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Contents - September 2012 Editor’s Note.................................................................................. 1 President’s Message.................................................................... 2 Apologies, Upcoming Articles, Upcoming Events........................ 3 Executive Members for the 2012 - 2015 Term........................... 5 NZSSA Conference 2012: Info............................................................................................ 6 Program (DRAFT)...................................................................... 7
Registration Form..................................................................... 8 Accommodation options.....................................................9-10 Map of Dunedin.....................................................................11 AGM Agenda.......................................................................... 12-18 Poster Competition.....................................................................19 Membership Application Form...................................................20 Business Card Directory............................................................. 21
NEW ZEALAND STERILE SERVICES ASSOCIATION Executive 2009 - 2012
Executive
President:
Aileen Derby Sterile Services Unit Waikato District Health Board Private Bag 3200 Hamilton 3240 Phone: (07) 8398 899 ext. 23003 Fax: (07) 8580 989 Email:
[email protected]
Secretary:
Cathy Rackley Sterile Services Dunedin Hospital Private Bag 1921 Dunedin Phone: (03) 4747 044 Email:
[email protected]
Treasurer:
Daniel Phillips 228 Talbot Street Invercargill Phone: (03) 2176 995 Fax: (03) 2176 994 Email:
[email protected]
North Island
Lorraine Arrowsmith Sterile Services Hawkes Bay District Health Board Private Bag 9014 Hastings Phone: (06) 8788 109 ext. 6590 Email:
[email protected] Theresa Luke SSU Waikato Hospital Private Bag 3200 Hamilton Phone: (07) 8398 899 Email:
[email protected]
South Island
Sue Woods TSU Burwood Hospital Private Bag 4708 Christchurch Phone: (03) 383 6836 ext. 99990 Fax: (03) 383 6857 Email:
[email protected]
Editor:
Theresa Luke SSU Waikato Hospital Private Bag 3200 Hamilton Phone: (07) 8398 899 Email:
[email protected]
Librarian:
Sue Woods TSU Burwood Hospital Private Bag 4708 Christchurch Phone: (03) 383 6836 ext. 99990 Fax: (03) 383 6857 Email:
[email protected]
Jenny Carston CSU Tauranga Public Hospital Private Bag 12024 Tauranga 3143 Phone: (07) 579 8680 Fax: (07) 578 0719 Email:
[email protected] Shelagh Thomas CSSD Hutt Hospital Private Bag 31907 Lower Hutt 5040 Phone: 04 566 6999 ext 8176 Mobile: 027 589 6473 Fax: 04 570 9220 Email:
[email protected]
Martin Bird Sterile Services Dunedin Hospital Private Bag 1921 Dunedin Phone: (03) 470 9639 Email:
[email protected]
Jill Parker Sterile Services Timaru Hospital Private bag 911 Timaru Phone: (03) 687 2110 Email:
[email protected]
NZSSA Web site: www.nzssa.org New Zealand Sterile Services Association Westpac 030156 0173557 00 53-167-322 2GST Registered Charity No: CC 25480
Supplyline is published quarterly on behalf of the New Zealand Sterile Services Association The views expressed in any article are not necessarily those of the NZSSA, nor are any products advertised given any official backing or endorsement by the Association.
Editor’s Note It only feels like yesterday that I was in the same predicament I am in now “What to say and how to put it into words” for you to be able to understand me and want to continue to keep reading this message and the pages beyond the message. I have said in the past that education is a must. Last issue I could only provide education on what is out there and available to you if you wish to help further your education. It’s a start, however, not the start I was looking for at the time. I look back now and I am pleased to say to myself I’m growing from it; it’s making me look outside the box. Not to worry, there are plenty of positives to be had. This brings me to You. Yes! The Votes are in! Give yourselves a pat on the back for being proactive and putting pen to paper. My congratulations goes out to all Incoming Executives, I am looking forward to growing with your knowledge, and the change that you will all bring, change is growth and that’s got to be a good thing in my books. To all outgoing Executives, I personally thank you all for helping me get where I am today. Without your time and help to get the Association where it is today, I do not believe I would have grown as much as I have on this path of my life. You have all put your hearts and souls into the Association, I hope you are all proud of the path you have built and developed. You will all be truly and sadly missed. I send you best wishes for the future, and hope to see you all in Dunedin. It is that time of the year already. The Conference program (Draft only) is within these pages and I love the line up. Relevant education and experiences both national and international come together in Dunedin for the 38th Annual NZSSA Conference. All information you require is within these pages. Any questions please feel free to contact Cathy or Martin. Looking forward to seeing you there. Registration will be upon us in the New Year. The following links 'hopefully' will encourage you to move towards obtaining or maintaining registration with the NZSSA. The article and documents are exciting new and are so worth looking at. I personally am excited with this development and encourage you to have a look. http://www.infectioncontroltoday.com/news/2012/06/new-york-state-senate-andassembly-pass-bill-requiring-certification-of-cs-technicians.aspx http://open.nysenate.gov/legislation/bill/A8620c-2011 (Links on the NZSSA website/- ‘Supplyline’) Wishing you all a fun and safe spring into summer. Theresa Luke
