Office Safety Inspection Checklist

Page 29 of 40 Office Safety Inspection Checklist Department: Date: Inspector: Location: Administrative 1. Is there a current IIPP in a location k...
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Page 29 of 40

Office Safety Inspection Checklist Department:

Date:

Inspector:

Location:

Administrative 1. Is there a current IIPP in a location known and accessible to all employees? 2. Have employees received required IIPP trainings? 3. Is there a safety bulletin board displaying Emergency phone numbers, evacuation routes safety meeting information? 4. Are Material Safety Data Sheets (MSDSs) on file and available to employees? 5. Does the departmental Emergency Operations Plan include a floor plan/map of the department, including emergency evacuation route and procedures? 6. Are fire inspections and fire drills documented?

Yes

No

N/A

Comments / Date Corrected

General Safety/Housekeeping 1. 1 Are the exits (doorways), exit aisles, or corridors free of obstacles and combustible storage? 2. Are filing cabinets, bookcases and other items over 4 feet tall securely bolted to walls? 3. Are materials on shelves above chest level secured by doors or straps? 4. Are cubicle walls secured? 5. Are coffee machines, etc. securely fixed to avoid risk of scalds? 6. Is overhead storage of heavy items prevented? 7. Are heavy files placed in bottom drawers to prevent tipping? 8. Are file drawers kept closed when not in use? 9. Are stepladders provided for high storage areas? 10. Are office areas cleaned & maintained regularly? 11. Are storage rooms & recycling areas neatly maintained? 12. Are all waste materials placed in the proper waste containers and emptied regularly? 13. Is flooring in good condition with loose rugs and mats secured? 14. Have missing or loose ceiling tiles been repaired? 15. Is paper cutter equipped with guard? 16. Do electric fans have a grill or guard for finger protection?

Yes

No

N/A

Comments / Date Corrected

EH&S IIPP Template Ver. 2

April 16, 2008

Page 30 of 40

Fire Protection 1. Are exits visibly marked & clear of obstruction? 2. Are fire doors closed securely at all times? 3. Are stairwells clear? 4. Are proper fire extinguishers available & inspected? 5. Are special procedures in place for workers with disabilities to assist them to exits? 6. Are combustible materials stored in assigned storage cabinets or designated areas? 7. Are materials stored at least 18 inches away from sprinkler heads or 24 inches from ceiling where no sprinkler system exists)? 8. Are fire drills held on a regular basis? 9. Are electric space heaters plugged directly into walls, have working tip over switch and away from combustible materials? Electrical 1. Are all plugs, cords, electrical panels, and receptacles in good condition (no exposed conductors or broken insulation)? 2. Are extension cords being used correctly? (They must not be run through walls, doors, ceilings; not represent a trip hazard running across aisle ways; not to be used as a permanent source of electrical supply- have additional outlets installed; not be linked together. No “thin zip cords.”) 3. Is clear access (36” clearance) provided to electrical panels? 4. Are cord or cable systems used to manage all cords or cables? 5. Are extension cords at minimum 14 gauge (heavyduty), 6’ or less, and servicing only one appliance or fixture? 6. Is faulty or broken equipment removed from service? 7. Are lamps well clear of drapes, papers and other combustible materials? Computer Workstations 1. Are the keyboard and mouse within easy reach? 2. Are keyboard and monitor aligned? 3. Are chairs used at computer workstations adjustable? 4. Is leg and knee clearance available under the desk surface?

Yes

No

N/A

Comments / Date Corrected

Yes

No

N/A

Comments / Date Corrected

Yes

No

N/A

Comments / Date Corrected

Supervisor Signature:

Date:

EH&S IIPP Template Ver. 2

April 16, 2008

Page 31 of 40

Shop Safety Inspection Checklist Department:

Date:

Inspector:

Location:

