NEW YORK STATE SNOWMOBILE ASSOCIATION

NEW YORK STATE SNOWMOBILE ASSOCIATION THE ANNUAL MEETING OF THE CORPORATION SUNDAY, MAY 1, 2016 LAKE PLACID, NEW YORK VOTING DELEGATE INFORMA...
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NEW YORK STATE SNOWMOBILE ASSOCIATION THE ANNUAL MEETING OF THE CORPORATION SUNDAY, MAY 1, 2016 LAKE PLACID, NEW YORK VOTING DELEGATE INFORMATION



Table of Contents 2016 NYSSA Annual Meeting Agenda ............................................................................................................................. 3  NYSSA Annual Meeting Rules ............................................................................................................................................. 4  Secretary’s Report ................................................................................................................................................................... 5  2015‐16 Annual Treasurer’s Report ............................................................................................................................. 15  President’s Report ................................................................................................................................................................. 16  Vice President’s Report ....................................................................................................................................................... 18  Staff Reports ............................................................................................................................................................................ 19  Trail Coordinator .............................................................................................................................................................. 19  General Manager ............................................................................................................................................................... 27  Executive Director ............................................................................................................................................................ 30  SLEDNY ............................................................................................................................................................................ 32  Committee Reports ............................................................................................................................................................... 35  Executive Committee ...................................................................................................................................................... 35  Government Affairs Committee .................................................................................................................................. 36  2016 Legislative Bill File (provided by Capitol Group) ................................................................................ 38  Trails Development & Funding Committee ........................................................................................................... 46  Safety & Education Committee .................................................................................................................................... 47  Events & Promotions Committee ............................................................................................................................... 49  Membership & Communications Committee ........................................................................................................ 50  Budget and Finance Committee .................................................................................................................................. 50  Auditors’ Financial Statements .............................................................................................................................. 52  2016‐2017 Proposed NYSSA Budget ................................................................................................................... 62  2016‐2017 SLEDNY Budget ..................................................................................................................................... 80  Ad‐Hoc Committee on ISC 2015 ................................................................................................................................. 83  Ad‐Hoc Committee on Bylaws ..................................................................................................................................... 85  NYSSA BY‐LAWS REVISED APRIL 2014 ............................................................................................................. 90  Nominating Committee ............................................................................................................................................... 106  Candidate Resumes .................................................................................................................................................. 107  Forms for Director Certification ................................................................................................................................... 109  Bulk Sign Order Forms ..................................................................................................................................................... 112 

NYSSA Annual Meeting, May 1, 2016

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2016 NYSSA ANNUAL MEETING AGENDA May 1, 2016 9:00 am – 1:00 pm Lake Placid Conference Center, Lake Placid, NY 9:00 a.m.



Meeting Called to Order





Presentation of the Colors/Pledge Announce Parliamentarian; Appoint Tellers & Sergeant at Arms Roll Call Dominic (w/Anne)





Officer Reports

Secretary’s Report ~ p. 5 Treasurer’s Report ~ p. 15 President’s Report ~ p. 16 & State of the Association

Staff Reports

Trail Coordinator ~ p. 19 General Manager ~ p. 27 Executive Director ~ p. 30



Committee Reports







James Elmore





Rosanne Warner John Occhino James Elmore





Jim Rolf Anne O’Dell Dominic Jacangelo

Executive Committee ~ p. 35 Government Affairs ~ p. 36 Trails Development and Funding ~ p. 46 Safety and Education ~ p. 47 Events and Promotions ~ p. 49 Membership/Communications ~ p. 50 Budget and Finance ~ p. 50 …Budget Approval p. 62 Ad Hoc Committee on ISC 2015 ~ p. 83 Ad Hoc Committee on Bylaws ~p. 85

Craig LaPlante Gary Broderick Phil LaPlante Mark Wolfanger

Broderick /Warner

Election of Officers ~ p. 107





Roger McCabe





James Elmore

Blance/Grammo Darlene Lombardo Roger McCabe

New Business







Other New Business







Appoint Minutes‐Review Ad Hoc Committee

Adjourn





NYSSA Annual Meeting, May 1, 2016

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NYSSA ANNUAL MEETING RULES This Annual Meeting is being held for the benefit of the member clubs of NYSSA and to provide the opportunity for the current Board of Directors to issue a State of the Organization Report. In addition, the Board of Directors is asking the voting delegates, representing the member clubs in NYSSA, to provide the ability to conduct its business for the upcoming year through the passage of a proposed budget and through the election of its officers. Another area of appeal from the Board of Directors is for the voting delegates to respond to the reports of the Standing Committees. The Board of Directors is asking that the following rules and policies be followed: 1. Substitutions for voting delegates will be handled on a case‐by‐case basis. 2. To be seated as a delegate you need to present your delegate ticket (received at check‐in) and arrive on time. 3. Delegates arriving after Roll Call has ended will not be permitted to vote. 4. Microphones are available for voting delegate use in addressing the Annual Meeting. 5. Paper ballots will be available for all votes taken requiring a paper ballot. 6. Approval of a Standing Committee report means approval for any recommendations by the Committee Report. 7. Election of Officers will involve announcement of the slate of officers as presented by the Nominating Committee. Each office will begin with nominations from the floor. If an office is contested, then each nominee will be required to address the delegates. All votes for any office will be done on paper ballot unless there is only one candidate for the office under consideration.

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SECRETARY’S REPORT New York State Snowmobile Association Annual Meeting Rochester Riverside Convention Center

Sunday, April 12, 2015 The annual meeting of the New York State Snowmobile Association was called to order by at 9:00 am by President James Elmore. The Colors were presented and Pledge of Allegiance was recited. Guest Speaker (9:00 am ‐ 9:29 am) Gus Besch from CSX gave a presentation on CSX Operation Life Saver. Gus is a locomotive engineer for CSX and represents CSX in promoting safe crossing of railroad lines. He spoke about the dangers of the tracks and snowmobiles crossing them. He explained that trains of today are equipped with GPS and cameras that have the ability to capture the license plate and registration numbers off vehicles that are found on the tracks as a train passes by. A CSX freight train takes up to 10,000 feet to come to a stop and CSX is very serious about educating riders on the dangers of being on live rail lines. President, James Elmore welcomed the delegates and designated Steve Anderson as the Parliamentarian. Dominic Jacangelo, Anne O’Dell and Jim Rolf were named the election tellers. Paul Costa, William Van Kleek and Mike Schabot, all of the Tawaeri Taqui Trailblazers Snowmobile Club, were designated as Sergeant at Arms. Roll Call: Roll call of the member clubs was taken by Dominic Jacangelo. There were 345 delegates present. Motion #25‐2015 Rosanne Warner of the Tri‐Valley Trial Riders made a motion to accept the roll call as it was clear that there were more than enough delegates present to constitute a quorum. Joe Stuck of the Horseheads Snowmobile Club seconded. Discussion: None Record of the Vote: All were in favor; motion was carried unanimously by the delegates. OFFICER’S REPORTS: Secretary’s Report – April Annual Meeting 2014 The Secretary’s report from the 2014 Forum was included in the meeting material on Page 5. There were no corrections or additions noted. AdHoc Committee Motion #26‐2015 The AdHoc Annual Meeting Review Committee made a motion to approve the minutes as written. NYSSA Annual Meeting, May 1, 2016

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Discussion: None Record of the Vote: All were in favor; motion was carried unanimously by the delegates . Treasurer’s Report – John Occhino The Treasurer’s report was included in the meeting material on Page 12. Starting Balance – $339,258.05 Ending balance – $413,683.86 Net Balance Increase – 74,425.81 Total Income ‐ $906,923.86 Total Expenses ‐ $826,498.05 The Treasurer’s report was accepted as written with no further considerations. President’s Report – James Elmore The President’s report was included in the meeting material on Page 13 and was accepted as written. STAFF REPORTS: Trail Coordinator’s Report – Jim Rolf The Trail Coordinator’s report was included in the meeting material on Page 15 and was accepted as written. In addition Jim reported that the Bulk Sign orders forms are located on pages 107 and 108 of the Forum material. He reported that the Adirondack Trial Conference will be held in Long Lake on May 9th, 2015. A digital copy of the Trail Liability Insurance handbook will be sent out the clubs via email. General Manager’s Report – Anne O’Dell The General Manager’s Report was included in the meeting material on Page 22 and was accepted as written. Anne thanked everyone for coming to represent their clubs at the Annual Meeting. She thanked the Events & Promotions Committee for putting the event together. Anne made a correction to the printed material and noted that the Wayne County Director is Darlene Lombardo. Anne attended state events this past year and represented NYSSA to educate others on the issues snowmobiling faces. She met the governor and reminded him that snowmobiling is critical to the New York State economy. She thanked Lori Pinckney for her assistance in the office. Membership The season ended with 63.451 members of those, 60% joined their clubs online. Anne thanked both Dominic Jacangelo and Jim Rolf for their help throughout the season in fielding phone calls and stated that she has a lot of appreciation with the Club Administrators for helping to bring the memberships in. NYSSA Annual Meeting, May 1, 2016

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Super Raffle 82,350 tickets were sent out to clubs. Of those, 26,315 were sold (32%) which was the highest number of tickets ever returned. The Delaware Ridge Riders were the top selling club this year. Vacant Districts A list of counties lacking representation on the state level was included in the meeting material. Anne asked clubs to please find someone to represent them if their county is without a Director. Alternate Directors can be named and the duties can be split between more than one person especially for counties on the far edges of the state. Letter of Understanding (LOU) The completion of the LOU is due. Anne asked the clubs to go online to update the contact information and complete their LOU. DMV Renewals Anne will try to let clubs know when the DMV will be mailing out the registration renewals so that clubs can begin sending out membership packets. SLEDNY SLEDNY is now a 501(c)3. Anne explained that the proposed membership increase is needed for the clubs to continue maintaining the trails. She stated that of the increase, $1 would go to SLEDNY to assist in the ever increasing costs of the Educational Forum. Money from this increase will help pay for the Forum and reduce the cost of registrations for the clubs. Discussion: Anne was asked how many miles she rode this season. She stated that she only rode one time this year and thanked Jim Rolf for letting her ride his Arctic Cat snowmobile on one of the Director Rides. Executive Director Report – Dom Jacangelo The Executive Director’s report was included in the meeting material on Page 26 and was accepted as read. Forum 2016 & 2017 Dominic asked how many people were first timers at the Forum and about two dozen hands raised. He explained the process the committee uses in choosing the venue that the Forum will be held at. Dominic reported that the 2016 & 2017 Forum and Annual Meetings will be held in Lake Placid. The 2016 event will be held next year from April 29‐May 1st. Lake Placid provided the committee with the most economically sound proposal that will keep costs down as much as possible. Forum Material Dominic asked clubs to please take the time to review the material found in the binders and noted that there is a CD included in the front pocket of the binder. The CD’s are filled with a lot of information for the clubs. The committee was able to get them produced at a cost of $ .59 each. NYSSA Annual Meeting, May 1, 2016

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Event Surveys Surveys have been placed on each table and delegates are asked to please fill them out and drop them in the boxes at the doors. In an effort to keep costs down, delegates were also asked to drop their Woody’s tag holders in the bins at the door so they can be used again next year. Economic Impact Dominic stated that this was his 5th Annual Meeting and he has enjoyed every single minute of being the Executive Director of the association. He said that when he was first interviewed for the position, he was asked why he wanted to be the Executive Director and he said that he wanted to do it because snowmobiling is fun. He reminded delegates of the economic impact that snowmobiling has in the state and told every club present that they are a large part of the tourism industry. Snowmobile clubs should be viewed by the state the same way as a hotel, restaurant or a store. Clubs need to remember that they are just as much of a driving force in the economy as businesses. SLEDNY SLEDNY (Snowmobile, Leadership, Education, and New York) is the charitable entity of NYSSA. A yearly report of the organization as well as the budget will be provided in the NYSSA Annual Meeting packets. He explained that the NYSSA Officers are also the officers of the SLEDNY organization and the structure is set up making them the ones who vote on the budget and expenses of the organization. NYSSA is the sole member of the organization. Take a Friend Snowmobiling Dominic stated that he rode more than Anne this year and participated in many of the Take a Friend Snowmobiling events across the state. He enjoyed riding many of the clubs trails throughout the state. He joked that he was not a very good rider and thanked those who helped him keep it together this past season. He reminded everyone that the people attending today’s meeting are friends who will be there to defend other snowmobilers when issues show up in the sport. Snowmobilers support snowmobilers. COMMITTEE REPORTS: Executive Committee – Randy Phillips The Executive Committee Report was included in the meeting material on Page 32. Randy reported that the Executive Committee had one resolution to bring before the delegates and the resolution can be found on page 37 of the Annual Meeting packet. Randy read the motion out loud. NYSSA Board of Directors: Motion #20‐2015 as presented by the NYSSA Executive Committee on March 7, 2015. Additional Revenue for Clubs At the March 7, 2015 NYSSA Board of Directors meeting the Executive Committee brought forward the following motion. The motion passed unanimously but must be adopted by the delegates to be binding on the clubs: NYSSA Annual Meeting, May 1, 2016

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“The Executive Committee of NYSSA brings forth a motion to increase the minimum annual club dues from the current $25 to $30, an increase of $5. Of the $5 increase, $4 will be retained by the club and $1 will be a donation to SledNY. Under the proposed $30 minimum dues structure, for the first club membership purchased by an individual or family, the club will retain $24 for its usage, $5 will remain the NYSSA dues charge (processing fees contained herein) and $1 will represent a donation to SledNY. For each additional membership purchased by that individual or family, the club will keep the entire $24 less processing fees. As is the case under the current $25 minimum, this is only a minimum amount that a club must charge, and clubs are free to charge higher amounts as they see fit, keeping 100% of any additional dues amount charged.” Justification: The current minimum dues were adopted by the delegates in at the 2006 Annual Meeting. Since that time the minimum club dues have stayed at $20. The resolution has the effect of increasing dues to the club by $4. During this past season most clubs expended considerable resources to prepare trails and maintain equipment throughout the winter months. In addition, higher than average off season maintenance expenses are expected by most clubs. Since 2007, the CPI has increased by over 16% diminishing significantly how far membership fees can carry a club. Rather than propose an increase in the state registration fee to indirectly and inefficiently get money to the club, an increase in the minimum club membership fee is proposed. SLEDNY is the 501(c)(3) (not for profit charitable) extension of NYSSA. The primary mission of SLEDNY is the education of both members and the public on all matters relating to snowmobiling. This past year SLEDNY was the major sponsor of the Educational Forum and was the leading force for the Take a Friend Snowmobiling program. SLEDNY has no stream of revenue other than donations, event registration fees, grants and money provided by NYSSA to carry out specific projects during the year. Donations have been minimal and event registration fees most of the cost of Forum. During the past few months as the proposed 2015‐16 NYSSA budget was being prepared it was and continues to be apparent that many important committee projects had to be postponed because the financial resources to carry them forward could not be identified. In addition, at the 2011 Annual Meeting the delegates voted to move forward with a Public Relations program without paying for it on an ongoing basis. The Public Relations program has produced many positive stories for snowmobiling and snowmobile clubs throughout the state. By transferring educational and safety programs to SLEDNY, NYSSA will be able to sustain and expand the PR effort into the future and greatly improve the Association’s web capabilities. The $1 to SLEDNY will carry our educational programs forward and greatly expand them. What the clubs charge for a membership is totally up to the club as long as it does not go below the minimum set by this resolution. It is also likely that with passage of this resolution it will still take many months to update our online membership system. The amounts charged by the online system will be based on what is returned in the LOU from the club. Those clubs that already charge $30 will have the choice to stay the same (the additional dollar will still be paid to SLEDNY) or have their membership increase by $1 in which case they will be held harmless. Of course, any club may choose to go higher. Discussion: Randy Phillips stated that the justification of this resolution is to bring more money and relief to the clubs in the most efficient and fastest way. SLEDNY does not have a revenue stream that is tasked with education in snowmobiling. This $1 donation would provide a revenue stream to help pay for the forum and other educational programs. This will reduce the costs for clubs who send delegates to the annual meetings. NYSSA Annual Meeting, May 1, 2016

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Questions about the motion itself: Clarence Chamberlin, of the Sleds of Stafford asked about the cost of family memberships and questioned why that was not addressed in the resolution. Randy stated that each club can choose the cost of their family membership. It can be whatever they decide as long as it meets the minimum cost of a membership. Matt Skuse of the Inlet Barnstormers Snowmobile Club asked how it would be implemented if it passes today. Jim Elmore stated that if passed, NYSSA would then have to discuss changes with the website programmer. The clubs would not have to do anything. Matt was concerned that people would renew their memberships as soon as they hear about the change. Dominic Jacangelo stated that as soon as the change is made on the website an email will be sent out to each club notifying them that the change is complete. If people renew before the change is made this year then they will receive membership at the $25 rate. Dominic estimated that the timeline to completely implement the membership increase would be 60‐90 days. Ken Radley of the Sleds of Stafford asked if the membership minimum should be increased to $35 because there are clubs who are already charging at the $30 rate. He felt that it should be raised to $35 to make it even across the board. Peter York of the Shawnee Snow Chiefs asked what other programs would be included with the revenue stream. Kate Rolf stated that in the Safety and Education Committee report located on page 47 of the meeting material it talks about online safety classes for adults and Law Enforcement Organizations. The cost of online education is very expensive. The increase will also go to STEP inspector reimbursements. Charlie Hull of the Horseheads Snowmobile Club asked if there would be a change the secondary membership costs. Jim Elmore clarified that the secondary membership fee would not increase as it is solely governed by each individual club. Charlie stated that Parks showed that more people are paying the $100 instead of joining the clubs. He just wanted to note that that number of those not joining clubs is increasing every year. There were no further questions. Jim Elmore read the motion aloud again. Motion # 27‐2015 As presented above. Discussion: There was no further discussion. Record of the Vote: The majority of the delegates present voted in favor of the resolution to increase the membership fee; motion was carried. Government Affairs – Hal Fleischman The Government Affairs Committee Report was included in the meeting material on Page 39 and was accepted as written. A copy of the report from Capitol Group was included in the packet on page 40.