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President’s Message Dear Members, Firstly, a huge big thank you to all the members who had their say and voted in the recent executive body voting process. Secondly, congratulations to all the members that make up the new executive body of the NZSSA. The information is in this issue of Supplyline. While it’s been a lengthy process, it is also wonderful to see so many new members prepared to become involved in the Association. I wish you all the best and hope you enjoy your time as an executive member. Not too long now and it will be time for our annual conference, this year in Dunedin. Cathy and Martin have put together an interesting array of speakers, national and international with an equally interesting line up of topics. I’m looking forward to the conference and hope to see many of you there. Remember to wear something tartan for the Friday night dinner if you are staying on for this event. Trish Duff has resigned from the Executive Body and I would like to thank Trish for her contribution to the NZSSA. Students sitting the Advanced Sterilising Technology Course are into their second module, with the third module due to be available from early 2013. The Sterilising Technology Course Level 3 students are working through either the first or second module as well. I hope all the students are enjoying the learning experience and that your study is going as you would like. There have been a number of members sending in their registration information in the recent intake. It’s great to see the commitment from our members in accumulating education hours and completing the documentation. Congratulations to all those members that have worked through this process and successfully achieved and / or maintained their registration with the NZSSA. Thank you and best wishes, Aileen Derby President NZSSA
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SUPPLYLINE
- September 2012
Apologies Supplyline June issue 2012, pages 6, 8 and 10. Nominee’s name incorrectly spelt. The correct spelling is Ellen Komene. Supplyline June issue 2012. Page 14. To be continued in next supplyline. Part 2 for this article was unable to go to print in the September issue as stated. If all goes to plan it will go to print in the next Supplyline issue.
Upcoming Articles ‘PART 2 REPORT ON THE 12TH WORLD STERILIZATION CONGRESS & 7TH NATIONAL SYMPOSIUM OF STERILIZATION – Estoril, PORTUGAL’. ‘IS CORRECT LOADING OF EQUIPMENT SO IMPORTANT IN THE MODERN CSSD?’.
Upcoming Events in 2012 As technicians and leaders of sterilising in NZ it is essential to continue personal growth. Here are some opportunities for this ongoing education and networking with colleagues happening on the 2012 calendar. NZSSA Leaders Forums, sponsored by Jackson Allison These will be held three times during the year, twice in Wellington at the Airport and one at the NZSSA Conference. Shelagh Thomas is the convenor for these meetings so feel free to contact her. NZSSA Conference Dunedin 2012 The 2012 NZSSA Conference is to be held in Dunedin on the 21st, 22nd and 23rd November 2012. The conference will be held at the historical University of Otago campus. WFHSS and JSMI Conference 21 to 24 November 2012 WFHSS - World Forum for Hospital Sterile Supply JSMI - Japanese Society of Medical Instrumentation Osaka International Convention Centre, Osaka, Japan More information: http://www2.convention.co.jp/wfhss2012/ Regional meetings: Lower North Island Networking meeting, Palmerston North, 5.30pm onwards Convenor is Lorraine Eldershaw of Taranaki Base Hospital Proposed dates: 24 February, 25 May, 24 August, 23 November Lower North Island Training Sessions. Wellington, Saturdays 9am – 1pm Convenor is Kerry Nicholls of Wakefield Hospital
Let me know of any opportunities so they can be included in this information. (
[email protected])
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Unique identification of instrument sets An effective traceability system requires all instrument sets to have unique identification codes, combined with durable and long-lasting tray tags. Meditrax Tray Tags can be marked with a variety of text, identification codes and identification bar-codes if required and can include:
Tray name Tray identification number 2-D or 1-D barcode identification number
High quality plastic tray tags Designed to withstand decontamination and sterilization processes Suitable for laser marking for permanent tray identification Offer security, longevity and complete assurance of tray identification
Executive Members for the 2012 – 2015 term
The election of the NZSSA Executive team is now completed with still one vacancy for the South Island Chapter. As you will see there have been some significant changes to Executive team as several long servicing Executive members have decided not to stand for a further term of office.
2012 – 2015 Executive Team: President
Garry Gorham
Auckland District Health Board
Secretary
Mark Casey
Auckland District Health Board
North Island chapter
Christopher Mumford Ellen Komene Jenny Carston Kerry Nicholls Shelagh Thomas Theresa Luke
Palmerston North Waikato DHB Tauranga Wakefield Hospital, Wellington Hutt DHB Waikato DHB
South Island chapter
Martin Bird Sue Woods Nicki Quested
Southern DHB Canterbury DHB Mercy Hospital, Dunedin
Thank you to all the members who took the time to vote in the election, it was heartening to receive the large number of votes.
