NIH Public Access Policy : an overview & update Julie Schneider Ebling Library Director
[email protected]
What Will Be Covered
NIH Public Access Policy (& other funders) Methods for Manuscript Submissions Citing for evidence of NIH policy compliance myNCBI & my Bibliography Compliance Tools Overview and Questions
FUNDERS WITH PUBLIC ACCESS POLICIES
Funders with Public Access Policies in US
National Institutes of Health (PMC) Howard Hughes Medical Institute (PMC) Autism Speaks (PMC) World Bank (Open Knowledge Repository) Phelan-McDermid Syndrome Foundation (PMC) Gordon & Betty Moore Foundation (Unknown) Institute of Education Sciences (ERIC) MacArthur Foundation (Any)
NIH Public Access Policy Consolidated Appropriations Act, 2008 Division G, Title II, Section 218 of PL 110-161 SEC. 218. The Director of the National Institutes of Health shall require that all investigators funded by the NIH submit or have submitted for them to the National Library of Medicine’s PubMed Central an electronic version of their final peer-reviewed manuscripts upon acceptance for publication to be made publicly available no later than 12 months after the official date of publication: Provided, That the NIH shall implement the public access policy in a manner consistent with copyright law.
NIH Notice NOT-OD-12-160 Issued November 16, 2012
NEW
With this Notice, NIH informs grantees that in Spring, 2013, at the earliest, NIH will delay processing of non-competing continuation grant awards if publications arising from that award are not in compliance with the NIH public access policy. The award will not be processed until recipients have demonstrated compliance. Submitting an RPPR with a non-compliant publication will generate an automated email notifying the grantee that the progress report includes citations that are out of compliance with the public access policy and requesting a response by a specified due date two weeks prior to the next budget start date. As indicated above, no sooner than Spring, 2013, the non-competing continuation award will be delayed until a reply to the e-notification is received from the grantee with evidence of compliance or a satisfactory explanation.
NIH Notice NOT-OD-13-042 Issued February 14, 2013
NEW
For non-competing continuation grant awards with a start date of July 1, 2013 or beyond: 1) NIH will delay processing of an award if publications arising from it are not in compliance with the NIH public access policy. 2) Investigators will need to use My NCBI to enter papers onto progress reports. Papers can be associated electronically using the RPPR, or included in the PHS 2590 using the My NCBI generated PDF report.
White House Office of Science and Technology Policy issued this memorandum on 2/22/13 directing federal agencies, with $100 million or more in extramural funding, to develop a mechanism for archiving and assuring public access to publications and digital data resulting from federal funding. The agencies have six months to submit a plan.
PMID vs NIHMSID vs PMCID
All citation/abstract records in PubMed have a PMID Once a final peer-reviewed manuscript is submitted, it will get a temporary NIHMSID All full-text articles in PubMed Central have a PMCID
How To Comply
Make sure the final peer-reviewed manuscript (resulting from NIH funded research) is submitted to NIHMS upon acceptance for publication (unless it is exempt from the policy) Include evidence of compliance or exemption statement for citations dated 2008 to the present in NIH applications, proposals and progress reports
SUBMITTING
What needs to be submitted
Research articles published in a peer-reviewed journal, and
Articles accepted for publication on or after April 7, 2008, and
Articles resulting from NIH funded research, and
Articles written in a Latin-based language
Determine Submission Method There are 4 submission methods. The publisher's policy determines which method is used (A, B, C, or D). One task is to figure out which method applies.
Method A Method B Method C Method D
Method A
Journal deposits the final published article into PubMed Central without author involvement. http://publicaccess.nih.gov/submit_process_journals.htm If you publish in a Method A journal, you can use PMC Journal in Process at the end of a citation in your NIH application, proposal, or progress report until the PMCID is available. Harris SJ, Janssen PA, Saxell L, Carty EA, Macrae GS, Petersen KL. Effect of a collaborative interdisciplinary maternity care program on perinatal outcomes. CMAJ. 2012 Sep 10. [Epub ahead of print]. PMID: 22966055. PMCID: PMC Journal – In Process.
Method B Author asks publisher to deposit specific final published article into PubMed Central Make arrangements to have a publisher deposit a specific final published article in PubMed Central http://publicaccess.nih.gov/select_deposit_publishers.htm#b Article is made immediately available (no 12 month embargo period) Generally referred to as an “Open Choice” – that is authorpay-model $$$
Method D
Publisher deposits final peer-reviewed manuscript as a service to their NIH-funded authors for no fee. Publishers have different mechanisms for determining whether they will deposit the manuscript or not. Search SHERPA/RoMEO to determine publisher guidelines, check the publisher’s website, and/or use the Method D list of publishers Corresponding author approves the submission itself and later approves the PMC Web Version.
