Name under which business is conducted: If you are in the City s vendor file, enter your vendor number: Mailing address: City, State, ZIP: Telephone:

CONTRACT PROPOSAL (Indefinite Quantity) Office of Contract Administration Purchasing Division City and County of San Francisco City Hall, Room 430 1 D...
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CONTRACT PROPOSAL (Indefinite Quantity) Office of Contract Administration Purchasing Division City and County of San Francisco City Hall, Room 430 1 Dr. Carlton B. Goodlett Place San Francisco, CA 94102-4685

SIGN AND RETURN THIS PAGE

Bids will be opened in:

Contract Proposal No.

66393 Hydrogen Peroxide – Turnkey Storage and Delivery System

City Hall, Room 430, at 2 p.m., September 21, 2009 Sign the bid; put it in the envelope, and write the Contract Proposal Number on the outside. Sign and return this page. Return other pages as indicated.

Do not include sales or excise taxes in bid prices. Upon receipt of a Contract Acceptance, the undersigned hereby agrees to furnish all articles or services within the dates specified, in the manner and at the prices stated, in accordance with the advertisement, specifications, proposal, and bid and contract conditions, all of which are made part of the contract proposal, and together, with the executed Contract Acceptance constitute the Contract between the City and the undersigned when authorized by a Purchase Order, City Blanket Purchase Order, or City Blanket Purchase Order Release certified by the Controller. In the event of any conflict between the contractual documents mentioned above, the order of precedence for resolving such conflict shall be: (1) Contract Acceptance; (2) City Blanket Purchase Order; (3) Purchase Order; (4) City Blanket Purchase Order Release. Name under which business is conducted: __________________________________________________ If you are in the City’s vendor file, enter your vendor number: __________________________________ If you are not in the City’s vendor file, enter the following: Mailing address: ___________________________________________________ City, State, ZIP: ___________________________________________________ Telephone: _______________________________________________________ E-mail address: _______________________________________________________________________ Name: ______________________________________________________________________________

Pre-bid Conference A Pre-Bid Conference will be held on Thursday, September 10, 2009, 10:30 A.M., City and County of San Francisco, Public Utilities Commission, Wastewater Enterprise, South East Plant, 750 Phelps Street, 930 Conference Room, San Francisco, CA 94124.

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CITY AND COUNTY OF SAN FRANCISCO OFFICE OF CONTRACT ADMINISTRATION PURCHASING DIVISION

66393

HYDROGEN PEROXIDE – TURNKEY STORAGE, DELIVERY AND OPERATIONAL SERVICES For the Term November 1, 2009 Through October 31, 2012 _____________________________________________________________________________________ BID AND CONTRACT CONDITIONS Terms Related To Bidding 1.

When Bids Are Due; Bid Opening Procedures Bids must be delivered before time set for bid opening. Bids will be opened by Purchasing at the hour and place stated in the ad in the presence of bidders who attend, and bid prices will be read upon request as time permits. Bidders may inspect the bids after award.

2.

Alternates When the name of a manufacturer, brand or make, with or without model number, is used in describing any item in this document, bids for similar articles will be considered unless otherwise stated. Purchasing shall be the sole judge as to whether such alternate articles are acceptable. Unless bidder states to the contrary, articles offered will be assumed to be the specific articles named in this document. If not offering the specific article named, bidder should enclose with its bid full information, specifications and descriptive data on items offered. Purchasing reserves the right to permit deviations from the specifications if any article offered is substantially in accord with Purchasing’s specifications and is deemed by Purchasing to be of as good quality and as fully satisfactory for its intended use, Bidder is responsible for identifying any deviations from Purchasing’s specifications.

3.

Articles Furnished Articles and services must comply with applicable laws, ordinances and other legal requirements, including (among others) the Cal-OSHA regulations in Title 8 of the Code of Regulations and, for electrical products, Sections 110.2 and 110.3 (B) of the S.F. Electrical Code. In addition, if an electrical item has not been tested by a lab approved by City’s Department of Building Inspection (DBI) or Department of Public Works (DPW), Contractor shall notify the requesting department before delivery by writing the department at the “Deliver to” address on the front of the Purchase Order. Approved testing labs are posted on Purchasing’s website at http://www.sfgov.org/oca/. When a non-tested item is delivered, the department will request approval from DPW. If the department is unable to obtain approval, City reserves the right to cancel the transaction and return the item to Contractor, at no charge to City.

4.

Place of Manufacture No article furnished shall have been made in prison or by convict labor, except, for articles purchased for use by City’s detention facilities.

5.

Condition of Article Articles offered and furnished must be new and previously unused, and of manufacturer’s latest model, unless otherwise specified herein.

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HYDROGEN PEROXIDE – TURNKEY STORAGE, DELIVERY AND OPERATIONAL SERVICES For the Term November 1, 2009 Through October 31, 2012 _____________________________________________________________________________________ BID AND CONTRACT CONDITIONS 6.

Samples Articles offered as equal to “City sample” must fully conform thereto; “City samples” may be inspected at the place designated by Purchasing. Samples must be furnished as required in this document. Those submitted by successful bidders may be retained for testing or checked against deliveries, in which case allowance will be made to Contractor. Each sample shall be plainly marked in a durable manner with the name of the bidder, the contract proposal number, and the item number. Submitted sample will be deemed to be exactly what bidder proposes to furnish unless otherwise clearly indicated by the bidder in writing with the submittal of the sample. Sufficiency of sample will be determined by Purchasing. Do not enclose sample with bid, and do not wrap bid in package with sample.

7.

FOB Point F.O.B. destination in San Francisco, freight prepaid and allowed.

8.

Price List Discounts When bids are based on prices from a catalog or price list, bidder shall furnish copies of the catalog or price list as required herein. Contractor shall furnish additional lists as required. Bids will be considered for price lists offered other than specified provided the alternate price list can be readily compared on an overall basis with the specified price list. Bidder’s price list discounts must remain firm during the term of the contract.

9.

Bidding on Separate Items and in the Aggregate Bidders may bid separately for any item unless otherwise provided. Bidders may make an offer on one, some or all items, unless otherwise provided.

10.

Prices Prices quoted must be fixed except as otherwise specified in this document. Any bid requiring receipt of order in less than 30 days will be unacceptable unless otherwise specified herein.

11.

Awards; Rejection of Bids Purchasing may make awards on one, some or all items in a bid. Purchasing reserves the right to reject any and all bids.

12.

Cash Discounts; Terms of Payment (Commodities and Equipment only) Cash discount (discount for prompt payment) will be taken into consideration in determining the low bid under the following conditions: a.

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Discount period must be at least 30 days. 3 of 50

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HYDROGEN PEROXIDE – TURNKEY STORAGE, DELIVERY AND OPERATIONAL SERVICES For the Term November 1, 2009 Through October 31, 2012 _____________________________________________________________________________________ BID AND CONTRACT CONDITIONS b.

The maximum cash payment discount that will be considered when determining the lowest bid will be 2%.

c.

The discount period will start upon date of completion or delivery of all items on any Purchase Order or other authorization certified by Controller, or upon date of receipt of properly prepared invoices covering such deliveries, whichever is later.

d.

Payment is deemed to be made, for the purpose of earning the discount, on the date of mailing the City’s check.

Whether or not the discount is taken into consideration in determining the low bid, it will be deducted from the invoice amount in accordance with the provisions of “c.” and “d.” above, unless otherwise provided by bidder. No additional charge shall accrue against City in the event that City does not make payment within any time specified by bidder. 13.

Sunshine Ordinance In accordance with Sec. 67.24(e) of the San Francisco Administrative Code, contracts, contractors’ bids, responses to RFPs and all other records of communications between City and persons or firms seeking contracts shall be open to inspection immediately after a contract has been awarded. Nothing in this provision requires the disclosure of a private person’s or organization’s net worth or other proprietary financial data submitted for qualification for a contract or other benefit until and unless that person or organization is awarded the contract or benefit. Information provided which is covered by this paragraph will be made available to the public upon request.

Terms Related to the Contract 14.

Inspection All articles supplied shall be subject to inspection and rejection by Purchasing or any department official responsible for inspection.

15.

Contract Interpretation; Choice of Law/Venue; Assignment Should any questions arise as to the meaning and intent of the contract, the matter shall be referred to Purchasing, who shall decide the true meaning and intent of the contract. This contract shall be deemed to be made in, and shall be construed in accordance with the laws of, the State of California; the venue for all claims arising out of this contract shall be in San Francisco. This contract may be assigned only with the written approval of Purchasing.

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HYDROGEN PEROXIDE – TURNKEY STORAGE, DELIVERY AND OPERATIONAL SERVICES For the Term November 1, 2009 Through October 31, 2012 _____________________________________________________________________________________ BID AND CONTRACT CONDITIONS 16.

Hold Harmless and Indemnification Contractor shall indemnify and save harmless City and its officers, agents and employees from, and, if requested, shall defend them against any and all loss, cost, damage, injury, liability, and claims thereof for injury to or death of a person, including employees of Contractor or loss of or damage to property, arising directly or indirectly from Contractor’s performance of this Contract, including but not limited to, the use of Contractor’s facilities or equipment provided by City or others, regardless of the negligence of, and regardless of whether liability without fault is imposed or sought to be imposed on City, except to the extent that such indemnity is void or otherwise unenforceable under applicable law in effect on or validly retroactive to the date of this Contract, and except where such loss, damage, injury, liability or claim is the result of the active negligence or willful misconduct of City and is not contributed to by any act of, or by any omission to perform some duty imposed by law or agreement on Contractor, its subcontractors or either’s agent or employee. The foregoing indemnity shall include, without limitation, reasonable fees of attorneys, consultants and experts and related costs and City’s costs of investigating any claims against the City. In addition to Contractor’s obligation to indemnify City, Contractor specifically acknowledges and agrees that it has an immediate and independent obligation to defend City from any claim which actually or potentially falls within this indemnification provision, even if the allegations are or may be groundless, false or fraudulent, which obligation arises at the time such claim is tendered to Contractor by City and continues at all times thereafter. Contractor shall indemnify and hold City harmless from all loss and liability, including attorney’s fees, court costs and all other litigation expenses for any infringement of patent rights, copyright, trade secret or any other proprietary right or trademark, and all other intellectual property claims of any person or persons in consequences of the use by City, or any of its officers or agents, of articles or services to be supplied in the performance of this Contract.

17.

Failure to Deliver If Contractor fails to deliver an article or service of the quality, in the manner or within the time called for by this contract, such article or service may be bought from any source by Purchasing and if a greater price than the contract price be paid, the excess price will be charged to and collected from Contractor or sureties on its bond if bond has been required.

18.

Budget and Fiscal Provisions This Contract is subject to the budget and fiscal provisions of City’s Charter. Charges will accrue only after prior written authorization certified by the Controller, and the amount of City’s obligation hereunder shall not at any time exceed the amount certified for the purpose and period stated in such advance authorization. This Contract will terminate without penalty, liability or expense of any kind to City at the end of any fiscal year if funds are not appropriated for the next succeeding fiscal year. If funds are

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HYDROGEN PEROXIDE – TURNKEY STORAGE, DELIVERY AND OPERATIONAL SERVICES For the Term November 1, 2009 Through October 31, 2012 _____________________________________________________________________________________ BID AND CONTRACT CONDITIONS appropriated for a portion of the fiscal year, this Contract will terminate, without penalty, liability or expense of any kind at the end of the term for which funds are appropriated. City has no obligation to make appropriations for this Contract in lieu of appropriations for new or other agreements. City budget decisions are subject to the discretion of the Mayor and the Board of Supervisors. Contractor’s assumption of risk of possible non-appropriation is part of the consideration for this Contract. 19.

Default; Remedies On and after any event of default, City shall have the right to exercise its legal and equitable remedies, including, without limitation, the right to terminate this Contract or to seek specific performance of all or any part of this Contract. In addition, City shall have the right (but no obligation) to cure (or cause to be cured) on behalf of Contractor any event of default. Contractor shall pay to City on demand all costs and expenses incurred by City in effecting such cure, with interest thereon from the date of incurrence at the maximum rate then permitted by law. City shall have the right to offset from any amounts due to Contractor under this Contract or any other contract between City and Contractor all damages, losses, costs or expenses incurred by City as a result of such event of default and any liquidated damages due from Contractor pursuant to the terms of this Contract or any other contract. All remedies provided for in this Contract may be exercised individually or in combination with any other remedy available hereunder or under applicable laws, rules and regulations. The exercise of any remedy shall not preclude or in any way be deemed to waive any other remedy.

20.

Termination for Convenience City shall have the option, in its sole discretion, to terminate this Agreement, at any time during the term hereof, for convenience and without cause. City shall exercise this option by giving Contractor written notice of termination. The notice shall specify the date on which termination shall become effective. In no event shall City be liable for costs incurred by Contractor or any of its subcontractors after the termination date specified by City.

21.

Guaranteed Maximum Costs a.

The City’s obligation hereunder shall not at any time exceed the amount certified by the Controller for the purpose and period stated in such certification.

b.

Except as may be provided by City ordinances governing emergency conditions, the City and its employees and officers are not authorized to request Contractor to perform services or to provide materials, equipment and supplies that would result in Contractor performing services or providing materials, equipment and supplies that are beyond the scope of the services, materials, equipment and supplies agreed upon in the contract unless the agreement is amended in writing and approved as required by law to authorize the additional services, materials, equipment or supplies. The City is not required to reimburse Contractor for services, materials,

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HYDROGEN PEROXIDE – TURNKEY STORAGE, DELIVERY AND OPERATIONAL SERVICES For the Term November 1, 2009 Through October 31, 2012 _____________________________________________________________________________________ BID AND CONTRACT CONDITIONS equipment or supplies that are provided by Contractor which are beyond the scope of the services, materials, equipment and supplies agreed upon in the contract and which were not approved by a written amendment to the agreement having been lawfully executed by the City.

22.

c.

The City and its employees and officers are not authorized to offer or promise to Contractor additional funding for the contract which would exceed the maximum amount of funding provided for in the contract for Contractor’s performance under the contract. Additional funding for the contract in excess of the maximum provided in the contract shall require lawful approval and certification by the Controller of the City. The City is not required to honor any offered or promised additional funding for a contact which exceeds the maximum provided in the contract which requires lawful approval and certification of the Controller when the lawful approval and certification by the Controller has not been obtained.

d.

Controller is not authorized to make payments on any contract for which funds have not been certified as available in the budget or by supplemental appropriation.

Taxes a.

Payment of any taxes, including possessory interest taxes and California sales and use taxes, levied upon or as a result of this Contract, or the services delivered pursuant hereto, shall be the obligation of Contractor.

b.

Contractor recognizes and understands that this Contract may create a “possessory interest” for property tax purposes. Generally, such a possessory interest is not created unless the Contract entitles the Contractor to possession, occupancy, or use of City property for private gain. If such a possessory interest is created, then the following shall apply:

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(1)

Contractor, on behalf of itself and any permitted successors and assigns, recognizes and understands that Contractor, and any permitted successors and assigns, may be subject to real property tax assessments on the possessory interest.

