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  STUDY ABROAD APPLICATION FORM Summer, 5-Week, Semester or Academic Year Term PART ONE Complete applications submitted by the deadline will be revi...
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STUDY ABROAD APPLICATION FORM Summer, 5-Week, Semester or Academic Year Term PART ONE

Complete applications submitted by the deadline will be reviewed after the deadline.  Approximately two weeks after  the deadline, students will be notified of their status.  Late applications (submitted after the deadline) will be reviewed  on a rolling basis.  Complete applications submitted before the deadline will have priority for programs requiring a  nomination. An application is good only for the semester requested on the form.   Instructions: Complete Part One of the Application Form and the Authorization Form, sign the Release Agreement and return  these to the CGE.  Retain all other paperwork for your use.   

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Date:

 

Biographical Information Name: First

Middle

Last

Preferred Nickname: OU Email address:

Student ID#: @oglethorpe.edu

Gender: □ Male □ Female □ Other

Permanent Address: Home Phone:

Cell Phone:

Date of Birth (M/D/Y):

Current Age:

Are you on Facebook? □ Y □ N

Study Abroad Information I wish to study abroad

(spring, summer, fall) semester,

(year).

Name of Study Abroad Program you wish to apply for: City and Country of Study Abroad Program you wish to apply for: Page 1 of 12  Study Abroad Application Form   

 

 

 

Have you met with and been advised on study abroad options by the Director of the Center for Global Education? □ Y □ N If no, please schedule an appointment. Have you been officially accepted at the host institution? □ Y Country of Birth: Do you have a current passport:

□N

Country of Citizenship: □Y □N

If no, you have: □ Applied □ Not yet applied (Apply now if you have not done so!) Passport No.:

Expiration Date:

Country of Issuance:

Academic Information Who is your academic advisor?

Cumulative GPA:

Major(s):

Minor:

How many credit hours have you completed to date? □1-32 (Freshman) □33-64 (Sophomore) □65-96 (Junior) □97+ (Senior)

Expected Graduation Date:

(month/year)

Please list any language competencies other than your native language: If we need to check academic references, what two professors would you use as references? 1.

2.

Demographic Information: How would you describe yourself? (Optional – for statistical purposes only) □ Native American or Alaskan Native □ Black, African American (non-Latino) □ White, Caucasian

□ Asian or Pacific Islander (Including Indian Subcontinent) □ Latino (including Puerto Rican) □ Other: (Please Specify)

QUESTIONS/ CONCERNS 1. Why do you wish to travel and study abroad?

2. What do you perceive a semester abroad as enabling you to do in your future? 3. Do you smoke or drink alcohol? 4. Do you have legal issues or any convictions in the US that may hinder you from going abroad? (You do not need to reveal the nature of the conviction here, and any information discussed will be strictly confidential.) □Yes □No 5. What special challenges do you expect to encounter while on this program? How will you deal with them? Page 2 of 12  Study Abroad Application Form   

 

 

 

6. Please list additional questions or concerns that you might have regarding your travel (i.e. international voltage requirements, currency, dealing with seasickness, special accommodations, etc. Use reverse if necessary.)

7. Is there any additional information that would be helpful for the CGE to be aware of during your study abroad period? □Yes □No If yes, please explain.

Declaration: I certify that I have had the full opportunity to read and consider the contents of this application. I understand that by signing this form, I am confirming my authorization that the University may use and/or disclose the protected information described in this form concerning any emergency, medical, academic, disciplinary, financial, legal or health-related issue involving or relating to me, or to any conduct, misconduct, alleged misconduct, student disciplinary proceeding(s), academic proceeding(s), or legal proceeding(s) involving or relating to me in any manner. The confidentiality of this information will be maintained consistent with the University’s need to provide program services. I understand that I will be required to attend two mandatory orientation sessions given by the CGE as a condition of being approved for studying abroad through Oglethorpe University. I agree to obtain any and all visa and clearances prior to my time abroad and ensure I have obtained the proper authorization to study in my host country. I understand by completing this form that if I decide to cancel my study abroad plans for the current semester I will need to submit a Cancellation Form to the Center for Global Education. Furthermore, I certify that all of the responses made on this form are true and accurate, and that I will notify the Center for Global Education hereafter of any important changes in my health or conduct status that occur prior to the start of the program. Applicant Signature: For CGE Office Use ONLY:

Date: Submission Date:

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STUDY ABROAD POLICIES and PROCEDURES (For students considering studying abroad for a summer, 5-week term, semester or academic year) *** Note: Study Abroad Procedures pages are to be kept by the applicant! Do NOT turn them in to the CGE. ***

Oglethorpe students seriously considering studying abroad at one of our partnership colleges or at any nonpartnership university throughout the world should complete the steps outlined below. Any student applying to study abroad for any length of time must be in good standing with the University and must have at least a 2.0 cumulative grade-point average. Freshmen may be approved to study abroad (for short-term programs only) after completion of their first semester of their freshman year and for the summer between their freshman and sophomore year of study. Students with sophomore standing and above may participate in any study abroad program at the University. For definition of class standings, see the Bulletin. STEP 1: REVIEW AND SELECT A STUDY ABROAD DESTINATION. The decision to study abroad is a crucial one, based upon a number of factors including personal goals, field of study, projected career path, and personal finances. Students should select a college or university abroad only after researching the websites and material available in the Center for Global Education and in the A_LAB Exchange, and the OU Study Abroad website at alab.oglethorpe.edu. Students should also carefully examine the application procedures, program or semester dates, and the costs for the proposed destination, taking into account the time frame for the semester spent abroad and whether it matches with the OU academic calendar. This is also the point at which a decision should be made for length of duration of the study abroad program – i.e. semester, summer term, or full academic year. STEP 2: GET ADVISED. Once a preliminary choice for a study abroad destination and duration is made, contact the Director of the Center for Global Education in the A_LAB to set up an advising appointment. Using course descriptions from the proposed host institution or program, develop a preliminary list of courses to be taken abroad and bring this list to the meeting with the Director. During this meeting the Director will provide a STUDY ABROAD COURSE APPROVAL FORM on which to list these courses. Students will also need appointments with the following: 1. Academic Advisor - for approval of the overall plan as it pertains to remaining on track for the student’s graduation requirements. 2. Program Coordinators listed on the form - for approval of the individual courses for credit by department. After obtaining all the appropriate signatures, return the Course Approval Form to the Director of the CGE, who will forward approved forms to the Registrar’s Office. This will trigger enrollment in a FOR (Foreign Study) placeholder course FOR EACH SEMESTER ABROAD. This “course” enrolls the student at OU with a 12-credit placeholder while abroad, circumventing the need for reenrollment upon return. While credits for approved, successfully completed classes will transfer to Oglethorpe, grades in those classes will not be included in GPA calculations. Every student attending an Oglethorpe-approved semester or full academic year abroad program during the fall or spring semesters may apply to receive equivalency for one semester of the junior-year Core, either for COR 301

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  Historical Perspectives on the Social Order I or for COR 302 Historical Perspectives on the Social Order II. Students should discuss their equivalency choice with the Director of the CGE and their academic advisor, and upon return, submit proof of completed study abroad course work to the Director of the Core Program so they can approve the equivalency. All students must complete all forms required by the CGE prior to departure for their study abroad term in order to be eligible to receive transfer credits from any institution abroad. Please note: The Director of the Center for Global Education reserves the right to deny students any study abroad program if, in his or her opinion, the student is not academically ready based upon GPA and/or discussion with the faculty advisor, or if there are valid financial or behavioral reasons that would indicate the inability to manage living successfully abroad. Failure to complete the Course Approval and Authorization Forms by their deadlines will jeopardize the ability to receive these credits as well as access to financial aid, if otherwise eligible. STEP 3: ESTIMATE THE COSTS Attendance at one of Oglethorpe’s partner universities will trigger billing of tuition from Oglethorpe at the same rate as if the student were studying in Atlanta. Transportation to and from the international destination, room, and board are usually separate costs and must be calculated as such. The study abroad office at the destination institution will work closely with students to find and select housing. Costs for non-partnership colleges will vary, and some offer comparable tuition rates to OU. In calculating the costs, irrespective of which college is attended, a $300 study abroad fee and a separate insurance fee to cover repatriation of remains and evacuation insurance will be billed to the student’s account, payable to Oglethorpe before embarking upon the study abroad stint. This study abroad fee covers administrative costs to maintain enrollment while abroad. Finally, arrangements should be made to discuss financing options with the Financial Aid office for any non-partnership colleges. STEP 4: APPLY AND MAINTAIN CONTACT. In order to receive academic credit for any study abroad, students must meet with the Director of the Center for Global Education in the A_LAB, and maintain email contact with the CGE office to insure that the necessary documents are being submitted. Also required for the student’s CGE file, and detailed on the Study Abroad Check List (see attached) are the following: • Study Abroad Application – “Summer, 5-Week, Semester or Academic Year Term”, Parts One and Two, with completed Release Agreement and Study Abroad Authorization Form. • Proof of current medical insurance • Copy of all flight information to and from the host destination • Study Abroad Checklist, completed and signed