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Trail Development and Funding – Phil LaPlante The Trail Development and Funding Report are included in the meeting material on Page 47 and was accepted as written. Phil LaPlante stated that the committee had no motions to bring before the delegates. Phil reported that the committee has worked on a lot of issues this season and the Trails Committee has also worked with the Safety Committee on a number of issues. Safety and Education – Kate Rolf The Safety and Education Committee Report was included in the meeting material on Page 47 and was accepted as written. The Guidelines for the STEP program are included in the Forum Binder. There is no money in the budget to implement the STEP program the way the committee would like it to be done. Discussion: Mark Kesselring of the Hilton Sno Flyers stated that he appreciated the CSX presentation. He asked that when talking about safety, the youth and adult be removed and just be referred to as safety. He would like to use the CSX presentation in his snowmobile safety class. He stated that he had been teaching the safety training class for over 10 years and felt that the attention span of the kids needs to be taken into consideration. He wanted to make sure that the online portion of the class is not too long and further noted that the on hands portion of the class should be the focus. He stated that about 30% of the attendees at his classes are adults. He again asked that it not be separated. Jim Rolf stated that he had requests from magistrates and district attorneys that the online class requirements be used only for adults who are made to take the class by court order. He did not want to see snowmobiling while intoxicated (SWI) offenders taking classes with children. Mark had no problems with that and stated that he disagreed with a prior report that stated that kids don’t have the attention span to sit through the class. Jim noted that Parks is pushing to have a youth online class for the convenience of children in the downstate areas. NYSSA is not in support of having a youth online class requirement that eliminates the hands on portion of the class. Kate Rolf noted that Mark was referring to minutes from an old NYSSA Board of Directors meeting. Events & Promotions – Darlene Lombardo The Events and Promotions Committee Report was included in the meeting material on Page 52. Darlene Lombardo thanked Anne for the correction of her name in the Forum material. She encouraged everyone to fill out the surveys placed on the tables and drop them in the box on the way out today. She asked delegated in please include ideas for the planning committee with what they would like to see. Christine Gross tabulates the surveys and the comments are being used to improve the event. They can also be emailed to any NYSSA officer or the NYSSA office. Membership & Communications – Dominic Jacangelo (Committee Chair not present) The Membership and Communications Committee Report was included in the meeting material on Page 53. The report was given by Executive Director, Dominic Jacangelo filling in for the absence of the committee chairman. NYSSA Annual Meeting, May 1, 2016

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Credit Card Processing Fees Dominic reported that the M&C Committee made several changes this year that ended up in dollar savings for the association and clubs. The Heartland credit card processing company was arranged to decrease the credit card processing fees and the principal representative is a snowmobiler. The program is working flawlessly and it is expected to see a savings in processing fees of several thousand dollars. Safety Publications The committee designed the safe trail sign located on page 53 of the meeting material to encourage registrations and club membership. SLEDNY purchased the posters that were provided to the clubs. A plastic version of the poster is also available to clubs at a cost of $2.50 each. Please see Jim Rolf to purchase. Allstate Sponsorship A NYSSA membership card was included in a mailing that was mailed to everyone who joined before January 29th. The cost of the mailing was $38,000 and completely paid for by Allstate Insurance. Dominic thanked Allstate for their continued support. Snowmobile Registration Totals Total snowmobile registrations for the season surpassed 121,000. Discussion: Mike Worzel of the Tioga Ridge Runners asked why clubs have to absorb the cost of credit card processing fees and felt that a check box should be added to the online registration site to pass those processing fees on to the members who are joining online. Budget & Finance – Roger McCabe The Budget and Finance Committee report was included in the meeting material on Page 54. The Proposed 2015‐2016 Budget was included in the meeting material beginning on page 66. Motion #28‐2015 The NYSSA Board of Directors presents a motion to approve the Proposed 2015‐ 2016 Budget as presented. Discussion: Roger McCabe noted that the proposed budget shows a positive budget of $595 to the good. There were no questions. Record of the Vote: All were in favor; motion was carried unanimously by the delegates. Ad Hoc ISC 2015 – Gary Broderick The AdHoc ISC 2015 Committee Report was included in the meeting material on Page 84. Gray reported that the International Snowmobile Congress will be held on June 10‐13th in Niagara Falls, New York. The website address is: ISC2015.com and encouraged people to attend. There is a reduced one‐day fee for NYSSA members. The first ISC was held in 1969 in Albany and the last time the event was hosted by New York, it was 1980 and held in Niagara Falls.



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NEW BUSINESS: By‐Laws Committee Roger McCabe reported there were no Bylaws changes requested this year; therefore there will be no need to vote on the Bylaws this year. Election of Officer’s –Nominating Committee Chairman Gary Broderick Gary stated that the slate of candidates for office are included in the Forum binder on page 101 & 102. CANDIDATES: Treasurer – John Occhino Nominations from the Floor There were no nominations were made from the floor for the position of Treasurer. The floor was closed and one ballot was cast in favor of John Occhino for the position of Treasurer. Secretary – Rosanne Warner Nominations from the Floor There were no nominations were made from the floor for the position of Secretary. The floor was closed and one ballot was cast in favor of Rosanne Warner for the position of Secretary. Vice President – Craig LaPlante Nominations from the Floor There were no nominations were made from the floor for the position of Vice President. The floor was closed and one ballot was cast in favor of Craig LaPlante for the position of Vice President. President – James Elmore Nominations from the Floor There were no nominations were made from the floor for the position of President. The floor was closed and one ballot was cast in favor of James Elmore for the position of President. Record of the Vote: All were in favor of the motion to vote in favor of the slate as presented. A unanimous vote was recorded. NYSSA would like to thank Randy Phillips for his service as VP for the organization over the past couple of years. New Business NYSSA Annual Meeting, May 1, 2016

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There was no new business brought before the delegates. Meeting Review Committee President James Elmore appointed Mark Wolfanger of the Quad County Snowmobile Club, Jane Chaddock of the Genesee Snow Packers Snowmobile Club and Dave VanDerlinde of the Lakeshore Snow Devils Snowmobile Club committee to review and approve the minutes from annual meeting. Adjournment Motion #29‐2015 With no further business brought before the board, Gary Broderick of the Shawnee Snow Chiefs Snowmobile Club made a motion to adjourn the meeting at 10:53 am and Roger McCabe of the Marilla SnowMob Snowmobile Club seconded the motion. Discussion: None Record of the Vote: All were in favor; motion was carried unanimously by the delegates. Respectfully Submitted,

Rosanne Warner NYSSA Secretary



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2015‐16 ANNUAL TREASURER’S REPORT By John Occhino, Treasurer

Current Fiscal Year

Last Fiscal Year

Starting Balance as of April 1, 2015/2014

$ 413,683.86

$ 339,258.05

Ending Balance as of March 31, 2016/2015

364,309.92

413,683.86

Net Balance (Decrease) Increase for 2016/2015 $ (49,373.94)

$ 74,425.81

2015‐2016 Income Summaries NYS OPRHP Trail Grant (Trail Insurance) Memberships Donations Corporate Sponsors Forum Registrations Sale of Product (Includes Bulk Sign) Web Site Advertising Other Sources

$ 310,596.00 $ 316,596.00 275,244.01 416,994.85 89,700.00 116,315.00 40,635.65 32,049.87 ‐0‐ 22,311.00 34,545.04 28,606.48 13,700.00 21,311.33 356.39 2,159.32









Total Income





$ 764,777.09 $ 906,923.86

2015‐2016 Expense Summaries Trail Insurance $ 301,969.07 $ 299,096.00 Employee Salaries, Taxes and Benefits 178,773.26 159,848.43 Office Expenses and Supplies 39,334.56 31,676.51 Travel Expenses, Transportation and Lodging 25,833.23 30,006.95 Contract and Outside Services 48,399.35 15,607.63 Lobbyist 60,480.00 60,480.00 Political Contribution 5,000.00 5,000.00 Charitable Donations and Gifts 5,500.00 4,857.44 Forum Costs ‐0‐ 65,942.76 ISC 2015 ‐0‐ 17,465.30 Meeting Expenses 41,898.05 37,378.00 Registrations and Dues 5,550.00 6,793.00 Public Relations 18,000.00 19,900.00 Bank Fees 35,294.71 36,656.46 Other Expenses 48,128.80 35,789.57

Total Expenses







$ 814,151.03 $ 826,498.05

NYSSA Annual Meeting, May 1, 2016

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PRESIDENT’S REPORT James J. Elmore

[email protected]

585‐813‐4610

I would like to welcome you to our SLEDNY Educational Forum and the NYSSA Annual Meeting being held in Lake Placid. The last time we were here, 2013, a majority of our members returned their surveys ranking Lake Placid as one of the best places to host our event. The Lake Placid community and business leaders have been patiently awaiting our return. They enjoyed our last visit to this part of the State and have been great hosts for this event. Please take the time to visit their beautiful and historic town and their great local businesses and activities they are offering. The 2015‐2016 snowmobile season is in the books and what a horrible winter we had across the State. Record low snowfall and warm temperatures did our sport no favor and hurt many of our business partners. Many hotels and restaurants suffered from this mild winter along with many other snow related businesses. We have to hope we do not see another winter like this for a long time. Snowmobile registrations statewide were at or near record lows for the past 15 years. This directly effects the snowmobile maintenance fund for our clubs to pay for trail upkeep. With no snow this season, thousands of our 2014‐2015 members did not renew their dues to their respected club for this season. This is not a good practice and it does hamper your club for next season on planning budgets and expenditures. Members should strive to keep their club dues current for every season. NYSSA provides many benefits for our members in good standing. You lose these benefits when you do not renew each year. Our business partners like SuperTrax magazine and NILCO Insurance Company offer free benefits to members with current and up to date membership. You also receive additional benefits with our business partners offering discounts. Please! Try to remind your fellow snowmobilers to at least keep their club dues current year round so they don`t miss out on many of the discounts and promotional products Last year NYSSA hosted the 47th Annual International Snowmobile Congress in Niagara Falls, New York. Our staff and directors worked tirelessly for months leading up to the event. I received many compliments from out of State and Country visitor’s on how much of a very informative and entertaining ISC this was. They enjoyed their time and loved visiting Niagara Falls with many claiming they were planning on coming back with their families to visit Niagara Falls again. Our featured speaker for the ISC was Levi Lavalle of the Winter ESPN X‐games and snocross series. You will have a chance to meet and hear Levi at our Forum this weekend. We were very impressed with this young man and his understanding of our sport and what it takes to build and maintain our trails. We had made some major plans on promoting and expanding our Take A Friend program this season. Mother Nature did not help us as you are all aware of. We had to cancel several dates this season. We hope to be able to add these sites back on our scheduled next season. NYSSA will not stop promoting this important program. Our sport needs to infuse new people into the activity and increase participation of new people across the state. I have met a few people that never rode a NYSSA Annual Meeting, May 1, 2016

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snowmobile that after attending one of our Take A Friend sessions now are proud snowmobile owners. This program does work and is producing results for us. We will continue to look for new areas across the state for this event. At last year’s Forum the delegates passed a club dues increase of $5 per membership with an extra dollar going to help fund SLEDNY. This year we were able to drop the price per person on attending the Forum. With the lower price we have more snowmobilers attending the Forum this year than last season. This was one of my goals to help lower the price of attending the annual meeting for our members and help save the clubs an extra expense of attending the Forum. The SLEDNY Educational Forum and NYSSA Annual Meeting is the official end of our season. NYSSA and our clubs only become stronger when more participate in our vision and activities. You will be asked to vote on a proposal to cut in half the amount of snowmobilers attending future Forums across the State. If you think excluding half of the members from participating with NYSSA is the wrong thing to do, please vote NO on this proposal. We need to keep our doors wide open and not possibly shutting out half of our current members from participating. The big news the last few years was getting our State Governor involved with snowmobiling. Governor Andrew Cuomo has been out several times with the NYSSA leadership team and local club officials to ride our trail system. He is thoroughly impressed with our activity and our trail system across the State. He is committed to ensure the trail system continues to strive and to see our sport become a major attraction to bring more people into our sport. The Governor’s message for many of our citizens is to get outside and enjoy what our state offers during the winter months. He has made a commitment to see our trail fund grow and remain viable for our clubs. He has been a great advocate of snowmobiling with this message and has been a good friend of snowmobiling. We look forward to his continued support and I look forward to seeing him on our volunteer built trail system more often. I would like to remind our delegates you will be electing new officers on Sunday. This is my final year as President. There comes a time when all good things must end. I have enjoyed my time as President of the world`s largest snowmobile association (at least until Wisconsin posts their 2016 numbers). I believe I have left NYSSA in a better financial position moving forward. Our staff is very dedicated and they work very hard on behalf of our members and association. I will miss working with them, they do a great job and are always available to assist our members for any snowmobile issue. Stay safe and I will see you on the trails next season. James Elmore, President



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VICE PRESIDENT’S REPORT Craig LaPlante

[email protected]



It has been an interesting year for myself as my first year as Vice President. Although it was not a very good season I have learned a lot about the inner workings of NYSSA. First was ISC 2015, which was very educational and NYSSA put together a great show for everyone. Then there were meetings regarding the Adirondack Travel Corridor, which I have a concern with as it entails my club. We maintain 25 miles of this travel corridor during the snowmobile season, we only groomed 5 miles of it one time this season. I attended the public comment sessions in Tupper Lake and Utica regarding the rails removal. I also attended the Adirondack Park Authority meeting in January when it was proposed that the rails be removed from Tupper Lake to Lake Placid. Then the many events that NYSSA attends such as the Big East show, various Grass drags, and fundraisers for clubs. The Pink Ribbon Riders sent a call for help and NYSSA responded with a crew and had a great showing for support for this charity, we assisted in Registration and Trail Leaders for their ride, again without a lot of snow we showed the participants a great time and a good event. The other activities that I was involved with were the Emergency Response with the New York State Police and the New York State Thruway Authority, there will be more information coming out to clubs later this summer to be prepared for next winter season. I have attended numerous county association and federations meetings to offer any assistance or information that they needed. Also the Groomer reclassification, working with Parks was a great step forward, along with the announcement from the Governor's Office about adding $425.000 into the Trail Fund, most recently the proposal of adding the $5.00 from Registration money to be added back into the Trail fund. It has been a great pleasure to serve as Vice President and am looking forward to another year of service to NYSSA members and clubs if re‐elected. I also would like to mention how much I enjoy being part of SLEDNY as we have helped provide some educational funding for Training and Safety materials, and most importantly the reduced cost for the Educational Forum this year.