(2)

Contractor, on behalf of itself and any permitted successors and assigns, recognizes and understands that the creation, extensions, renewal, or assignment of this Contract may result in a “change in ownership” for purposes of real property taxes, and therefore may result in a revaluation of any possessory interest by this Contract. Contractor accordingly agrees on behalf of itself and its permitted successors and assigns to report on behalf of the City to the County Assessor the information required by Revenue and Taxation Code section 480.5, as amended from time to time, and any successor provision.

(3)

Contractor, on behalf of itself and any permitted successors and assigns, recognizes and understands that other events may cause a change of ownership of the possessory interest and result in the revaluation of the possessory interest. (see, e.g., Rev. & Tax Code section 64, as amended from time to time). Contractor accordingly agrees on behalf of itself and its permitted successors and assigns to report any change in 7 of 50

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HYDROGEN PEROXIDE – TURNKEY STORAGE, DELIVERY AND OPERATIONAL SERVICES For the Term November 1, 2009 Through October 31, 2012 _____________________________________________________________________________________ BID AND CONTRACT CONDITIONS ownership to the County Assessor, the State Board of Equalization or other public agency as required by law. (4)

23.

Contractor further agrees to provide such other information as may be requested by the City to enable the City to comply with any reporting requirements for possessory interests that are imposed by applicable law.

Use of City Opinion Contractor shall not quote, paraphrase, or otherwise refer to or use any opinion of City, its officers or agents, regarding Contractor or Contractor’s performance under this contract without prior written permission of Purchasing.

24.

Nondiscrimination; Penalties a.

Contractor Shall Not Discriminate In the performance of this Agreement, Contractor agrees not to discriminate against any employee, City and County employee working with such contractor or subcontractor, applicant for employment with such contractor or subcontractor, or against any person seeking accommodations, advantages, facilities, privileges, services, or membership in all business, social, or other establishments or organizations, on the basis of the fact or perception of a person’s race, color, creed, religion, national origin, ancestry, age, height, weight, sex, sexual orientation, gender identity, domestic partner status, marital status, disability or Acquired Immune Deficiency Syndrome or HIV status (AIDS/HIV status), or association with members of such protected classes, or in retaliation for opposition to discrimination against such classes.

b.

Subcontracts Contractor shall incorporate by reference in all subcontracts the provisions of §§12B.2(a), 12B.2(c)-(k), and 12C.3 of the San Francisco Administrative Code (copies of which are available from Purchasing) and shall require all subcontractors to comply with such provisions. Contractor’s failure to comply with the obligations in this subsection shall constitute a material breach of this Agreement.

c.

Nondiscrimination in Benefits Contractor does not as of the date of this Agreement and will not during the term of this Agreement, in any of its operations in San Francisco, on real property owned by San Francisco, or where work is being performed for the City elsewhere in the United States, discriminate in the provision of bereavement leave, family medical leave, health benefits, membership or membership discounts, moving expenses, pension and retirement benefits or travel benefits, as well as any benefits other than the benefits specified above, between employees with domestic partners and employees with spouses, and/or between the domestic

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HYDROGEN PEROXIDE – TURNKEY STORAGE, DELIVERY AND OPERATIONAL SERVICES For the Term November 1, 2009 Through October 31, 2012 _____________________________________________________________________________________ BID AND CONTRACT CONDITIONS partners and spouses of such employees, where the domestic partnership has been registered with a governmental entity pursuant to state or local law authorizing such registration, subject to the conditions set forth in §12B.2(b) of the San Francisco Administrative Code. d.

Condition to Contract As a condition to this Agreement, Contractor shall execute the “Chapter 12B Declaration: Nondiscrimination in Contracts and Benefits” form (form HRC-12B-101) with supporting documentation and secure the approval of the form by the San Francisco Human Rights Commission.

e.

Incorporation of Administrative Code Provisions by Reference The provisions of Chapters 12B and 12C of the San Francisco Administrative Code are incorporated in this Section by reference and made a part of this Agreement as though fully set forth herein. Contractor shall comply fully with and be bound by all of the provisions that apply to this Agreement under such Chapters, including but not limited to the remedies provided in such Chapters. Without limiting the foregoing, Contractor understands that pursuant to §§12B.2(h) and 12C.3(g) of the San Francisco Administrative Code, a penalty of $50 for each person for each calendar day during which such person was discriminated against in violation of the provisions of this Agreement may be assessed against Contractor and/or deducted from any payments due Contractor.

25.

Local Business Enterprise Utilization; Liquidated Damages a.

The LBE Ordinance. Contractor, shall comply with all the requirements of the Local Business Enterprise and Non-Discrimination in Contracting Ordinance set forth in Chapter 14B of the San Francisco Administrative Code as it now exists or as it may be amended in the future (collectively the “LBE Ordinance”), provided such amendments do not materially increase Contractor's obligations or liabilities, or materially diminish Contractor's rights, under this Agreement. Such provisions of the LBE Ordinance are incorporated by reference and made a part of this Agreement as though fully set forth in this section. Contractor’s willful failure to comply with any applicable provisions of the LBE Ordinance is a material breach of Contractor's obligations under this Agreement and shall entitle City, subject to any applicable notice and cure provisions set forth in this Agreement, to exercise any of the remedies provided for under this Agreement, under the LBE Ordinance or otherwise available at law or in equity, which remedies shall be cumulative unless this Agreement expressly provides that any remedy is exclusive. In addition, Contractor shall comply fully with all other applicable local, state and federal laws prohibiting discrimination and requiring equal opportunity in contracting, including subcontracting.

b.

Compliance and Enforcement Enforcement. If Contractor willfully fails to comply with any of the provisions of the LBE Ordinance, the rules and regulations implementing the LBE Ordinance, or the provisions of

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HYDROGEN PEROXIDE – TURNKEY STORAGE, DELIVERY AND OPERATIONAL SERVICES For the Term November 1, 2009 Through October 31, 2012 _____________________________________________________________________________________ BID AND CONTRACT CONDITIONS this Agreement pertaining to LBE participation, Contractor shall be liable for liquidated damages in an amount equal to Contractor’s net profit on this Agreement, or 10% of the total amount of this Agreement, or $1,000, whichever is greatest. The Director of the City’s Human Rights Commission or any other public official authorized to enforce the LBE Ordinance (separately and collectively, the “Director of HRC”) may also impose other sanctions against Contractor authorized in the LBE Ordinance, including declaring the Contractor to be irresponsible and ineligible to contract with the City for a period of up to five years or revocation of the Contractor’s LBE certification. The Director of HRC will determine the sanctions to be imposed, including the amount of liquidated damages, after investigation pursuant to Administrative Code §14B.17. By entering into this Agreement, Contractor acknowledges and agrees that any liquidated damages assessed by the Director of the HRC shall be payable to City upon demand. Contractor further acknowledges and agrees that any liquidated damages assessed may be withheld from any monies due to Contractor on any contract with City. Contractor agrees to maintain records necessary for monitoring its compliance with the LBE Ordinance for a period of three years following termination or expiration of this Agreement, and shall make such records available for audit and inspection by the Director of HRC or the Controller upon request. 26.

MacBride Principles – Northern Ireland The City and County of San Francisco urges companies doing business in Northern Ireland to move towards resolving employment inequities, and encourages such companies to abide by the MacBride Principles. The City and County of San Francisco urges San Francisco companies to do business with corporations that abide by the MacBride Principles.

27.

Tropical Hardwood and Virgin Redwood Ban The City and County of San Francisco urges contractors not to import, purchase, obtain, or use for any purpose, any tropical hardwood, tropical hardwood product, virgin redwood or virgin redwood product. If this order is for wood products or a service involving wood products: (a) Chapter 8 of the Environment Code is incorporated herein and by reference made a part hereof as though fully set forth. (b) Except as expressly permitted by the application of Sections 802(B), 803(B), and 804(B) of the Environment Code, Contractor shall not provide any items to the City in performance of this contract which are tropical hardwoods, tropical hardwood products, virgin redwood or virgin redwood products. (c) Failure of Contractor to comply with any of the requirements of Chapter 8 of the Environment Code shall be deemed a material breach of contract.

28.

Resource Conservation Contractor agrees to comply fully with the provisions of Chapter 5 of the San Francisco Environment Code (“Resource Conservation”), as amended from time to time. Said provisions are incorporated herein by reference

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HYDROGEN PEROXIDE – TURNKEY STORAGE, DELIVERY AND OPERATIONAL SERVICES For the Term November 1, 2009 Through October 31, 2012 _____________________________________________________________________________________ BID AND CONTRACT CONDITIONS 29.

Submitting False Claims; Monetary Penalties Any contractor, subcontractor or consultant who commits any of the following acts shall be liable to the City for three times the amount of damages which the City sustains because of the act of that contractor, subcontractor or consultant. A contractor, subcontractor or consultant who commits any of the following acts shall also be liable to the City for the costs, including attorney’s fees, of a civil action brought to recover any of those penalties or damages, and may be liable to the City for a civil penalty of up to $10,000 for each false claim: (a) Knowingly presents or causes to be presented to an officer or employee of the City a false claim or request for payment or approval. (b) Knowingly makes, uses, or causes to be made or used a false record or statement to get a false claim paid or approved by the City. (c) Conspires to defraud the City by getting a false claim allowed or paid by the City. (d) Knowingly makes, uses, or causes to be made or used a false record or statement to conceal, avoid, or decrease an obligation to pay or transmit money or property to the City. (e) Is a beneficiary of an inadvertent submission of a false claim to the City, subsequently discovers the falsity of the claim, and fails to disclose the false claim to the City within a reasonable time after discovery of the false claim.

30.

Liability of City CITY’S PAYMENT OBLIGATIONS UNDER THIS CONTRACT SHALL BE LIMITED TO THE PAYMENT OF THE COMPENSATION PROVIDED FOR UNDER THIS CONTRACT. NOTWITHSTANDING ANY OTHER PROVISION OF THIS CONTRACT, IN NO EVENT SHALL CITY BE LIABLE, REGARDLESS OF WHETHER ANY CLAIM IS BASED ON CONTRACT OR TORT, FOR ANY SPECIAL, CONSEQUENTIAL, INDIRECT OR INCIDENTAL DAMAGES, INCLUDING, BUT NOT LIMITED TO, LOST PROFITS, ARISING OUT OF OR IN CONNECTION WITH THIS CONTRACT OR THE SERVICES PERFORMED IN CONNECTION WITH THIS CONTRACT.

31.

Drug-Free Workplace Policy Contractor acknowledges that pursuant to the Federal Drug-Free Workplace Act of 1989, the unlawful manufacture, distribution, dispensation, possession, or use of a controlled substance is prohibited on City premises. Contractor agrees that any violation of this prohibition by Contractor, its employees, agents, or assigns will be deemed a material breach of this Contract.

32.

Compliance with Americans with Disabilities Act Contractor acknowledges that, pursuant to the Americans with Disabilities Act (ADA), programs, services and other activities provided by a public entity to the public, whether directly or through a contractor, must be accessible to the disabled public. Contractor shall provide the services specified in this Contract in a manner that complies with the ADA and any and all other applicable federal, state and local disability rights legislation. Contractor agrees not to discriminate against disabled persons in the provision of services, benefits or activities provided under this Contract and further agrees that any violation of this prohibition on the part of Contractor, its employees, agents or assigns will constitute a material breach of this Contract.

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HYDROGEN PEROXIDE – TURNKEY STORAGE, DELIVERY AND OPERATIONAL SERVICES For the Term November 1, 2009 Through October 31, 2012 _____________________________________________________________________________________ BID AND CONTRACT CONDITIONS 33.

Compliance with Laws Contractor shall keep itself fully informed of the City’s Charter, codes, ordinances and regulations of the City and of all state, and federal laws in any manner affecting the performance of this Contract, and must at all times comply with such local codes, ordinances, and regulations and all applicable laws as they may be amended from time to time.

34.

Bid Protests Bid protests for purchases of Commodities in excess of $50,000 shall be submitted and responded to in accordance with Rules and Regulations 21.3(i) pertaining to the San Francisco Administrative Code, Chapter 21.

35.

Food Service Waste Reduction Requirements Effective June 1, 2007, Contractor agrees to comply fully with and be bound by all of the provisions of the Food Service Waste Reduction Ordinance, as set forth in San Francisco Environment Code Chapter 16, including the remedies provided, and implementing guidelines and rules. The provisions of Chapter 16 are incorporated herein by reference and made a part of this Agreement as though fully set forth. This provision is a material term of this Agreement. By entering into this Agreement, Contractor agrees that if it breaches this provision, City will suffer actual damages that will be impractical or extremely difficult to determine; further, Contractor agrees that the sum of one hundred dollars ($100) liquidated damages for the first breach, two hundred dollars ($200) liquidated damages for the second breach in the same year, and five hundred dollars ($500) liquidated damages for subsequent breaches in the same year is reasonable estimate of the damage that City will incur based on the violation, established in light of the circumstances existing at the time this Agreement was made. Such amount shall not be considered a penalty, but rather agreed monetary damages sustained by City because of Contractor’s failure to comply with this provision. End of Bid and Contract Conditions

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HYDROGEN PEROXIDE – TURNKEY STORAGE, DELIVERY AND OPERATIONAL SERVICES For the Term November 1, 2009 Through October 31, 2012 _____________________________________________________________________________________ GENERAL CONDITIONS

These terms and conditions supplement the City's Bid and Contract Conditions. In the event of a conflict between these conditions and the preceding Bid and Contract Conditions, these conditions take precedence. 36.

Contract Term The contract period shall be for thirty-six (36) months. The term of this contract is the period from award execution date, approximately November 1, 2009, or the above stated term date whichever is later, through the last day of the month of a thirty-six (36) consecutive month period.

37.

Contract Extension This contract may be extended, all or in part, for a period or periods up to one year by mutual agreement in writing. The maximum contract period shall not be more than 5 years.

38.

Toll-Free Telephone Number A contractor located outside of San Francisco is encouraged to provide free telephone services for placing orders. This requirement can be met by providing a toll-free telephone number or accepting collect calls. The free service will be a consideration in evaluating this bid.

39.

Cooperative Agreement Contractor agrees or does not agree (make a selection by an “X” mark) that during the term of this agreement and any authorized extension, the Director of Purchasing may allow other public agencies or non-profits made up of multiple public agencies to utilize this agreement to obtain some or all of the services and/or commodities to be provided by Contractor under the same terms and conditions as the City, pursuant to a Board of Supervisor Resolution.

40.

Not used

41.

LBE Ordinance To qualify for a bid discount under the provisions of Admin. Code Chapter 14B, an LBE must be certified by the Human Rights Commission by the Bid Due date. The certification application is available from HRC (415) 252-2500, and on the web at:

www.sfgov.org/site/sfhumanright-index.asp Click on LBE, 14B Ordinance Attachments A Forms. Click on appropriate LBE Certification Application.

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42.

Claim for Preference To claim preference under the LBE Ordinance, see Bid Questionnaire attached.

43.