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Deadlines for submissions to be turned in to the CGE are: For Spring Semester Study Abroad PART ONE October 1 Signed Study Abroad Application Signed Release Form Completed Study Abroad Authorization Form

For Summer OR Fall Semester Study Abroad PART ONE March 1: Signed Study Abroad Application Signed Release Form Completed Study Abroad Authorization Form

PART TWO November 1: Application Part 2, with Proof of Domestic Health Insurance attached

PART TWO April 1: Application Part 2, with Proof of Domestic Health Insurance attached

December 1: Study Abroad Course Approval Form Color Photocopy of Passport Proof of Acceptance from Host Institution Flight Information

May 1: Study Abroad Course Approval Form Color Photocopy of Passport Proof of Acceptance from Host Institution Flight Information

Apply to the chosen college abroad, either through hardcopy applications via mail, or through the college’s website application. Note that some colleges require nomination by Oglethorpe’s Center for Global Education prior to submitting the application for admission. The Oglethorpe Partner Programs requiring nomination are so designated on the A_LAB web site. The Director of the CGE will work with the student to complete the nomination process. Once notification of acceptance is received, the student must make a copy of all the paperwork for the study abroad file in the Center for Global Education: the application, any correspondence with housing or academic advisors abroad, and any acceptance letter received. Students must meet with the CGE Director here at OU during the application process for any college, and maintain email contact with the CGE office to insure accurate submission of documents. During the application process, a valid passport will need to be secured, and a COLOR photocopy of the first page will need to be provided for the files in the CGE office. The passport must be valid for 6 months beyond the last date the student expects to be abroad. If a student visa is needed for the study abroad destination, obtaining one is the student’s responsibility, and students work directly with the appropriate consulate (or external agency that will provide the visa) in obtaining one. The CGE office must be kept informed of progress in obtaining it from the respective consulate. STEP 5: FINANCE THE STUDY ABROAD SEMESTER and APPLY FOR FINANCIAL AID and SCHOLARSHIPS Participating in studying abroad is an investment in the future and involves a commitment to advanced planning, careful time and money management, creativity, and perseverance. Financing this experience is an integral part of that investment. The personal, academic, and professional rewards will last a lifetime. Schedule an appointment with a Financial Aid counselor. Bring any additional cost information for tuition, fees, and housing that are required to be paid outside of obligations to Oglethorpe. In this meeting, the student will calculate costs of the study abroad and determine what financial resources are available with the guidance of the counselor. Housing costs—room and board—at almost every study abroad institution are the responsibility of the student. Housing arrangements vary widely, and those arrangements, as well as the financing of them, should be made with the study abroad institution before departure. Information on these resources can be found at http://www.oglethorpe.edu/administrative/financial_aid.

