New Graduate Student Orientation Program | Spring 2016-17

January 17, 2017

American University of Beirut

Dean of Student Affairs Talal Nezameddin

Graduate Council Kamal Abou Mikhael

Who We Are Established in November of 2011 Facilitate and coordinate graduate education in the following ways/areas: • Support graduate recruitment programs • Coordinate and follow up on graduate admissions • Follow up to ensure the implementation of graduate academic policies • Encourage the development and success of students • Provide mechanisms for quality control for the graduate experience

How We Can Help • Serve as a general reference point – Advise students on general university graduate policy – In matters not within our scope of operation, we refer students to the appropriate individuals and entities – Academic Advisors and Department Chairs are the primary reference in matters related to your program of study • Through reminders, help students to Please don’t – Comply with regulations trash – Meet deadlines our emails • Propose means of enhancing the graduate experience – Based on our own analysis – Based on feedback of students, faculty, and staff We will

never trash yours

Important Policies: In 4 Words Maximum Residency: Don’t take too long • Finish in… 8 (Master’s), 10 (PhD), or 12 (Accelerated PhD) regular semesters

Leave of Absence: Excuse yourself before leaving • Fill out a request at least one month before the semester starts

Transfer of Credits: You can’t transfer everything • Maximum credits transferrable*: 9 (Master’s) , 6 (PhD) *Check for exceptions with your Faculty or Department

Thesis Deadlines: Propose; Wait; Defend; Submit • Between proposal and defense: 4 months (Master’s), 8 months (PhD)

RCR Requirement: Conduct your research responsibly • More in the next two slides

Responsible Conduct of Research • New requirement: RCR Course • Applies to all graduate students admitted in Spring 2016-17 (including those readmitted)

• The RCR course is an AUB course on Banner – The course subject code/number depends on your Faculty/School – The section depends on your department/program or Faculty/School – To identify your section please consult with: • your advisor • or Faculty/School graduate studies officer Faculty FAFS FAS - Humanities FAS - Sciences FAS - Social Sciences FEA FHS FM OSB HSON

Subject Code RCRG RCRA RCRA RCRA RCRE RCRH RCRM RCRB RCRN

Number 300 300 301 302 600 300 300 300 500

Title (Responsible Conduct of Research…) … in the Agricultural and Food Sciences … in the Humanities … in the Sciences ... in the Social Sciences ... for Engineers ... in the Health Sciences ... in the Biomedical Sciences ... in Business ... in Nursing

Responsible Conduct of Research • Advisors have been informed of this, but be sure to bring it up • RCR course to be taken within the first month of the semester • On average, the course takes 3 hours to complete • Moodle course that guides you to a CITI program online course – Make sure to use your AUB email to create your CITI account

• Failure to complete the course by February 24th results in a registration hold • The hold will be removed once you have taken the course

Condensed Student Guide

Condensed Student Guide

Condensed Student Guide

Condensed Student Guide

Team Members Rabih Talhouk

Hana Anouti

Chairperson

Admissions & Student Services Coordinator

Kamal Abou Mikhael

Sahar Al Khalidy

Academic & Financial Aid Coordinator

Administrative Assistant

More info: http://www.aub.edu.lb/graduatecouncil/Pages/team.aspx

Thanks for listening! Please feel free to visit us at College Hall 432/434  Email: [email protected]  Web: http://www.aub.edu.lb/graduatecouncil  Facebook: https://www.facebook.com/graduates.aub  Twitter: https://twitter.com/AUBGradCouncil

Student Orientation January 2017 NON-DISCRIMINATION ANTI-HARASSMENT & TITLE IX Trudi Hodges, Title IX Coordinator, Office of the President

YOU HAVE THE RIGHT TO AN ENVIRONMENT FREE OF DISCRIMINATION AND HARASSMENT

WHAT IS TITLE IX? Title IX is a landmark gender equity civil rights law that prohibits sex or gender-based discrimination in U.S. federally funded institutions. Title IX seeks to reduce or eliminate barriers to educational opportunity caused by sex discrimination.