Bid Preference for Brokerage Services Pursuant to Section 14B.7 of the Administrative Code, a bid preference will only be awarded to an LBE, or an LBE joint venture where the LBE’s participation in the joint venture exceeds 35 percent, directly responsible for providing materials, equipment, supplies or services to City as required by the Bid solicitation. An LBE will be deemed to be directly responsible for providing the required commodity or service only if it regularly does business as a manufacturer, or authorized manufacturer’s representative, dealer or distributor, stocking distributor, franchisee, licensee, service provider, or has another direct agency relationship with the manufacturer or provider of the solicited commodity or service, and has been so certified by HRC. An LBE will be considered to be “regularly doing business”, as that term is used in the foregoing paragraph, if in the normal course of business, it stocks, warehouses or distributes commodities to businesses or entities other than public entities having a local business preference program. Such a determination will be subject to audit by HRC. No preference will be given to an LBE engaging in brokerage, referral or temporary employment services not meeting this definition, unless those services are required and specifically requested by the department.

44.

LBE Subcontracting a.

Subcontracting to LBEs Bidder is encouraged to make good faith efforts to award subcontracts to City and County of San Francisco-certified LBEs. This can be achieved through subcontracting, sub-consulting or supply opportunities. With the bid, the bidder is encouraged to provide a description of the type of good faith efforts the bidder estimates it may make under the contract.

b.

Examples of Good Faith Efforts "Good Faith Efforts" include but are not limited to the following:

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(1)

Identifying and selecting specific products or services which can be subcontracted to certified LBEs.

(2)

Providing written notice to potential LBE subcontractors that Bidder will be bidding on this Contract and will be seeking subcontractors.

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c.

(3)

Advertising in one or more daily or weekly newspapers, trade association publications, trade oriented publications, trade journals, or other media specified by the City, for LBEs that are interested in participating in the project.

(4)

Following up on initial notices the Contractor sent to LBEs by contacting the LBEs to determine whether they were interested in performing specific parts of the project.

(5)

Providing interested LBEs with information about the scope of work.

(6)

Negotiating in good faith with the LBEs, and not unjustifiably rejecting as unsatisfactory proposals prepared by any LBEs, as determined by the City.

(7)

Where applicable, advising and making efforts to assist interested LBEs in obtaining insurance required by the City and the prime contractor.

(8)

Making efforts to obtain LBE participation that the City could reasonably expect would produce a level of participation sufficient to meet the City’s goals and requirements.

Examples of Subcontracting The following are examples of products which could be subcontracted under this Contract. The list is not intended to be exhaustive:

d.

(1)

the products or services which the vendor in turn sells to the City, or components of those products; (see Page 1 of the bid sheet);

(2)

packing containers and materials used to ship the City's order;

(3)

services of the carrier who delivers the City's orders;

(4)

Pro rata share of LBE spending which is part of the vendor's general and administrative expenses, if the vendor can show that the pro rata share can be reasonably allocated to this contract.

Reports On a quarterly (January 1 – March 31, April 1 – June 30, July 1 – September 30, October 1 – December 31) basis, the Contractor will provide Purchasing with reports on LBE subcontracting under this Contract. The report must include a narrative description of the good faith efforts, if any, the Contractor has made during the quarter to provide subcontracting opportunities to LBEs and to meet the percentage goal.

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e.

HRC Data on LBEs Contractor will obtain from HRC a copy of HRC's database of LBEs, and this or other information from HRC, shall be the basis for determining whether a LBE is confirmed with HRC. Contractor will obtain an updated copy of HRC's database at least quarterly. Please call HRC at (415) 252-2500.

45.

Audit and Inspection of Records Contractor agrees to maintain and make available to the City, during regular business hours, accurate books and accounting records relating to its work under this Agreement. Contractor will permit City to audit, examine and make excerpts and transcripts from such books and records, and to make audits of all invoices, materials, payrolls, records or personnel and other data related to all other matters covered by this Agreement, whether funded in whole or in part under this Agreement. Contractor shall maintain such data and records in an accessible location and condition for a period of not less than five years after final payment under this Agreement or until after final audit has been resolved, whichever is later. The State of California or any federal agency having an interest in the subject matter of this Agreement shall have the same rights conferred upon City by this Section.

46.

Conflict of Interest Through its execution of this Contract, Contractor acknowledges that it is familiar with the provision of Section 15.103 of the City’s Charter, Article III, Chapter 2 of City’s Campaign and Governmental Conduct Code, and Section 87100 et seq. and Section 1090 et seq. of the Government Code of the State of California, and certifies that it does not know of any facts which constitutes a violation of said provisions and agrees that it will immediately notify the City if it becomes aware of any such fact during the term of this Contract.

47.

Non-Waiver of Rights The omission by either party at anytime to enforce any default or right reserved to it, or to require performance of any of the terms, covenants, or provisions hereof by the other party at the time designated, shall not be a waiver of any such default or right to which the party is entitled, nor shall in any way affect the right of the party to enforce such provisions thereafter.

48.

Contractor's Default If Contractor fails to fulfill its obligations under this contract proposal, whether or not said obligations are specified in this section, Purchasing reserves the right to: (a) terminate this contract at no cost to the City; (b) take action in accordance with Sections 17 and 19, or (c) exercise any other legal or equitable remedy.

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49.

Bankruptcy In the event that either party shall cease conducting business in the normal course, become insolvent, make a general assignment for the benefit of creditors, suffer or permit the appointment of a receiver for its business or assets or shall avail itself of, or become subject to, any proceeding under the Federal Bankruptcy Act or any other statute of any state relating to insolvency or the protection of rights of creditors, then at the option of the other party this contract shall terminate and be of no further force and effect, and any property or rights of such other party, tangible or intangible, shall forthwith be returned to it.

50.

Incidental and Consequential Damages Contractor shall be responsible for incidental and consequential damages resulting in whole or in part from Contractor's acts or omissions. Nothing in this Agreement shall constitute a waiver or limitation of any rights which City may have under applicable law.

51.

Reports by Contractor Multi-Year Term Contract Each year, ninety (90) days before each anniversary date of this contract, Contractor must furnish a report of the total items ordered under this contract during the preceding twelve months. The report must be in a format acceptable to the City and must list by department or location the following: (1) all items awarded under this contract; and, (2) total quantity and dollar value of each item ordered, including items for which there were no orders. Contractor must also furnish a separate similar report for the total of all items ordered by City which are not part of this contract. Contractor shall send the reports to: Gloria Gill, Purchaser Re: Term Contract No. 66393 City and County of San Francisco PUC Purchasing 1155 Market Street, 5th Floor San Francisco, CA 94103

52.

Notice to Parties All notices to be given by the parties hereto shall be in writing, and served by depositing same in the United States Post Office, postage paid and registered as follows:

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Director of Purchasing City and County of San Francisco Office of Contract Administration Purchasing Division City Hall, Room 430 1 Dr. Carlton B. Goodlett Place San Francisco, CA 94102-4685 53.

Subcontracting Contractor is prohibited from subcontracting the direct supply of commodities under this contract unless such subcontracting is agreed to in writing by Purchasing. No party on the basis of this contract shall in any way contract on behalf of or in the name of the other party of this contract, and violation of this provision shall confer no rights on any party and any action taken shall be void.

54.

Independent Contractor Contractor or any agent or employee of Contractor shall be deemed at all times to be an independent contractor and is wholly responsible for the manner in which it performs the services and work requested by City under this Contract. Contractor or any agent or employee of Contractor shall not have employee status with City, nor be entitled to participate in any plans, arrangements, or distributions by City pertaining to or in connection with any retirement, health or other benefits that City may offer its employees. Contractor or any agent or employee of Contractor is liable for the acts and omissions of itself, its employees and its agents. Contractor shall be responsible for all obligations and payments, whether imposed by federal, state or local law, including, but not limited to, FICA, income tax withholdings, unemployment compensation, insurance, and other similar responsibilities related to Contractor’s performing services and work, or any agent or employee of Contractor providing same. Nothing in this Contract shall be construed as creating an employment or agency relationship between City and Contractor or any agent or employee of Contractor. Any terms in this Contract referring to direction from City shall be construed as providing for direction as to policy and the result of Contractor’s work only, and not as to the means by which such a result is obtained. City does not retain the right to control the means or the method by which Contractor performs work under this Contract.

55.

Severability Should the application of any provision of this Contract to any particular facts or circumstances be found by a court of competent jurisdiction to be invalid or unenforceable, then (a) the validity of other provisions of this Contract shall not be affected or impaired thereby, and (b) such provision shall be enforced to the maximum extent possible so as to effect the intent of the parties and shall be reformed without further action by the parties to the extent necessary to make such provision valid and enforceable.

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56.

Emergency - Priority 1 Service In case of an emergency that affects any part of the San Francisco Bay Area, Contractor will give the City and County of San Francisco Priority 1 service. Contractor will make every good faith effort in attempting to deliver products using all modes of transportation available. Contractor shall provide a 24-hour emergency telephone number of a company representative who is able to receive and process orders for immediate delivery or will call in the event of an emergency. In addition, the Contractor shall charge fair and competitive prices for items and services ordered during an emergency and not covered under the awarded contract.

57.

Request for Taxpayer Identification Number and Certification – IRS Form W-9 See attached Standard Bid Forms, P-225, Item 1.

58.

Term Bid – Quantities This is a term, indefinite quantities contract. Unless otherwise specified herein, deliveries will be required in quantities and at times as ordered during the period of the contract. Estimated quantities are approximate only. City, in its sole discretion, may purchase any greater or lesser quantity. Purchasing may make minor purchases of items requested in City’s advertisement for bids or contractor’s bid from other vendors when Purchasing determines, in its sole discretion, that the City has an immediate need for such items or that it is not practical to purchase against this contract.

59.

First Source Hiring Program a.

Incorporation of Administrative Code Provisions by Reference The provisions of Chapter 83 of the San Francisco Administrative Code are incorporated in this Section by reference and made a part of this Agreement as though fully set forth herein. Contractor shall comply fully with, and be bound by, all of the provisions that apply to this Agreement under such Chapter, including but not limited to the remedies provided therein. Capitalized terms used in this Section and not defined in this Agreement shall have the meanings assigned to such terms in Chapter 83.

b.

First Source Hiring Agreement As an essential term of, and consideration for, any contract or property contract with the City, not exempted by the FSHA, the Contractor shall enter into a first source hiring agreement ("agreement") with the City, on or before the effective date of the contract or property contract. Contractors shall also enter into an agreement with the City for any other work that it performs in the City. Such agreement shall: (1)

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establish good faith efforts as to its attempts to do so, as set forth in the agreement. The agreement shall take into consideration the employer's participation in existing job training, referral and/or brokerage programs. Within the discretion of the FSHA, subject to appropriate modifications, participation in such programs may be certified as meeting the requirements of this Chapter. Failure either to achieve the specified goal, or to establish good faith efforts will constitute noncompliance and will subject the employer to the provisions of Section 83.10 of this Chapter.

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(2)

Set first source interviewing, recruitment and hiring requirements, which will provide the San Francisco Workforce Development System with the first opportunity to provide qualified economically disadvantaged individuals for consideration for employment for entry level positions. Employers shall consider all applications of qualified economically disadvantaged individuals referred by the System for employment; provided however, if the employer utilizes nondiscriminatory screening criteria, the employer shall have the sole discretion to interview and/or hire individuals referred or certified by the San Francisco Workforce Development System as being qualified economically disadvantaged individuals. The duration of the first source interviewing requirement shall be determined by the FSHA and shall be set forth in each agreement, but shall not exceed 10 days. During that period, the employer may publicize the entry level positions in accordance with the agreement. A need for urgent or temporary hires must be evaluated, and appropriate provisions for such a situation must be made in the agreement.

(3)

Set appropriate requirements for providing notification of available entry level positions to the San Francisco Workforce Development System so that the System may train and refer an adequate pool of qualified economically disadvantaged individuals to participating employers. Notification should include such information as employment needs by occupational title, skills, and/or experience required, the hours required, wage scale and duration of employment, identification of entry level and training positions, identification of English language proficiency requirements, or absence thereof, and the projected schedule and procedures for hiring for each occupation. Employers should provide both long-term job need projections and notice before initiating the interviewing and hiring process. These notification requirements will take into consideration any need to protect the employer's proprietary information.

(4)

Set appropriate record keeping and monitoring requirements. The First Source Hiring Administration shall develop easy-to-use forms and record keeping requirements for documenting compliance with the agreement. To the greatest extent possible, these requirements shall utilize the employer's existing record keeping systems, be nonduplicative, and facilitate a coordinated flow of information and referrals.

(5)

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and property contracts handled by each department. Employers shall appoint a liaison for dealing with the development and implementation of the employer's agreement. In the event that the FSHA finds that the employer under a City contract or property contract has taken actions primarily for the purpose of circumventing the requirements of this Chapter, that employer shall be subject to the sanctions set forth in Section 83.10 of this Chapter.

c.

(6)

Set the term of the requirements.

(7)

Set appropriate enforcement and sanctioning standards consistent with this Chapter.

(8)

Set forth the City's obligations to develop training programs, job applicant referrals, technical assistance, and information systems that assist the employer in complying with this Chapter.

(9)

Require the developer to include notice of the requirements of this Chapter in leases, subleases, and other occupancy contracts.

Hiring Decisions Contractor shall make the final determination of whether an Economically Disadvantaged Individual referred by the System is "qualified" for the position.

d.

Exceptions Upon application by Employer, the First Source Hiring Administration may grant an exception to any or all of the requirements of Chapter 83 in any situation where it concludes that compliance with this Chapter would cause economic hardship.

e.

Liquidated Damages Contractor agrees:

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(1)

To be liable to the City for liquidated damages as provided in this section;

(2)

To be subject to the procedures governing enforcement of breaches of contracts based on violations of contract provisions required by this Chapter as set forth in this section;

(3)

That the contractor's commitment to comply with this Chapter is a material element of the City's consideration for this contract; that the failure of the contractor to comply with the contract provisions required by this Chapter will cause harm to the City and the public which is significant and substantial but extremely difficult to quantity; that the harm to the City includes not only the financial cost of funding public assistance programs but also the insidious but impossible to quantify harm that this community 21 of 50

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and its families suffer as a result of unemployment; and that the assessment of liquidated damages of up to $5,000 for every notice of a new hire for an entry level position improperly withheld by the contractor from the first source hiring process, as determined by the FSHA during its first investigation of a contractor, does not exceed a fair estimate of the financial and other damages that the City suffers as a result of the contractor's failure to comply with its first source referral contractual obligations. (4)

That the continued failure by a contractor to comply with its first source referral contractual obligations will cause further significant and substantial harm to the City and the public, and that a second assessment of liquidated damages of up to $10,000 for each entry level position improperly withheld from the FSHA, from the time of the conclusion of the first investigation forward, does not exceed the financial and other damages that the City suffers as a result of the contractor's continued failure to comply with its first source referral contractual obligations;

(5)

That in addition to the cost of investigating alleged violations under this Section, the computation of liquidated damages for purposes of this section is based on the following data: (a)

The average length of stay on public assistance in San Francisco's County Adult Assistance Program is approximately 41 months at an average monthly grant of $348 per month, totaling approximately $14,379; and

(b)

In 2004, the retention rate of adults placed in employment programs funded under the Workforce Investment Act for at least the first six months of employment was 84.4%. Since qualified individuals under the First Source program face far fewer barriers to employment than their counterparts in programs funded by the Workforce Investment Act, it is reasonable to conclude that the average length of employment for an individual whom the First Source Program refers to an employer and who is hired in an entry level position is at least one year;

therefore, liquidated damages that total $5,000 for first violations and $10,000 for subsequent violations as determined by FSHA constitute a fair, reasonable, and conservative attempt to quantify the harm caused to the City by the failure of a contractor to comply with its first source referral contractual obligations.