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STAFF REPORTS TRAIL COORDINATOR James E. Rolf [email protected]

888‐624‐3849 x 102

The 2015‐16 winter season here in NYS should unfortunately be considered “the winter that never was” due to the late start and the lack of really even getting started outside of the “lake‐effect areas”. Even those areas which did receive enough snow to allow riding had very short seasons. While the 230+ Trail Maintenance Entities (TMEs) went out and prepped their trail systems for snow by securing landowner permissions, applying for those required permits, building bridges, installing needed culverts, pounding stakes in open fields, hanging signs, planning/undertaking any reroutes, and making sure their grooming units and drags were all set to go, Mother Nature and Jack Frost just wouldn’t cooperate to give us enough of a snow base and cold temperatures to have an enjoyable season. We can only hope positively for a better winter here in the Great Lakes/NorthEast area. LANDOWNERS: I always want to start out thanking the landowners who allow their lands to be used for legal snowmobile trails every year. Their generosity along with the tremendous amount of effort that the clubs’ volunteers perform for the sake of providing snowmobile trails is what gives us the large network of snowmobile trails that we have here in NYS. I’d like to suggest that we all do a better job of recognizing these people as the main factors that provide us with the snowmobile trails for our recreational enjoyment. I again want to personally give a big THANK YOU to all involved. Keep up the good work! A TERRIBLE Winter! This year followed up the “good winters” of 2013‐14 and 2014‐15, which were billed as two of the coldest winters on record. In both of those seasons, snow really didn’t start until late Dec or even January, but the months of January and February had heavy snowstorms and cold temperatures that allowed the riding seasons to go well into March and even into April during 2015. No such luck this year, where even Tug Hill lost most of their snow in early to mid‐ March. Registration and Club Membership Numbers: NYS DMV snowmobile registration numbers were DISMAL, to say the least. Just over 91,000 sleds were registered, representing a 30,000 decrease! That revenue shortfall will ultimately lead to a reduction in the reimbursement rates paid to TMEs. Club membership numbers were also down over 20% as well. Again, this shortfall meant less funds available to clubs in direct funds from their members. Considering both of these revenue issues, many clubs may have financial issues going into next year. It certainly would be helpful if all snowmobilers in NYS completely comprehended what joining clubs early and registering their sleds mean to the statewide trail system. While most want smooth, well‐signed trails, money to do exactly that comes from club memberships and the DMV registration trail fund program. UPDATE: Since writing this, word came out with an official announcement that the Governor included $425,000.00 in additional funding to go directly into the dedicated Snowmobile Trail Fund AND that the Senate and Assembly included new legislation that will give the Trail Fund an NYSSA Annual Meeting, May 1, 2016

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additional $5 per DMV registration without increasing the registration fees! WOW! What an accomplishment! We certainly must thank the Governor and our elected officials who support snowmobiling and saw the need to increase the revenue into the Trail Fund! For those that wonder what NYSSA does…this is one of only a handful of items that are undertaken behind the scenes by the volunteers, Directors, Officers, and Staff of NYSSA along with our hired lobbying firm to live up to the portion of our MISSION which reads: “NYSSA seeks to preserve and improve snowmobiling in New York State. NYSSA works toward improving trails, facilities and services for participants, and defends snowmobilers against discriminatory legislation. NYSSA works to protect landowners, review and watchdog the NYS Trail Fund and is constantly seeking additional trail funding programs.” Safe Trails Education Program: STEP: A large percentage of my time is spent on “consistent and uniform trail signage education” within each club all across the State, as well as between one club to the next. OPRHP’s Snowmobile Trail Signing Guidelines handbook includes the signing recommendations which all TMEs and Towns that maintain snowmobile trails obtain this info on how to safely sign the trails. NYSSA’s statewide trail liability insurance policy premium has consistently been lowered due to less lawsuits and lower loss‐runs from accident claims due to the TME’s doing a much better job of safely signing their trails. Again this year, our policy premium has gone down while policy limits were INCREASED. We must continue to improve in this area in order to keep the policy premiums down and our trails safe. Signing trails for safety is a factor in our insurance loss‐run history. Clubs who have been instrumental in making great strides in conforming to the signing guidelines are part of the reason why our insurance premium continues to go down. Having safe trails means less accident claims and fewer lawsuits. We all thank you for the effort! There is continuing discussion/debate on cutting back on the trail signage on the snowmobile trails internationally, although the acceptance of only double staking the snowmobile trails will remain. Parks has drafting suggested changes and will be working with NYSSA’s Trail Committee for input. As these discussions progress and final suggestions are made on signage, I will notify every TME. I want to thank those TMEs that were alerted of their deficiencies in regards to trail signage the past few years who then went out and corrected their trail signage issues quickly after such notification. While actual STEP trail inspections were not able to all be completed this year, the many that did take place via roads showed to the volunteer Safe Trail Advisers (STAs) that most TMEs corrected their issues. STEP signage classes are held across the State, and we are always looking for more STA inspectors to help clubs see where they may be lacking. One issue I heard about the STEP program was complaints by the past STA advisers wanted to see “TEETH” into the program by Parks and NYSSA in response to those TMEs who ignore the guidelines and consistently don’t sign their trails properly and safely. NYSSA discussed tightening of the rules with recommended penalties for those TMEs that continue to disregard their responsibilities to the program. All TMEs are covered under the same trail liability policy in NYSSA’s name…TMEs must strive to sign the trails uniformly and consistently for safety and enjoyable rides! The STEP program is run under the Safety and Education Committee’s budget, which the additional $1.00 per primary membership increase from last year’s Forum helps to allow this educational program to be funded. In order to provide a more comprehensive STEP program with more STA NYSSA Annual Meeting, May 1, 2016

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advisers who can inspect more trails to provide for even better safety signage, the Safety Committee uses this budget revenue to offset the STA volunteers’ travel mileage and other expenses. STEP Classes: As pointed out above, each year numerous STEP classes are held across NY to educate our club’s volunteers on the proper process of safely marking trails and why it needs to be done. Part I of this class educates attendees to the signing guidelines in the NYS Parks Snowmobile Trail Signing Handbook. STEP’s Part 2 portion instructs “volunteer STA advisers” on the proper inspection process that they undertake with neighboring clubs to correct any improper signage areas and to help point out any hazards that should be marked. This program is becoming more and more positive, as STA advisers are showcasing the proper signage in their photographs just as often as they are documenting any missing signage. Clubs then see these reports in order to correct any deficiencies or inconsistencies that are viewed by the STA advisers. These classes are taught by volunteer instructors or by me personally. STEP Satellite Programs are run through a County where a County STEP Manager sets up the classes and trail inspections, then follows through with one report to me. Some Satellite programs have been successful, with significant improvements in better signage. I thank those STEP Satellite Managers for their efforts and reports. We do need additional Satellite Programs to take on this effort for better signage though. Unfortunately, with this year’s “TERRIBLE WINTER”, most of the STEP inspections were done from the vehicles on roads with STAs walking out onto the trails to get a sense of compliance with pictures submitted to me as often as possible. If there were any indications of non‐compliance with the signing guidelines, the clubs were then contacted and went right out to fix what was deemed to be inconsistent. I also want to thank both those STEP class instructors for helping out and the STAs for being involved in this program. Together I think we have made strides in making our trails better signed, effectively managing our trail liability risks better over the past recent years. Bulk Sign Order: I have again negotiated the lowest possible prices for trail signs through Voss Signs of Manlius. The forms that must be used are included in your Forum Book, and will also be e‐ mailed to each club at least twice over the next 3 months. The “DROP‐DEAD deadline” for ordering through the 2016 NYSSA Bulk Sign Order program is July 10th. Clubs are urged once again this year to not pass up this tremendous savings opportunity for needed trail signs. NOTE: There are 2 (two) sign order forms this year. The normal Bulk Sign Order form and the Emergency E‐911 Sign order form (E‐911signs are courtesy of Allstate Insurance). The actual signs and associated stock numbers can be viewed at http://www.vosssigns.com/products/stock/snowmobile‐atv/ . We are using 1 (one) order form again this year for the signs, but are offering clubs 2 different sign style choices for some of the signs available: the regular reflective beading signs (RB) and the newer 3M‐style full reflective‐sheeting (FRS). The FRS signs are made with the newest technology in sign reflectivity, like we see on newer road signs. These newer, thicker FRS signs last longer, reflect sled’s headlights much better, and don’t bend as easily without a backer. We also have included the new rectangle‐shaped corner arrow that fits better when 2 arrows are being placed at the apex of a corner on one stake as well as the Stay Right AND Between the Stakes “poster‐sized” sign this year. I highly recommend that clubs opt for the thicker full FRS signs. The cost over the older style signs is minimal, especially when considering they last longer and reflect light much more effectively for better safety.

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Please adhere to the Bulk Sign Order deadline of 7/10/16, as there will be NO EXCEPTIONS on late orders in order to get the signs out by Sept. Excel sheets or fillable‐pdf forms will be sent out can be e‐mailed or sent back snail‐mail, but the correct corresponding checks MUST be sent in prior to 7‐ 10‐16 to have the requests included in the final sign order. Sales‐tax exemption forms MUST also be sent in by the deadline! If the sign that you want is not on the BSO form, you can always contact VOSS SIGNS directly to order those. We can’t offer every sign available, and try to stick to the main signage used on the trails. A HUGE thanks goes out to the Directors that have always offered to take back the sign orders from our Sept. meeting. National Grid Lands: Clubs are again reminded that for any of their trails on National Grid property (owned or some deeded right‐of‐ways), they must also apply to the company for a Trail License Agreement ANNUALLY in order to use these properties as an approved snowmobile trail. Contact me for their number. Trail Fund Program: Working cooperatively with Chris Fallon, Jim MacFarland, and Bennett Campbell from Parks on all of the aspects of the Trail Fund Program which affects TMEs, I review the annual Phase document after it is released and notify clubs of the link on the Parks website as soon as they are available. I receive many questions about Trail Fund policy issues as well as ATGP entry questions, helping out Parks as often as possible by answering the questions that I can. Club volunteers should have by now entered their labor hours for trail work; equipment used; groomer hours; insurance policy expenses; sign order invoices; bridge & culvert purchases; and any other TRAIL‐RELATED expenditures. Please don’t include expenses incurred for NON‐TRAIL RELATED labor, groomer repairs/payments, or other non‐allowed expenditures. The 60‐day requirement to enter all expenditures was implemented this past season and will continue to be in force going forward. Please adhere to this requirement by entering every allowable labor hour and expenditures as soon as it is done and/or paid for. Trails Committee Projects: The Trails Committee undertook 2 significant projects on top of the other issues that came under their direction this year. One was working directly with Parks on groomer unit classifications, continuing a long‐standing project that the committee has been working on for years now but never was implemented. The other was placing GPS units in a sample of groomers and seeing how the data can be used for our TME’s needs. The groomer reclassification project took a large chunk of the committee’s time, as they took a past committee suggestion that was never supported nor adopted by Parks and updated it. Previously, Parks used 3 groomer classes to set hourly rates to that are then used as justification in the Phase III ATGP pages. The committee found many errors in some unit’s class assignments and worked to correct those first. After much research on each model of groomer that is used today in NYS, they partnered with Parks to develop criteria for 5 classes of units and set rates to be more in‐line with where they were last year to what the committee felt was proportionally fair. Parks accepted the suggestions in this year’s documentation. Working with the committee and after a suggested conference call connection by the St. Lawrence Co. Association President, I reviewed Verizon’s on‐board GPS units, researching what they offered then I negotiated a deal to have them allow NYSSA to “demo” 3 units this year AT NO CHARGE. Jeff Contino of the Trails Committee worked with another GPS unit company, AtlasTrax, to secure a significantly reduced cost for 3 of their units to compare as well. Obviously, by the time we received these 6 units and sent them to the locations where they would be tested all across the NYSSA Annual Meeting, May 1, 2016

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State, the snow was gone! We are working with these 2 companies to keep the demo units for next season to see if the reports which are generated will help clubs in their ATGP reporting. The project will have to be delayed until next year before presenting any factual findings to Parks to consider having them in installed in the groomers. Trail Liability Insurance: A good majority of my time each day all winter season is spent on insurance issues. I browse through snowmobile blog sites daily to read about snowmobile accident reports as well as have automatic notifications sent to my e‐mail from Yahoo and Google Reports. As I read about any unfortunate accidents on or near our trail system, I then send the local club(s) the NYSSA accident report form that is to be filled out and then forward them on to our insurance agency. In some cases, an investigation is then ordered by the insurance carrier to protect the club, landowners, and NYSSA. I also deal with the risk management company on these investigations as well as the attorney that is retained if a claim is filed. It is EXTREMELY IMPERATIVE that clubs fill this form out for every “incident” on or near their trail system. Early notification allows for the insurance company to gather the pertinent information about the accident and the trail conditions. Weather (temperature and visibility), last time groomed, photos of the accident scene, and sign verification in the vicinity of the incident are all important factors in allowing our attorney to be able to properly protect the club and landowner in court. SLEDNY/NYSSA Insurance Handbook: The updated handbook is being finalized and should be available for distribution to the clubs who attend the Forum. Every NYSSA club officer whom we have an e‐mail address will also receive a digital copy of the 2016‐17 Insurance Handbook. Those clubs that request a hard‐copy will have one sent to them. The NYSSA accident form is found in this handbook and must be faxed to the NYSSA and the insurance company as soon as possible after an incident happens on your club’s trails. The NYSSA Trail Liability Insurance Policy is in place to protect the TMEs (clubs) as well as private landowners and public municipalities who are gracious enough to allow snowmobile trails to be located on their lands. In order to keep the policy’s premium down and risk under control, clubs adhere to the requirements that the insurance agency has in place as well as the signing guidelines that Parks includes in the Signing Handbook. This is a statewide policy that protects us all under the same umbrella… please understand that and keep up the good work of managing our risk by developing, signing, maintaining, and grooming the safest trails possible. Snowmobile Safety Course Online: The Safety Committee is continuing to look into endorsing and promoting an online snowmobile safety course that any snowmobiler could take to become more familiar with snowmobile safety. This course could be tailored to “newbies” to our sport as well as a refresher course to every rider. SLEDNY is budgeting for costs associated with developing such a project. The Committee would like to see this Online Course be the “Part I” of a new youth safety program which would also include a shorter “hands‐on safety course” that attendees would go to in‐person. A suggestion that has been floated is that Parks would change the requirement in NYS Law that requires youth to attend a 10‐hour course and instead replace that with a certified and approved online course of around 3 hours then include a 3 or 4‐hour course that the youths would need to attend. We all know that it’s hard to keep a young child’s attention during the 10‐hour course…this new proposal would give youths the online course and then attend a hands‐on course after that. Adirondack Travel Corridor: This issue has been mentioned over the past couple of years, regarding the long‐standing demand by many ADK businesses and snowmobile riders that use (or NYSSA Annual Meeting, May 1, 2016