Kind regards Cathy Rackley NZSSA Secretary
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NZSSA Conference 2012 The 2012 NZSSA Conference is to be held in Dunedin on the 21st, 22nd and 23rd November 2012. The conference will be held on the historical University of Otago campus. Reminder that registrations received after Friday 26th October will incur a 5% administration fee. Accommodation information offers a wide range of options for delegates and walking timeframes included for each of the accommodation options. Conference information and programme updates will be posted on regular intervals onto the NZSSA website. The conference dinner has been given it’s own theme ‘A touch of tartan’ and we would love for you to reflect this by wear a touch of tartan on the evening. If you have any questions please don’t hesitate to contact us. Look forward to seeing you in November Regards Cathy and Martin Contact details:
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Cathy Rackley
Martin Bird
Sterile Services Dunedin Hospital Private Bag 1921 Dunedin Phone: (03) 4747 044
[email protected]
Sterile Services Dunedin Hospital Private Bag 1921 Dunedin Phone: (03) 4740 999 ext. 8125
[email protected]
SUPPLYLINE
- September 2012
NZSSA 38th Conference Programme – 2012
DRAFT
Topic
Speaker
The Importance of Instrument Protection during the Cleaning Process
Annie Watt, Steris
To be advised
Peter Newson, Valisafe
Toxic Anterior Segment Syndrome (TASS)
Marilyn Clark, Manager Sterile Service, Southland Hospital
Independent Validation of Sterilisers
Steve Gorrie, Getus Electrical
Endoscope Processing and Infection Control Implications
Neil McLennan, CR Kennedy Ltd
Review Draft Standard AS/NZS4187
Lead by Alison Stewart, NZSSA Representative on Standard review committee
Microbiology – What we need to know
Gaylene Parslow, Microbiologist, Southern Community Laboratories
Management of Loan Sets – CDHB
Robyn Guy, Canterbury District Health Board
Packaging Symbols – what do they mean
To be advised
Motivational Speaker – ‘That Blind Woman’
Julie Woods
Think Surgical Instruments
Colin Brook, Business Manager - Aesculap Services
Handling and Storage of chemicals in our workplace
Rex Alexander, Technical Director Envirocom (NZ) Ltd
KAIZEN – Continuous Quality Improvement
Mark Casey and Mohammad Alshadiefat, Auckland District Health Board
Please note that the programme is being finalised and information updates to the programme will go onto the NZSSA Website
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Conference Registration Form University of Otago, Dunedin
21st – 23rd November 2012
PLEASE COMPLETE IN BLOCK CAPITALS. Surname: ___________________________________________ First Name: _________________________________________________ Hospital / Company:
________________________________________________________________________________________
Role / Position:
________________________________________________________________________________________
Contact Address: ________________________________________________________________________________________________
________________________________________________________________________________________________
________________________________________________________________________________________________
Email:
________________________________________________________________________________________________
Tel No: _________________________________________________ Mobile: _________________________________________________ NZSSA Member? YES / NO* (delete as required*)
Membership No. _____________________________________________________
Signed: ____________________________________ Do you have any special food requirements (e.g. Diabetic, Gluten Free, Vegetarian?) If yes, please state your requirements:
Yes / No (Circle one)
________________________________________________________________________________________________________________ Registration & Function Details: (please identify when attending functions with no cost) Wednesday Night Trade Opening
$ No cost
No. Attending: ______________
Partner attending Wednesday Night
YES / NO
$45.00
2 Day Registration
$ 430 (Member)
$__________________
$ 450 (Non-Member)
$__________________
1 Day Registration $ 215 (Member) $ 225 (Non-Member) Circle day attending Thursday / Friday
$__________________
½ Day Registration $ 107 (Member) $ 112 (Non-Member) Circle Day/Time attending Thursday am / pm – Friday am / pm
$__________________
Thursday Night Social
$ No cost
No. Attending: ______________
Partner attending Thursday Night
YES / NO
$55.00
$__________________
Conference Dinner
$77.00
$__________________
Partner attending Dinner
$ 77.00
$__________________
YES / NO
TOTAL: $__________________
Payment Methods: Cheque: •Cheques to made payable to : NZSSA Conference 2012 Electronic Transfer: •Important - Must provide a surname in the reference field so we can match to registration form •Can print off a copy of the transaction and enclose with registration form •Transfer to Westpac NZSSA Conference Account: 03 0156 0173557 - 01
Opening Trades Display: 21st November 2012
The opening of the trade displays for delegates to meet with company representatives and see the products they have to show.
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Thursday Night Social Event: 22nd November 2011
Drinks and nibbles at The Otago Museum – Discovery World Tropical Forest. Come face to face with some of natures most beautiful butterflies and an opportunity to network in an informal but unique setting.
Friday Night Conference Dinner: 23rd November 2011
‘A touch of Tartan’ - Conference dinner will be hosted in one of Dunedin’s historical venues – The Savoy. In keeping with Dunedin’s rich Scottish heritage - wear a touch of tartan to the dinner. Registration Forms and payment or details of payment should be sent to: Cathy Rackley, Sterile Services, Dunedin Hospital, Private Bag 1921, Dunedin
Closing date for Registration: Friday 26th October (Payment after this time will incur a 5% administration charge). Cancellations will be accepted until Friday 26th October but a 25% fee will apply. After this date NO MONEY will be refunded.