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(6)

That the failure of contractors to comply with this Chapter, except property contractors, may be subject to the debarment and monetary penalties set forth in Sections 6.80 et seq. of the San Francisco Administrative Code, as well as any other remedies available under the contract or at law; and

(7)

That in the event the City is the prevailing party in a civil action to recover liquidated damages for breach of a contract provision required by this Chapter, the contractor will be liable for the City's costs and reasonable attorneys fees.

Violation of the requirements of Chapter 83 is subject to an assessment of liquidated damages in the amount of $5,000 for every new hire for an Entry Level Position improperly withheld from the first source hiring process. The assessment of liquidated damages and the evaluation of any defenses or mitigating factors shall be made by the FSHA. f.

Subcontracts Any subcontract entered into by Contractor shall require the subcontractor to comply with the requirements of Chapter 83 and shall contain contractual obligations substantially the same as those set forth in this Section.

60.

Earned Income Credit (EIC) Forms Administrative Code section 120 requires that employers provide their employees with IRS Form W-5 (The Earned Income Credit Advance Payment Certificate) and the IRS EIC Schedule, as set forth below. Employers can locate these forms at the IRS Office, on the Internet, or anywhere that Federal Tax Forms can be found. a.

Contractor shall provide the Earned Income Credit (EIC) Forms to each Eligible Employee at each of the following times: (i) within thirty (30) days following the date on which the applicable Contract or Contract Amendment becomes effective (unless Contractor has already provided such EIC Forms at least once during the calendar year in question); (ii) promptly after any Eligible Employee is hired by Contractor; and (iii) annually between January 1 and January 31 of each calendar year during the term of the Contract.

b.

Failure to comply with the foregoing requirement shall constitute a material breach by Contractor of the terms of the Contract.

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c.

61.

If within 30 days after the Contractor receives written notice of such a breach, Contractor fails to cure such breach or, if such breach cannot reasonably be cured within such period of thirty (30) days, Contractor fails to commence efforts to cure within such period, or thereafter fails to diligently pursue such cure to completion, the City may pursue any rights or remedies available under the terms of the Contract or under applicable law.

Limitations on Contributions Through execution of this Agreement, Contractor acknowledges that it is familiar with section 1.126 of the City’s Campaign and Governmental Conduct Code, which prohibits any person who contracts with the City for the rendition of personal services, for the furnishing of any material, supplies or equipment, for the sale or lease of any land or building, or for a grant, loan or loan guarantee, from making any campaign contribution to (1) an individual holding a City elective office if the contract must be approved by the individual, a board on which that individual serves, or a board on which an appointee of that individual serves, (2) a candidate for the office held by such individual, or (3) a committee controlled by such individual, at any time from the commencement of negotiations for the contract until the later of either the termination of negotiations for such contract or six months after the date the contract is approved. Contractor acknowledges that the foregoing restriction applies only if the contract or a combination or series of contracts approved by the same individual or board in a fiscal year have a total anticipated or actual value of $50,000 or more. Contractor further acknowledges that the prohibition on contributions applies to each prospective party to the contract; each member of Contractor’s board of directors; Contractor’s chairperson, chief executive officer, chief financial officer and chief operating officer; any person with an ownership interest of more than 20 percent in Contractor; any subcontractor listed in the bid or contract; and any committee that is sponsored or controlled by Contractor. Additionally, Contractor acknowledges that Contractor must inform each of the persons described in the preceding sentence of the prohibitions contained in Section 1.126.

62.

Prohibition on Political Activity with City Funds In accordance with San Francisco Administrative Code Chapter 12.G, Contractor may not participate in, support, or attempt to influence any political campaign for a candidate or for a ballot measure (collectively, “Political Activity”) in the performance of the services provided under this contract. Contractor agrees to comply with San Francisco Administrative Code Chapter 12.G and any implementing rules and regulations promulgated by the City’s Controller. The terms and provisions of Chapter 12.G are incorporated herein by this reference. In the event Contractor violates the provisions of this section, the City may, in addition to any other rights or remedies available hereunder, (i) terminate this contract, and (ii) prohibit Contractor from bidding on or receiving any new City contract for a period of two (2) years. The Controller will not consider Contractor’s use of profit as a violation of this section.

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63.

Preservative-Treated Wood Containing Arsenic Contractor may not purchase preservative-treated wood products containing arsenic in the performance of this Agreement unless an exemption from the requirements of Chapter 13 of the San Francisco Environment Code is obtained from the Department of the Environment under Section 1304 of the Code. The term “preservative-treated wood containing arsenic” shall mean wood treated with a preservative that contains arsenic, elemental arsenic or an arsenic copper combination, including, but not limited to, chromated copper arsenate preservative, ammoniacal copper zinc arsenate preservative, or ammoniacal copper arsenate preservative. Contractor may purchase preservative-treated wood products on the list of environmentally preferable alternatives prepared and adopted by the Department of the Environment. This provision does not preclude Contractor from purchasing preservative-treated wood containing arsenic for saltwater immersion. The term “saltwater immersion” shall mean a pressure-treated wood that is used for construction purposes or facilities that are partially or totally immersed in saltwater.

64.

Contract Product/Service Quality Report Departments may complete and return to Purchasing these reports at any time during the life of the contract. The purpose of the report is to monitor contractor performance and determine supplier successes or shortcomings. Each report will be sent to the awarded/supplier/contractor. They will have an opportunity to respond to the information provided by the department. Quality reports that go unresolved to the satisfaction of the Purchaser may be used as a basis for commencement of partial or complete contract default proceedings.

65.

Protection of Private Information Contractor has read and agrees to the terms set forth in San Francisco Administrative Code Sections 12M.2, “Nondisclosure of Private Information,” and 12M.3, “Enforcement” of Administrative Code Chapter 12M, “Protection of Private Information,” which are incorporated herein as if fully set forth. Contractor agrees that any failure of Contactor to comply with the requirements of Section 12M.2 of this Chapter shall be a material breach of the Contract. In such an event, in addition to any other remedies available to it under equity or law, the City may terminate the Contract, bring a false claim action against the Contractor pursuant to Chapter 6 or Chapter 21 of the Administrative Code, or debar the Contractor.

66.

Graffiti Removal Graffiti is detrimental to the health, safety and welfare of the community in that it promotes a perception in the community that the laws protecting public and private property can be disregarded with impunity. This perception fosters a sense of disrespect of the law that results in an increase in crime; degrades the community and leads to urban blight; is detrimental to property values, business opportunities and the enjoyment of life; is inconsistent with the City's property maintenance goals and aesthetic standards; and results in additional graffiti and in other properties becoming the target of graffiti unless it is quickly removed from public and private property. Graffiti results in visual

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pollution and is a public nuisance. Graffiti must be abated as quickly as possible to avoid detrimental impacts on the City and County and its residents, and to prevent the further spread of graffiti. Contractor shall remove all graffiti from any real property owned or leased by Contractor in the City and County of San Francisco within forty eight (48) hours of the earlier of Contractor's (a) discovery or notification of the graffiti or (b) receipt of notification of the graffiti from the Department of Public Works. This section is not intended to require a Contractor to breach any lease or other agreement that it may have concerning its use of the real property. The term "graffiti" means any inscription, word, figure, marking or design that is affixed, marked, etched, scratched, drawn or painted on any building, structure, fixture or other improvement, whether permanent or temporary, including by way of example only and without limitation, signs, banners, billboards and fencing surrounding construction sites, whether public or private, without the consent of the owner of the property or the owner's authorized agent, and which is visible from the public right-of-way. "Graffiti" shall not include: (1) any sign or banner that is authorized by, and in compliance with, the applicable requirements of the San Francisco Public Works Code, the San Francisco Planning Code or the San Francisco Building Code; or (2) any mural or other painting or marking on the property that is protected as a work of fine art under the California Art Preservation Act (California Civil Code Sections 987 et seq.) or as a work of visual art under the Federal Visual Artists Rights Act of 1990 (17 U.S.C. §§ 101 et seq.). Any failure of Contractor to comply with this section of this contract shall constitute a default of this Contract. 67.

Modification of Agreement This Agreement may not be modified, nor may compliance with any of its terms be waived, except by written instrument executed and approved in the same manner as this Agreement. End of General Conditions

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68.

Purpose The purpose of this contract is to purchase Hydrogen Peroxide to mitigate odors in the San Francisco (Bayside), to rent a Turnkey Hydrogen Peroxide Storage and Delivery System, and to obtain Technical Services including hydrogen sulfide monthly monitoring and reporting, chemical injection optimization, and operation and maintenance services and materials for the City.

69.

Pre-Bid Conference and Site Walkthrough A Pre-bid Conference will be held as follows: Location:

City and County of San Francisco Public Utilities Commission Wastewater Enterprise Southeast Plant 750 Phelps Street 930 Conference Room San Francisco, CA 94124

Date and Time: Thursday, September 10, 2009 at 10:30 a.m. – 12:00 noon. Though not mandatory, attendance at the conference is strongly urged for all prospective bidders on this contract. Site Walkthrough for Southeast Plant, Channel Pump Station and Bryant Street will begin at the conclusion of the Conference. Please note that Southeast Plant and Channel Pump Station uses a patented process with application restricted to U.S. Peroxide or Siemens (Patent No. US 6,773,604 B2). It is requested that bidder’s questions concerning this Contract Proposal be submitted by mail or fax at least 72 hours prior to the date and time of the Pre-bid Conference and directed to: Gloria Gill, Purchaser City and County of San Francisco PUC Purchasing 1155 Market Street, 5th Floor San Francisco, CA 94103 Fax No. (415) 487-5267 (Purchaser) E-mail: [email protected] ( Purchaser) Please reference Contract Proposal No. 66393. The Pre-bid Conference will begin at the time specified, and company representatives are urged to arrive on time. Topics already covered will not be repeated for the benefit of late arrivals P-240 (6-09)

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Failure to attend the Pre-bid Conference shall not excuse the successful bidder from any obligations of the contract. Written Change Notice will execute any change or addition to the requirements contained in this Contract Proposal, as a result of the Pre-bid Conference. It is the responsibility of the bidder to check for any change notice, which will be posted on the City’s Bid and Contracts website:

http://mission.sfgov.org/OCABidPublication 70.

Specifications The successful Contractor(s) shall be responsible for timely delivery of chemical, delivery and installation of storage tanks and equipment, start-up operations and maintenance, and for training and technical assistance after the units are installed. All equipment related matters/issues (including but not limited to start-up services) are to be provided by the successful Contractor(s) from whom the equipment is rented. The successful Contractor(s) of Hydrogen Peroxide (the chemical product) is required to provide all chemical related issues/services (including but not limited to) monitoring reports. A.

Hydrogen Peroxide Hydrogen Peroxide Technical Grade to be delivered to three (3) sites in San Francisco as specified in the bid documents. Formula H2O2 Components H2O2 Water Arsenic Lead Iron Phosphate Active Oxygen % Specific Gravity Apparent pH

50 - 51 % w/w (weight of solvent/weight of solute ratio) 49 - 50% w/w < 0.5 ppm < 4 ppm < 0.5 ppm < 50 ppm 23.5 1.195 @ 20 oC 1.1 – 3.0

Utilization of Hydrogen Peroxide at the Channel Pump Station and at Southeast Plant (SEP) is used as part of a patented process with application restricted to U.S. Peroxide or Siemens (Patent No. US 6,773,604 B2). The successful Contractor(s) from whom chemical product is provided shall also be required to provide technical services, training, and safety support.

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B.

Equipment Rental The successful contractor(s) from whom the equipment is rented shall be required to provide Equipment/Appurtenance Passivation at Bryant Street Chemical Station (BYC) located at 639 Bryant Street and Southeast Plant (SEP) Hydrogen Peroxide Chemical Injection Station located at 750 Phelps Street. Both locations are located in San Francisco. Equipment rental for BYC and SEP shall continue until such time as the City installs its owned equipment. 1.

General Requirements for BYC and SEP Locations a.

Storage and Delivery System The successful Contractor shall warrant and provide equipment (as specified under general and specific requirements for storage and delivery system) in good operating condition throughout the contract period and any extension issued thereafter. The system must be installed within fifteen (15) days of award of the contract. The storage tank system shall include a double-contained storage tank made of UV stabilized heavy-duty high density linear polyethylene (HDLPE). The inner and outer tank wall thickness shall be rated for 1.9 specific gravity (16 lbs/gal), shall have an extra heavy wall and the overall minimum required wall thickness shall be in accordance with ASTM D1998. The tank system shall be structurally built to withstand seismic and wind requirements applicable to the installation location. The tank system shall include a passivated Stainless Steel (SS) fill line with 2” quick-connect fitting and vented dust cap, primary to secondary tank overflow pipes, a vented 24-inch manway on the tank roof, bottom inspection ports and discharge assembly, a drain, and a leak detection system for secondary containment. The secondary tank system shall be designed to hold 110% of primary (inner) tank contents and shall be sealed against normal leakage from the primary (inner tank). Dosing units (i.e., pumps) shall be mounted inside a roll-top environmental enclosure with an integrated spill / leak containment sump, and a leak detection system. The dosing system shall be designed for manual control or automated control through custom profile (minimum 24 daily adjustments; i.e., one adjustment per hour) control, by on/off manual or automatic operation of either pump based on a 7-day/24-hour time clock. All wetted parts and fittings, including pump heads, valves, O-rings, seats, suction and discharge piping, etc.

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must be compatible with 51% hydrogen peroxide, i.e. equipment materials must be made of stainless steel, Teflon, ceramic or approved equal. Discharge piping shall be 1/2” 316 Stainless Steel. Secondary containment pipe and fittings shall have a minimum wall thickness of 0.035” and shall be made of Polyvinyl Chloride manufactured from Schedule 80. Dosing units (i.e., pumps) shall be shop-passivated with all valves vented to prevent internal pressure build-up, and pressure relief valves must be installed anywhere hydrogen peroxide could be trapped. System must be designed with antisyphon and check valves, and pressure gauges. Valves shall be 316 SS. b.

The storage and delivery system shall have the following capabilities: • Remote monitoring of all equipment status and alarms (i.e., low/high

tank levels, leak detection alarms), and control of pumps (i.e., on/off, gallons per hour (GPH)) via SEP Central Control, including remote feedback which confirms that actual pump output matches desired output (i.e., actual GPH) is equal to desired GPH). • Remote monitoring of tank levels at SEP Central Control. • Dosing (i.e., GPH) shall be operator-selectable by City at all times from

SEP Central Control. • Leak detection system for secondary containment. Alarm signal shall be

sent to SEP Central Control. • Pumps’ controller at each location shall be compatible and equipped

with: i. ii. iii.