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try to use) the railroad corridor between Remsen and Lake Placid to remove the rails so a 4 season trail can be established. The Adirondack Rail Trail Advocates (www.theARTA.org) has worked feverishly over the past 4 years to get the entire 90 miles between the Old Forge area to Lake Placid converted to a multi‐use, 4 season trail that would continue to allow wintertime snowmobile use. NYSSA did endorse a resolution to support ARTA’s project, so long as a few major caveats are considered which would keep the travel corridor owned by DOT, the DEC keeps the UMP for the entire corridor intact as it is now with snowmobile use recognized, and that the ADK Scenic RR is allowed to run the 2 end sections among others. Along with all of the snowmobile community’s public comments being submitted on the Remsen‐ Lake Placid Travel Corridor Unit Management Plan (UMP), we also had the mountain bike, snow‐ shoe, hiking, cross‐country‐skiing and walking groups that chimed in to the State to have the rails removed as well. After three such public comment events over 3 years, which every snowmobiler who sent in the comments deserves a huge thank you for, State officials at the DEC and DOT finally determined to remove the rails on the section between Lake Placid and Tupper Lake…a great WIN but only the first step in our opinion. This past November, the Adirondack Park Agency determined that removing the rails from the travel corridor and converting the State‐owned land to a trail DOES conform the State Land Master Plan and can proceed. That decision has not been accepted by the railroad fans and they have turned to the historical agencies in the State, Federal government, and locally to help them fight the decision. The train enthusiasts, who support continuing with the Adirondack Scenic Railroad along this section, are promoting repair of the rails and ties which have become so rotted over the years in this section that trains cannot run there. NYSSA holds the permit for this section of corridor from the NYS DOT, and we see the benefits of a “rail‐less corridor” in that section for our wintertime snowmobile visitors. The railroad vendor has also threatened to sue the State (which owns the corridor AND gives them their permit to run their trains on the corridor AND reimburses them with NYS tax‐ payer dollars for the volunteer maintenance work they perform on the corridor. Doesn’t seem prudent to ME to bite the hand that feeds you?). We shall have to wait and see if such a lawsuit comes about that would delay the planned rail removal in the late fall of 2016. If all goes as the UMP mentions, we might have a rail‐less 34 miles of trail in the Tri‐Lakes area this coming winter! Again, thank you all for your letters of support during these past 3 years to get this initiative off the ground. Now it will be settled politically and legally, by the sounds of it. We also have concerns about the classification of the DEC’s UMP of the corridor as well as retaining support for snowmobiles along the line IF the rails are removed. Several discussions are ongoing as to alternatives, from a trail‐along‐the‐rail plan (which seems to be not very viable in most areas) to filling‐in the ballasts a bit so it doesn’t take as much snow to be able to groom the tracks. Groomer Operator Safety Course: NYSSA is once again hosting a training course at this year’s Forum. Everyone will receive their certificates of attendance at the end of the class. Other groomer operator courses are held around the State, and I would be glad to help any association or federation schedule one by contacting me. Required Safety Classes to Cut Trees on State Lands: There are 4 requirements that most State agencies include in their permitting of volunteer snowmobile trail tree cutting work on lands that they have jurisdiction over. Chainsaw Safety, 1st Aid, CPR, and Blood Bourne Pathogens courses are all being taught here at the 2016 NYSSA Education Forum. Each club with agreements/permits to maintain trails on State land should read through the text to be sure what is required. NYSSA Annual Meeting, May 1, 2016

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The approved Chainsaw Safety Course will again be offered this year at The SLEDNY/NYSSA Forum. Attendance certificates will be handed out at the class this as occurred last year. Past participants that have not received their certificates of attendance at a previous NYSSA‐sponsored class should contact me for their certificate. One thing that all past Chainsaw Class attendees should know is that there has never been a request made by a DEC Officer or Forest Ranger to a person that is cutting trees on State lands to produce the certificate on the spot, but they will take your name and check with the club who holds the permit for that land. The reason for the certificate is for proof that one attended a course in case an accident happens. Nobody carries their certificates with them as they are cutting, but to set your minds at ease, all past attendees are on file at the DEC offices. Your club should also have your name and date of the class on file for any needed future reference. Take A Friend Snowmobiling Events: Last year the NYSSA Board of Directors, Staff, and Officers discussed the need to attract more people into this sport in order to get our registration numbers and club volunteer numbers up, as well as get those that don’t register their sleds to do so! Six (6) Take a Friend Snowmobiling (TAFS) events were scheduled for different areas around the State to promote snowmobiling. The events were all meant to promote snowmobiling as a safe, friendly, family recreational pastime that enhances the wintertime economy. Unfortunately, due to this TERRIBLE WINTER, a couple of the events were cancelled completely and all but 2 had to eliminate the riding portion of their events. We plan to continue to have these events going forward despite this year’s issues. Areas with a snowmobile‐related event that would like NYSSA to consider hosting a TAFS event at the same time, please contact us. Adirondack Trails Conference I am in the process of setting up the date and location for the Annual ADK Trails Conference. As soon as I have it set, I will notify all clubs and the Town TMEs representatives. As in the past 8 annual conferences, this allows for TMEs to meet with DEC officials to go over any new snowmobile trail projects as well as to work on better communication between them. It has been highly successful over the years since Dave Perkins started the concept of this meeting. Again,…Landowners Deserve More R.E.S.P.E.C.T. : “Stay On Trail, OR Stay Home” and “Trail Closed” signs: We all see them hung on the trails. Some riders still don’t comprehend their meaning though, because I do receive a large number of complaints from clubs and landowners about tracks venturing off from marked trails and riding past closed gates/fences or past signs and ribbons that are placed to indicate trail closures. Clubs do NOT put these signs up just because they want to spend trail fund money on them! Usually such signage is placed in areas of sensitive issues. Many landowners demand the clubs keep riders to a certain area and that’s why you see the Stay on The Trail signs. Maybe there are hazards that the club is concerned about if one rode outside of the marked trails? PLEASE do the clubs a favor even when you don’t see that sign…STAY ON THE MARKED TRAILS and OFF from any CLOSED TRAILS, showing respect for our landowners so the trails will remain where they’re located now and also so the clubs don’t have to re‐route trails due to those not paying attention to signage. Club Volunteers: And we can’t overlook the obvious…without club volunteers performing the tens of thousands of hours clearing trails; getting the groomers ready; planning and working at club fundraisers; signing the trails; grooming the trails; entering all of the required paperwork; attending the required classes to learn about all the rules/regs of the State‐administrated funded trail program; and who are willing to be educated to everything TRAILS at these Educational Forums…there wouldn’t be such a complete snowmobile trail network that we all get to enjoy here in NYS. Thank you to all involved! NYSSA Annual Meeting, May 1, 2016

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What does a Statewide Snowmobile Trails Coordinator for NYSSA do all year long anyway? I get this question quite often, so I will give some examples of what I do off the top of my head: continued development of NYSSA’s education of the Trail Maintenance Entity’s (TME’s) Officers & volunteers on the signing and grooming programs available that make trails safer - interacts with TME reps and landowners on access issues and insurance coverage questions - deals with landowner and general snowmobiler complaints about trail conditions/club issues - works with the NYS OPRHP snowmobile unit employees on the 3 phases of the Trail Fund application process and any ATGP data entry issues - works directly with the NYSSA Trails, Safety, and Government Affairs Committees on projects dealing with trails, safety, and legislation to better our sport - taking an active role in the bi‐weekly conference calls with the other NYSSA staff and officers with our Public Relations firm on press releases - helps facilitate the permit requirements between NYSSA and NYS D.O.T. for the Remsen to Lake Placid Travel Corridor Unit Management Plan for clubs and snowmobilers to use the segment of the corridor between Dec 1st to April 31st annually - works with our insurance agent, insurance company, and our retained counsels on any lawsuits brought about due to unfortunate accidents to manage the risk to our policy - becoming trained and more involved with the GIS data of the trail system (including club trails inventory, narratives, and the numbering of such “club trails”) - attend meetings with many regional and statewide trail associations (such as CTANY, PTNY, and more) to represent the snowmobile community - work with clubs to better comprehend their important roles in accident reporting and following up on such reports with our insurance agency - meets with DEC, DOT, APA, and other agencies about snowmobile trail issues - working with utility companies to allow snowmobile trail access on their properties - oversee the inspection of trails through the STEP program as well as visiting accident scenes then following up with trail reports and recommendations There’s definitely a lot to do all year long, and it’s mostly an enjoyment dealing with all these different duties and helping clubs with any aspect of the trail maintenance that they signed up for. If anyone has any questions or needs any assistance with anything trail related, feel free to call me or e‐mail me. -

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GENERAL MANAGER Anne M. O’Dell



[email protected]

888‐624‐3849 x101

Despite the lack of snow, 2015‐16 was an incredibly busy season here at the NYSSA Office. It was a real challenge producing the SLEDNY Forum in April in Rochester, and then six weeks later having all the details nailed for the International Snowmobile Congress , June 10‐13 2015 in Niagara Falls. This event was bigger than the Forum in some ways, and smaller in others. Bigger in that it was four full days of classes, events, and side trips. Smaller, because there were fewer attendees. The ISC2015 committee and NYSSA staff put in hours, days, and weeks – beginning in 2011 ‐ to make this the successful event it was. There was a lot of pride in having this event take place in New York again. It certainly helped raise awareness of snowmobiling within our State government ‐ Lieutenant Governor Hochul attended and spoke to the group. It seemed that no sooner was that work done, than the 2015‐16 snowmobile registration renewals were mailed by DMV. Actually, email reminders were received on June 25, and paper renewals hit the US Mail right after that, received by our members around July 17. I am grateful for the ongoing support of part‐time employee Lori Pinckney, who helps out each year when the season is upon us. By September 1, with the help of our Directors and Clubs, I had gathered the 56 prize donations for the Super Raffle, and got those posters and tickets printed and ready for distribution 6 months prior to the drawing. The Big East show came and went, with its flurry of activity. Honestly, for me it was a blur of trailer logistics. Spent time in November and December helping create and publicize the Take A Friend Snowmobiling effort (another web page) – little did we know our effort would be nearly for naught, as only one or two events had enough snow to go forward. Those that did brought

Nothing you do to promote the sport is ever a waste of time.

much joy to the people who participated, who had either never snowmobiled, or had not ridden for a very very long time. The Governor’s winter recreation ad campaign kept the phone ringing too, with people from NYC and other states asking where they could rent snowmobiles. Our members began optimistically calling to renew their memberships, and by December 18, we had reached over

30,000 members – about half what we expect each season. Little did we know we would end the season with just over 51,000. There were some issues with people being charged multiple times – each one had to be researched and refunds issued if warranted. (We think this was caused in part by the use of smart phones in areas where the signal is not particularly good). The Events and Promotions committee decreed that Registration for the SLEDNY Educational Forum would open on January 1, shifting a tremendous amount of work into December. The NYSSA Annual Meeting, May 1, 2016

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speakers and schedule must be set, before the RegOnline registration system can be “built” to accommodate registrations. It got built, nights and weekends in December, and registration opened on January 1! And then it didn’t snow; the phone quieted down, and I was able to enjoy Christmas with my family without being interrupted by someone looking for their member id. The quiet didn’t last long, as the ongoing project to update the NYSSA Website had been going on in the background, and was shifted to the foreground. So while cries of “Why you no snow” were heard from end to end in our state, we continued to press forward with that effort. Our website has existed in its current form since 2008, so there was a lot of work to be done. NextStep Digital provided the creative talent and the technical html horsepower to build the structure, the template, and some custom programming. They were able to move a lot of the existing content over. But at every turn there were decisions to be made, screens to review, milestones to achieve. Finally Dom, Jim and I had to really look at the site structure and content and work on the details. You can see the new site today, at www.nysnowmobiler.com. Through all this, I was the editor for our two print issues of New York Snowmobiler Magazine, and produced twelve issues of the New York Snowmobiler Online Magazine, right at my own desk. The product we use to email our members, Constant Contact, requires constant updating each month to make sure we have everyone’s correct email address. SLEDNY, a completely separate corporation, places a second set of demands on my time. Nationwide and NILICO request a mailing list every so often, each year, of our non‐opted‐out members, so they can mail benefit offers to them. Although those lists come in raw form from the NYSSA Online Membership System, each company’s requirements are different, so it takes time to get them right, before they are shared with these sponsors. Pink Ribbon Riders’ Jodi McKay sent out a last‐minute plea for help for the 2016 Snow Run, held in Old Forge in February. Off I went to assist wherever I could with that effort, alongside five or six others from NYSSA. With over 700 registrations for the SLEDNY Forum, March and April flew by with preparations for the event we’re enjoying right now. And now it is April (well really, May) again; and the cycle starts over, with Letters of Understanding due from the Clubs, Director Certifications from the Directors, and a whole new season ahead. So Clubs, I sympathize with you. You did a ton of work this season, clearing and marking trails, getting members into your clubs, planning fundraising events (that probably got cancelled in many cases), working on groomers, building bridges, and entering your time in the ATGP. I hope you at least got to ride, even once. Because I did not. That’s ok….

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CLIP AND SAVE – Handy Calendar for NYSSA Snowmobile Clubs NYSSA Board of Directors Meetings are generally held the first Saturday of each month. Check www.nysnowmobiler.com Calendar of Events for schedule. APR 1 APR 1 APR APR APR

Start of the new Season. Letter of Understanding available for new season (Online Membership System). Due May 1. NYSSA Educational Forum & Annual Meeting (NYSSA Office) Super Raffle Drawing (NYSSA Office) ACSA “DC Fly‐In” Legislative Visit to Capitol (ACSA)

MAY Certify a Director to represent your District at NYSSA’s BOD Meetings. (NYSSA Office) MAY 1 Complete and return the Letter of Understanding before May 1. (Online Membership System). MAY Bulk Sign Order Forms Available (Trail Coordinator) MAY Super Raffle Prize Donation Form Available (NYSSA Office) MAY 31 NYS Snowmobile Trails Grant‐in‐Aid Program Phase III Deadline for Post Project submissions from Local Sponsor including documentation (OPRHP) JUNE International Snowmobile Congress (ACSA) JUNE NYSSA Scholarship Winners Announced (NYSSA Office) JUNE 30 NYS Snowmobile Trails Grant‐in‐Aid Program Trail System Prior Approval Phase I Application Deadline (OPRHP) JULY Bulk Sign Order Due to Trail Coordinator JULY DMV Mails Snowmobile Registration Renewals (DMV) AUG NYS Snowmobile Trails Grant‐in‐Aid Program Final payments processed. (OPRHP) SEPT Super Raffle Info Kit & Ticket Order Form Available (NYSSA Office) SEPT Phase II Trail Funding Application deadline. (OPRHP) OCT OCT

Big East Powersports Show, Syracuse (first weekend) Super Raffle Tickets are available 6 months prior to drawing. (NYSSA Office)

NOV

NYS Snowmobile Trails Grant‐in‐Aid Program 70% payment process begins (OPRHP)

DEC DEC DEC

Trails open after hunting season ends and local Clubs declare them ready to ride. NYSSA Scholarship Applications available (NYSSA Office) NYSSA Award Applications available (NYSSA Office)

JAN JAN

Proposed By‐Law Changes must be submitted for consideration no later than the Jan BOD Meeting. International Snowmobile Safety Week (ISMA)

FEB FEB FEB

Forum Packet #1 Available ‐ Registration opens for NYSSA Educational Forum & Annual Meeting (NYSSA Office) Director Certification forms, notification of Annual Meeting, and Bylaw Change Proposals mailed/ emailed to Clubs. (NYSSA Office) Take A Friend Snowmobiling Week (ISMA)

MAR NYSSA Scholarship and Award Applications due (NYSSA Office) MAR District Director Elections (Clubs) MAR Official Delegate Count for Annual Meeting prepared (NYSSA Office) MAR 15 Early (low price) Registration closes for NYSSA Educational Forum & Annual Meeting (NYSSA Office) MAR Proposed Slate of Officers & Proposed NYSSA Budget mailed/emailed to Cubs (NYSSA Office) MAR 31 End of Registration for NYSSA Educational Forum & Annual Meeting. MAR 31 End of Season.

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EXECUTIVE DIRECTOR Dominic Jacangelo [email protected]

888‐624‐3849 x10

Annual Report of the Executive Director



Since January of 2011 I have had the honor of serving as your Executive Director. Together we have been through ups and downs; through good winters and through horrible winters such as this past one. I have enjoyed every day with the Association, even the most trying ones.