Accommodation
All conference delegates must arrange their own accommodation bookings directly with their choice of Hotel, Motel, or other preferred venue. Neither the NZSSA nor the organising committee will accept any responsibility on your behalf in relation to booking accommodation.
SUPPLYLINE
- September 2012
REUSABLE/AUTOCLAVABLE FLAT BRUSHES Batrik manufactures four types of flat brushes: EXTRA RIGID
RIGID FLEXIBLE EXTRA FLEXIBLE
INSTRUMENT CLEANING BRUSHES AVAILABLE FROM: InterMed Medical Limited Free Phone: 0800 333 444 www.intermed.co.nz Leonie Swindlehurst
August 2011
August 2012
Product Specialist m: 021 246 4444 e:
[email protected]
Accommodation options for conference
All conference delegates must arrange their own accommodation bookings directly with their choice of Hotel, Motel, or other preferred venue. Neither the NZSSA nor the organising committee will accept any responsibility on your behalf in relation to booking accommodation. Alhambra Oaks Motor Lodge 588 Great King Street, Dunedin T (03) 477 7735 F (03) 477 7745 E
[email protected] Reservations 0800 25 42 62 Contacts: Bev and Alan Kennedy Studio room (1-2persons) $125 / $135 / $145 Apartments (2-3persons) $195 Large apartments (4+persons) $285 5 minute walk to conference venue
Alexis Motor Lodge 475 George Street, Dunedin T (03) 471 7268 Reservations 0800 425 394 E
[email protected] Contact: Chris Stirling Studio room $125 1 Bedroom Unit $135 (1person) $15 extra per person 2 Bedroom Unit $165 (2persons) 5-10 minute walk to conference venue
858 George Street Motel T/F (03) 474 0047 Reservations 0800 858 999 E
[email protected] Contacts: Sally and Michael Young Studio room $130 1 Bedroom Unit $150 2 Bedroom Unit $230 10 minute walk to conference venue
Quality Hotels Cargills 678 George Street T (03) 477 7983 Reservations 0800 737 378 E
[email protected] Booking number for reservations 68076 Contact: Dean Nicol Room $119 10 minute walk to conference venue
Allan Court Motel 590 George Street, Dunedin T (03) 477 7526 F (03) 477 4937 Reservations 0800 611 511 E
[email protected] Studio room $132.00 1 Bedroom Unit $142.00 5-10 minute walk to conference venue
755 Regal Court Motel 755 George Street, Dunedin T (03) 477 7729 F (03) 477 7047 Reservations 0800 755 200 E stay@755 regalcourtmotel.co.nz Contact: Garry and Kathy Anderson Studio (2persons) $130.00 Studio with spa (1person) $145.00 1 Bedroom Unit (2persons) $150.00 2 Bedroom Unit (2persons) $160.00 10 minute walk to conference venue
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Cable Court Motel 833 Cumberland Street, Dunedin T (03) 477 3525 F (03) 474 0382 Reservations 0800 838 525 E
[email protected] Contact: Judy and Lindsay Holland Studio room $115.00 1 Bedroom Unit $125.00 (1person) $25 extra per person 5 minute walk to conference venue
Woodlands Village Motels and Apartments 594 Great King Street, Dunedin T (03) 477 0270 F (03) 477 0282 Reservations 0508 594 594 E
[email protected] 1 Bedroom Unit (2persons) $120.00 2 Bedroom Unit (2persons) $145.00 Refurbished 2 Bedroom Unit (2persons) $165.00 Extra person $20.00 5 minute walk to conference venue
Victoria Hotel 137 St Andrew Street, Dunedin T (03) 477 0572 W www.victoriahoteldunedin.com Studio room $110.00 10 – 15 minute walk to conference venue
Quest Dunedin Service Apartments 333 Cumberland Street, Dunedin T (03) 470 1725 F (03) 470 1727 Reservations 0800 470 1725 E
[email protected] Studio room $149.00 1 Bedroom Units $170.00 10 – 15 minute walk to conference venue
Sahara Guesthouse and Motel 619 George Street, Dunedin T (03) 477 6662 F (03) 479 2551 E
[email protected] Contacts: Brian and Bev Guesthouse 1 Bedroom (share bathroom) $45.00 1 Bedroom (on suite bathroom) $84.00 Motel Small room (2persons) $104.00 Large room (2persons) $130.00 Studio rooms $125.00 10 minute walk to conference venue
hm 780 DC/DC-V AVAILABLE FROM: InterMed Medical Limited Free Phone: 0800 333 444 www.intermed.co.nz Leonie Swindlehurst
August 2011
Product Specialist m: 021 246 4444 e:
[email protected]
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SUPPLYLINE
- September 2012
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New Zealand Sterile Services Association Annual General Meeting – 2012 Date: Friday 23rd November 2012 Time: 0730hrs Venue: St David Lecture Theatre, University of Otago
Agenda Topic
Presented by
1.
Apologies:
2.
Matters arising from minutes of last meeting
3.
Minutes from last meeting – November 2011
4.
Correspondence sent and received
Cathy
5.
Presidents report
Aileen
6.
Secretary’s report
Cathy
7.
Treasurers report
Daniel
8.