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A communication port with Modbus TCP over Ethernet protocol for remote connection (monitoring and control) to SEP DCS. Fractional T-1 digital line suitable for frame-relay network. Cisco Router 1841 with 64MB flash and 128MB DRAM memory. One Software bundle - CISCO1841-T1SEC/K9 (WAN interface card included) One T1/E1 High-Speed WAN Interface Card - WIC-1DSUT1-V2 (spare interface card)

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2.

Specific Requirements a.

Storage and Delivery System i.

Bryant Street Chemical Station (BYC), 639 Bryant Street, San Francisco, CA: o One 3,000 gallon storage tank o Two metering pumps (one, 27-gph pump and one, 15-gph pump) with remote monitoring via SEP Central Control o Piping, associated valves, connections, cleanouts and other appurtenances If the successful Contractor is other than the current supplier of the rented equipment, then the successful Contractor shall submit 3 complete sets of the equipment specifications for City approval. Documentation copies shall be submitted within five (5) working days from date of notice by the Purchaser. Information on the modifications required by transition from existing equipment rental provider to the new equipment provider will be reviewed by personnel of the Wastewater Enterprise, Engineering Division and will be returned to the successful Contractor approximately ten (10) working days from receipt of the documentation. The successful Contractor shall coordinate connection of the new equipment to the existing chemical feed system with Wastewater Enterprise (SFPUC/WWE) personnel as specified herein.

.

Note: Wastewater Enterprise (WWE) intends to replace the rentals of storage tank, pumps and controls in the future with City-owned equipment at this location. ii.

SEP Station (Building 010/011) Hydrogen Peroxide Chemical Injection Station, 750 Phelps St., in San Francisco, CA. o One 3,000 gallon storage tank o Two metering pumps (one, 27-gph pump and one, 15-gph pump with remote monitoring via SEP Central Control SEP Hydrogen Peroxide Chemical Injection Station is to be replaced under a construction contract with City-owned equipment. The City is scheduled to complete the installation in mid-2010. Equipment rental shall continue until such time as the City-owned equipment has been installed, tested, and activated. Wastewater Enterprise will provide thirty (30) days written notice of termination for rental of equipment to contractor. Wastewater Enterprise will not be penalized nor there any termination fees involved for early termination of equipment rental located at Bryant Street Chemical Station and Southeast Plant Station.

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iii.

Channel Pump Station Hydrogen Peroxide Chemical Injection Station (CHS Station), 455 Berry Street, San Francisco, CA. The H2O2 system at CHS is part of a patented process held by U.S. Peroxide (Patent No. US 6,773,604 B2). CHS Station consists of existing City-owned equipment.

b.

Installation and Set-Up The successful Contractor(s) shall make arrangements with Ms. Nohemy Revilla (Assistant Engineer) at (415) 934-5771 or Meei-Lih Ahmad (Senior Stationary Engineer) at (415) 648-6882, extension 1216 for the delivery all rental equipment, pumps and tanks to nearby locations adjacent to existing chemical injection piping. Installation of all rental equipment should take no longer than three (3) working days at each of the following locations: i. ii.

c.

Southeast Plant (SEP) Building 010/011 Hydrogen Peroxide Chemical Injection Station (SEP Station), 750 Phelps St. , San Francisco, CA Bryant Street Chemical Injection Station (BYC), 639 Bryant Street, San Francisco, CA.

Start-up and Training The successful Contractor(s) shall provide the services of an experienced technician for proper installation/check-out and start-up of the chemical dosing pumps and remote control/communication systems at no additional charges. The technician shall have complete knowledge of proper start-up, installation, and Operation and Maintenance of the chemical storage and delivery system. The successful Contractor(s) shall provide the services of an authorized representative to conduct two training sessions (2-hours each session) for three consecutive weeks on pump/tank unit monitoring and control, operation, maintenance and safety at no additional charges. The successful Contractor(s) must make training arrangements with Eric Goldman x 1221 or Jeff Leano x 1349, Wastewater Enterprise Safety Officers at (415) 648-6882.

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d.

Passivation All tanks, pumps, fittings and piping must be passivated in accordance with the Hydrogen Peroxide Industry standards for storage and use of Hydrogen Peroxide as specified herein. Contractor shall provide documented proof of passivation of installation at three (3) Municipal Wastewater Agencies located in the United States only. as reference of his past work. Passivation procedures shall be submitted for approval prior to commencing any work.

e.

Safety The successful Contractor(s) shall provide to each delivery location one (1) complete set of: tank and piping labels (e.g., identification, directional flow arrows, and NFPA hazard labels) and Material Safety Data Sheets including a safety manual and poster showing spill, fire and personal safety procedures. Tank and equipment must meet all CAL-OSHA requirements and be signed off by the WWE Safety Coordinator Eric Goldman or Jeff Leano at 415-648-6882 prior to use. If applicable, Contractor(s) shall obtain and pay for all necessary permits (e.g., hazardous material permit from local Fire Marshal) associated with rental equipment. All costs associated with obtaining all necessary permits shall be included in the bid price. The tanks shall be identified by bonded labels indicating the chemical being stored. An NFPA diamond-shaped hazard identification symbol shall also be included on each tank. Identification lettering shall be a minimum of 12 inches high and shall be plainly visible. Labels shall conform to the appropriate Fire Code and NFPA 704 for size and color. The hazardous material symbol shall be provided on all tanks. The successful Contractor(s) of the equipment rental is responsible for any equipment issues. The successful Contractor(s) of the equipment rental shall respond within four (4) hours upon notification, 24 hours/7 days a week. The successful Contractor(s) of both equipment and Hydrogen Peroxide rental shall comply with San Francisco Public Utilities Commission and WWE Safety Rules and Regulations. Refer to Appendices A through D for additional information.

71.

Technical Services A. Technical Services shall include liquid and vapor hydrogen sulfide monitoring and reporting (including labor and instrumentation/communication charges), chemical feed rate optimization and testing, routine sampling (hydrogen sulfide concentrations, wastewater Temperature, pH, and/or iron concentrations, and other water parameters) at a frequency

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agreed to by the City, project reporting and documentation, inventory and delivery management. Technical Services shall be prepared by the Contractor providing the chemical product. B. Reports shall be in electronic format (i.e., Word or Excel) and shall include monthly hydrogen peroxide usage and hydrogen sulfide concentration monitoring at each location. The Contractor shall submit monthly reports via email to a list of people provided by the Southeast Water Control Plant. The electronic document shall include monthly hydrogen sulfide logger data from up to three locations specified by the City representative (date, time, temperature, hydrogen sulfide concentration, and monthly chemical usage at each location). 72.

Estimated Annual Usage in Dollars It is estimated that the annual usage in dollars of product that may be ordered under this contract is $1,140,000 for Hydrogen Peroxide, equipment rental and technical services. Projected usage in dollars is based on current estimate and must not be construed as the City’s commitment to purchase said amount. The City does not guarantee that actual purchases against the contract will match or exceed the estimated usage in dollars, in any given year for the term of the contract and any extension issued thereafter.

73.

Estimated Annual Usage of Product The estimated annual usage of product for each location is as follows: Location

Estimated Annual Usage Volume

Southeast Plant Station (SEP Station) 750 Phelps St. San Francisco

130,380 Gallons

Channel Pump Station (CHS Station) 455 Berry Street San Francisco

152,110 Gallons

Bryant Street Chemical Station (BYC) 639 Bryant Street San Francisco

65,190 Gallons

TOTAL 50% - 51% (nominal) Hydrogen Peroxide

347,680 Gallons

Estimated Annual Usages must not be construed as the City’s commitment to purchase said amount. The City does not guarantee that the purchases against the contract will match or exceed

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the estimated product in weight or volume, in any given year for the term of the contract and any extension issued thereafter. 74.

Bidder’s/Contractors Qualifications and Requirements a. In order to receive consideration, Bidder/Contractor must have in-depth technical knowledge and experience in the products covered by the contract. Contractor must have and maintain, throughout the contract term, and any extension thereof, stocking levels of ( 25 %) on all products and articles required by the WWE. Failure to maintain adequate stock may result in the Purchaser invoking the Contractor’s Default clause (General Condition No. 48) of the contract. b. In order to receive consideration for product supply at CHS Station and SEP Station, Bidder/Contractor shall have the permitted legal right to utilize the U.S. Patent No. US 6,773,604 B2 method for reducing hydrogen sulfide emissions as is currently being used at CHS Station and SEP Station. Documentation demonstrating that the Bidder/Contractor has the permitted legal right to utilize U.S. Patent No. 6,773,604 B2 method should be included in the bid package. c. The Contractor providing the equipment for this patented method may be different than that providing H2O2 chemical and equipment for the Bryant Street Chemical Station (BYC). d. Contractor will be responsible for providing technical support and assistance to the City through Contractor’s own personnel, equipment and facilities as well as through manufacturer’s technical representatives. As part of this technical support and assistance, the Contractor must provide personnel with in-depth technical knowledge of the products the Contractor is providing under this contract, to answer questions and offer any assistance required by City personnel, during City business hours (7:00 A.M. – 5:30 P.M). The successful contractor shall provide the contact information of a representative that can be available for chemical orders and emergencies 24-hrs/7 days a week. e. Contractor is responsible for providing spill response (i.e., spill containment). Spill response should be provided within 4 hours of a reported spill. f.

The City may require Contractor to provide within seven (7) working days from the date they are requested to do so, information and documentation requested by Purchaser, including but not limited to: sources of supply, distribution, dealership or agency agreements and authorizations from manufacturer’s they claim to represent, lines of credit with financial institutions from manufacturer’s they claim to represent, lines of credit with financial institutions and suppliers, numbers of employees, trade references and any other information to determine the Contractor’s fitness to supply the contract requirements.

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g. The City reserves the right to reject any bid on which information submitted by Bidder fails to satisfy the City and/or Bidder is unable to supply information and documentation within the period of time requested. h. The City reserves the right to inspect Contractor’s place of business, including Contractor’s existing stock prior to award or during the contract term, to aid Purchaser in determining Contractor’s ability to satisfy the terms and conditions of the contract. i. 75.

Contractor must be capable of producing usage reports required under General Condition No. 51 of this contract.

Contractor’s Responsibility A. The successful Contractor(s), by accepting an award hereunder must submit with his bid, a statement to the effect that he is fully cognizant of all the factors involved in furnishing and delivering Hydrogen Peroxide. Such factors include, but are not limited to, complete familiarity with the layout of City’s facilities for storage of the product concerned and the concomitant requirements for transferring solutions from Contractor’s tank truck to City storage; complete familiarity with all access roads from Contractor’s facilities to delivery sites, including difficulties involved in maneuvering large vehicles in confined areas; possible hazards involved in making numerous daily deliveries; assurances on the availability of an adequate number of delivery vehicles; keeping a close liaison with any and all Wastewater Enterprise facilities, any delivery locations added to this contract and any extensions issued thereafter concerning scheduling of deliveries or in the event of any problem with Contractor’s product. B. The successful Contractor(s) for the product shall be responsible for all costs incurred (equipment damage and or labor charges to correct problem or problems) due to impurities present in the delivered product (e.g., wax resulted from plastic can liner in manufacturing). Contractor(s) shall inform all delivery locations (including delivery location(s) added during the contract term and any extensions issued thereafter) immediately of product quality problems and replace the delivered product, at no additional cost, within 24 hours of notification to the various facilities.

76.

Delivery A. Contractor shall make deliveries by tank truck, in quantities as requested by authorized City personnel. The tank trucks will be unloaded into tank(s), at various city locations, as specified in this document. B. All deliveries will be made within one (1) day upon receipt of the order, freight prepaid and allowed.

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C. Deliveries will be accepted Monday – Friday between 7:00 a.m. and 5:30 p.m. for SEP Station only. For CHS Station and Bryant Street Chemical Station deliveries will only be accepted Monday - Friday between 7:00 am to 1:00 p.m. D. Contractor(s) of Hydrogen Peroxide must provide one (1) business day advance delivery notification (or after receiving an order) to staff indicated by WWE and including the following City personnel: 1. Superintendent or Chief of Operations

415-648-6882 ext 1300 – Southeast Plant

2. Chief of Operations

415-274-2117 – Bryant Street Chemical Station and Channel Pump Station

After Contract Award, Ms. Nohemy Revilla (Assistant Engineer) shall provide to the contractor(s) a list of WWE personnel for delivery notification. E. The truck driver(s) must call SEP at 415-648-6882 ext 1300 one hour before making a delivery in order to have adequate personnel at SEP, CHS and Bryant St. to accept the delivery. F. The City will not be responsible for the unloading time. Contractor shall provide suitable equipment, e.g., air pads, hoses, fittings and safety equipment, to transfer the product from carrier’s tank truck to storage tanks at no additional charge to the City. G. The successful Contractor(s) shall be responsible for all costs of cleanup and product spilled during transportation and offloading of the chemical. Delivery of chemical shall be to three locations in San Francisco as follows: 1.

Southeast Plant Station (SEP)

750 Phelps Street in San Francisco (enter at 1700 Jerrold Ave.) between the hours of 7:00 a.m. and 5:30 p.m., Monday through Friday. Phone (415) 648-6882 ext 1300

2.

Channel Pump Station (CHS)

455 Berry Street in San Francisco Phone (415) 262-2100 or (415) 648-6882 ext 1300 between the hours of 7:00 a.m. and 1:00 p.m., Monday through Friday.

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3.

Bryant Street Chemical Station (BYC) 639 Berry Street in San Francisco Phone (415) 262-2100 or (415) 648-6882 ext 1300 between the hours of 7:00 a.m. and 1:00 p.m., Monday through Friday.

77.

Certificate of Analysis A. A Certificate of Analysis shall be submitted with the Bill of Landing at the time of each delivery. B. The Certificate of Analysis shall contain the following information: ƒ ƒ ƒ ƒ ƒ

Product Lot Number Percent (%) by weight H2O2 Specific Gravity Apparent pH Date of Manufacturing

C. Failure to supply the required Certificate of Analysis at the time of each delivery may be grounds to reject said delivery. D. Contractor(s) shall not charge the City, San Francisco Public Utilities Commission, and or both any costs associated with the rejected delivery or deliveries. E. Contractor(s) shall provide ten (10) working days in advance written notification to each delivery location concerning any significant change in product’s manufacturing process. 78.

Material Safety Data Sheet Any City, State or Federal requirements for Hazardous Substance must be strictly adhered to. A. Successful Bidder(s) must furnish completed Material Safety Data Sheet (MSDS) within 10 days of notification to do so, for any products supplied on this contract that contains or is considered to be hazardous substance. Failure to furnish a completed MSDS for each item required may result in rejection of the bid. B. Contractor(s) shall provide to the City, current updated MSDS for required products under this agreement. MSDS are subject to approval by the San Francisco PUC Safety Officer, Carolyn Jones as to form and content. C. The City and County of San Francisco requires that a MSDS be sent to each receiving location if the product supplied on this proposal contains or is considered to be a hazardous substance. Any City, State or Federal requirement for “hazardous substance” must be strictly adhered to.