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  There are various scholarships available that can help make the experience less financially stressful. Sources to support study abroad can be found by exploring the A_LAB Study Abroad Scholarship Directory student aid websites, researching grants or scholarships given by the selected host college abroad, or by securing student loans in the financial aid office. Please direct any questions about funding study abroad to the Office of Financial Aid. The Japanese government furnishes generous support to students studying at Otaru. The scholarship includes round-trip air transportation, and a monthly stipend sufficient to cover room, board, books, and other essentials. Deadline for submitting applications for this scholarship is December 15th for the next academic year. (See the faculty contact for application information for the Otaru scholarship). Outside scholarships are not connected to any specific OU programs, but can be applied for independently by any student. Most scholarships are only awarded for semester or year-long study and are highly competitive. Many of these have very specific, detailed application requirements, so research the options and apply early. *** Note that deadlines for many of these scholarships close early – sometimes more than a semester before the study abroad term – so plan accordingly. *** STEP 6: OBTAIN MEDICAL INSURANCE FOR THE TIME ABROAD. Oglethorpe University requires all students who study abroad to maintain health insurance that covers them in their destination abroad for the entirety of their program period. Each student must determine how s/he will be covered for health insurance while abroad either by calling their insurance company to inquire whether s/he will be covered or by reviewing the existing policy documents. In addition, Oglethorpe requires that every study abroad participant must have insurance to cover any and all expenses that might occur due to such injury as might require immediate return to the student’s country of residence for care or for untimely death abroad, commonly called evacuation and repatriation insurance. This insurance will be purchased on every student’s behalf by the Center for Global Education in the A_LAB at the level that each individual destination program requires, and will be charged to the student’s University account. Students may petition for exemption from this fee if they already have insurance that will cover them at an adequate level, or if their program abroad provides this insurance as part of their participation fees. In the event that a student desires additional coverage, the Center for Global Education will be able to purchase increased coverage. It is the student’s responsibility to provide the Director of the Center for Global Education with proof of domestic health insurance as part of the pre-program documentation requirements. STEP 7: PURCHASE AIRLINE TICKETS. Students should reserve a ticket far enough in advance after acceptance by the host institution to feel comfortable about travel plans and cost of the ticket. Students must either copy the ticket info or send it via email to the Center for Global Education in the A_LAB for the student’s file. Be sure to alert the host institution contact via e-mail, and inform him or her of the flight information to see if someone from the office is available to provide transportation from the airport. Important caveat: If a student visa is required for the study abroad country, we recommend that you wait to purchase your airline ticket until after you have received your visa from the Consulate! STEP 8: STAY IN TOUCH WITH OU. Students must contact the Director, Center for Global Education in the A_LAB within 48 hours after arrival in the country of study abroad. In addition, the director can be contacted anytime, night or day, should help be needed on any matter. Once settled in to the host institution, contact the CGE at minimum once a month, through a brief email, to check-in and let the CGE staff know how things are progressing. The CGE Director and/or staff can be contacted directly via OU email.

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  STEP 9: BEFORE YOU LEAVE YOUR HOST COUNTRY Prior to departure from the host institution, be sure to contact the Registrar’s Office abroad about any transcript procedures for obtaining your grades. It is the student’s responsibility to ensure that transcripts are sent to OU in a timely manner; therefore, prior to departure from the study abroad institution, provide their registrar with the address of the Director of the Center for Global Education in the A_LAB, who will process the transcript and forward it to the OU Registrar’s Office for successful recording of credits. Please have transcript mailed to: Dr. Ronald Bobroff Center for Global Education Oglethorpe University 4484 Peachtree Rd., NE Atlanta, GA 30319 USA STEP 10: UPON YOUR RETURN Upon return from the program abroad, complete a Study Abroad Evaluation Form (available from the CGE and on the A_LAB web site), and send it to the Global Education Coordinator. After that form is completed, make an appointment with the Director, with whom you will schedule an exit interview at your earliest convenience. It is best to complete this final task as soon as possible, so the study abroad experience is still fresh in mind. This will complete your study abroad requirements at OU. Remember that every student attending an Oglethorpe-approved semester or full academic year abroad program during the fall or spring semesters may apply to receive equivalency for one semester of the junior-year Core Upon their return, students should discuss their equivalency choice with the Director of the CGE and their advisor, and submit proof of completed study abroad course work to the Director of the Core Program to receive their selected equivalency. The Center for Career Services, also located in the A_LAB, is available to help begin to leverage the study abroad experience by including the transferrable skills obtained through experiences abroad. These skills will translate toward a job, and are what employers will look for in applicants’ cover letters, resumes, and interviews.

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RELEASE AGREEMENT (Summer, 5-week Term, Semester or Academic Year Study Abroad) Oglethorpe University is concerned for the safety, comfort, and general well-being of students, faculty, staff, alumni, any and all relatives, friends, and/or non-students who travel with and participate on any semester or academic year study abroad. As a participant on this program, I hereby agree to the following guidelines: 1. I will avoid any act that might endanger the safety or rights of self or others. 2. I will abide by all national and international laws inside and outside countries of study and travel, including following Customs regulations of items bought in international locations. 3. I will avoid any involvement with non-prescribed or illegal drugs or substances while participating on any semester or academic year study abroad. 4. I will not drive or operate any motorized vehicle while on this study abroad program. 5. I will abide by all rules of self-governance, conduct and behavior as stated in the OU student handbook and the Honor Code of Oglethorpe University. 6. I will comply with any special instructions or directions of an academic nature particular to this semester or academic year study abroad, including attendance at mandatory pre-study-abroad orientations, completion of all required pre-departure paperwork, and completion of an evaluation at the end of the program. 7. I have read and understand all information on the Oglethorpe A_LAB Study Abroad web site. 8. I will attend all lectures, museums talks, field trips, and special excursions as necessary requirements for credit on this semester or academic year study abroad. 9. I understand that if I am required to return to the United States before the originally scheduled departure, I will do so at my own cost. Possible reasons for return include but are not limited to: violations of codes of student conduct, premature end to the program, or US State Department travel warning for the location of the study-abroad program. RELEASE I plan to participate in a semester or academic year study abroad, scheduled for (dates/duration). I HAVE VOLUNTARILY ELECTED TO PARTICIPATE IN THIS STUDY ABROAD. This may transfer as a part of the OU curriculum, and may be credited as academic hours. I agree I will pay normal tuition costs to Oglethorpe University for