Auditors report
Daniel
9.
General business
New Zealand Sterile Services Association Annual General Meeting – 2011 Date: Friday 11 November 2011 Time: 0755hrs Venue: Novotel Hotel, Rotorua
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1
Apologies: Daniel Phillips; Martin Bird; Diane Noble; Janine Ato; Denise Inglis Apologies accepted – Moved: Aileen Derby Seconded: Lorraine Arrowsmith PASSED
2
Matters arising from minutes of last meeting – October 2010: No matters arising
3
Minutes from last meeting – October 2010: Minutes accepted Moved: Aileen Derby Seconded: Lorraine Arrowsmith PASSED
4
Correspondence Sent and Received – 2010/2011: Report previously circulated No matters arising from report Report accepted – Moved: Cathy Rackley Seconded: Alison Stewart PASSED
5
President’s Report – 2010/2011: Report previously circulated and summary of report read No matters arising from report Report accepted – Moved: Aileen Derby Seconded: Helen Howser PASSED
S U P P L Y L I N E
SUPPLYLINE
- September 2012
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Secretary’s Report – 2010/2011: Report previously circulated and summary of report read No matters arising from report Report accepted – Moved: Cathy Rackley Seconded: Marilyn Clark PASSED
7
Treasurer’s Report – 2010/2011: Report previously circulated and summary of report read No matters arising from report Report accepted – Moved: Cathy Rackley Seconded: Jill Parker PASSED
8
Auditor’s Report – 2010/2011: • Treasurer has no concerns from Auditors report • Will be discussing cost of audit with Auditors as cost increased from previous year • Association in a very good position • Financial impact likely if registration under the HPCA Act: Governing body fee potential $100,000; Indemnity insurance required and there will be ongoing financial costs • Auditors report will be published in Supplyline Report accepted – Moved: Aileen Derby Seconded: Sue Woods PASSED
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General Business:
9.1 Advanced Course: • Information on Advanced Course was placed onto Registration Desk at conference • There will be separate criteria for those graduating prior 2006 when the NZSSA administered the course. Criteria will be published in Supplyline • Level 5 Course will begin in February 2012 with the 1st module being on Leadership; 2nd module will be on advanced sterilisation (to be written) and the 3rd module will be on Quality management. • Course will be a research and referenced based course. • There will be an increase in course fees for the Advanced course – estimate for all 3 modules $2,000
9.2 Future Conferences: 2012 Conference will be held in Dunedin 2013 Conference will be held in Hamilton
9.3 AS/NZS 4187 Standard Review: • Review progressing on time • Draft will be out for public comment early 2012 – feedback vital • Submissions will then be reviewed • Available 2013 • Standard will be in ISO layout and terminology
9.4 HPCA Act Registration: • Working toward submission going to Ministry of Health 2013
9.5 Sterile Services Dictionary and Reference Guide: • Standardised terminology and information to be developed for members • Free to all new members • Replacement or additional booklets will incur a cost
9.6 Face-book page for NZSSA: • Executive is going to investigate use of a Face-book page as another communication avenue for members • Once investigation completed, feedback will be given to members
9.7 Advanced Course continued discussion: • Graduates prior to 2006 (NZSSA administered course) and those graduating with The Open Polytechnic will have differing criteria to meet to enrol in course • 3 modules will make up the course. Each will need to be completed before advancing onto the next module • Style of marking not known at time of AGM • Question asked if course would be compulsory – this would be up to Employers • PSA supports the Advanced Course • Advanced Course will enhance HPCA Act registration submission • Advanced Course envisioned for Supervisor and Educator roles • Advance Course will be further developed over time • Cost of modules will be an estimated $630 – total of completed course potential $2,000 • There will be ability to cross credit, but students will need to speak to Open Polytechnic
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9.8 Alison Stewart farewell and thank you: • Alison has resigned from the Executive to take up an role with the Open Polytechnic administering the Sterilisation Course • Alison will remain the NZSSA representative on the Standards committee • Will mentor Theresa Luke who is taking over as Editor of our magazine ‘Supplyline’ • Aileen presented Alison with a gift on behalf of the Executive and Membership of the NZSSA and thanked her for her support, passion and hard work over the years while she was an Executive member Meeting closed: 0828hrs Cathy Rackley NZSSA Secretary
Aileen Derby NZSSA President
New Zealand Sterile Services Association Correspondence 2011 – 2012
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Date
Sent to
Regarding
01/09/2011 – 24/12/2011
Conference organisation 2011
Numerous
13/09/2011
The Conference Company
Response to update of services
16/09/2011
Associations Journal
Response
06/10/2011
Paul Tuckley, Trade Development Manager British Consulate-General
Response to question about product
28/10/2011
Aileen Derby
Acknowledge retirement
24/11/2011
Garry Gorham
Acknowledgement of resignation
30/11/2011
Executive
Vacancies on Executive
01/12/2011
Rob Martin-Cramp
Response to email: Engineering Information
06/12/2011
Jonathan Bray
Answer – Ethylene Oxide in NZ
19/12/2011 Alison Stewart
Response to letter of resignation from Executive
01/01/2012 – 20/08/2012
Conference organisation 2012
Numerous