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D. MSDS forms must be submitted with all deliveries. 79.

Contractor’s License If delivery is at any time to be made by the Contractor, the Contractor shall be licensed under the State of California, Public Utilities Commission with either a Highway Carrier Contract Permit, a Common Carrier Certificate or a Cal PUC T Number. These permits and/or certificates must not be currently under probation or suspension as set forth by the State of California, Department of Consumer Affairs. In addition, the City and County of San Francisco requires the Vendor to submit an updated copy of identification (i.e. California’s Driver’s License) of each truck driver to ensure recognition upon delivery. The Vendor will notify the representative(s) of the San Francisco Public Utilities Commission; Wastewater Enterprise Division with the name of the driver prior to delivery.

80.

Security Measures for Delivery of Hydrogen Peroxide The successful Contractor(s) shall adhere to the following security measures for the delivery of Hydrogen Peroxide: A. Contractor(s) shall send to the Wastewater Enterprise clear photographs with the names of the drivers making the deliveries. B. Wastewater Enterprise shall be notified by phone and e-mail to a distribution list (provided by the City to the successful contractor after Contract Award), before the truck leaves the terminal, with the name of the driver, this will allow us to match up the driver and photograph with his identification when he arrives. C. The trucks will be sealed with a security tag, and the serial number e-mailed to a City’s distribution list (names and e-mail addresses will be provided by the City to the Successful Contractor after Contract Award) after the truck has been loaded and ready for shipping. D. The tanker number will be e-mailed to a City’s distribution list so that the personnel can match the numbers to assure it is the same tanker that left the terminal. The City’s distribution list shall be provided to the successful Contractor. E. Each delivery location shall use 1 or 2 City’s staff members on a regular basis to offload chemicals. This way they will become familiar with drivers, manifests, etc. F. The manifests will contain all of information chemical and amount of chemical being delivered, name of driver, along with the serial numbers, and tanker numbers.

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G. Discrepancies could result in the loads being refused, certainly will result in delay of chemicals being off loaded until discrepancies are satisfactorily resolved. The City’s operator would notify the supervisors of the discrepancies. H. Significant differences could result in the Police Department being notified. 81.

Safety and Security A.

82.

83.

Contractor shall comply with San Francisco Public Utilities Commission and Wastewater Enterprise Safety Rules and Regulations. Refer to Appendix A, Document 00814 Health and Safety, Appendix B, Additional Safety Requirements, Appendix C, Document 00819, Site Security, and Appendix D, Photo ID/Access Card Request Form.

Price A.

Bid prices are to be firm for the term from award date through the first, twelve (12) consecutive months of the contract and then may be adjusted in accordance with Special Condition 83, Price Escalation for Material and Special Condition 84, Fuel Cost Adjustment.

B.

Bidders shall include any and all surcharges in their bid prices.

C.

Bid price(s) for equipment rental shall remain firm for the duration of the contract and any extensions issued thereafter.

D.

Bid prices shall include all delivery/freight charges, FOB: DESTINATION.

E.

Only prices that appear on City Contract Proposal Bid Sheets will be considered. No other pages with prices or attached price list, catalog prices, will be considered.

Price Escalation for Hydrogen Peroxide A.

This is a thirty-six (36) month contract. Prices for the Hydrogen Peroxide shall be firm as offered for the first twelve (12) consecutive months of the contract.

B.

Prices may be adjusted up or down based on the U.S. Bureau of Labor Statistics Producer Price Index for Other Basic Inorganic Chemical Manufacturing, Series ID #PCU32518-32518 (Preliminary Data Only). See Bureau of Labor Statistics website: http://www.stats.bls.gov.

C.

The base index shall be the most current first-published data at the time of bid due date. Prices may be adjusted on or any time after the 12 month commencement date of the contract provided Contractor(s) gives City a minimum of thirty (30) days advance written notice.

D.

Price adjustments for increases will be no more frequent than every twelve (12) months.

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HYDROGEN PEROXIDE – TURNKEY STORAGE, DELIVERY AND OPERATIONAL SERVICES For the Term November 1, 2009 Through October 31, 2012 _________________________________________________________________________________________ SPECIAL CONDITIONS (Continued)

E.

Contractor(s) must provide with their written request for increase complete and accurate documentation to substantiate any price increase. Documentation shall include, but not limited to, all applicable product indices and other direct costs to substantiate Contractor’s request for price increase.

F.

The city shall reject any request for price adjustments received without appropriate documentation and any documentation not provided in a timely manner.

G.

Price adjustments for Hydrogen Peroxide must be stated in terms of percentage of the original prices quoted under the contract or previously authorized adjusted prices; furthermore, all price adjustments must be in the same proportion as adjusted by Contractor’s suppliers.

H.

Contractor(s) must provide the City with any price decreases from the manufacturer, supplier, or hauler and inform the Purchaser within fifteen (15) calendar days of their notification. There is no limit on price decreases during the contract term.

I.

The price adjustment clause shall apply during the contract term and any contract extensions issued thereafter.

J.

Price increase requests will not be made retroactively for past year or years in which the Contractor failed to request price increase(s).

K.

For purposes of this Price Adjustment calculation, Hydrogen Peroxide costs are assumed to be 70% of the bid price. Seventy percent is the factor that will be utilized to calculate baseline raw material cost on the successful bidders bid price. This percentage shall remain constant for the duration of the contract and any contract extensions issued thereafter regardless of the actual raw material cost of the successful bidder. The remaining thirty percent of the price shall be considered fixed cost or Margin (i.e. overhead costs, profit, technical services, etc.). This percentage (30%) shall remain constant for the duration of the contract and any contract extensions issued thereafter regardless of the actual fixed cost or Margin.

L.

P-240 (6-09)

The calculation described in this section will not change for the life of the agreement to include any and all extensions.

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HYDROGEN PEROXIDE – TURNKEY STORAGE, DELIVERY AND OPERATIONAL SERVICES For the Term November 1, 2009 Through October 31, 2012 _________________________________________________________________________________________ SPECIAL CONDITIONS (Continued)

EXAMPLE: PRICE ADJUSTMENT CALCULATIONS - For Illustration Only Successful Contractor’s Bid Price: $3.02 per Gallon Raw Materials: 70% x $3.02 = Margin: 30% x $3.02 =

Material

Price

Other Basic Inorganic Chemical Manufacturing

$2.11

$2.11 $0.91

Index @ Award Index @ 12 Mo % Change 172.9

241.1

39.44%

New Price $2.94

Margin (30% of Bid Price)

$0.91

Adjusted Bid Price after 12 Months

$3.85

84.

Contract Price Escalation for Fuel Cost Adjustment A.

This is a thirty-six (36) months contract. Prices for diesel fuel shall be firm as offered for the first six (6) consecutive months of the contract.

B.

The base index shall be the most current first-published data at the time of bid due date. Prices may be increased on or any time after the 6 month commencement date of the contract provided Contractor(s) gives the City a minimum of thirty (30) days advance written notice.

C.

Contractor(s) must provide with their written request for increase complete and accurate documentation to substantiate any price increase. Documentation shall include, but not limited to, all applicable product indices and other direct costs to substantiate Contractor’s request for price increase.

D.

The city shall reject any request for price adjustments received without appropriate documentation and any documentation not provided in a timely manner.

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HYDROGEN PEROXIDE – TURNKEY STORAGE, DELIVERY AND OPERATIONAL SERVICES For the Term November 1, 2009 Through October 31, 2012 _________________________________________________________________________________________ SPECIAL CONDITIONS (Continued)

E.

Prices may be adjusted up or down based on the Energy Information Administration’s Weekly On-Highway Diesel Prices Index to determine the allowable price adjustment. See website at: http://tonto.eia.doe.gov/oog/info/wohdp/diesel.asp. Information will be taken from the California data.

F.

Price adjustments for fuel must be stated in terms of a percentage of the original prices quoted under the contract or previously authorized adjusted prices; furthermore, all price adjustments must be in the same proportion ad adjusted by Contractor’s suppliers.

G.

Price adjustments for increases will be no more frequent than every six (6) months.

H.

Contractor(s) must provide the City with any price decreases and inform the Purchaser within fifteen (15) calendar days of their notification. There is no limit on price decreases during the contract term.

I.

The price adjustment clause shall apply during the contract term and any contract extension issued thereafter.

J.

Price increase requests will not be made retroactively for past months or years in which the Contractor failed to request price increase(s).

K.

For purposes of this price adjustment, the City will assume the cost of fuel to be 4% of the total bid price. The City is establishing this as a constant and will use this factor for all bidders. The percent change in the index will then be applied to 4% of the bid price:

L.

The calculation described in this section will not change for the life of the agreement, including any and all extensions. The allowable percent change will be calculated by dividing the current posted price by the index price posted from six moths prior.

Please see the following page for a illustrated example of the fuel cost adjustment calculation.

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HYDROGEN PEROXIDE – TURNKEY STORAGE, DELIVERY AND OPERATIONAL SERVICES For the Term November 1, 2009 Through October 31, 2012 _________________________________________________________________________________________ SPECIAL CONDITIONS (Continued)

EXAMPLE: FUEL CALCULATION – For Illustration Only Index on May 1, 2008

$ 4.39

Contract Award Date

Index on Nov. 1, 2008

$3.286

Current Price

Percent Change = [(Current Price ÷ Price 6 Months prior) –1] Percent Change = [($3.286 ÷ $4.39) –1] Percent Change = [ (0.7485) –1] Percent Change = -0.25 or -25% Current Contract Price = $3.02 per Gallon Fuel cost per lb

= 4% x $3.02 = 0.1208

Allowable increase =$0.1208 x -25% = -0.302 per Gallon Adjusted Price = 0.1208 -0.302 = -.1802 per Gallon. 85.

Bid Evaluation Except as otherwise noted on Bid Sheets, bid prices will be evaluated for each item based on the estimated quantity times the bid price per specified unit, less applicable discount payment terms offered (see Bid and Contract Condition 12), less any applicable LBE preference (see General Conditions 41 through 44) and applicable sales tax adjustment (see Special Condition 86). Purchasing will attempt to evaluate this (“bid package” or “contract proposal” package) within thirty (30) days after receipt of bids(s). If Purchasing requires additional evaluation time, all bidders will be notified in writing of the new expected award date”.

86.

Adjustment of Bid Price for Sales Tax In accordance with Administrative Code Chapter 21C, for bid purposes, Purchasing will reduce your bid based on any sales tax revenue the City would receive from this purchase.

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HYDROGEN PEROXIDE – TURNKEY STORAGE, DELIVERY AND OPERATIONAL SERVICES For the Term November 1, 2009 Through October 31, 2012 _________________________________________________________________________________________ SPECIAL CONDITIONS (Continued)

87.

Award Award will be made to the lowest priced, most responsive and responsible bidder by (line item) or (in the aggregate) as noted on the bid sheets. In determining the award, Purchasing will take into consideration, but will not be limited to:

88.

89.

A.

Price (evaluated)

B.

Satisfactory review of bidder’s qualifications

C.

Any other factors deemed pertinent

D.

Award will be made on a line item basis for bid item numbers 1 & 2 and 4 & 5.

E.

The Purchaser reserves the right to make adjustments within the aggregate, award separate line item or in an aggregate of several or all line items if it is in the best interest to City to do so.

Awarded Items A

If during the term of the contract, a contract item is determined to be unacceptable for a particular use, and such is documented by a City Department and as determined by Purchasing, it is understood and agreed that the item will be canceled and removed from the contract without penalty to the City. The City's sole obligation to the vendor is payment of deliveries made prior to the cancellation date. City shall give the vendor ten days' notice prior to any cancellation. The City will purchase the required replacement item from any source and in the manner as determined by Purchasing.

B.

If a contracted item has been discontinued by the manufacturer or is deemed temporarily unavailable, it will be the responsibility of the Contractor to search the marketplace and find an acceptable equal substitute in the time required for delivery and at the contract price.

C.

Contractor must notify Purchasing by certified mail, 30 days in advance of any changes in the description of article, brand, product code or packaging. Any changes made without the approval of Purchasing will constitute default and result in the City invoking General Condition No. 19.

Ordering A.

P-240 (6-09)

Items to be furnished under this contract shall be ordered through a release from the appropriate Citywide Blanket Purchase Order by City departments during the effective period of the contract.

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HYDROGEN PEROXIDE – TURNKEY STORAGE, DELIVERY AND OPERATIONAL SERVICES For the Term November 1, 2009 Through October 31, 2012 _________________________________________________________________________________________ SPECIAL CONDITIONS (Continued)

90.

91.

B.

All invoices for payments shall show the Citywide Blanket Purchase Order number, complete description of item, quantity and contract price.

C.

WWE staff will place orders for Hydrogen Peroxide delivery by phone. Orders shall be delivered within 24 hours of receipt of a telephone order.

Payment A.

The City agrees to pay for all products in accordance with the prices quoted in the successful bid and subject to any applicable discount provisions contained in said bid. Payments shall be made by the City to Contractor in arrears, for completed orders, throughout the term of the contract.

B.

Invoices submitted by the Contractor must be in a form acceptable to Purchasing and Controller. All amounts paid by the City to the Contractor shall be subject to the audit by the City.

Additional Items A.

If, in the satisfaction of governmental interests it is necessary to purchase additional items from Contractor, additional items may be added to this contract by mutual agreement of the parties.

B.

The aggregated cost of all additional items added to the contract, during the contract term, shall not exceed twenty percent (20%) of the total estimated value (cost) of the original contract.

C.

All requests to add additional items to the contract must be submitted by City Departments in writing to the Purchasing Division. All requests must include complete specifications, estimated quantities for the remainder of the contract period and a price quotation provided by the contractor, for each service.

D.

All additional items or services added to the contract shall be approved through issuance of a contract modification.

E.

In the event the aggregated cost of the contract increases by more than 20% of the total estimated value of the original contract, or the increase totals more than $50,000, the amount over 20% or $50,000, shall be bid in accordance with Standard Purchasing Procedures. The resulting bid award shall be added to the contract through a contract modification (same Contractor) or the issuance of a new contract (new Contractor) and include Contractor’s name and information, complete service description, delivery information and pricing information.

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HYDROGEN PEROXIDE – TURNKEY STORAGE, DELIVERY AND OPERATIONAL SERVICES For the Term November 1, 2009 Through October 31, 2012 _________________________________________________________________________________________ SPECIAL CONDITIONS (Continued)

92.

Bid Security Each bid must be accompanied by an original bid bond, or money order, or a cashier’s check or certified check in the amount of $1,000.00 payable to the City and County of San Francisco, to guarantee the filing of Performance Bond and Insurance Certificates, and proper execution of the contract. Personal or company checks will not be accepted. Any proposal submitted without the proper bid security shall be determined to be non-responsive and result in the rejection of the bid. After the successful bidder has furnished the required documents or the City has rejected proposals, all bid proposal securities, except those which may have been forfeited, will be returned to the respective bidders whose proposals they accompanied.

93.

Insurance Prior to award, the successful bidder or bidders will be required to furnish evidence of insurance as follows: A.

