please contact the AACE office with any Downsizing and No-Shows: Downsizing requests will be including move in and move out. Exhibitors are strongly considered same as cancellation (same dates and penalties questions. Drugs, chemicals or other therapeutic agents apply) and will be accommodated on a space available basis. urged to secure valuables nightly or take them to their hotel listed in AMA's New and Non-Official Remedies, National If a company does not notify AACE that they are not coming rooms. AACE, Austin Convention Center, and the show Formulary or U.S. Pharmacopeia, may be displayed. prior to the show set-up (i.e. no shows), future placement at management will not be responsible for lost or stolen items. Cancellations: Cancellations prior to October 2, 2017 will be AACE shows will be compromised. Shipping: Complete information concerning shipping and charged a 10% administration fee. Cancellations received Electrical: All electrical service, equipment and outlets must handling instructions and rates will be included in the between October 2, 2017 to December 15, 2017 will be exhibitor kits provided by Freeman. be ordered through the in-house electrical contractor and assessed a financial penalty equal to 50% of the exhibit exhibitors are subject to their prices and conditions. Selling of Products or Services: The selling of any products or booth fee. Cancellations received after December 15, 2017 Complete information will be included in the exhibitor kit services without prior approval from AACE is strictly will be assessed a financial penalty equal to 100% of the which will be available 90 days prior to the show. prohibited. It is the responsibility of the exhibitor to obtain exhibit booth fee. Exhibit space booked after December 15, and file the necessary city and/or state sales permits where Exhibitor Appointed Contractors: As the decorator/show 2017 and cancelled prior to the show will be assessed a manager for the AACE Annual Meeting, Freeman is available required. AACE will not be responsible or liable for 100% penalty fee. All cancellations must be received in exhibitors that do not have the necessary documents in to assist exhibitors with all aspects of their display. writing (email acceptable). place. Exhibitor will provide a copy of the documents to Exhibitors who opt to use a non-official contractor to Ceiling Height & Hanging Signs/Banners: Auditorium has a AACE prior to the Show. The sale of approved products or supervise the installation and dismantling of their booth ceiling height of 43’ except under Balcony – 16’ 6”. Exhibit services does not constitute an endorsement of the product and/or provide any other services on-site, are required to Hall C has a ceiling height of 20” except 17’4” between last or service by AACE. submit an authorization letter to AACE on their company row of columns & South Wall: 16’6” soffit between this row letterhead. The letter must include the name of each Subletting of Space: No subletting of space will be of columns. Exhibit Hall D has a ceiling height of 43’ except Exhibitor Appointed Contractor (EAC) along with an on-site permitted. Each firm represented in the Exhibit Hall must around the perimeter where it is 20’. Please refer to the contact person and phone number. EAC letters are due to sign the Exhibit Application and Agreement. Any person or floor plan in the prospectus. AACE by April 18, 2018. firm subletting space, as well as the one purchasing space,

The suspended height limitation from the floor to the top of the sign is 18’. Structures in island booths may not exceed 18’ in height. All exhibitor lighting and structures must be confined to the booth space. Special requests for structures that exceed height restriction must be submitted to AACE in writing for approval. Certificate of Insurance: All exhibitors must provide AACE with a certificate of insurance (COI) by April 18, 2018. Exhibitor assumes entire responsibility and liability and hereby agrees to protect, indemnify, defend and hold the American Association of Clinical Endocrinologists, Freeman, John B. Hynes Veterans Memorial Convention Center, City of Boston, management company(s), the affiliates, officers, directors, agents, employees and partners of each, (“Indemnified Parties”) harmless against all claims, losses and damages, including negligence, to persons or property, governmental charges or fines and attorney’s fees arising out of caused by exhibitor’s installation, removal, maintenance, occupancy or use of the exhibit premises or a part thereof.

Uncontrollable Eventualities: The American Association of Clinical Endocrinologists (AACE) will take all reasonable precautions against damage or loss by fire, water, storm, theft, strike or any other such emergencies but does not guarantee or insure the exhibitor against loss by reason thereof (see "Responsibility Agreement").

Exhibits of Electrical and Radiographic Equipment: Machines and apparatus operated by electricity must be shown as "still" exhibits. Practical demonstrations of x-ray apparatus and accessories or any noisy apparatus of any kind will not be permitted. No objection will be made to the utilization of electricity for illuminating purposes or for operating smaller diagnostic instruments and electrotherapeutic apparatus which do not distract or annoy other exhibitors. Floor Plan: The floor plan provided in the prospectus is accurate at time of publication and will be maintained wherever possible, but is subject to change. AACE reserves the right to modify the floor plan as needed. Housing: Exhibitors will be provided with housing information, including details on how to make individual

Signature: ____________________________Date_________

Visit our website for more exhibitor information, including how to host a satellite symposia.

am.aace.com

PRESORTED F I R S T- C L A S S M A I L U S P O S TA G E

PA I D

JACKSONVILLE, FL PERMIT #4346

T H E A M E R I C A N AS S O C I AT I O N o f C L I N I C A L E N D O C R I N O LO G I STS

26 T H A N N UAL SCIENT IFIC & CL INICAL CO N GRESS

Contact Mandy Dean D I R E C TO R O F A AC E A N N U A L S C I E N T I F I C & C L I N I C A L C O N G R E S S A N D S P E C I A L E V E N TS

Phone: (904) 353-7878 ext 157 Fax: (904) 404-4217 [email protected]

BOSTON Charting the Future

LouAnn Griebel E X H I B I T & C O R P O R AT E S U P P O R T M A N AG E R

Phone: (904) 353-7878 ext 152 Fax: (904) 404-4212 [email protected]

MAY 16-20 | HYNES

AMERICAN ASSOCIATION OF CLINICAL ENDOCRINOLOGISTS

245 RIVERSIDE AVENUE, SUITE 200 JACKSONVILLE, FL 32202 PHONE: (904) 353-7878

CONVENTION CENTER