10/01/2012
Parliamentary Library
Copies of required reports
10/01/2012
Legal Deposits Office
Copies of required reports
10/01/2012
Companies Office
Copies of required reports
17/01/2012
Sandra
NZSSA Course verification form
20/01/2012
Big Mac
Order registration certificates
27/01/2012
Antony Owens
Response to question – level 5 course
27/01/2012
Patricia Laurenson
Answers to questions career sterilising
31/01/2012 Daniel Phillips
Response to letter of resignation as Treasurer
02/02/2012 Sterile Services Whangarei Hospital
Flowers – death colleague and NZSSA member
29/02/2012 – 20/08/2012
Numerous recipients
Executive Election
01/03/2012
Alison Stewart
Offer Life Membership NZSSA
27/03/2012
Alison Stewart
Confirming Treasurer appointment
27/03/2012
Daniel Phillips
Confirming Alison appointment as Treasurer
18/04/2012
Kath Smith
Thank you letter
11/05/2012
Jennifer Kleinhans
Answer to surgical instrument classification
14/05/2012 Rebecca Nelson
Respond question from Auckland convention Bureau
18/05/2012
Membership
S U P P L Y L I N E
Melissa Macdonald
SUPPLYLINE
- September 2012
12/06/2012
Julie Arnold
NZSSA Competencies
18/06/2012
Alison Stewart
Copyright NZSSA Guidelines
02/07/2012
Israr Prince
Response to question about registration
16/07/2012
Trish Duff
Acknowledged Resignation Executive
31/07/2012
Standards NZ
Feedback on National Standards
Date
Received from
Regarding
01/09/2011 – 24/12/2011
Numerous
Conference organisation 2011
13/09/2011
The Conference Company
Update on services
15/09/2011
Associations Journal
Request for input into Decembers Journal
05/10/2011
Paul Tuckley, Trade Development Manager British Consulate-General
Question about product
12/10/2011
Alison Stewart
Notification of change in employment
28/10/2011
Gay Lane
Retirement
15/11/2011
Garry Gorham
Resignation from Executive
01/12/2011
Rob Martin-Cramp
Email : Engineer Information
05/12/2011
Jonathan Bray
Question about Ethylene Oxide in NZ
05/12/2011
Cathy Rackley
Vacancies Executive
01/01/2012 – 20/08/2012
Numerous
Conference organisation 2012
13/01/2012
Patricia Laurenson
Questions career in sterilising
17/01/2012
Sandra
Question: verification of NZSSA course
24/01/2012
Antony Owens
Level 5 course
31/01/2012 Steven Grant
Informing of colleague and NZSSA member death
31/01/2012
Daniel Phillips
Resignation as Treasurer
29/02/2012 – 20/08/2012
Numerous recipients
Executive Election
03/2012
Kath Smith
Thank you for flowers
27/03/2012 Alison Stewart
Acceptance Treasurer role and Life membership
11/05/2012 Jennifer Kleinhans
Question about surgical instrument classification
14/05/2012
Rebecca Nelson
Question from Auckland convention Bureau
17/05/2012
Melissa Macdonald
Membership
06/06/2012
Julie Arnold
NZSSA Competencies
18/06/2012
Alison Stewart
Copyright NZSSA Guidelines - TOP
30/06/2012
Israr Prince
Question about registration
11/07/2012
Lyn Mowles
Thank you for flowers
16/07/2012
Trish Duff
Resignation Executive
26/07/2012
Jo Stodart
Review of NZ Standards
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NZSSA President’s Report 2012 To all NZSSA members, This is my final report as President of the NZSSA after 12 years in this role and prior to that, six years as the NZSSA Secretary. It has been an amazing journey and I have learnt so much along the way and met a huge number of people that are a part of the sterilisation field both here in NZ and overseas. So bear with me as I take a little walk down memory lane as I try to condense what I feel are the highlights of my time as an executive member of the NZSSA. It is important that I acknowledge that these highlights are by no means just my achievements. I have had the privilege to work alongside some truly professional and passionate people in our industry who have worked very hard to move the Association and its members forward. For me, education is key. It is by far the most important tool we have in our units today. The Sterilising Technology Course initially set up and administered by the then executive body in the 1980’s has become a vital tool in giving our personnel the skills and knowledge they need and has assisted greatly in working towards achieving recognition as a professional group within healthcare in NZ. In 2005, the executive body worked in conjunction with The Open Polytechnic in Wellington for them to administer this course, while the NZSSA provided the technical knowledge. At the time it was also recognised that an advanced course would be required in the future. Finally this year, that particular idea came to fruition and we now have the Level 5 Advanced Sterilising Technology Course for our members. In time I hope that there is a degree level Sterilising Course for our members and I believe that this is entirely possible. Over the years the annual conferences have gone from strength to strength. It is entirely appropriate to mention and thank the amazing support the NZSSA has enjoyed from the many medical & surgical companies over the years. Without this support we would not have had the invaluable information and input from overseas speakers and leaders from within the sterilisation field. The knowledge and different ideas are what challenge us to think about what we are doing; could we do it a different way and what are the benefits for our units and ultimately the patients in our healthcare facilities. One of the benefits to our conferences has come about when our members take on board the organising of our conferences. While I acknowledge that there is a certain level of stress involved in organising a conference, the feeling when it is all over and has proven to be a success is amazing and well worth the work and stress involved. Standards play a huge part today in our work and in every part of what we do