Emergency and Fires 1. Are emergency phone numbers (including EH&S injury hotline) posted near a phone? 2. Do employees know where to gather in case of an evacuation? 3. Do employees know where and how receive care for an injury? 4. Are signs present for emergency safety equipment (eyewash, exits etc.)? 5. Are emergency evacuation drills regularly conducted? 6. Are all exits and paths free of obstruction? 7. Are first aid kits fully stocked and inspected monthly? 8. Are fire extinguishers present and inspected within the past year? 9. Are oily rags kept in a metal bin and removed from the shop daily? 10. Are flammable materials in excess of 10 gallons stored in appropriate containers and storage cabinets? Safety Administration 1. Have all employees received general safety training: MSDS, personal protective equipment (PPE), fire and back safety, etc.? 2. Have all employees been trained on the equipment that they operate? 3. Are all employees current on specialized training: ƒ Ladders ƒ Fall Protection ƒ First Aid ƒ Lockout/Tagout ƒ Forklift ƒ Materials Handling ƒ Respirators ƒ Injury and Illness Prevention 4. Are all safety trainings documented and filed? 5. Are regularly scheduled safety meetings conducted in the shop? 6. Are safety meeting minutes posted and implemented? 7. Do all employees have access to the shop safety guide? 8. Is PPE provided and used whenever necessary? 9. Do employees wear the appropriate attire in the shop?

Yes

No

N/A

Comments / Date Corrected

Yes

No

N/A

Comments / Date Corrected

EH&S IIPP Template Ver. 2

April 16, 2008

Page 32 of 40

Housekeeping and Ventilation 1. Are all worksites clean and orderly? 2. Are waste containers kept clean and emptied daily? 3. Is food kept in the designated area at all times? 4. Are all cabinets and shelves secured or anchored? 5. Are all machines secured or anchored? 6. Are floors in good condition and kept dry? 7. Are all light fixtures adequate and functioning properly? 8. Is the ventilation system adequate for the work being performed? 9. Are filters changed routinely? Electrical Safety 1. Are all plugs, cords, and panels enclosed, free from splices with insulation in good condition? 2. Do all extension cords have grounding conductors? 3. Are extension cords used only temporarily? Never link cords together! 4. Do cords secured so they do not run across pathways, under doors or the walls? 5. Is the breaker panel accessible with labels identifying the function of each switch? 6. Are ground fault circuit interrupters available for use in wet areas? 7. Are hand-tools effectively grounded or an approved double insulated type? Mechanical Safety 1. Is defective equipment promptly reported, labeled, and repaired? 2. Do all machines have guards to protect against points of operation, nip points, rotating parts, moving parts, flying chips, sparks, etc.? 3. Are start, stop, emergency and other operating controls within the operator’s reach? 4. Are written standard operating procedures (SOPs) for each machine available and executed by all employees? 5. Are machines regularly cleaned and maintained? 6. Are maintenance records, calibrations, certifications of each machine kept on file? 7. Do only authorized employees perform repairs? Portable Tools 1. Are all electrical hand tools in good operating condition? 2. Are tools free from cracks and broken parts? 3. Are ladders free from dents, splinters, grease, dirt etc.? 4. Do the spreaders lock in place? 5. Are all safety feet on the ladder in good condition? 6. Are only approved welding equipment used?

EH&S IIPP Template Ver. 2

Yes

No

N/A

Comments / Date Corrected

Yes

No

N/A

Comments / Date Corrected

Yes

No

N/A

Comments / Date Corrected

Yes

No

N/A

Comments / Date Corrected

April 16, 2008

Page 33 of 40

7. Are all welding equipment properly insulated? 8. Are fuel gas hoses red, oxygen green, and inert gas black? 9. Are cylinders legibly marked? 10. Are cylinders and hoses free from cracks or dents? 11. Are cylinders secured upright with a double chain and valve protector caps? Storage, Hazardous Materials and Waste 1. Are materials stored to prevent falls and spills? 2. Do signs designate storage areas? 3. Are all storage containers labeled with their contents? 4. Are storage racks free from sagging? 5. Are employees taught how to stock and unstock shelves safely? 6. Are combustibles and chemicals kept in closed containers when not in use? 7. Do workers use the appropriate PPE when handling materials? 8. Has a current chemical inventory list been provided to EH&S? 9. Are chemicals separated by Hazard Class (acids, bases, etc.)? 10. Is chemical waste properly separated and stored with EH&S? 11. Hazardous Waste Tags? 12. Does EH&S pick up the hazardous waste at least 9 months from generation?

Supervisor Signature:

Yes

No

N/A

Comments / Date Corrected

Date:

*This Checklist should be used as a guideline in the shop. All shops are unique with different hazards. Supervisors are encouraged to identify hazards that are not included and supplement the list to ensure utmost worker safety.

EH&S IIPP Template Ver. 2

April 16, 2008