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SharePoint @ North Hennepin Community College Intranet Case Study d
Blending Creativity and Technology to Deliver Better Business Solutions
New York . Toronto . Phoenix . Los Angeles . Dubai . New Delhi
The Outline… Overview
• One of the largest community colleges in Minnesota state. • Serving more than 9,230 students with credit offerings and an additional 6,600 people ffrom 260+ organizations g with continuing education and customized training.
eDynamic
Situation
• No way to collaborate across departments (Lack of collaboration workspace hindered stakeholder participation ). )
• Unstructured data stored on local hard drives. • Poorly implemented forms based applications implemented across departments, in disparate technologies
Solution
• eDynamic implemented a MOSS 2007 based intranet system. • Many disintegrated applications were rebuilt and hosted onto SharePoint.
Benefits
• This allowed the staff to collaborate better by using Sharepoint’s collaboration tools. • Thousands of existing documents were ordained with the new document management system. • More stable and extensible applications available within departmental sites at a central location (SharePoint intranet).
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The Solution - Single Point of Entry…
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The Solution - Departmental Sites…
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The Solution - Setup…
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The Solution – Document Management… • Migrated Basic & Advanced document search based on document’s meta data. • Document 3,000+ documents from local drives to SharePoint. • Implemented p Center Site Collections.
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The Solution – Search…
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The Intranet Solution…(advantage eDynamic)
SharePoint Applications Student Reportin g
BDC Applications [Program Sheets, Service Learning]
Event Calend ar
Form Applications
Department Sites
[Crime Log, Scholarship p Database, Job Posting]
Polls
Blog s
Workflow Applicatio ns [Mktg. Request, IT Request, Facilities Request]
Announcement s
News
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The Intranet of Your Needs
eDynamic Edge (The Customization Approach)
eDynamic
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eDynamic Solution
B Business Ch hallenge
Intranet Component - Events Calendar
• NHCC being a big educational institution had requirements of publishing events at departmental and college levels. Due to lack of any such component it was more of a paper process and thus not efficient.
• The new SharePoint events calendar allows all the authorized employees to create new events with great ease via its simple interface. • Users can create events at department sites and publish it to the intranet homepage as well. • Users also have the option of keeping it just on the intranet (limited audience) or over the web. web
eDynamic
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Events Calendar
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e eDynamic Solution
Business C Challenge
Intranet Component - Service Learning
• The Service Learning (SL) department within NHCC was finding it difficult to manage the SL activities of their students. The department needed different views & functionalities for administrators, faculty members, and organizations, which was not achieved with the opensource tool the department was using. Also, there was a requirement of integrating with a third party data source for student authentication.
• The solution has enabled the different stakeholders to have different views & functionalities based on their relative access rights. • Integration to a third party data source [student data] was accomplished via advanced SharePoint implementation, known as BDC. • Advanced Integration - The organizations could give feedback on the accessing the intranet.
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public website without
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Service Learning
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eDynamic Solution
B Business Ch hallenge
Intranet Component - Employer Job Posting
• The placement cell at NHCC had the requirement of allowing companies to post jobs from within the public website and also the capabilities of setting a job as active, inactive, approved or archived from within an intranet.
• We provided a solution that allows employers to post jobs online via the public website, enables administrator to check, verify and publish posted jobs and lets the students view active, published jobs over the website. • It allows administrator to activate or archive a particular job from within SharePoint.
eDynamic
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Employer Job Posting
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Intranet Components - Others
Scholarships
Service Learning
Class List
News & Announcements A t
Book Orders Staff Directory
Program M Manager
IT request
Student Reporting
Cancelled Classes
Departmental Workflows
Multilanguage Support
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Safety Crime Log
Our Solution
Web content Management
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Lessons Learned
•
Define process champions internal to an organization who can do cultural transitioning to SharePoint.
•
The organizational buy in to SharePoint can be accomplished through training, real world examples and exercises at departmental level.
• •
Be careful about what documents to go to SharePoint, and define clear responsibilities around them. Identify content managers, and help the content managers define the appropriate meta data for effective document search.
eDynamic
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Introduction to eDynamic
Web Strategy
eDynamic (www.edynamic.net) is an end-to-end Web solutions and IT Consulting firm. We are a one stop web shop offering a wide range of services from Web and Enterprise Content Management Portals Management, Portals, Web Design/User Experience to Online Marketing, Marketing Custom Application Development, Business Intelligence and Managed Services.
Established in 1999; 275 consultants
Offices:
New York, Toronto, Phoenix, Portland, Dubai, London and New Delhi
Near-shore Delivery Center in Toronto
Offshore Delivery Center in India
Web Design
Web 2.0 and RIA
Online Marketing
eDynamic blends strong user experience with exceptional technology capabilities to deliver best bestof-breed web solutions
Our Global Delivery Model helps us to deliver cutting edge solutions
We blend strategy, technology and creativity to deliver integrated, fully customized business solutions, and p partner with our clients for cornerstone strategies g and critical Web initiatives.
Interactive Media Web Content Management
By blending strong user experience & technology, eDynamic has been delivering best-of-breed web solutions to customers such as American Express, Pepsi and New York Life.
Intranet Intranets
Web Portals
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