in our units. Of all the changes that have occurred over the years I have been involved in the sterilisation profession, the introduction of standards and their requirements, has been the biggest challenge. We are very fortunate in NZ to be able to network amongst ourselves relatively easily and for me this has been invaluable – the sharing of ideas and practices has been a huge help. For the last few years NZSSA members have been able to register under the NZSSA. Working towards registration under the Health Practitioner’s Competency Assurance Act came about primarily because an executive member from the South Island asked a question at an executive meeting relating to certifying staff members. It was realised early on that this would involve a huge commitment from the Executive Body but at no time was it ever considered to be too much work. Today we have a large number of members registered and from the applications I have processed it is wonderful to see so many committed members accumulating their education hours. As I and others leave the Executive body, it is with the knowledge that this particular journey is not yet reached its end. The incoming executive body I hope will carry this on to a positive conclusion. Supplyline has definitely changed over the years. From a four page pamphlet that was published spasmodically over the year to a 20 + page journal with four issues every year. A huge achievement and one we can all be proud of. Each editor has added their own style to the cover and the contents, but all have worked hard to ensure that each journal had and has stimulating and relevant information. As I mentioned earlier in my report, the achievements of the NZSSA over the last few years have not been a solo effort on my part. I have had the pleasure to work alongside others in the executive body, both present and past that are true professionals. Their dedication and commitment to sterilising personnel in NZ has been amazing and I thank each and every one of them for their hard work and support. To the incoming executive body, I wish you all the best in this and coming terms of office. I hope you find the experience as an executive member as rewarding as I have and that you continue to move forward the professionalism of sterilising personnel in NZ. To NZSSA members, I thank you also for your support and trust that you will continue to support the NZSSA as it moves forward. Never forget why we do what we do – it is for our patients – each and every one of them. I wish you all the best. Thank you Aileen Derby President NZSSA 2012
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SUPPLYLINE
- September 2012
NZSSA Secretary’s Report 2011 - 2012 It is with a mixture of pleasure and regret that I submit my 2011-2012 report to the membership of the New Zealand Sterile Service Association, this being my final report as Secretary. As you will see from the Correspondence Report, there has been a steady flow of correspondence sent and received throughout the year, with a significant volume of the correspondence on Conference planning and the Election of new Executive. There have been 3 resignations from Executive members received: the end of 2011, Garry Gorham and Alison Stewart both representing the North Island Chapter and July 2012, Trish Duff representing the South Island Chapter. As nominations for 2012 – 2015 term of office were being requested, it was decided that vacancies would not be replaced. The election of the Executive for the 2012-2015 term of office has been unique as we have never received so many nominations for Executive positions: 2 nominations for President and 8 nominations for North Island Chapter (1 nomination withdrawn prior to election). The implementation process for a postal election utilising ‘Supplyline’ has seen a record number of votes being received from members and I thank those members for taking the time to vote. There is a number of long servicing Executive members who are not seeking re-nomination onto the Executive: Aileen Derby (President); Lorraine Arrowsmith (North Island Chapter); Jill Parker (South Island Chapter and myself (Secretary). Our long servicing Treasurer, Daniel Phillips is also stepping down, with Alison Stewart being nominated and accepted by Executive to replace Daniel as the NZSSA Treasurer. On a personal note I would like to take this opportunity to thank the Executive Members, past and present for their support and assistance throughout my 20years on the Executive as a South Island Chapter Executive member and as the Secretary, and I would especially like to thank Aileen and Daniel who have been a pleasure to work with. It has been an honour to have worked with a dedicated group of people to advance the Profession and Practices of Sterile Services over the years and it is with a sense of achievement and pride that I pass on the Secretary role to Mark Casey. My very best wishes the in-coming Executive and I wish them well in all their endeavours on behalf of the NZSSA. Hope to see many of you at the NZSSA Conference being held in Dunedin on the 21st, 22nd and 23rd November. Kind regards Cathy Rackley NZSSA Secretary
the journal of NEW ZEALAND STERILE SERVICES ASSOCIATION
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Treasurer’s Report 2011/2012 In July 2012 the Association had 531 members compared with 504 at the same time in 2011. It is pleasing to note that 37% of members are registered, 36% are graduates and a further 15% are students. All up 87% of members are students or already have a higher qualification. Graduates Life Members
35.59%
8 Ind.
Currently Registered
Students
Total
36.72%
14.88%
531
12.81%
Our members are distributed over 142 (138) organizations both here and overseas.