SEX-BASED DISCRIMINATION PROHIBITED BY AUB POLICY & TITLE IX

Source: Adapted from “Embracing the Spirit of Title IX”, Peter F. Lake, Professor of Law, Stetson University, 2016

HOW DO I GET HELP? Report •Title IX Coordinator •EthicsPoint (Online) Safety • Office of Protection Support and Health • Counseling Center • AUB Medical Center (University Health Services)

WWW.AUB.EDU.LB/TITLEIX

AUB MOBILE

WWW.AUB.ETHICSPOINT.COM

EthicsPoint provides a third-party anonymous online reporting mechanism.

ONLINE TRAINING “THINK ABOUT IT”

WAYS TO GET INVOLVED • Volunteer with us • Join the Title IX Student Advisory Group Contact: Allison Finn Graduate Assistant for Title IX [email protected] Trudi Hodges Title IX Coordinator [email protected]

Office of Student Affairs Accessible Education: Disability Services & Learning Support

Melissa Norton

What is Accessible Education? Providing EQUAL ACCESS to ALL STUDENTS

inside & outside the classroom.

Who can benefit? 1) Students with documented disabilities such as physical, learning disabilities, or mental health conditions

2) Students who need extra academic support and learning strategies

Accommodations Process: • Fill out the Student Support Request Form and submit with supporting documentation to the Accessible Education Office • Meet with the Accessible Education Officer to develop and be issued official AUB Accommodations Letter

How to connect: Melissa Norton Accessible Education Officer West Hall, 314 Tel: +961-1-350000 Ext: 3246 [email protected] http://www.aub.edu.lb/SAO/ACCESSIBLE_EDUCATION

OIP

AY 2016-17

OIP - WHO WE ARE

The Office of International Programs - OIP at AUB serves AUB students wishing to study abroad and international and regional students studying at AUB

WHAT WE DO: INTERNATIONAL STUDENT SERVICES

INTERNATIONAL & REGIONAL STUDENTS Orientation & Mentor Program Integrating into the AUB & Lebanese communities Support with residence permits and visas Social and Cultural Activities & Trips

WHAT WE DO: STUDY ABROAD & EXCHANGE OIP can help students locate suitable opportunities for up to one year or a summer abroad AUB students have studied in Japan, Denmark, the US, the UK, Austria, Spain, Italy, France Graduate students in good standing who have completed a semester with a minimum of 6 credits at AUB may apply for study abroad. Erasmus+ funding is available at Aarhus, Lund, UC Dublin, Koc, SciencesPo,

JUST ASK

Email us [email protected], or visit us in West Hall, 3rd Floor And…keep up with us on

www.aub.edu.lb/oip

AUB Libraries Nabila Shehabeddine Reference and Instruction Librarian Jafet Library - Room 205 Ext: 2629 – Email: [email protected]

Jafet Library is the main one

500,000 print books 1, 000,000 e-books 350 databases 189,683 e-journals 1,370 manuscripts 5,500 posters 1,600 maps … and more

Rich and valuable print collections Dissertations written for AUB and from other universities Unique Archives and Special Collections

E-resources are accessible On-Campus and Remotely (Off-campus). Use your • AUB ID (print collections) • AUB Net account (Email username and password) to access and use library E-resources

Borrow books and renew them online Find articles, e-books and dissertations in specialized databases Use Research Guides in your field of study Order articles or books not found in the library

Ask a Librarian for a research help Access and use the Thesis Manual

Study spaces reserved for graduate students

Reserve a carrels for students writing their thesis

FIND

• Resources relevant to your research Article, books, dissertations, primary sources, data, etc.