Back in 2012 we asked our members what NYSSA’s most important job was? The resounding response was to be a steward of the trail fund; ensure that the fund is protected and used as it was intended to be used. Little could we envision then that it also meant seeking ways to augment the fund so that the clubs could do the job they were entrusted in doing; developing and maintaining the snowmobile trail system. While registrations have fallen, the clubs still need to maintain the same mileage of trails that existed five years ago. More money for the Trail Fund Two seasons ago we started looking for ways to augment the trail fund without advocating for an increase in the cost of a registration. The fact is, we already are paying fees and taxes for which we do not get a benefit. We pay highway fuel taxes and although we are eligible for a refund little of that money comes back to the clubs. We also generate $32 million in sales tax that we get little return on. We, (NYSSA and Capitol Group) began the quest for additional funds with many discussions with members of the Governor’s Administration regarding our current state of affairs. While highway fuel taxes were an attractive target, they are currently paid into the Highway Trust account. Trying to get them dedicated would mean going up against the highway construction interests that would oppose any redirection of “locked box” funds. Our discussions led to a realization that we should focus our attention on the money that is paid with each registration that goes into the general fund. In 2004 the amount that goes into the general fund was increased from $5 per registration to $10, as the overall registration fee was increased to $45 from $25. It was time to turn back the clock. A Permanent Change This February we were rewarded with an announcement that the Governor would augment the Trail Fund with $425,000. An amount equal to 85,000 registrations times $5. On March 10th we learned the State Senate had put a provision in their version of the state budget that would roll back the clock and dedicate more money to the Trail Fund by reducing what the state retains from $10 to $5. On March 30th we learned the provision would be part of the final state budget. Not only would there be additional money in the trail fund next year but for every year after that. NYSSA Annual Meeting, May 1, 2016

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Lots of credit goes to Nick Barrella and Capitol Group for the great work they did educating our State Legislators. But the most important credit goes to the many clubs, individual members and district directors who took the time to pen a letter to their State Senator or Member of the Assembly stating how important these added dollars are to the Trail Fund and to the winter tourism economy generated by snowmobilers. Mother nature may have given us a lemon of a winter but together we managed to turn it into lemonade. Together we proved once again that our strength is in our numbers and together we can accomplish a great deal. This Year’s Forum Thank you to all those delegates from last year who supported the change in the membership fee structure and the new $1 collected for SLEDNY. This Educational Forum is the first that is being fully carried and subsidized by SLEDNY. This year’s $50 early registration fee reflects SLEDNY’s priority to ensure the education of our member clubs and our members. Ninety percent of the attendees at this year’s event registered early and are attending at the $50 fee. Registrations for this full Forum have greatly increased this year over last. ( There is a separate report on SLEDNY.) A New Website. NYSSA now has a new website which promises to provide our members with easier access to information about snowmobiling and snowmobile events. Just as important, the site will provide additional information and easy to access information for those who have never rode in NY. The site is organized in a different way and is much more oriented to the rider although there will still be a section reserved to clubs. Breaking news will be at the forefront of the site and the site will be more dynamic than in the past. Of course it will still do the most important task of providing a portal into the membership system. While we had professional assistance in the creation of the new site, a great deal of credit goes to Anne O’Dell and Jim Rolf for the time they put in to rewrite much of what had been on the old site. ISC 2015 As you know NYSSA / SLEDNY hosted the 2015 International Snowmobile Congress in Niagara Falls, USA this past June. The ISC was a huge success drawing in representatives from throughout the US, Canada and Russia. NY was one of just a few states which offered a four day event. This year’s event in South Dakota will return to the three day format. Special thanks go to the NYSSA volunteers, staff and ISC Co‐chairs, Rosanne Warner and Gary Broderick, who put in tireless hours to make the event a huge success not only as an educational program but also financially. NYSSA Annual Meeting, May 1, 2016

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When all the dollars were counted, the event was able to generate significant revenue for the Association and SLEDNY. Trail General Liability Insurance This past year we put out an RFP for our general liability policy and the agent who will provide it. Once again Franklin Case was the successful firm and K&K was once again the successful insurance company. Because of diligent oversight of the policy and claims associated with it, the policy this year will cost substantially less than in prior years. For those of you who have been around for a while you will recall that this policy once cost the trail fund nearly $1 million per year. This year the policy will cost around $265,000. Just as significantly the coverage offered by the policy will be substantially increased. Not only will the policy pay up to $2mil per occurrence but there is no general aggregate limit. That is a significant enhancement of the coverage offered by this policy. This change will also satisfy several sponsors who have begun asking for higher insurance limits for all their municipal contracts. Third party damages to landowner property continues to be an issue without an clear solution. Last summer the NYSSA Board spent considerable time discussing one situation that had come up where significant damage was caused by an unknown snowmobiler to a landowner’s property. These situations are not uncommon but are difficult to resolve. It starts with the fact that it has never been demonstrated that a club is legally responsible for the damage caused by a rogue snowmobiler. That stated, we all know that there is a moral obligation on the part of the club to try to keep their landowners happy so that they can continue to use the landowner’s property. This predicament was discussed with each bidding company. Unfortunately, we never found a practical solution. Many clubs deal with these situations out of their own club resources. It appears for the moment, that will be the only way these situations can be addressed. State Parks: Working Collaboratively Our relationship with the State Office of Parks, Recreation and Historic Preservation has never been better. The new program director Chris Fallon has been on board for almost one year and has proven to be both professional and a pleasure to work with. Chris has been open to new ideas and to picking up projects which were viewed as important but were left at the wayside while other issues took center stage. State Parks has provided support for the Educational Forum and ISC 2015. Support for this year’s forum will come from RTP administrative funds directed at motorized recreation. We thank OPRHP for the level of support we will receive this year and the very generous support they provided towards the ISC.

SLEDNY At the 2012 NYSSA Annual Meeting the delegates authorized NYSSA to form a 501(c)(3). That non‐profit, charitable arm is known as SLEDNY. SLEDNY is a tax exempt, sales tax exempt organization which mission is to educate the public and NYSSA Annual Meeting, May 1, 2016

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participants on all aspects of snowmobiling. Promotion and safety are both part of SLEDNY’s mission. Hence, SLEDNY took on the leadership on the Educational Forum and the 2015 ISC. Last year was the first year that SLEDNY took on most of the Educational Forum. This year it will be the lead organization on the Educational Forum. SLEDNY: Bylaws, governing rules and budget SLEDNY is prohibited from lobbying. SLEDNY may receive tax deductible gifts which may take many different forms consistent with the IRS Code. The SLEDNY Budget is adopted by its board of directors in May of each year. The board of directors are the officers of NYSSA, the Chair of the Budget Committee and the Executive Director. No member of the Board of Directors receives any compensation from SLEDNY and SLEDNY has no employees. The bylaws of SLEDNY were adopted by the NYSSA Board of Directors and may only be amended with their approval. The existing SLEDNY fiscal year is April 1 through March 31. A copy of the draft budget is included in the Forum Binder. The fiscal affairs of SLEDNY are reviewed by an outside accounting firm and by an internal review once per fiscal year. All monthly expenses of the SLEDNY are reviewed by the NYSSA Budget Committee. The SLEDNY Board meets each month immediately following the NYSSA business meeting and is open to all directors and NYSSA members who have an interest. This year’s financial review generated two recommendations: 1. The fiscal year of SLEDNY should be moved to July 1 through June 30 of each year. This change would allow all revenue and expenses relating to the Educational Forum to be accounted for in the same fiscal year. This change will simplify accounting. The bylaw amendment has been approved by the NYSSA board of directors and we await approval by the IRS. 2. SLEDNY should pay an administrative fee to NYSSA to reimburse NYSSA for general administrative support . This support reflects the fact that NYSSA staff and equipment are used on a regular basis to support the organization. This year’s draft budget reflects that recommendation. Thank you to all those who supported the proposal last year to include a $1 support for SLEDNY in each membership. A commitment was made at that meeting to support and underwrite the cost of the Educational Forum. This year’s registration fee reflects that commitment. With that support in hand SLEDNY was able to lower the registration fee to $50 for early registrations and waive registrations for youth who wish to attend and participate. This year we have brought a featured speaker that I think you will truly appreciate, Levi LaVallee . He spoke at the ISC and was very interesting. This past year SLEDNY received a $4000 grant from the International Snowmobile Manufacturers to support our Take a Friend Snowmobiling Program. Needless to say the lack of snow made doing these very difficult. My thanks to the Pulaski – Boylston Club, the Grafton Trail Blazers and the Seven Valley Snow Goers for pulling off an event. At two of the events we were actually able to put folks on a sled and go for a ride. Both clubs had to drag snow into the trail to make it work but it did. We managed to put over one hundred individuals on a sled, many had never ridden before. The smiles were outstanding from parents and young people alike. We still have a NYSSA Annual Meeting, May 1, 2016

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substantial portion of this grant available for 2016‐17. SLEDNY also supported the acquisition of promotional material including “I [snowmobile]NY” bumper stickers and “Loud Pipes Stay Home” posters. With a more predictable budget in 2016‐17 we will be able to do more of these activities. Looking Forward With enhanced funding in place, we need to ensure that every sled which should be registered, is registered. Too many sleds are operating without contributing to the care and maintenance of the trail fund. The Government Affairs Committee has been working on legislation that would raise the fine for operating without a registration and set a separate penalty for putting your sticker in the wrong location. Working with the State Office of Parks, we need to adjust the trail funding strategy to ensure that trail funds are directed to those areas which get the snowmobile traffic. This should not mean taking money away from any club but rather enhancing those areas that are destination locations and get snow. We need to continue to establish our place in the winter tourism industry. We generate significant economic activity in the state each and every year. We need to be recognized as part of the winter economy and our potential to attract visitors, needs to be acknowledged. In this regard we will build partnerships with other winter recreation groups and interests. As part of the winter tourism industry we have every right to operate within the Forest Preserve and that right needs to be reinforced at every opportunity. We refuse to be litigated out of the Park and we refuse to be demonized by some elitist groups. We will do everything we can to enhance our riding opportunities within the forest preserve. We have to continue to develop new and novel ways to communicate with clubs and with our membership. Our new website will assist in this goal offering a simplified way to post across our media links. News on the website will be front and center and be automatically shared with Facebook and other outlets. Conclusion Despite what some may say, NYSSA, The Clubs and our sport remains a significant force within NY. Many other associations and organizations look on us as a power within the state. We remain one of the two largest snowmobile associations in the world. Wisconsin this past year took a lesson from us and implemented a registration system very similar to our own. With 220,000 registered sleds last year (2015), I fully expect their membership numbers to exceed ours. They took the lesson that we learned years ago, that there is strength in numbers and it is hard to say no to an organization of 60,000 members. Unlike so many other recreational activities we have the ability to communicate with most of our members. NYSSA Annual Meeting, May 1, 2016

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I want to thank Jim Elmore for his leadership as president these past three years. Each president brings their own style to the board. Jim’s style was one of straight forward talk without any hidden agendas. His approach was most appreciated and I thank him and the officers for the confidence that he has had in me. On Sunday at the very least a new president will be elected. Whoever he or she may be, I look forward to working with that person as enthusiastically as when I first joined the organization. I hope every member, club official or NYSSA director would feel comfortable calling me if they have a question or concern regarding the organization. I am always willing to invest time in attempting to solve an issue or problem and assist our members. Sincerely, Dominic Jacangelo Executive Director

COMMITTEE REPORTS EXECUTIVE COMMITTEE Committee Members: Craig LaPlante (Committee Chair, Vice President, St. Lawrence), Jim Elmore (President), Rosanne Warner (Secretary), John Occhino (Treasurer), Roger McCabe (Budget & Finance, Wyoming), Dom Jacangelo, Jim Rolf and Anne O’Dell (staff). Mission Statement: To preview and act on issues involving NYSSA. Determine assignment of issues to committees, other activities as contained in the policy manual. We entered a 2‐year contract with Super Trax magazine, to produce two print issues per season and mail them to our members. We are looking for articles for this from Directors. We renewed our contract with Constant Contact for the year. Constant Contact is the email program used to communicate with our membership; it is used to send Action Alerts and the NY Snowmobiler Online Magazine. We hosted the ISC 2015 in Niagara Falls and it was a big success for our organization. There was a lot of planning that went into this event, as NYSSA initially provided financial support prior to the formation of SLEDNY, a 501c3 corporation. We are in the process of developing a new user friendly Web‐site for the organization. The committee directed the Staff to take the lead on this. We deleted 2 months of meetings to let everyone enjoy their summer and to save several thousand dollars. Each meeting averages a little over $1,000 for conference space and lunch. Director mileage is additional.

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The Executive Committee once again recommended to the Board that NYSSA offer a $5,000 cash prize in the OCSA Super Raffle. We have an ongoing problem with obtaining prizes timely for the Super Raffle. In conjunction with SLEDNY, we scheduled five Take a Friend Snowmobiling events. Due to the unusually warm winter we only hosted 2 of the events. Grant funding received from ISMA for the 2015‐16 season will be applied toward next season’s events. We set up By‐Laws for SLEDNY and a separate Budget for that organization. The budget includes educational and safety items that were previously included in NYSSA’s budget. We had discussion about a “give back” or tax reduction for people who let us use their land for Trails. This discussion is ongoing as funding it may prove difficult. Landowner issues were brought to the Executive Committee’s attention, such as people riding off marked trails, riding when trails were closed, and riding without enough snow. We oversaw the RFP process for our new Trail Insurance policy and received a reduction in the premium based on the low number of successful claims. Other activity:      

We made some updates to the Policy Manual, with more to come next year. We continue to meet with NYS Parks on a quarterly basis. We welcomed a new organization called R.U.S.S.H. We are trying to go Green with some of the paperwork that we have. We discussed having some sponsor advertising print along with the Vouchers. The organization helped out with the Pink Ribbon Riders event.

We are looking forward to next year for a better season.

GOVERNMENT AFFAIRS COMMITTEE Committee Members: Gary Broderick, Chair (Niagara & Past President); William Cook (Saratoga); Ray Buchholz (Renssaelaer); Karl Gustafson, (Montgomery/Schenectady); Dave Knapp, (Franklin); Kate Rolf (Director at Large); Jim Elmore (President), Dominic Jacangelo (Staff), Jim Rolf (Staff). Mission Statement: Prepare legislative issues to be presented to the BOD for approval, keep abreast of all legislation that may affect the sport of Snowmobiling in New York State. Duties:       

Secure BOD approval for activities and expenditures Write legislative initiatives as approved at the Annual Meeting Monitor bills introduced in NYS Legislature Report to the BOD monthly all bills in NYS Legislature that could impact snowmobiling Secure NYSSA position on bills introduced in NYS Legislature Direct lobbying efforts of NYSSA positions on bills Advocate and monitor federal legislation that could impact snowmobiling

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   

Maintain committee financial plan as approved in the NYSSA Budget and follow procedures as stated in the NYSSA Financial Plan Present committee progress report at each NYSSA meeting Act as NYSSA Liaison to the NYSSA Political Action Committee (NYSSPAC) including briefing PAC initiatives, budget needs, goals and other information as applicable to the BOD Work closely with the lobbying firm retained by NYSSA

The Year in Review: As you know, legislative activities take time….our government sometimes work at glacially slow speeds, though every once in a while government can get out of its own way and do something we need done‐that happened this year. The Government Affairs Committee determined that our Number 1 legislative priority was to find a way to put more money in the trail fund. We started the discussion using a formula that the Maine Snowmobile Association successfully used to get state highway funds paid by off road vehicles while purchasing fuel (approx. 8 cents per gallon). We used that figure and the information determined by SUNY Potsdam in our Economic Impact Study to come up with a viable number (average miles divided by Average MPG) multiplied by the number of registrations to determine the amount to be returned to the trail fund. New York State Government wasn’t terribly receptive to this approach. Our Executive Director and our Lobbyist, Capitol Group LLC started looking into alternatives and met many times with different offices in Albany and determined the approach that had the most likelihood of working was to ask the Governor to return $5.00 of the $10.00 the state keeps from each registration to be deposited back to the fund. The Governor recognized the problem we were facing and committed $425,000 to the Snowmobile Trail Development Fund. We applaud the Governor and Staff for this approach to properly fund the Snowmobile Trail Development Fund. Our most recent task, was to include this permanently in the NYS Budgeting process, has met with success as of the signing of the budget! Many thanks to the people who wrote and called their legislators, to Capitol Group for keeping this squarely in front of our legislators, to Dominic Jacangelo and Bill Cook for beating the bushes in Albany and to this committee for getting this ‘idea’ started over 2 years ago. We have fielded proposed legislation to eliminate the minimum age requirement for children to participate in organized snowmobiling events (Grass Drags, Sno‐Cross racing, etc.). On March 29, 2016, the New York Senate voted 48‐12 in favor of our legislation. We are awaiting action on a matching bill in the assembly. We are reaching out to organized competition sanctioning bodies to also lobby legislators. We have several other legislative items we continue to work on to include: Landowner Tax Credit, Updating Exhaust Noise legislation with new testing procedures, The Adirondack Rail/Trail Corridor and Antique Snowmobile Legislation. Please see the attached Legislative Report from Capitol Group following this report. Additionally, we continue to monitor other things like Fat Tire Bikes on Trails, Dirtbike/ Snowmobile Conversion (and now purpose built snowbikes) kit use, Other Off‐Road Vehicle legislative attempts, Rail car storage in New York State and many other items. NYSSA Annual Meeting, May 1, 2016