Public Hospitals
Private Hospitals
38 (37)
50 (47)
Commercial Educational Suppliers 37 (35)
7 (6)
Military
Dental
Other
Overseas
4 (3)
3 (4)
4 (3)
7 (7)
From the Register distribution of membership by decade is as follows:
1974 - 1980
1981 – 1990
1991 – 2000
2001 - 2008
4 (4)
18 (18)
67 (67)
442 (415)
The Associations finances continue in a very healthy state, as the audited figures will show later in the year. I am happy to be able to hand the books to the new Treasurer showing the balances they do. As this is my last report as Treasurer I would like to acknowledge the great working relationship between the President, Secretary and I these last 12 years. I wish our replacements the same team spirit. I am very pleased that Alison Stewart has agreed to take my place. Alison is well known to most members and it is fitting that she will be back as a member of the Executive and your new Treasurer. I am proud to look back, almost 40 years, to this organization’s beginnings and to see what has been achieved since then. Continuing effort, over decades, by dedicated individuals is the cause and also the challenge for those in the decades ahead. I wish the new Executive well as they settle in and then take the NZSSA on to greater heights. Daniel Phillips Treasurer
NZSSA Proxy voting form I ……………………………………………………….......................……. of ………………............………………….being an Ordinary member of the NZ Sterile Services Association Inc. Hereby appoint ……………………………………….......................................…………………… as my proxy to vote for me and on my behalf at the General Meeting of the Association to be held on the ……………...…. day of ……………........……… 2…..................… and at any adjournment thereof. As witness my hand this …………………………………. day of 2……………… Signed:……….........……………………………………………………………….. NZSSA Membership number:……….........……………………………………….
To be handed to the NZSSA Secretary prior to the AGM 18
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SUPPLYLINE
- September 2012
Poster Competition New Zealand Sterile Services Association Dunedin Conference 2012 Who can enter:
Judging Criteria and steps to follow:
Anyone who is currently employed in a sterilizing facility and who is a current member of NZSSA Can be a group or individual entry Complete an entry form and send to the address or email identified on the form
Subjects:
Showcase an improvement in a system or process in your department Demonstrate how it makes your job easier Discusses how it come into being Demonstrate how it improves the outcome for patients and or staff
Prizes: 1st .............................$500 2nd .............................$300 3rd...............................$100 Delegates Choice.......$100 (if more than one entry)
Analyse a subject that would be interesting and that shows an improvement in either a system or process within your unit Identify the key objectives Minimise detail in the main ideas Include all references relating to the information on the poster Use clear language, no jargon or text language Explain the process / system clearly from start to finish Type size at least 16 font in black, do not use fancy fonts Line spacing must be inserted with text Do not justify text as this will interfere with legibility Colour or black and white pictures and graphs can be used Information must be legible from 2 metres distance Poster size must be 120cm x 120cm Poster must contain: Title, name of author(s), name of department and hospital / company An introduction of the poster and participant(s) must be included – wallet size Author(s) must be available and able to answer questions for delegates viewing the poster Author(s) must be available and able to answer questions for judges Consider having A4 sized handouts for viewers All posters must be mounted with push pin
Title of Poster: ....................................................................
NZSSA Conference, Dunedin 2012
Poster Competition
Entry Form
Name:
....................................................................
Hospital:
....................................................................
Address:
..........................................................................................................
..........................................................................................................
..........................................................................................................
Phone:
.....................................................................
Email:
.....................................................................
No. of Author(s) ..................................................................... Name of Author who will discuss the poster with viewers / Judges:
.....................................................................
Please complete this form and send to: Martin Bird, Sterile Services, Dunedin Hospital, Private Bag 1921, Dunedin Email:
[email protected] All entry’s must be sent in to Martin by October 31st 2012.
the journal of NEW ZEALAND STERILE SERVICES ASSOCIATION
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Membership Application Form Last Name:..................................................................................... Mr Mrs Miss Ms First Name:..................................................................................... Email address:.................................................................................
I hereby apply for membership of the New Zealand Sterile Services Association as defined in Clause 5 “Application for Membership” In the Constitution and Rules Signature:.............................
Name of Department or Work Area.................................................... ..................................................................................................... Name of Employer:.......................................................................... Postal Address of Employer...............................................................
Have you been a member of the NZSSA before? Yes
S
tudent
G
raduate
R
egistered
All mailing will be to your employers address unless you indicate here.
OFFICE USE ONLY Date received:................................................................................. Membership number:....................................................................... Administered by:.............................................................................. 20
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...........................................
If “Yes” approx. what was your last year of membership?..................... Membership Category
ember
List any tertiary qualifications:
...........................................
No
M
Date:....................................
Please post membership fee of
$50, along with this form to: The Treasurer 228 Talbot Street Hargest Invercargill 9810 Phone : 03 217 6995 Fax: 03 217 6994 Email:
[email protected] Alternatively pay by direct credit: N Z Sterile Services Association Westpac 030156 0173557 00 This payment must be able to be identified as yours on the NZSSA bank statement. Method of payment Cheque Cash Direct Credit Credit Card C.C. see www.nzssa.org SUPPLYLINE
- September 2012
the journal of NEW ZEALAND STERILE SERVICES ASSOCIATION
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NZSSA Conference
