New Service Concepts and Library Buildings at the University of Helsinki Nicola Nykopp 9.4.2008

University of Helsinki

University of Helsinki in Brief „ 11 faculties „ 33, 000 undergraduate and 5,500 postgraduate students „ 7,700 employees, 3,800 of whom researchers and teachers

„ Funding 520 million euros (2006) „ Established in Turku 1640, moved to Helsinki 1828 „ Operates on 4 campuses in Helsinki: „

City Campus: Humanities, Theology, Social Sciences, Law, Behavioural Sciences

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Kumpula Campus: Natural Sciences

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Meilahti Campus: Medicine

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Viikki Campus: Biosciences 2

Helsinki University Libraries 1993-2012 2005 ”Homework” after the evaluation

1995 New library Committee

1993 Internal evaluation

1998 Joint strategy

2002Coord. Director

position of coordinating director made permanent

2006 Proposal for a new unified organisation and joint personnel strategy, Quality system 2007 Decision about library organization 2010(4 Campus Libraries + Library Service Department)

2004 International follow-up evaluation

2000 International evaluation

Library organisation

160 library units

New or renovated premises

Old premises

- National Library - University of Helsinki Libraries - Library Coordination Office - 9 library units governed mostly by the faculties (about 30 localities)

1992-94

1995-97

1998 -2000

University financial and strategic periods

2001-03

2004-06

2007-09

- National Library -4 Campus Libraries (local and field-specific services) - new premises on City Campus -Joint Library Service Department - Strong elibrary 2010-12 3

Libraries at the University of Helsinki – Current Situation „ National Library „

service contract with the University

„ University of Helsinki Libraries - The Undergraduate library - Three campus libraries - Viikki Science Library - National Library of Health Sciences - Kumpula Science Library - Five faculty libraries (theology, law, arts, behavioural sciences, social sciences)

„ Library Coordination Office „

Is responsible for the development and the coordination of university level library services 4

Libraries at the University of Helsinki – The Future „ from 2010, there will be 4 campus libraries and a joint Library Services Department „

The Campus Libraries will provide local and field specific services - circulation, selection of materials, field specific IL training etc. - 2/3 of total library staff

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The Library Services Department will handle joint tasks - 1/3 of total library staff

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Library services Field specific services IL-training Selection of materials Information service, support for publishing Indexing materials Lending and general guidance services

E-library / network services E-archive services IL-training

Joint services

Local services

Acquisition Cataloguing ILS Administration, communication Management

Collection maintenance (reshelving, repairs etc.)

Internal services (back office)

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Library Services Department

Administration services -Director of Library Services -financial administration -communications

Collections services -acquisition -cataloguing

Customer and network services - electronic resources - library catalogue - ILS -electronic publishing -IL training

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Staff Competencies and Staff Structure „ Vision „

More experts, better salaries - Target for 2015: 50-60 % should have tasks that require a university degree

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Currently 250 employees, target for 2015 is 220 - By 2015 ca. 65 employees are expected to retire

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More automation, self service advanced software to make up for having less staff with basic skills

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Library Buildings

University of Helsinki

Libraries on four campuses Meilahti Campus Faculty of Medicine students 2 300 staff 1 500 HUCH 10 000

Viikki

National Library of Health Sciences City Campus Faculty of Theology, Faculty of Law, Faculty of Arts, Faculty of Behavioural Sciences, Faculty of Social Sciences students 22 000, staff 3 000

Kumpula Meilahti

Viikki Campus Faculty of Agriculture and Forestry, Faculty of Biosciences, Faculty of Pharmacy, Faculty of Veterinary Medicine students 6 400, staff 2 500 Viikki Science Library

City City Campus Campus

Kumpula Campus Faculty of Science students 7 000, staff 1 000 Kumpula Science Library

National Library Undergraduate Library five faculty libraries 10

National Library of Health Sciences (Medicine), 1998

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The Viikki Science Library (Biosciences), 1999

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The Kumpula Science Library (Natural Sciences), 2001

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Minerva (Behavioural Sciences), 2005

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New Premises on the City Campus „ In December 2006 the University acquired a building in the City Centre, and in April 2007 the University Senate decided that 4 of the City Campus faculty libraries and the Undergraduate library will move in after extensive rebuilding; the libraries that will be merged currently operate in 14 locations. „

The Faculty libraries that will move are the Faculty of Arts, Social Sciences, Theology and Law.

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The Behavioural Sciences Library will remain in its current (new) premises

„ The Library Services Department will also operate in the new building 15

Current building

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Architectural Competition 2007-2008 „ 10 invited participants, 20 participants decided by lot „ 27 proposals submitted „

of the 7 finalists, only one proposal was from an invited participant

„ The decision was announced on Feb 29th 2008, and the winning proposal was drafted by Anttinen Oiva Architects LTD

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”City Campus Library” 2011-2012

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”City Campus Library” 2011-2012

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”City Campus Library” 2011-2012

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”City Campus Library” 2011-2012

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”City Campus Library” 2011-2012

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City Campus Library „ Construction scheduled to start in 2010 and finish in 2011 „

The Technical Department of the University is responsible for the construction project

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Budget of 35 million €

„ 27 000 m2,not all of which will be needed for the library „

the University may reserve some space for various departments

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there will also space rented out to other libraries and stores

„ Ca. 1.5 million volumes „ Ca. 500 000 loans / year, 2.3 million loans and renewals

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Collections „ The collections will be organized into seven areas „

Theology

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Languages

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Special Languages - languages that use non-Roman scripts

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Cultural Studies

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Arts and Literature

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Social Sciences

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Law

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in addition, there will be a joint area

„ shelf order loosely based on UDC „ deduplication „ RFID? 24

Services „ Automated circulation and self service pick-up of reserved materials

„ More staff available for field specific information services „ IL training integrated into the curriculum

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Planning process „ The Technical Department is currently looking for a building consultant, who will be responsible for keeping the project on schedule and on budget

„ A committee will be formed to oversee the project „ Various teams with architects, library workers and users will work on different aspects of the building

„ Work to prepare for merging operations started a year ago in the libraries „

wikis and blogs have proved very useful tools

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1st floor

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2nd floor

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3rd floor

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4th floor

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5th floor

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6th floor

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7th floor

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1st floor below ground

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2nd floor below ground

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3rd floor below ground

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4th floor below ground

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