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a partnership program, or full tuition at a non-partnership school and that all other travel, room, and board expenses will be my responsibility. I, by my signature below, and intending to be legally bound, hereby acknowledge and agree that I am unconditionally releasing Oglethorpe University, the Center for Global Education, affiliates, related entities, their officers and directors, agents and employees, coordinators and professors, couriers, and all personnel involved on this program, from all other claims, suits, and/or damages, and any connection with the program, or as a result of any NEGLIGENT ACTS OR OMISSIONS ON THE PART OF THE UNIVERSITY, ITS EMPLOYEES,OR AGENTS, relating to me. I accept those risks and assume full responsibility for such injuries and other consequences. I further agree that Oglethorpe University may release my photographic likeness on the University web site or for publicity purposes. I have read the agreement and understand it. I acknowledge that I have entered into this agreement freely and without coercion or duress.

Date: ______________________ Participant (Please Print):

Participant (Please sign):

Parent or Guardian of Minor:

Printed Name:

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STUDY ABROAD AUTHORIZATION FORM  Oglethorpe University students applying to study abroad should read this form thoroughly before acquiring  the appropriate signatures.  This form must be submitted to the Center for Global Education in the A_LAB,  TLCC Room 240.  Student Name: 

 

 

 

Requests to study abroad:  Term & Year:  

 

 

 

 Student ID#:    

 

 

 

 

 

 Location:  

 

 

 

 

 

Academic Advisor – The above named student has been informed that it is his/her responsibility to keep    apprised of current graduation requirements for his/her particular degree.     

 

 

 

 

  Academic Advisor Signature   

 

 

 

 

 

 

 

Printed Name   

 

 

 

Date 

 

   

Enrollment Services Office – Lupton Hall Ground Floor

  The above named student   has  /  has not   applied for financial aid from Oglethorpe University.     The above named student (check all that apply):                     

□ Is in good academic standing (≥2.0 overall GPA)     Current GPA:           □ Has completed 16 or more credit hours at Oglethorpe (Second term Freshman or Transfer student,  or above)  □ Has been informed if, how, and when financial aid will be applied and the requirements for these  funds.  □ Has been informed what requirements must be met (i.e. credit load) to guarantee that these funds  will be available.  □ Has no financial holds on their account.  □ Is aware of any study abroad fees that may be applied to his/her account.   □ Has how many transfer and transient credits from other institutions? ________     

 

 

 

 

 

 

 

 

 

 

 

  Enrollment Services Officer Signature 

 

Printed Name   

 

 

 

Date 

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Campus Life – TLCC Ground Floor 

 

The above named student is not on conduct probation. 

 

 

 

 

 

 

 

 

 

 

 

Assistant Dean of Students Signature  

 

 

 

 

 

 

Printed Name   

 

 

 

Date 

             

Student and Center for Global Education I certify that I understand the billing procedures, tuition, study abroad fee, financial aid regulations,  scholarship rules, academic requirements for my major, student conduct code, and the registration  process for my study abroad experience.  I know that I must be in good academic and social standing  and current on my financial obligations at the time of my study abroad and that Oglethorpe University  may rescind my approval to study abroad in the event that I fail to meet University standards prior to  my departure, and that I would be responsible for any non‐refundable deposits or fees paid on my  behalf by Oglethorpe University.  Failure to complete this form by the deadline may jeopardize your ability to transfer these credits in to Oglethorpe and your access to financial aid, if otherwise eligible.

 

 

 

 

 

Student Signature (Sign in presence of CGE)   

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Director, Center for Global Education Signature 

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Printed Name   

 

 

Date 

 

Ronald P. Bobroff 

 

 

 

 

Printed Name   

 

Date