Method C
Author (or a third party) deposits the final peer-reviewed manuscript (or published article if publisher allows) into PubMed Central via submission system and NIHMSID is applied Selected author approves the submission itself and later approves the PMC Web Version After both approval steps are complete, the article is put into a queue for upload to PMC and the PMCID is applied. Saha S, Roberson E, Richie K, Lindstrom MJ, Esposti SD, Wald A. Women's health training in gastroenterology fellowship: a national survey of fellows and program directors. Dig Dis Sci. 2011 Mar;56(3):751-60. Epub 2011 Jan 26. PMID: 21267780. NIHMSID: NIHMS327519.
CITING AND CITATION REVIEW
How To Comply
Make sure the final peer-reviewed manuscript (resulting from NIH funded research) is submitted to NIHMS upon acceptance for publication (unless it is exempt from the policy) Include evidence of compliance or exemption statement for citations dated 2008 to the present in NIH applications, proposals and progress reports
Citing Correctly
Brunner RL, Wactawski-Wende J, Caan BJ, Cochrane BB, Chlebowski RT, Gass ML, Jacobs ET, LaCroix AZ, Lane D, Larson J, Margolis KL, Millen AE, Sarto GE, Vitolins MZ, Wallace RB. The effect of calcium plus vitamin D on risk for invasive cancer: results of the Women's Health Initiative (WHI) calcium plus vitamin D randomized clinical trial. Nutr Cancer. 2011;63(6):827-41. doi: 10.1080/01635581.2011.594208. Epub 2011 Jul 20. PMID: 21774589; PMCID: PMC3403703. Shaw BR, Jeong Yeob Han, Hawkins RP, McTavish FM, Gustafson DH. Communicating about self and others within an online support group for women with breast cancer and subsequent outcomes. J Health Psychol. 2008 Oct;13(7):930-9. doi: 10.1177/1359105308095067. PMID: 18809644. NIHMSID: NIHMS427252. Qian W, Choi S, Gibson GA, Watkins SC, Bakkenist CJ, Van Houten B. Mitochondrial hyperfusion induced by loss of fission protein Drp1 causes ATM-dependent G2/M arrest and aneuploidy through DNA replication stress. J Cell Sci. 2012 Nov 23. [Epub ahead of print] PMID: 23015593. PMCID: PMC Journal – In Process. Cohain JS. Alligators, hospital birth and other urban legends. J Health Psychol. 2012 May;17(4):467-70. doi: 10.1177/1359105311433348. PMID: 22550002. PMCID: Policy Exempt – Not a peer-reviewed research article.
What does not need to be submitted
Book chapters, editorials, correspondence, etc.
Accepted for publication prior to April 7, 2008
PMCID: Policy Exempt – Accepted for publication prior to 4/7/08
Did not result from NIH funded research
PMCID: Policy Exempt – Not a peer-reviewed research article
PMCID: Policy Exempt – Not resulting from NIH funding
Published in a non-Latin script
PMCID: Policy Exempt – Published in a non-Latin script
Does it already have a PMCID #?
Does it already have a NIHMSID#?
http://www.ncbi.nlm.nih.gov/pmc/pmctopmid/
myNCBI and myBibliography and Other Citations
NIH Policy Compliance
ASSISTING OTHERS WITH COMPLIANCE
MONITORING COMPLIANCE CAMPUS WIDE
NIH Non-compliance Monitoring Report
Non-Compliance Report by PI & Grant No.
Overview
Make sure final peer-reviewed articles are submitted upon acceptance for publication (unless they are exempt from the policy) Include evidence of compliance for all citations dated 2008 to the present in NIH applications, proposals and progress reports Think about including a library expert as a Delegate for both your My Bibliography and Other Citation accounts. Respond quickly to requests from the NIH Manuscript Submission System to do approvals. Respond promptly to emails from NIH about noncompliance with the policy. If you want a copy of your non-compliance report, let us know. Ask for assistance if needed. WE ARE HAPPY TO HELP!
Helpful Websites
Ebling Library, http://ebling.library.wisc.edu/help/nih.php PubMed, http://www.pubmed.gov/ PMC, http://www.ncbi.nlm.nih.gov/pmc/ PMCID/PMID/NIHMSID Converter, http://www.ncbi.nlm.nih.gov/pmc/pmctopmid/ NIH Manuscript Submission System, http://www.nihms.nih.gov/ My NCBI, http://www.ncbi.nlm.nih.gov/sites/myncbi/ Submission Method Chart, http://publicaccess.nih.gov/submit_process.htm Sherpa/RoMEO, http://www.sherpa.ac.uk/romeo/ Method A Journal List, http://publicaccess.nih.gov/submit_process_journals.htm#journals Method B & D Publishers, http://publicaccess.nih.gov/select_deposit_publishers.htm#d
Library Contacts for NIH Public Access Policy Expertise
Trisha Adamus, Ebling Library Erin Carrillo, Steenbock Library Mary Hitchcock, Ebling Library Ariel Neff, Chemistry Library Rhonda Sager, Ebling Library Julie Schneider, Ebling Library Ryan Schryver, Wendt Commons
QUESTIONS?
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