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2016 LEGISLATIVE BILL FILE (PROVIDED BY CAPITOL GROUP)

NYSSA /GENERAL 2016 Both Houses Bills, Run Date: 04/04/2016

(Note: Assembly bills may appear out of order due to Same-As Grouping format)

2016 NYSSA BILL FILE Bill No. S1008A SERRANO ‐‐ Establishes the New York state park adopt‐a‐trail stewardship program and the New York state park adopt‐a‐trail stewardship program fund Same as A 2001‐A Englebright SUMM : Add S3.27, Pks & Rec L; add S97‐wwww, St Fin L Establishes the New York state park adopt‐a‐trail stewardship program and the New York state park adopt‐a‐trail stewardship program fund. 01/08/15 REFERRED TO CULTURAL AFFAIRS, TOURISM, PARKS AND RECREATION 01/06/16 REFERRED TO CULTURAL AFFAIRS, TOURISM, PARKS AND RECREATION 02/17/16 AMEND AND RECOMMIT TO CULTURAL AFFAIRS, TOURISM, PARKS AND RECREATION 02/17/16 PRINT NUMBER 1008A Same‐As A 2001 All act: 01/13/15 referred to tourism, parks, arts and sports development 01/06/16 referred to tourism, parks, arts and sports development 02/17/16 amend and recommit to tourism, parks, arts & sports development 02/17/16 print number 2001a Pos: Monitor ________________________________________________________________________________

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S1197 MARCHIONE ‐‐ Relates to the imposition of sales tax on snowmobiles and all terrain vehicles Same as A 3383‐ McDonald SUMM : Amd S1132, Tax L Relates to the imposition of sales tax on snowmobiles and all terrain vehicles. 01/09/15 REFERRED TO INVESTIGATIONS AND GOVERNMENT OPERATIONS 05/27/15 1ST REPORT CAL.928 05/28/15 2ND REPORT CAL. 06/01/15 ADVANCED TO THIRD READING 06/15/15 PASSED SENATE 06/15/15 DELIVERED TO ASSEMBLY 06/15/15 referred to ways and means 01/06/16 died in assembly 01/06/16 returned to senate 01/06/16 REFERRED TO INVESTIGATIONS AND GOVERNMENT OPERATIONS Same‐As A 3383 All act: 01/22/15 referred to ways and means 01/06/16 referred to ways and means Pos: Support ________________________________________________________________________________ S1850B LITTLE ‐‐ Authorizes persons under the age of eighteen to participate in certain organized racing and competitive events involving snowmobiles Same as A 9470 Magee SUMM : Amd S25.19, Pks & Rec L Authorizes persons under the age of eighteen to participate in certain organized racing and competitive events involving snowmobiles. Sen. Cal no: 232 01/15/15 REFERRED TO CULTURAL AFFAIRS, TOURISM, PARKS AND RECREATION 02/26/15 1ST REPORT CAL.141 03/02/15 2ND REPORT CAL. 03/03/15 ADVANCED TO THIRD READING 03/09/15 AMENDED ON THIRD READING 1850A 03/16/15 PASSED SENATE NYSSA Annual Meeting, May 1, 2016

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03/16/15 DELIVERED TO ASSEMBLY 03/16/15 referred to tourism, parks, arts and sports development 01/06/16 died in assembly 01/06/16 returned to senate 01/06/16 REFERRED TO CULTURAL AFFAIRS, TOURISM, PARKS AND RECREATION 01/11/16 AMEND (T) AND RECOMMIT TO CULTURAL AFFAIRS, TOURISM, PARKS AND RECREATION 01/11/16 PRINT NUMBER 1850B 02/25/16 1ST REPORT CAL.232 02/29/16 2ND REPORT CAL. 03/01/16 ADVANCED TO THIRD READING 03/29/16 PASSED SENATE 03/29/16 DELIVERED TO ASSEMBLY 03/29/16 referred to tourism, parks, arts and sports development Same‐As A 9470 All act: 03/08/16 referred to tourism, parks, arts and sports development Pos: Support with Amendments ________________________________________________________________________________ S2652 GRIFFO ‐‐ Establishes a non‐trail snowmobile registration for snowmobiles which shall be used solely for the purpose of gaining access to hunting, fishing and trapping areas Same as A 1427 Magee SUMM : Amd SS2222 & 2230, V & T L Establishes a non‐trail snowmobile registration for snowmobiles which shall be used solely for the purpose of gaining access to hunting, fishing and trapping areas. 01/27/15 REFERRED TO TRANSPORTATION 01/06/16 REFERRED TO TRANSPORTATION Same‐As A 1427 All act: 01/12/15 referred to transportation 01/06/16 referred to transportation Pos: Oppose ________________________________________________________________________________

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S2988 ORTT ‐‐ Prohibits the transfer of unexpended moneys from funds receiving moneys from a dedicated fee into any other fund Same as A 2624 Hawley SUMM : Add S73‐a, St Fin L Prohibits the transfer of unexpended moneys from funds receiving moneys from a dedicated fee into any other fund. 01/30/15 REFERRED TO FINANCE 01/06/16 REFERRED TO FINANCE Same‐As A 2624 All act: 01/20/15 referred to ways and means 01/06/16 referred to ways and means Pos: Support ________________________________________________________________________________ S3101 RITCHIE ‐‐ Relates to the liability of landowners who permit recreational uses of their land Same as A 1846 Gunther SUMM : Amd S9‐103, Gen Ob L Relates to the liability of landowners who permit recreational uses of their land; establishes landowners owe no duty to keep premises safe for entry, passage over premises or other recreational uses or to give warning of any hazardous condition of use of or structure or activity on such premises to persons entering for such purposes. 02/02/15 REFERRED TO JUDICIARY 01/06/16 REFERRED TO JUDICIARY Same‐As A 1846 All act: 01/13/15 referred to judiciary 01/06/16 referred to judiciary Pos: Monitor S3197 STAVISKY ‐‐ Establishes the crime of operating a vehicle while fatigued Same as A 3506 Galef SUMM : Add S1212‐a, amd SS510 & 1193, V & T L; amd SS120.03, 120.04, 125.12 & 125.13, Pen L Establishes the crime of operating a vehicle while fatigued; relates to vehicular assault and vehicular manslaughter by including within the definition of such crimes the operation of a vehicle while fatigued where the result of such operation is serious physical injury or death to another person. Criminal Sanction Impact. 02/03/15 REFERRED TO TRANSPORTATION 01/06/16 REFERRED TO TRANSPORTATION NYSSA Annual Meeting, May 1, 2016

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Same‐As A 3506 All act: 01/23/15 referred to transportation 04/22/15 held for consideration in transportation 01/06/16 referred to transportation Pos: Watch ________________________________________________________________________________ S4139 RANZENHOFER ‐‐ Authorizes the thruway authority to enter into mutual assistance agreements with municipalities and outdoor organizations for the assistance of motorists on the thruway during an emergency Same as A 7361 Schimminger SUMM : Add S389, Pub Auth L; amd S99‐r, Gen Muni L Authorizes the thruway authority to enter into mutual assistance agreements with municipalities and outdoor organizations for the assistance of motorists on the thruway during an emergency; authorizes the thruway authority to reimburse such municipalities and organizations for actual expenses incurred in rendering such services. 03/03/15 REFERRED TO CORPORATIONS, AUTHORITIES AND COMMISSIONS 03/23/15 1ST REPORT CAL.276 03/24/15 2ND REPORT CAL. 03/25/15 ADVANCED TO THIRD READING 06/17/15 PASSED SENATE 06/17/15 DELIVERED TO ASSEMBLY 06/17/15 referred to corporations, authorities and commissions 01/06/16 died in assembly 01/06/16 returned to senate 01/06/16 REFERRED TO CORPORATIONS, AUTHORITIES AND COMMISSIONS Same‐As A 7361 All act: 05/06/15 referred to corporations, authorities and commissions 01/06/16 referred to corporations, authorities and commissions Pos: Support with Amendments ________________________________________________________________________________ S4244A DEFRANCISCO ‐‐ Provides an income tax credit for certain landowners that provide recreational access for snowmobiling Same as A 1452‐C Magee SUMM : Amd S606, Tax L; amd S92‐s, St Fin L Provides an income tax credit for certain landowners that provide recreational access for snowmobiling. NYSSA Annual Meeting, May 1, 2016

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03/11/15 REFERRED TO LOCAL GOVERNMENT 01/06/16 REFERRED TO LOCAL GOVERNMENT 01/28/16 AMEND (T) AND RECOMMIT TO LOCAL GOVERNMENT 01/28/16 PRINT NUMBER 4244A Same‐As A 1452 All act: 01/12/15 referred to tourism, parks, arts and sports development 03/09/15 amend and recommit to tourism, parks, arts & sports dev 03/09/15 print number 1452a 01/06/16 referred to tourism, parks, arts and sports development 01/13/16 amend (t) and recommit to tourism, parks, arts & sports dev 01/13/16 print number 1452b 02/03/16 amend (t) and recommit to tourism, parks, arts & sports dev 02/03/16 print number 1452c Pos: Support S4773 FUNKE ‐‐ Exempts bicycle, motorcycle, snowmobile and equestrian helmets from sales and use tax Same as A 334 Ryan SUMM : Amd S1115, Tax L Exempts bicycle, motorcycle, snowmobile and equestrian helmets from sales and use tax. 04/15/15 REFERRED TO INVESTIGATIONS AND GOVERNMENT OPERATIONS 01/06/16 REFERRED TO INVESTIGATIONS AND GOVERNMENT OPERATIONS Same‐As A 334 All act: 01/07/15 referred to ways and means 01/06/16 referred to ways and means Pos: Support ________________________________________________________________________________ S 6408‐C BUDGET Same as Uni. A 9008‐C Budget Enacts into law major components of legislation necessary to implement the state transportation, economic development and environmental conservation budget for the 2016‐2017 state fiscal year: (Part Y) amends the vehicle and traffic law, in relation to the disposition of certain fees received from the registration of snowmobiles Pos: Support NYSSA Annual Meeting, May 1, 2016

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S6661 SEWARD ‐‐ Relates to the registration of vintage snowmobiles Same as A 2346‐A Brindisi SUMM : Amd S2222, V & T L; amd S21.07, Pks & Rec L Relates to the registration of vintage snowmobiles. 02/03/16 REFERRED TO TRANSPORTATION Same‐As A 2346 All act: 01/16/15 referred to transportation 01/06/16 referred to transportation 03/02/16 amend and recommit to transportation 03/02/16 print number 2346a Pos: Strongly Support ________________________________________________________________________________ A817 Gunther ‐‐ Establishes a non‐trail snowmobile registration for snowmobiles which shall be used solely for the purpose of gaining access to hunting and fishing areas No Same as SUMM : Amd SS2222 & 2230, V & T L Establishes a non‐trail snowmobile registration for snowmobiles which shall be used solely for the purpose of gaining access to hunting and fishing areas; requires a $25 registration fee, $15 of which shall be deposited in a snowmobile trail development and maintenance fund. 01/07/15 referred to transportation 01/06/16 referred to transportation Pos: Strongly Oppose ________________________________________________________________________________ A3612 Tenney ‐‐ Directs the superintendent of financial services to study the feasibility of developing and implementing a liability reform plan for recreational land use No Same as SUMM : Directs the superintendent of financial services, to study the feasibility of developing and implementing a liability reform plan to protect private landowners who permit public recreational uses of their land. 01/27/15 referred to insurance 01/06/16 referred to insurance Pos: Support

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A3710 DiPietro ‐‐ Provides for certain uses of premises for which no duty is owed to keep premises safe and the inherent risk of use of off highway recreational vehicles No Same as SUMM : Amd S9‐103, add S9‐107, Gen Ob L Provides that the owner, lessee or occupant of premises owes no duty to keep the premises safe for entry or use by others performing certain activities, including recreational activities such as snowmobiling and motorized vehicle operation for recreational purposes. 01/27/15 referred to judiciary 01/06/16 referred to judiciary Pos: Monitor A5216A Kolb ‐‐ Enacts Shop‐NY; establishes various exemptions from New York's sales and compensating use tax No Same as SUMM : Amd SS1115, 1107 & 1210, Tax L Enacts Shop‐NY; establishes various exemptions from New York's sales and compensating use tax. 02/13/15 referred to ways and means 01/06/16 referred to ways and means 02/17/16 amend (t) and recommit to ways and means 02/17/16 print number 5216a Pos: Support ________________________________________________________________________________ A5392 Friend ‐‐ Provides for certain uses of premises for which no duty is owed to keep premises safe No Same as SUMM : Amd S9‐103, Gen Ob L Provides that the owner, lessee or occupant of premises owes no duty to keep the premises safe for entry or use by others engaged generally in recreational activities. 02/20/15 referred to judiciary 01/06/16 referred to judiciary Pos: Monitor

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A6153 Oaks ‐‐ Requires notices of termination to apply to snowmobiles and all vehicles insured or covered under an owner's policy of liability insurance No Same as SUMM : Amd S313, V & T L Requires notices of termination to apply to snowmobiles and all vehicles insured or covered under an owner's policy of liability insurance. 03/16/15 referred to transportation 05/05/15 held for consideration in transportation 01/06/16 referred to transportation Pos: Monitor

TRAILS DEVELOPMENT & FUNDING COMMITTEE Committee Members: Phil LaPlante (Director at Large, Chair), nnnnnnnnnnnnnn Randy Coleman (Cayuga), George Cummins (Oswego), Randy Gurnsey (Orleans), Ray Head (Chautauqua), David Knapp (Franklin), Lester Lucas (Chautauqua), Jeff Contino (Chautauqua), Jim Tiffany (Otsego), John Winterton (Madison), James Elmore (President). Advisory: Jim Rolf (Trail Coordinator), Dominic Jacangelo (Executive Director). At the May Board meeting, the Committee set strategic goals to tackle for this 2015‐16 season:    

Groomer unit classifications; GPS units in groomers; “High Snow” map; and Identifying actual cost per mile of trail to build, sign, and maintain by educating clubs to enter ALL trail‐related expenditures.

Over the past year, the Committee has worked very hard on groomer unit classifications and suggested rates. We found that there were quite a few units misclassified (both UP and DOWN) within the 3 classes that Parks has been using. The Committee has previously submitted a reclassification list to Parks, but it didn’t go anywhere. Parks asked the committee this year to go over all the groomers in the state and suggest moving them and enhancing the list to 4 classes and suggesting new hourly flat use rates. After much research into Draw‐Bar HP, Engine Torque, mating proper drag weight & width to a unit’s performance capabilities, cost of new & used units, actual cost to run the units per hour, and a few other factors that go into purchasing a groomer, much discussion and debate was undertaken within the Committee. We presented a preliminary list with suggested hourly rates to the NYSSA Board for approval to send out to the clubs. Next the Committee sent the list out to all clubs asking for their experienced thoughts. Many replies showed that club reps agreed with the concept being presented and we also had some questioning certain units as well. After all of these discussions and additional research, the Committee came up with 5 classes and 5 new rates.

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The list with rates was submitted to Parks at our March BOD meeting to hopefully include in this next season’s Phase document. Chris Fallon, Director of the Snowmobile Unit at Parks was kept fully involved with the discussions and actually worked closely with the Committee on his research of other State’s groomer classes and rates, giving good input in this project. In early February, Jeff Contino (Trails Committee Scribe) and our Trail Coordinator reached out to different GPS tracker companies to set up testing and demonstrations. In late February, 3 units were sent to us from one company at NO CHARGE to test and another company sent us 3 units for the cost of one. Unfortunately, the snow melted too quickly to get a true analysis of how these units would work on remote trails and what actual reports we could generate from the GPS data. Both companies are allowing us to keep these 6 units until next year to continue the test. Parks alerted the Committee to their plans to use a new High Snow map in 2016‐17. The previous map that was used had not been updated in many years, and a new map by NOAA was discovered that is updated bi‐annually. Parks pointed out that the line of the current High Snow area would move, but the miles included in the category would remain close to the same amount. The Committee also sent out a survey on trail setup and break‐down. Many clubs responded to the survey questionnaire and as of this report, the Committee is still working on tabulating the results. We thank every club that sent back in their survey. As the Trails Chair, I would like to thank each and every member of the Committee for the hard work and input they gave to these projects this year. We also must thank Parks for being an active participant in our monthly Committee meetings and working side by side with us as partners.