CITE

• Manage and cite your sources Citation management tools RefWorks, Endnotes

CITE Write

Help

• Format your thesis using the recommended template

Classes

One-onone

Ask a Librarian

Chat

University Libraries

Saab Medical Library

During Regular Days: 109 per week

Your gateway to the library …

Learn more about Services , Thesis Manual, etc. Get Help

Jafet Library

Saab Medical Library

ext. 2620/1 [email protected]

ext. 5911 [email protected]

Engineering & Architecture Library ext. 2630 [email protected]

Science & Agriculture Library ext. 2165 [email protected]

The Writing Center Dr. Erin Zimmerman Ms. Emma Moghabghab

The Writing Center @ AUB • Director: Erin Zimmerman • Assistant Director: Emma Moghabghab • Assistant Director for Writing in the Disciplines: Najla Jarkas

Write with us!

What do we do? • We support individual writers and the teaching of writing at AUB • We offer: o One-on-one meetings to discuss writing at any stage—from idea to final draft (25 or 50 min, 2 hrs by special appointment) o Workshops for writers of all levels o Summer thesis-writing intensive sessions

Meeting with a writing tutor 1. Bring your draft, assignment, and/or idea 2. Discuss your plans and questions 3. Agree on a goal for your session: what would you like to accomplish? 4. Read, discuss, and work on your writing 5. Form a plan for your draft: what will you work on next?

Making an appointment

Online scheduling: https://aub.mywconline.com

Get in touch! • Two Locations: • Ada Dodge Hall, Second Floor • West Hall, Room 336 • AUB extension: 4077 Webpage: http://www.aub.edu.lb/units/writing_c enter/Pages/index.aspx

Facebook: https://www.facebook.com/WrC.AUB

Email:

Twitter:

[email protected]

https://twitter.com/AUBwrites

Graduate Student Society Janina Santer

Our mission

• Promote and coordinate the academic, professional, social interests of graduates. • Being a platform for graduates to get their voice and demands across.

Our mission

Spring 2016

Spring 2016

Spring 2016

Fall 2016

Future plans

How to join 2

1

4

3

2016-17

5

6

7

8

How to reach us

Thoughts or suggestions? [email protected]

https://www.facebook.com/groups/AUBGSS/

GRADUATE STUDENT REPRESENTATION

Farah Madi University Student Faculty Committee Member

Graduate Student Representatives

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Graduate Student Representatives • Elections take place during the Fall semester of each academic year.

Elected by Student Representative Committee (SRC)

University Student Faculty Committee (USFC)

Accountable to Students Students from Faculty from Faculty X X Students All students from Faculty at the X university

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Student Representation Significance Formal communication bridge between the student body and the administration

Reflection and lobbying of student needs

Enhance communication between students

Improving Faculty/University academic and social services

Community work

Fun Activities

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Who is Eligible for Running/Voting?  Graduate students enrolled for at least 6 credits

 No probation or Dean’s warning

 “Candidate Nomination Form” should be filled by graduate students

running for elections

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How?

 Elections via electronic balloting system  Proportional number of representatives by faculty, determined by the Dean

of Students Affairs

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Elections: Round One Student Representative Committee (SRC) Faculty/School

Number of graduate student representatives

Olayan School of Business

1

Faculty of Agricultural and Food Sciences

1

Faculty of Arts and Sciences

3

Faculty of Engineering and Architecture

1

Faculty of Health Sciences

2

Faculty of Medicine

1

School of Nursing

1

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Elections: Round One University Student Faculty Committee (USFC) Faculty/School

Number of seats

Olayan School of Business

3

Faculty of Agricultural and Food Sciences

2

Faculty of Arts and Sciences

5

Faculty of Engineering and Architecture

5

Faculty of Health Sciences

2

Faculty of Medicine/School of Nursing

2

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Elections: Rounds Two & Three For the SRC, this results in a cabinet constituting of:  President  Vice president  Treasurer  Secretary

For the USFC, this results in a cabinet constituting from:  Vice president  Secretary  Treasurer 72

Contact Information

USFC: Farah Madi, MPH’17 [email protected]

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Thanks for coming! Our event is not over. Please join us for the reception, meet the presenters, and get to know your new colleagues. This presentation is in the “Useful Material & Links” page of our site: http://www.aub.edu.lb/graduatecouncil/Pages/UsefulMaterialLinks.aspx