P-240 (6-09)

Without in any way limiting Contractor’s liability pursuant to the “Indemnification” section of this Agreement, Contractor must maintain in force, during the full term of the Agreement, insurance in the following amounts and coverages: (1)

Workers’ Compensation, in statutory amounts, with Employers’ Liability Limits not less than $1,000,000 each accident, injury, or illness; and,

(2)

Commercial General Liability Insurance with limits not less than $5,000,000 each occurrence Combined Single Limit for Bodily Injury and Property Damage, including Contractual Liability, Personal Injury, Products and Completed Operations; and

(3)

Commercial Automobile Liability Insurance with limits not less than $2,000,000 each occurrence Combined Single Limit for Bodily Injury and Property Damage, including Owned, Non-Owned and Hired auto coverage, as applicable.

(4)

Professional Liability insurance, applicable to Contractor’s profession, with limits not less than $5,000,000 each claim with respect to negligent acts, errors or omissions in connection with professional services to be provided under this Agreement.

(5)

Contractor shall provide Pollution Liability Coverage for clean-up, restoration, transportation and disposal at an appropriate certified disposal site in an amount not less than $5,000,000.00.

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HYDROGEN PEROXIDE – TURNKEY STORAGE, DELIVERY AND OPERATIONAL SERVICES For the Term November 1, 2009 Through October 31, 2012 _________________________________________________________________________________________ SPECIAL CONDITIONS (Continued)

B.

Commercial General Liability and Commercial Automobile Liability Insurance policies must provide the following: (1)

Name as Additional Insured the City and County of San Francisco, its Officers, Agents, and Employees.

(2)

That such policies are primary insurance to any other insurance available to the Additional Insureds, with respect to any claims arising out of this Agreement, and that insurance applies separately to each insured against whom claim is made or suit is brought.

C.

Regarding Commercial General Liability, Workers Compensation and Pollution Liability, Contractor hereby agrees to waiver subrogation in which any insurer of Contractor may acquire from Contractor by virtue of the payment of any loss. Contractor agrees to obtain an endorsement on their Commercial General Liability, Contractor’s Pollution Liability and Worker’s Compensation policies that are subject to this Agreement that may be necessary to effect this waiver of subrogation.

D.

All policies shall provide thirty (30) days’ advance written notice to City of reduction or nonrenewal of coverages or cancellation of coverages for any reason. Notices shall be sent to the following address: Director, Office of Contract Administration Purchasing Division City and County of San Francisco City Hall, Room 430 1 Dr. Carlton B. Goodlett Place San Francisco, CA 94102-4685

E.

Should any of the required insurance be provided under a claims-made form, Contractor shall maintain such coverage continuously throughout the term of this Agreement and, without lapse, for a period of three years beyond the expiration of this Agreement, to the effect that, should occurrences during the contract term give rise to claims made after expiration of the Agreement, such claims shall be covered by such claims-made policies.

F.

Should any of the required insurance be provided under a form of coverage that includes a general annual aggregate limit or provides that claims investigation or legal defense costs are included in such general annual aggregate limit, such general annual aggregate limit shall be double the occurrence or claims limits specified above.

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HYDROGEN PEROXIDE – TURNKEY STORAGE, DELIVERY AND OPERATIONAL SERVICES For the Term November 1, 2009 Through October 31, 2012 _________________________________________________________________________________________ SPECIAL CONDITIONS (Continued)

94.

95.

G.

Should any required insurance lapse during the term of this Agreement, requests for payments originating after such lapse shall not be processed until the City receives satisfactory evidence of reinstated coverage as required by this Agreement, effective as of the lapse date. If insurance is not reinstated, the City may, at its sole option, terminate this Agreement effective on the date of such lapse of insurance.

H.

Before commencing any operations under this Agreement, Contractor shall furnish to City certificates of insurance and additional insured policy endorsements with insurers with ratings comparable to A-, VIII or higher, that are authorized to do business in the State of California, and that are satisfactory to City, in form evidencing all coverages set forth above. Failure to maintain insurance shall constitute a material breach of this Agreement.

I.

Approval of the insurance by City shall not relieve or decrease the liability of Contractor hereunder.

J.

If a subcontractor will be used to complete any portion of this agreement, the Contractor shall ensure that the subcontractor shall provide all necessary insurance and shall name the City and County of San Francisco, its officers, agents and employees and the Contractor listed as additional insureds.

Failure to Execute Contract A.

Within ten days of the receipt of a notice of award, the bidder to whom the contract is awarded shall deliver the performance bond and/or specified insurance certificates to City.

B.

If the bidder fails or refuses to furnish the required bond and/or insurance within ten days after receiving notice from Purchasing, Purchasing may, at its option, determine that this bidder has abandoned its bid. Thereupon the tentative award of said contract to this bidder shall be canceled and City shall notify the bidder’s surety and collect on the bidder’s bond (or the check accompanying its bid shall be deposited with the Treasurer of the City and County of San Francisco for collection) and the proceeds thereof shall be retained by City as partial liquidated damages for failure of such bidder to properly file the bonds and insurance herein required. The foregoing in no way limits the damages which are recoverable by City whether or not defined elsewhere in the contract documents.

Entire Agreement This contract sets forth the entire Agreement between the parties, and supersedes all other oral or written provisions.

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HYDROGEN PEROXIDE – TURNKEY STORAGE, DELIVERY AND OPERATIONAL SERVICES For the Term November 1, 2009 Through October 31, 2012 _________________________________________________________________________________________ SPECIAL CONDITIONS (Continued)

96.

Bid Submittal Instructions Bids must be received at Central Purchasing, City Hall, Room 430, indicated on Page 1 of the Contract Proposal. Bids transmitted by fax or any type of electronic mail will not be accepted. Bidders are to return all required documents, which include: A. B. C. D. E. F.

Page 1 of the Contract Proposal completed and signed. Bid Sheets for items being bid on only. Specifications on alternate items bid. All questionnaires and forms including completed and signed, bid addendum or change notice receipts, of applicable. Bid Security, as required. Bidders shall mail bid in an envelope clearly marked with the bid number and due date (lower left corner).

Bids must be made on the enclosed bid sheets. Prices should be clearly written by typewriter or pen and ink. To receive full consideration, your bid should be unqualified and unconditional. FOR MORE INFORMATION, call: Gloria Gill, Purchaser (415) 554-3128 End of Special Conditions

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HYDROGEN PEROXIDE – TURNKEY STORAGE, DELIVERY AND OPERATIONAL SERVICES For the Term November 1, 2009 Through October 31, 2012 _________________________________________________________________________________________ BID SHEET

Hydrogen Peroxide and rental of equipment located at Bryant Street Chemical Station. This location does not use the U.S. Peroxide Proprietary Process. Item

Location

Description

1A

Bryant Street Chemical Station (BYC)

Hydrogen Peroxide

Item

Location

1B

Bryant Street Chemical Station (BYC)

Est. Annual Qty

Unit of Measure

Unit Price per gallon

65,190 Gallons

Gallons

$_________

Descriptio n

Est. Annual Qty

Unit of Measure

Equipment

12 month

Bidders: Please provide a total for items 1A and 1B

Month

Extended Price per year (unit price per gallon x 12 months)

Price per Month

$________________

Extended Price per year (price per month x 12 months)

$_________

$_______________

Total 1A and 1B: $_______________

Bid line items 1A and 1B will be awarded in the aggregate.

Bidder Name: ___________________________________________________ Payment Terms: % Cash Discount for Payment in (See Bid and Contract Condition 12, Page 3)

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HYDROGEN PEROXIDE – TURNKEY STORAGE, DELIVERY AND OPERATIONAL SERVICES For the Term November 1, 2009 Through October 31, 2012 _________________________________________________________________________________________ BID SHEET

This location uses the U.S. Peroxide Proprietary Process under U.S. Patent number US 6,773,604 B2 Item

Location

2

Channel Pump Station (CHS)

Description

Hydrogen Peroxide

Est. Annual Qty

Unit of Measure

Unit Price per gallon

Extended Price per year (unit price per gallon x 12 months)

152,110 Gallons

Gallons

$_____________

$______________

Bid line item 2 will be awarded separately in the aggregate.

NOTE:

Channel Pump Station location has City owned equipment. The bid sheet for item 2 is for supplying Hydrogen Peroxide and technical services only. Please see Special Condition 71 (Technical Services) for additional information.

Bidder Name: ___________________________________________________ Payment Terms: % Cash Discount for Payment in (See Bid and Contract Condition 12, Page 3)

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HYDROGEN PEROXIDE – TURNKEY STORAGE, DELIVERY AND OPERATIONAL SERVICES For the Term November 1, 2009 Through October 31, 2012 _________________________________________________________________________________________ BID SHEET

Hydrogen Peroxide and rental of equipment located at Southeast Plant location. This location uses the U.S. Peroxide Proprietary Process under U.S. Patent number US 6,773,604 B2.

Item

Location

3A

Southeast Plant Station (SEP)

Item

3B

Description

Location

Southeast Plant Station (SEP)

Hydrogen Peroxide

Description

Equipment

Est. Annual Qty

Unit of Measure

Unit Price per gallon

130,380

Gallons

$___________

$_______________

Est. Annual Qty

Unit of Measure

Price per Month

12 months

Month

$________

Bidders: Please provide a total for items 3A and 3B

Extended Price per year (unit price per gallon x 12 months)

Extended Price per year (price per month x 12 months) $______________

Total 3A and 3B: $_______________

Bid line items 3A and 3B will be awarded in the aggregate. NOTE:

Wastewater Enterprise (WWE) intends to replace the rentals of storage tank, pumps and controls in the future with City-owned equipment at this location. City is scheduled approximately to complete installation in mid-2010.

Bidder Name: ___________________________________________________ Payment Terms: % Cash Discount for Payment in (See Bid and Contract Condition 12, Page 3)

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HYDROGEN PEROXIDE – TURNKEY STORAGE, DELIVERY AND OPERATIONAL SERVICES For the Term November 1, 2009 Through October 31, 2012 _________________________________________________________________________________________ Required Information of All Bidders Bid Questionnaire 1.

Are you bidding as specified?

YES ____ NO ____

2.

Are you bidding as a Manufacturer or as a Distributor?

MFR ____ DIST ____

3.

Do you have a direct order entry system or other type of system that can facilitate ordering? e.g. fax. If Yes, specify type.

YES ____ NO ____

4.

Are you able to comply with the delivery requirements per Special Condition 77?

YES ____ NO ____

5.

Are you claiming LBE preference on this bid per provisions Chapter 14B? If yes, see General Condition 41 and check appropriate below:

YES ____ NO ____

We are currently certified. HRC has issued us Certification No. on

.

We submitted HRC LBE Certification Application to the HRC . (date)

6.

If applicable, have you completed and enclosed IRS-Form W-9? (See General Condition 57).

YES ____ NO ____

7.

Have you submitted with your bid all the required documents? (See Special Condition 96).

YES ____ NO ____

a. b. c. d. e. f. g.

YES ____ YES ____ YES ____ YES ____ YES ____ YES ____ YES ____

P-240 (6-09)

Page 1 of the Contract Proposal Bid Sheets for Items being bid on only Specifications on alternate items bid All questionnaires and forms Bid Security Affidavit of Fully Cognizant (See Special Condition 75) Envelope clearly marked with the bid number and due date in the lower left corner.

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NO ____ NO ____ NO ____ NO ____ NO ____ NO ____ NO ____

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HYDROGEN PEROXIDE – TURNKEY STORAGE, DELIVERY AND OPERATIONAL SERVICES For the Term November 1, 2009 Through October 31, 2012 _________________________________________________________________________________________ Required Information of All Bidders Company Information Name of Firm: Address: Phone No.:

Fax:

E-mail address: Toll Free Phone No.: Contact: Title: (Please Print or Type) Signature Date: Federal I.D. Number: Payment Terms: Person preparing bid: Local Representative: (if other than bid preparer) Address: Phone:

Fax:

Where is your warehouse or store's facility from which you intend to furnish contract items? Address:

_____________________ _____________________ _____________________

What are the telephone and fax number for placing orders? Telephone ( ) Toll Free Phone No. ( ) Fax Number ( ) What is your 24-hour emergency telephone number, per General Condition 56? Telephone P-240 (6-09)

(

) ____________________ 2 of 3

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HYDROGEN PEROXIDE – TURNKEY STORAGE, DELIVERY AND OPERATIONAL SERVICES For the Term November 1, 2009 Through October 31, 2012 _________________________________________________________________________________________ Required Information of All Bidders References All bidders, including current Contractor, must provide references of a least three organizations of the approximate size and volume of comparable business now being serviced by bidder. 1.

Name of Municipal Water District

Contact

Phone No.

______________________________ Address ______________________________ ______________________________ Number of Years Providing Service ________ 2.

Name of Municipal Water District

Contact

Phone No.

______________________________ Address ______________________________ ______________________________ Number of Years Providing Service ________ 3.

Name of Municipal Water District

Contact

Phone No.

______________________________ Address ______________________________ ______________________________ Number of Years Providing Service ________ Successful bidder may be required to submit a letter of reference from each reference listed within five days of notification. Failure to do so may result in rejection of bid.

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Copyright ©2007 City & County of San Francisco

CONTRACT PROPOSAL 66393

APPENDIX A HEALTH AND SAFETY REQUIREMENTS ___________________________________________________________________________________ DOCUMENT 00814 HEALTH AND SAFETY INTRODUCTION This Document sets forth general health and safety requirements for the Contract. Contractor shall be solely and fully responsible for compliance with all laws, rules and regulations applicable to health and safety of persons during the performance of the Work, and shall fully assume the defense of, indemnify, and hold harmless those entities and persons identified in the General Conditions. Contractor shall be solely and fully responsible for all installation means, methods, techniques, sequences, and procedures, including all safety precautions and programs taken in connection with the Work, as well as coordinating all portions of the Work. Contractor, not the City, is responsible and liable for the health and safety of Contractor's employees and Subcontractors as set forth in applicable statutes, laws, and regulations. Contractor shall be solely responsible for any and all fines, penalties or damages which result from its failure to so comply. The health and safety requirements specified in this Document are not all-inclusive. In addition, some of the requirements specified may not apply to the specific Work of this Contract. It is Contractor's sole responsibility to identify and comply with all applicable health and safety requirements for the Work. The City will neither assume administration nor direct control and responsibility for maintaining Contractor's health and safety program. Nothing contained in this Document shall relieve Contractor, or any Subcontractor or Supplier, from the obligations set forth above and obligations as required by applicable laws, rules, or regulations. If a provision of this Document conflicts with any applicable provision of this Contract or any federal, state, or local safety regulations, the more stringent requirements that maintain a greater level of safety shall apply. Document includes: 1.0 2.0 3.0 4.0 5.0 6.0 7.0 8.0 9.0 10.0 11.0 12.0 13.0 14.0 15.0 16.0

Appendix A P-240 (6-09)

Related Documents Submittals References Definitions General Health and Safety Requirements Staff Organization Controlled Substance Abuse and Alcohol Policy Training Meetings Project Activity Hazard Analysis/Job Hazard Analysis Program Site-Specific CONTRACTOR Health & Safety Plan (HASP) Incident Reporting and Investigation Personal Protective Equipment (PPE) Emergency Equipment Logs, Reports, and Recordkeeping Remedial Action

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APPENDIX A HEALTH AND SAFETY REQUIREMENTS ___________________________________________________________________________________ DOCUMENT 00814 HEALTH AND SAFETY 1.0 RELATED DOCUMENTS Documents related to the health and safety requirements set forth in this Document include, but are not necessarily limited to the following: A.