SAFETY & EDUCATION COMMITTEE Committee Members: Mark Wolfanger (Steuben/Yates, Committee Chair); Bob Jennings (Tioga/Chemung, Committee Scribe); Mike Major (Cayuga Alternate); Jim Vandenburgh (Columbia); Ron Barnes (Herkimer); James Elmore (President); Dom Jacangelo (Staff), Jim Rolf (Staff). NYSSA STEP Program The Safety Committee worked with the NYSSA Trail Coordinator to refine aspects of the STEP Program. One of the first items was to improve the ease that Safe Trail Advisors (STA’s) would have documenting trail observations. This was accomplished by updating the content within the previous STEP trail inspection forms to clarify and simplify the input fields. Additional improvements to the form were converting it to a PDF fill‐able file with the ability for the STA’s to attach pictures directly to the new form. With input from OPRHP and their statewide funded trail mileage data, Excel spreadsheets were created to be able to better catalog trails by County, then by further organizing the trails by club name to assist with STA assignments. A final spreadsheet was then created to help manage trails needing to be re‐GPS’d per OPRHP’s 2016‐17 funding guidelines. The NYSSA Trail Coordinator was able to follow‐up with our member clubs and District Directors to remind them which trails needed to be updated for the coming seasons Phase 1 grant documentation with new GPS data. On the financial side, the committee recommended and implemented financial sub‐categories to better understand the costs associated to each distinct function of the program. This will help with NYSSA Annual Meeting, May 1, 2016

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future allocations of funds and institute a more detailed report of accounting within the STEP program. Safety Bookmark The Safety Committee worked on an informational pocket check list in a bookmark format for new riders. A combination of recommended emergency equipment, tools and spares to carry are contained on the front. On the reverse side is a quick guide to common trail signs that riders will encounter on the trail. Besides the image of the signs, the corresponding short definition was included to help riders understand the meaning of our trail signs. Much of this information is contained in the current OPRHP snowmobile safety course and is important to understand. The intent is to include this publication with the material distributed to Safety Course instructors next season. These bookmarks will also be available in our trailers and events NYSSA attends. This should be a great quick reference tool for riders of all ages which can be easily carried while riding. Online Education OPRHP is spearheading and will be moving forward with developing a full on‐line snowmobile safety course. Park’s informed NYSSA that there has been growing pressure from the public to offer this course in an on‐line format. Similar State safety courses have already transitioned to the full on‐line format like boater safety. The Safety Committee believes and has communicated to Park’s that maintaining a portion of the course hands‐on is necessary to convey life experiences & local club values for Youth and new snowmobilers. OPRHP is expected to develop the on‐line course in the coming years and will ask NYSSA for input on the course content. Once OPRHP has a viable on‐ line course, it will not eliminate the ability for clubs and instructors from having the traditional instructor taught Safety Education Course. The Committee continued to review existing online course providers and discussed various other topics that NYSSA could offer our membership in the future. NYSSA Scholarships This year the committee was tasked with reviewing all of the scholarship applications submitted for our 2 scholarships we award. By the close of the application period, we received 19 qualified candidate applications. Throughout the review of all the material submitted, the committee kept refining the list down until we reached our final 2 worthy scholarship recipients. Given the overwhelming amount of applications this year, the committee wishes we could have awarded more scholarships as many were deserving of the honor. Thank you to all who applied and congratulations to our two scholarship recipients.



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EVENTS & PROMOTIONS COMMITTEE

Committee Co Chairs: Mike Blance (Broome) and Kelly Grammo (St. Lawrence) Committee Members: George Couell (Cattaraugus), Dave Sprague (Delaware), Rosanne Warner (Secretary), Dave Gross (Oswego), Christine Gross (Oswego), Kevin McMahon (Ontario), Kelly Jerome (Steuben/Yates), Jim Teator (Erie), Hal Fleischman (Erie), Lisa Burnett (Erie), Bob Bach (Catarraugus), and Laurie DeSourdy (Washington) Advisors: Anne O'Dell (General Manager), Dominic Jacangelo (Executive Director), and James Elmore (President). 2016 Super Raffle: John and Wendy Russell, Onondaga County Snowmobile Association (Special thanks for overseeing the raffle drawing again this year!) Mission Statement: To act as the public interface between both snowmobilers and non‐ snowmobilers throughout New York State while representing NYSSA in a positive image through our benevolent and charitable giving, by visibility at shows, programs, and events and by awarding snowmobilers, individuals, and organizations for outstanding service. Fund raising is a major responsibility as well as seeking corporate sponsorships and member discounts. The Events and Promotions Committee had a very busy and productive year. With over one hundred surveys turned in at the close of the 2015 Forum, Christine Gross took on the task of reviewing each survey. She provided a detailed consensus of what members would like to see going forth and helped formulate a new survey for 2016 Forum. Thank you Christine! NYSSA had quite a few events this year starting with the 2015 International Snowmobile Congress (ISC 2015) in Niagara Falls in June. It was a large event with snowmobilers from across the United States, Canada and Europe attending the four‐day event. This year we will have NYSSA representatives attending the 2016 ISC Congress in South Dakota this June. Other events we attended throughout the year were the Ohio grass drags, Excel grass drags, Shawnee Sno‐Chiefs grass drags, The Big East Show, Snodeo in Old Forge, Bikini Rally, Pink Ribbon Riders New York Snow Run Fund Raiser in Old Forge, as well as shows in Rochester, Erie, PA, and York PA. Due to the lack of snow there was only three Take a Friend Snowmobiling events but all were well attended. We were also at the Snocross races in Allegany county this year. The 2016 Lake Placid Forum brought on new challenges this year as several new classes were devised and setting up new class schedules had to be formulated. A Youth Program for ages 10 to 17 was also created. The Vintage Snowmobile Show has grown to 16 classes of awards and will now be known as The New York State Vintage Snowmobile Championship. The most difficult of the committee's tasks is choosing the 2016 NYSSA Awards. Each nominee is equally deserving and it is a well thought process determining the winners. Lastly the 2016 Events and Promotions Committee would like to thank SLEDNY for all your support. We hope everyone enjoys the 2016 NYSSA Forum. Please fill out the 2016 Survey. Your opinions matter!

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MEMBERSHIP & COMMUNICATIONS COMMITTEE Committee Members: Darlene Lombardo (Chair, Wayne), Paul Allen (Hamilton), Michael Allen (Hamilton), Glenn Hayton (Schoharie), Tom Highers (Clinton), Jason Kowalczyk (Lewis), Craig LaPlante (Vice President, St. Lawrence), Randy Phillips (Wayne Alternate); Karl Gustafson (Montgomery/ Schenectady ); Ed Zalar (Allegany); James Elmore (President). Advisory: Dominic Jacangelo (Staff), Anne O’Dell (Staff). This year the membership and communications committee has worked on giving input to the new NYSSA website. We reviewed the contract of the membership website developer. We reviewed the reach of the NYSSA magazine to our members. We discussed having QR codes assigned to clubs so they could put it on their posters and/or kiosks. Passer‐bys would be able to scan it and sign up for or donate to a club. We reviewed the contract of the current Media Group. We discussed and started to plan for public relations and media communications for next year and crafted a plan for social media distribution for next year.

BUDGET AND FINANCE COMMITTEE Committee Chair: Committee Members: Roger McCabe(Chair, Wyoming), John Occhino (Treasurer), Jane Chaddock (Genessee), Jeff Pabis (Oneida Alternate), Erin Pittsley, Scribe (Chenango), Jamie Warner (Oneida), Dave VanDerlinde (Seneca), Jim Elmore (President), Carl Vogt (Volunteer) The Mission Statement for this committee as published in the Policy Manual charges the committee with responsibility to oversee the financial stability of the organization as well as budget tracking and accountability. Budget preparation and monitoring is also a primary responsibility of the committee as well. Audits: There are generally two audits undertaken each year for the Association. The first one is what we refer to as the internal audit. This is performed by a small group of members from the Executive as well as Budget and Finance Committees, along with the Executive Director and bookkeeper. This audit is designed to look at our financial files, generally within the current fiscal year, to identify areas where our documentation and record retention can be improved. We use a commonly accepted accounting practice of randomly selecting both credit and debit transactions from all our accounts. The files are reviewed for these selected transactions to see that we have complete documentation of bank statements, canceled check images, and invoices to validate the expenses and so on. As is typical from year to year this audit identified minor areas where we could improve on our record keeping and files in the future. Those procedural changes have been implemented. The second audit is an external audit, conducted by an outside independent Accounting firm. This must be completed annually by law as a part of our tax and not for profit filings. The entire audit NYSSA Annual Meeting, May 1, 2016

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report from Mayne, Blumstein, Fingold CPA’s LLP for the 2014 calendar (tax) year is included following this section. 2016‐2017 Budget: The following pages also include the proposed 2016‐2017 budget for your approval. In accordance with our by‐laws, the proposed budget was reviewed by the Board of Directors at the March 2016 meeting and was subsequently moved to be presented to the delegates for their approval at the 2016 Annual Meeting on Sunday. The budget process remained difficult again for the coming year resulting in a budget that had almost no room for new initiatives and projects. In the end the proposed budget is in the black with income exceeding expenses by $469. SLEDNY: The relationship between NYSSA and our 501(c)3 tax exempt corporation SLEDNY continued to be defined over the past year. One of these actions directly impacted the Budget and Finanace committee. The SLEDNY Board had ask our committee to perform a monthly review of their bills submitted for payment using the same process that NYSSA has established. The committee reviews them to confirm that expenses are within the guidelines established by SLEDNY policies (the majority of which mirror NYSSA policies) prior to recommending to that Board they be approved for payment.

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AUDITORS’ FINANCIAL STATEMENTS

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2016‐2017 PROPOSED NYSSA BUDGET

New York State Snowmobile Association Proposed 2016‐2017 Budget Prepared March, 2016 by the Budget & Finance Committee: Roger McCabe, Chair [email protected] John Occhino, NYSSA Treasurer Approved by the NYSSA Board of Directors to forward for consideration by the Delegates at the May 1, 2016 Annual Meeting in Lake Placid, NY

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2016‐2017 SLEDNY BUDGET

SLEDNY, Inc

2016‐2017 Draft Budget Prepared March, 2016 by Dominic Jacangelo Approved by the SLEDNY Board of Directors to include as part of the NYSSA Budget discussion at the May 1, 2016 NYSSA Annual Meeting in Lake Placid, NY

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AD‐HOC COMMITTEE ON ISC 2015 Committee Members: Gary Broderick, Co‐Chair; Rosanne Warner, Co‐Chair; Bob Bach, Mike Blance, Lisa Burnett, Jane Chaddock, James Elmore, Harold Fleischman, Dominic Jacangelo, Kelly Jerome, Craig LaPlante, Roger McCabe, Anne O’Dell, Debbie Perkins, Dave Perkins, Jim Rolf, Kate Rolf, Dave Sprague, Mark Wolfanger, Jaimie Warner, John Occhino, John Winterton This committee was formed to manage the International Snowmobile Congress event for 2015, which was awarded to New York.

47th International Snowmobile Congress June 10‐13, 2015 The Conference & Events Center, Niagara Falls, New York Event Summary & Final Report By Gary Broderick & Rosanne Warner Co‐Chairs

312 total Paid Registrations, 15 Speakers, 21 Committee Members & Volunteers 954 total Overnight Rooms in Niagara Falls Income and Expense Report ‐ October 23, 2015 Income



Attendees Hotel Rebates Exhibitors Groomer Exhibits Room Credits Corporate Sponsorships ISMA State Association Support

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$ 89,997.00 $ 9,270.00 $ 10,190.00 $ 12,600.00 $ 2,743.00 $ 20,000.00 $ 30,000.00 $ 20,000.00 Total Revenue $ 194,800.00

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Expenses







Electrical Union Fees Audio Visual Welcome Reception Breakfasts Conference Breaks Offsite Groomer Reception Awards Reception Award Banquet Field Trip Transport ISC Site Visit (2013 & 2014) Travel ISC Planning Mtgs. Pre‐Conference Planning Honorarium (speakers) Paid Rooms & Conference Hospitality 2014 (Colorado) ISC 2016 Site Visit Video (Morning News, plus) Promotional ISC Fee 312 @ $10.00 ea. 10% ISC Planning

$ 360.00 $ 819.00 $ 4,500.00 $ 11,400.00 $ 23,256.00 $ 2,025.60 $ 19,252.00 $ 12,898.50 $ 2,871.25 $ 15,960.00 $ 5.162.00 $ 3,161.60 $ 2,957.68 $ 14,092.45 $ 8,088.00 $ 16,542.48 $ 19,788.37 $ 2,000.00 $ 1,594.00 $ 8,526.09 $ 3,120.00 $ 1,508.10











Total Expenses $185,730.65









Net Profit (Loss)

$ 9,069.35









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AD‐HOC COMMITTEE ON BYLAWS Committee Members: Kate Rolf, Chair (Director at Large), Mike Allen (Hamilton Alt), Gary Broderick (Niagara), Jason Kowalczyk (Lewis), Jaimie Warner (Oneida) James Elmore (President). Advisory: Dominic Jacangelo.

BY‐LAWS REVISION FORM

#2016‐01

This form is for all members to write out concerns and issues associated with the current wording to certain articles of the By-Laws. The form is to be filled out completely and submitted to the By-Laws Committee for their consideration. The By-Laws Committee must respond to each suggestion to any By-Law article revision with its recommendation for approval or rejection by the BOD. All revisions approved by the BOD will be presented to the Annual Meeting Delegates for their disposition. In the justification section, give your reasons and indicate a problem to be solved by the change. NAME ____Joel Munson __________________ DATE ___4/14/2015 __ By-Laws Article, Section, Part: ____Article IX – Officers, Section 2_____ Current Wording (Show only the part to be changed): _____ The term of office for the Officers of this Association ends at the conclusion of the Annual Meeting of the following year.____________ Proposed Wording: _______ The term of office for the Officers of this Association ends at the conclusion of the 2nd Annual Meeting following their election. Justification: __ A term increase to 2 years from the present one year would allow for more continuity, and consistency, as well a chance for longer term planning of the direction of NYSSA. It gives the person time to get familiarize with NYSSA and the roll that they have. BY-LAW COMMITTEE REVIEW Recommended by: __Joel Munson______________________________ Article, Section, Part: ____ Article IX – Officers, Section 2__________ Date Reviewed by ByLaws Committee: ___January 9, 2016_______________ Recommendation to the Board: Approve with revisions noted below Additional Info: _The Committee recommends to revise the requested ByLaw Change to state: The term of office for the Officers of this Association shall be 2 years or until their successor is elected. Elections for President/Secretary will occur on alternate years of Vice President and Treasurer, providing an election of 2 officers at each Annual Meeting. Proviso: If approved, the 2016 elections will provide a two year term for President and Secretary, and a one year term for Vice President and Treasurer. In 2017, Vice President and Treasurer will be the only elections held, and that will be for two (2) year terms. NYSSA Annual Meeting, May 1, 2016

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With necessary changes of term limits in bylaws in Sections 5 and 6 of this same ByLaw which read: _ Section 5 Unexpired terms of any vacated office may be filled by appointment by the Board of Directors. Section 6 An individual may serve as President for a maximum of three (3) one-year terms. The wording will be changed to read: Section 5 Unexpired terms of any vacated office may be filled by appointment by the Board of Directors, except a vacancy in the office of President shall automatically be filled by the Vice President. Section 6 An individual may serve as President for a maximum of two consecutive terms. After one term has passed, a past-President may be a candidate for President of the Association. Justification: Annual voting of the President and all officers can result in some difficulty in maintaining continuity, as much of the first year requires a learning curve before an individual can be most effective. The committee also felt that by staggering the offices, it allows for one election each year, and the nominations committee has the responsibility of locating candidates for only 2 positions each year. In doing this, the committee had to evaluate the current wording of the President’s term limit, and it was agreed to simply change the wording to state that the President is limited to 2 consecutive terms. It is understood that both of these changes are grouped together as one vote, and approval or rejection of of one constitutes the same result to the other. Date of Board Action: ________February 6, 2016_________________________ Board Disposition:

Approve

Disapprove (Circle One)

Additional Information: _________________________________________ Annual Meeting Date Presented to the Delegates: ________May 1, 2016________ Delegates Decision: Approved

Disapproved (Circle One)

____________________________ Signature of presiding President

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#2016‐02

BY-LAWS REVISION FORM

This form is for all members to write out concerns and issues associated with the current wording to certain articles of the By-Laws. The form is to be filled out completely and submitted to the By-Laws Committee for their consideration. The By-Laws Committee must respond to each suggestion to any By-Law article revision with its recommendation for approval or rejection by the BOD. All revisions approved by the BOD will be presented to the Annual Meeting Delegates for their disposition. In the justification section, give your reasons and indicate a problem to be solved by the change. NAME ____Joel Munson __________________ DATE ___4/14/2015 __ By-Laws Article, Section, Part: Article IV – Election of Directors, Section 11 Current Wording (Show only the part to be changed): All elected District Directors, having met the criteria as prescribed in this Article, shall assume their position immediately following the Association Annual Meeting until the conclusion of the Annual Meeting of the following year. Proposed Wording: All elected District Directors, having met the criteria as prescribed in this Article, shall assume their position immediately following the Association Annual Meeting until the conclusion of the 2nd Annual Meeting following their election. Justification: A term increase to 2 years from the present one year would allow for more continuity, and consistency. Committees would be have more continuity from year to year. These terms could be staggered if that is something the by-law committee thinks is appropriate. It also allows for the person to become familiar with NYSSA and what their role is. BY-LAW COMMITTEE REVIEW Recommended by: __Joel Munson_______________ Article, Section, Part: __ Article IV – Election of Directors, Section 11___ Date Reviewed by Executive Committee: __01/09/16________________________ Disposition of ByLaws Committee: Recommend to the Board: Disapprove Additional Info: _____N/A__________________________________________ Justification: _________All of the ByLaws Committee Members Disapprove this and feel this decision lies with the clubs and County Association. We also note that there are some counties that have NO delegates on the Board, as they have not ever sent a representative. Date of Board Action: _____________February 6, 2016________________ Board Disposition:

Approve

Disapprove (Circle One)

Additional Information: _________________________________________ NYSSA Annual Meeting, May 1, 2016

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Annual Meeting Date Presented to the Delegates: ______May 1, 2016_____ Delegates Decision: Approved

Disapproved (Circle One)

___________________________________ Signature of presiding President

BY-LAWS REVISION FORM

#2016-03

This form is for all members to write out concerns and issues associated with the current wording to certain articles of the By-Laws. The form is to be filled out completely and submitted to the By-Laws Committee for their consideration. The By-Laws Committee must respond to each suggestion to any By-Law article revision with its recommendation for approval or rejection by the BOD. All revisions approved by the BOD will be presented to the Annual Meeting Delegates for their disposition. In the justification section, give your reasons and indicate a problem to be solved by the change. NAME ____Joel Munson __________________ DATE ___4/14/2015 __ By-Laws Article, Section, Part: __Article XIII, Section 2, Article F______ Current Wording (Show only the part to be changed): ____ Each member club of the Association shall be entitled to one (1) voting delegate according to the following table of increments: (1) up to 30 NYSSA members = 1 voting delegate (2) 31 to 60 NYSSA members = 2 voting delegates (3) 61 to 90 NYSSA members = 3 voting delegates (4) 91 to 120 NYSSA members = 4 voting delegates (5) 121 to 150 NYSSA members = 5 voting delegates (6) 151 to 180 NYSSA members = 6 voting delegates (7) The number of voting delegates for each member club shall continue to increase by one delegate for each additional block of 30 NYSSA members._____________ Proposed Wording: __ Each member club of the Association shall be entitled to one (1) voting delegate according to the following table of increments: (1) up to 60 NYSSA members = 1 voting delegate NYSSA Annual Meeting, May 1, 2016

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(2) 61 to 120 NYSSA members = 2 voting delegates (3) 121 to 180 NYSSA members = 3 voting delegates (4) 181 to 240 NYSSA members = 4 voting delegates (5) The number of voting delegates for each member club shall continue to increase by one delegate for each additional block of 60 NYSSA members. Justification: NOTE: I only have rough estimates of the numbers. Anne had the file at the meeting that showed the official numbers. I suggest that the committee do an analysis on that file. The key point is by changing the delegate ratio, there will be more snowmobilers to be represented at the annual meeting . Only 10 clubs (11%) that attend the annual meeting, sent their full contingent of delegates to the 2015 annual meeting and all of them had 5 or less delegates total. I think more snowmobilers should be represented per delegate. By changing the delegate ratio, more snowmobilers will be represented at the annual meeting. Clubs with large number of members aren’t sending 100% of their delegates due to a variety of reason, one of which is cost. Increasing the ratio will allow the clubs to better represent their members while potentially reducing the cost of attending. In addition, many clubs don’t sent any delegates to the meeting. It may also encourage these clubs to send delegates as their delegate’s votes will be more important. _______ BY-LAW COMMITTEE REVIEW Recommended by: ____Joel Munson Article, Section, Part: _____ Article XIII, Section 2, Article F_________ Date Reviewed by Executive Committee: ___1/09/16____________________ Disposition of ByLaw Committee- Recommend to the Board to Disapprove Additional Info: ___N/A____________________________________________ Justification: __ The committee is in unanimous agreement that this has brought up several times to for vote at the annual meeting, and voted down each time. There is little indication that there is reason to assume their opinions have changed. _ Date of Board Action: ______________February 6, 2016______________ Board Disposition:

Approve

Disapprove (Circle One)

Additional Information: _________________________________________ Annual Meeting Date Presented to the Delegates: _______May 1, 2016___

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Delegates Decision: Approved

Disapproved (Circle One)

___________________________________ Signature of presiding President

NYSSA BY‐LAWS REVISED APRIL 2014 (There were no Bylaw Change submissions in 2014‐15.)







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Amended April, 2004: Article XIII, Section 3 Article XIII, Section 2(j) Article X, Section I Article V, Section 2 Article I, Section 3 Article IV, Section 10 Article XIII, Section 2(a) and 2 (i) Amended April, 2005: Article VIII, Section 1 Article X, Section 6 Article XI, Section 3 Article IV, Section 10 Article XIII, Section 2 Article XIII, Section 3 Amended April, 2006: Article II, Section 4 Amended April, 2007: Article XI, Section 3 Amended April, 2008: Article II, Section 3 Article XIII, Section 2g Amended April, 2009: Article XI, Section 3 Article III, Section 1(a) and 2 Article IV, Section 2 Amended April, 2010: Article I, Section 2 Article II, Section 4 Article III, Section 1(b) & 2 Article IV, Section 4 Article V, Section 1(f), (k), & 2(b) NYSSA Annual Meeting, May 1, 2016

Article VI, Section 1,& 3 Article VIII, Section 3 Article X, Section 3, 4, and 6 Article XI, Section 1, 2, 3, & 6 Article XII, Section 1(b), (c), (d) & (f) Article XIII, Section 2(d), (g), (i), & (j) Amended April, 2011: Article XI, Section 3 Amended April 2012 Article XIII, Section 2(c) Article XIV No Amendments made, April 2013. Amended April 2014: Article VI, Section 1(b)

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NOMINATING COMMITTEE Committee Members: Roger McCabe, Chair (Wyoming), Mike Blance (Tioga), Ray Head (Chautauqua), Bob Jennings (Tioga), John Winterton (Madison).

  2016‐17 Candidates for NYSSA Offices  Pursuant to Article 9, Section 2 of the By Laws the NYSSA Nominating Committee presents  the following List of Candidates to the NYSSA member clubs for the delegates to vote on at  the Annual Meeting to be held on   May 1, 2016:       

President – Rosanne Warner Vice President – Craig LaPlante Secretary – Erin Pittsley Treasurer ‐ John Occhino









CANDIDATE RESUMES Rosanne Warner is running for NYSSA President. She brings over 20 years of professional experience in the business administration field. She has held such diverse volunteer and professional positions as:

          

   

 Secretary of the New York State Snowmobile Association (NYSSA) for the past four years (serves as Scribe for NYSSA’s Events & Promotions Committee) Secretary of SLEDNY, Inc. Co‐Chair for the 2015 International Snowmobile Congress held in Niagara Falls, NY. Former NYSSA Director for Madison County Board Member, Tri‐Valley Trail Riders Snowmobile club (and for the past three years, the club’s grant administrator). Secretary, Tri‐Valley Trail Riders Snowmobile club (five years) Secretary, Madison County Association of Snowmobile Clubs Clerk‐Treasurer for the Village of Wampsville Chief Financial Officer for the Village of Wampsville Executive Administrative Assistant to the CEO and CFO of the Visiting Nurse Association of Central New York Town Clerk for the Town of Lincoln (Madison County) Board Member, Board of Trustees, Canastota – liaison to the Fire Department, Planning Board, Zoning Board of Appeals, Village of Canastota Municipal Court and is a standing member of the Local Law Review Board. Secretary for the Village of Wampsville Planning Board Vice President of the New York State City and Village Clerk’s Association Member, New York State Society of Municipal Finance Officers Partner, Palamara Apartments, LLC (Canastota, NY)

Rosanne’s volunteer and professional roles have given her broad experience in public and executive communication, municipal planning, customer relations, records management, finance, technical reporting and website maintenance. She has worked closely with local, state and federal agencies. She has assisted in countless fundraising activities including her club’s Annual Vintage Snowmobile Show. Rosanne enjoys spending time snowmobiling and camping with her husband Jaimie and their three sons. She is a second generation snowmobiler who began riding at the tender age of four and takes great pride in raising her children to be third generation snowmobilers.

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My name is Craig LaPlante and I am seeking re‐election as Vice President of the New York State Snowmobile Association. I currently live in the south eastern part of St Lawrence County in the Adirondacks of northern New York. I began snowmobiling when I was 6 years old when my father bought our first snowmobile a Johnson Skee Horse. Every since then I have been involved with snowmobiling. I was involved with the start up of the Taberg Trailblazers in 1988, reformed the Childwold Sno packers in 1997, which was my Aunts and Cousins club in Childwold NY back in the late 60's, and currently serve as President. I became an Alternate Director for NYSSA for St Lawrence County in 2008, then became the Director in 2010. I have served on the Safety and Education committee, and the Trails committee. I became Vice President in 2015, and currently the Executive Committee Chairman. If anyone has any questions or issues please feel free to contact me. 315‐854‐6719 [email protected] My name is Erin Pittsley, and I am seeking the position of Secretary of the New York State Snowmobile Association.



I have been involved with the sport of snowmobiling most of my life. But it wasn't until 2009 that I became involved in our local snowmobile club called the Unadilla Valley Snow Drifters located in Chenango County. It was that year that I was elected Secretary and held that position until 2012 when I became the President. A position I still proudly hold today.

In 2012 I also became involved in the Chenango County Snowmobile Federation where I held two terms as Vice President and spent the last two seasons as the Director of Chenango County for NYSSA where I held the position of scribe for the Budget and Finance Committee. I love the sport of snowmobiling and being involved with NYSSA has inspired me to become more involved in the snowmobile community. I feel I would be a great asset to NYSSA. My name is John Occhino and I am seeking re‐election as Treasurer of the New York State Snowmobile Association. John has been a snowmobiler for the past 20 years and part of NYSSA since 2004. He has served as Chair of the Budget and Finance committee and more recently as the Treasurer. John is a professional accountant for the past 40 years, with his own practice since 1988. He is also a Snowmobile Safety Instructor. John also oversees the finances for SLEDNY, NYSSA’s 501c3 subsidiary.

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FORMS FOR DIRECTOR CERTIFICATION

DISTRICT DIRECTOR CERTIFICATION FORM FOR USE BY SINGLE-COUNTY DISTRICTS DISTRICT ____________________________DATE_____________ NAME OF ELECTED DIRECTOR____________________________ Address________________________________________________ Phone_______________________Cell________________________ Email __________________________________________________ SIGNATURE OF ASSOCIATION OR FEDERATION PRESIDENT: ________________________________________ SIGNATURE OF ASSOCIATION OR FEDERATION SECRETARY: ________________________________________ For Director to Vote at the May BOD Meeting, this Certification Form must be returned to the NYSSA Office by May 1 2016.

Names of NYSSA member-clubs in this District: 1.______________________________________________________________ 2.______________________________________________________________ 3.______________________________________________________________ 4.______________________________________________________________ 5.______________________________________________________________ 6.______________________________________________________________ 7.______________________________________________________________ 8.______________________________________________________________ 9.______________________________________________________________ 10. ____________________________________________________________ NYSSA Annual Meeting, May 1, 2016

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DISTRICT DIRECTOR CERTIFICATION FORM FOR USE IN MULTI-COUNTY DISTRICTS

DISTRICT _______________________ DATE _________

CLUB _____________________________________

NAME OF DIRECTOR CANDIDATE: ___________________________________________ Address________________________________________________ Phone_______________________Cell________________________ Email __________________________________________________

SIGNATURE OF CLUB OFFICER: __________________________________________

For Director to Vote at the May BOD Meeting, this Certification Form must be returned to the NYSSA Office by May 1 2016.

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NYSSA DIRECTOR‐AT‐LARGE ELECTION NOTIFICATION FORM Please complete the following information. It must be returned to the NYSSA Office no later than: May 1, 2016. Date _____________________ County of residence: ___________________________________ Name _______________________________________________________________________________ Address_____________________________________________________________________________ Phone: ___________________________________ Cell _____________________________________ E‐Mail Address: __________________________________________________________________________________ I WISH TO BE CONSIDERED A CANDIDATE TO BE ELECTED AS DIRECTOR‐AT‐LARGE. I BELIEVE THAT I AM QUALIFIED FOR THIS POSITION FOR THE FOLLOWING REASONS:

___________________________________________________ (SIGNATURE)

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BULK SIGN ORDER FORMS



ALLSTATE Emergency Locator Sign Bulk Sign Order Form through NYSSA

Order Form #2-2016 Allstate Insurance has again generously agreed to provide these trail signs to NYSSA clubs at NO COST to us again this upcoming year. These signs should be installed at most road crossings, trail junctions, and at areas that could be used as “helicopter landing zones” in case of such accidents or on-trail emergencies with GPS coordinates pointing emergency personnel to reach those needing help. Club Name _______________________Contact ____________________ Phone Number______________________ # of signs requested_________ Please turn in this form with the other Bulk Sign Order forms by 7/11/16 to: NYSSA Trail Sign Program 7897 Oneida Trail Bridgeport, NY 13030 NYSSA Annual Meeting, May 1, 2016

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OTO6110.QXD_Layout 1 4/4/12 8:04 AM Page 1

Safety Signals For The Trail STOP

SLOWING

Either arm raised and extended straight up over the head with palm of hand flat.

RIGHT TURN

Left arm extended from the side of the body with a downward flapping motion.

LEFT TURN

Left arm raised at shoulder height, elbow bent and forearm vertical with palm of hand flat.

CRAZY

Left arm extended straight out from shoulder and pointing in the direction of the turn.

When one of your fellow riders indicates they’re sledding without Allstate Snowmobile Insurance, tell them they’re crazy.

Allstate is proud to sponsor the NYSSA. Contact your local agent about a discount for NYSSA members. Dollar for dollar, nobody protects you like Allstate. QUOTE TODAY

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A LOCAL AGENT

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888-ALLSTATE

*Actual costs will vary and may depend on coverages selected. Subject to terms, availability and qualifications. Allstate Indemnity Company, Allstate Insurance Company, Allstate Property and Casualty Insurance Company, Northbrook, IL and Allstate New Jersey Property and Casualty Insurance Company, Bridgewater, NJ. © 2011 Allstate Insurance Company

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