Additional Safety Requirements

2.0 SUBMITTALS This Article summarizes required safety-related Submittals. This Article is not intended to be all-inclusive. In addition, some Submittal requirements specified below may not apply depending on the specific Work under this Contract. Contractor is solely responsible for identifying and submitting to the City and/or appropriate authorities having jurisdiction all Submittals required by applicable laws, rules and regulations. A.

B. C.

D.

E. F. G. H.

I. J.

Appendix A P-240 (6-09)

Site-Specific CONTRACTOR Health and Safety Plan (HASP) – Submitted to the CITY REPRESENTATIVE 10 working days prior to commencement of Site work activities. Resume for the CONTRACTOR designated Site Safety Representative (SSR). Completed Activity Hazard Analysis (AHA) or Job Hazard Analysis (JHA) submitted with the HASP using the AHA/JHA template for all significant activities and tasks with a high-risk potential, describing the job steps, hazards associated with each job step and the controls used to remove or minimize the associated hazards. Project Specific CONTRACTOR Hazardous Communications Plan – Submitted to the CITY REPRESENTATIVE 10 working days prior to commencement of Site work activities. Air Monitoring Results/Reports – Submitted to the CITY REPRESENTATIVE on request (if applicable). Incident Investigation Reports – Submitted to the CITY REPRESENTATIVE within 24 hours of the project incident. HASP modification requests, and approved modifications to the appended HASP – Submitted to the CITY REPRESENTATIVE for review (if applicable). Documentation for all individuals applicable to Regulatory Medical Surveillance guidelines and HAZWOPER training per CAL/OSHA requirements – Submitted to the CITY REPRESENTATIVE for review prior to beginning any work associated with these requirements (if applicable). Critical Lift Plans – Submitted to the CITY REPRESENTATIVE on request (if applicable). Crane Operators certification – Submitted to the CITY REPRESENTATIVE on request (if applicable).

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APPENDIX A HEALTH AND SAFETY REQUIREMENTS ___________________________________________________________________________________ DOCUMENT 00814 HEALTH AND SAFETY 3.0 REFERENCES Work performed shall be consistent with the following guidelines and references and in compliance with all applicable regulations and standards, including those listed below. In the case that these requirements are conflicting, the one which offers the greatest level of safety shall be followed. A.

B. C. D.

CAL/OSHA Occupational Safety and Health Administration (OSHA) Regulations 1. CCR Title 8 Standards (All) 2. CCR Title 8 Tunnel Safety Orders (8400-8568) National Institute for Occupational Safety and Health (NIOSH) Publications U.S. Environmental Protection Agency (USEPA) Publications American Conference of Governmental Industrial Hygienists (ACGIH) Publications

4.0 DEFINITIONS E. A.

B.

C.

D. E.

F. G.

H. Appendix A P-240 (6-09)

Activity Hazard Analysis (AHA)/Job Hazard Analysis (JHA) – a form used to identify the task and break it down into steps, identify the hazards associated with each step, and identify the control measures used for each step to protect the worker, environment or public. This form is also commonly referred to as Job Safety Analysis (JSA). Competent Person – one who is capable of identifying existing and predictable hazards in the surroundings or working conditions which are unsanitary, hazardous, or dangerous to employees, and who has authorization to take prompt corrective measures to eliminate them. Hot Work – any activity using tools or equipment resulting in the generation of sparks or open flame. This includes, but is not limited to, cutting or burning with torches, welding, grinding, and the use of reciprocating saws. Incident – any unplanned or unexpected event that results in personal injury, property damage, or environmental release. Near-miss Incident - any unplanned or unexpected event that could have resulted in personal injury, property damage or environmental release, but does not due to luck, chance, or other circumstances. Project PPE – ANSI Z87.1 safety glasses/shields, hard hat, work boots or protective footwear, gloves, hearing protection, and high visibility vest. Qualified Person – one who, by possession of a recognized degree, certificate, or professional standing, or who by extensive knowledge, training, and experience, has successfully demonstrated his/her ability to solve or resolve problems related to the subject matter, the work, or the project. Site Safety Representative – a CONTRACTOR’s employee(s) assigned to the project based on the contract requirements for the entire duration of construction activities. 3 of 10

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APPENDIX A HEALTH AND SAFETY REQUIREMENTS ___________________________________________________________________________________ DOCUMENT 00814 HEALTH AND SAFETY I.

Work Areas – Refers to the perimeter of the work area for that specific CONTRACTOR.

5.0 GENERAL HEALTH AND SAFETY REQUIREMENTS J. A.

The list of general health and safety requirements set forth in this Article is not a comprehensive list of all requirements that may apply to Work under this Contract. In addition, some of the specified requirements may not apply to the Work under this Contract, depending on the type and scope of the Work. Contractor is solely responsible for determining and complying with all applicable health and safety requirements in accordance with applicable laws, rules, and regulations.

B.

CONTRACTOR shall implement a zero incident philosophy on the project and establish a goal of zero accidents and zero injuries with work tasks designed to minimize or eliminate hazards to personnel, process, equipment, environment and the general public.

C. D. E.

All scaffolds must be inspected by a Qualified Person before use and must be designed for the safe working load. Guardrails and toe-boards shall be used on all scaffolds and secured per CAL/OSHA standards. Rolling tower scaffolds must be locked while the scaffold is in use.

F.

A motor vehicle engine shall not be left running if the vehicle/equipment is unattended unless it is necessary in the normal operational requirement of the unit. Unattended means that the operator has left the normal control position of the vehicle.

G.

Stepladders (A-Frame) must be fully open and cannot be used as straight/extension ladders.

H. I. J. Appendix A P-240 (6-09)

CONTRACTOR shall have a written Fall Protection Program to address work activities that occur at heights greater than six (6) feet (1.8 meters), which is communicated to all affected employees. Only qualified operators may operate power equipment. Seat belts must be worn per manufacturer and CAL/OSHA standards.

CONTRACTOR is responsible for cleaning up and removing hazardous and nonhazardous waste generated on the job site. Alcoholic beverages, recreational drugs, and people under the influence of these substances are not permitted on the job site. Weapons and firearms are strictly prohibited on the job site.

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APPENDIX A HEALTH AND SAFETY REQUIREMENTS ___________________________________________________________________________________ DOCUMENT 00814 HEALTH AND SAFETY K.

Horseplay and fighting is prohibited on the job site.

L.

Heavy equipment operators are prohibited from utilizing music radios/headsets and cellular phones while operating equipment on the job site.

M.

No cameras or video equipment are permitted on site except as necessary to document the progress of the Work, as may be allowed under the Site Security Guidelines or approved by the CITY REPRESENTATIVE.

N.

Smoking is allowed in designated REPRESENTATIVE’s approval.

O.

project

areas

based

on

the

CITY

All project employees to include trade workers, vendors, and visitors must comply with the project’s security and access program as outlined in the Contract Documents.

6.0 STAFF ORGANIZATION P. A.

B.

The SSR shall be readily available to consult with the CITY REPRESENTATIVE at the site during all Project working hours and shall be available 24 hours a day, 7 days a week by telephone or other approved means.

C.

CONTRACTOR shall provide at least two (2) individuals on the job site that have current CPR/First Aid training. Where CONTRACTOR provides Automatic External Defibrillators (AEDs), at least two individuals must be trained in its use.

D.

E.

Appendix A P-240 (6-09)

The CONTRACTOR shall designate in writing, subject to contract requirements, at least one individual trained in the OSHA Certified 30-Hour Construction Training Course, to be the Project Site Safety Representative (SSR). This requirement may be reduced based on the scope of work as determined by the CITY REPRESENTATIVE.

CONTRACTOR must identify and certify competent persons as defined by CAL/OSHA for work or tasks requiring this level of qualification or supervision. The personnel identified must be present on the project when work requiring the competent person is taking place. The names of these competent persons will be provided by the CONTRACTOR to the CITY REPRESENTATIVE in writing prior to start of work activities. All CONTRACTOR employees, City and Project Representatives shall have “Stop Work Authority” – the ability to stop work without any adverse consequences when unsafe conditions are present.

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APPENDIX A HEALTH AND SAFETY REQUIREMENTS ___________________________________________________________________________________ DOCUMENT 00814 HEALTH AND SAFETY 7.0 CONTROLLED SUBSTANCE ABUSE AND ALCOHOL POLICY F. A.

The City, Contractors, and the Unions are committed to protecting the health and safety of individual employees, their co-workers, and the public at large from the hazards caused by the misuse of drugs and alcohol on the job. The safety of the public, as well as the safety of fellow employees, dictates that employees are not permitted to perform their duties while under the influence of drugs or alcohol. Accordingly, the Contractor agrees to comply with the Project Substance Abuse Policy as described above and will submit a CONTRACTORS Substance Abuse Policy to the CITY REPRESENTATIVE.

B.

CONTRACTOR agrees to apply their policy to ensure compliance with the Projects Drug and Alcohol free environment goal

8.0 TRAINING A. B.

C.

CONTRACTOR must comply with all applicable CAL/OSHA training requirements. CONTRACTOR Managers, Supervisors, and Site Safety Representatives must attend a Site-Specific Safety Orientation conducted by the City that will include sitespecific hazards and controls. The CONTRACTOR shall provide a Project Orientation session that includes site hazards, procedures, and all requirements. (See Section 11.0). This Orientation will be provided to all CONTRACTOR employees and all employees of Subcontractors' working on the project site.

9.0 MEETINGS A.

B.

Appendix A P-240 (6-09)

The CONTRACTOR (at a minimum) shall conduct “toolbox” safety meetings per CAL/OSHA standards. The meeting must be documented using the Safety Meeting Attendance sheet and submitted to the CITY REPRESENTATIVE. The CONTRACTOR’s Project Manager, Superintendent(s), and SSR shall attend CITY REPRESENTATIVE meetings as required to review project Immediately Dangerous to Life and Health (IDLH), stop work activities, incidents, and incident investigations.

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APPENDIX A HEALTH AND SAFETY REQUIREMENTS ___________________________________________________________________________________ DOCUMENT 00814 HEALTH AND SAFETY

10.0 ]PROJECT ACTIVITY HAZARD ANALYSIS/ JOB HAZARD ANALYSIS PROGRAM A. The CONTRACTOR will submit the completed AHAs/JHAs to the CITY REPRESENTATIVE prior to conducting work activities. The submission of AHAs/JHAs to the City shall not be construed as approval of the adequacy of the Contractor's SSR, the AHAs/JHAs, the Contractor's HASP, or any safety measures taken in or near the construction site. 11.0 SITE-SPECIFIC CONTRACTOR HEALTH AND SAFETY PLAN (HASP) A.

B.

C. D.

E.

F.

Appendix A P-240 (6-09)

CONTRACTOR shall be responsible for developing, implementing, and enforcing a site-specific CONTRACTOR HASP consistent with all CCR Title 8 or other applicable regulations, depending upon their scope of work and cover all work to be performed under this Contract.The CONTRACTOR HASP shall establish, in detail, the protocols necessary for the recognition, evaluation, and control of all hazards associated with each task performed by the CONTRACTOR and lower tier subcontractors. The CONTRACTOR HASP must be reviewed, and approved by signature, by the CONTRACTOR’s Project Manager and the SSR, and submitted to the City Representative as specified in Article 2.0 of this Document. Submission of the HASP to the City, or any review of the HASP by the City, shall not be construed as approval of the adequacy of the Contractor's SSR, the Contractor's HASP or any safety measures taken in or near the construction site. The CONTRACTOR’s HASP shall describe the emergency and first aid equipment to be provided by each CONTRACTOR and utilized for the project. The CONTRACTOR shall include an organizational structure in the HASP that sets forth lines of authority, responsibility, and communication, including a description of this organization, qualifications and responsibilities of each key personnel. CONTRACTOR shall develop Emergency Response and Contingency Planning procedures that will be included in the CONTRACTOR HASP to address potential emergencies that may occur during a task, relative to the CONTRACTOR’s scope of work, and emergency contact numbers. CONTRACTOR will include the following information in the HASP, as applicable: 1. Confined Space Entry Plan (If applicable) 2. Crane Critical Lift Plan (If applicable) 3. Fall Protection and Prevention (FP&P) Plan (If applicable) 4. Activity Hazard Analysis (AHA) /Job Hazard Analysis (JHA) 5. Written Hazard Communication Plan for work place chemicals brought to the site must be established. CONTRACTOR shall also maintain a Material Safety Data Sheet (MSDS) for all products/chemicals brought to the project site. 6. Emergency Response Plan. 7 of 10

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APPENDIX A HEALTH AND SAFETY REQUIREMENTS ___________________________________________________________________________________ DOCUMENT 00814 HEALTH AND SAFETY G.

H.

Any changes or modifications to the CONTRACTOR’s HASP must be signed by the CONTRACTOR’s Project Manager and SSR and submitted to the CITY REPRESENTATIVE. The modification shall be appended to the CONTRACTOR HASP. All on-site personnel shall be fully informed of the modifications, changes and required actions prior to conducting any additional work activities. The Contractor’s HASP shall describe the Contractor’s plan for compliance with the Substance Abuse Policy as outlined in Section 7 of 00814. The Contractor’s plan for compliance with the Substance Abuse Policy will include but not be limited to the following: 1. Contractor’s method for ensuring that all employees working on the Project comply with the Drug and alcohol restrictions on the job site 2. The name and telephone number of the Contractor’s Designated Employer Representative for the Substance Abuse Policy.

12.0 INCIDENT REPORTING AND INVESTIGATION A.

B.

CONTRACTORs must investigate incidents and near miss incidents and submit an initial investigation report to the CITY REPRESENTATIVE using a CONTRACTOR Incident Investigation Report within 24 hours of learning about the incident. Final Report to be submitted to CITY REPRESENTATIVE within 48 hours of incident. A Corrective Actions Report for the incident will be submitted by the CONTRACTOR to the CITY REPRESENTATIVE. No work will continue in the area of incident until job site hazards and behaviors that caused the accident are corrected by the CONTRACTOR.

13.0 PERSONAL PROTECTIVE EQUIPMENT (PPE) A. B.

C.

Appendix A P-240 (6-09)

CONTRACTOR shall define task specific PPE requirements for all personnel in compliance with applicable laws, rules, and regulations. PPE shall be worn at all times on the Site, including travel within the Site when starting or ending shifts. Minimum requirements include: 1. Hard hats are required at all times in the project work areas. 2. Sensible and safe work clothing/shoes must be worn in the project work areas. 3. High visibility warning vests or other suitable garments marked with or made of reflection or high-visibility material must be worn at all times on the project. If respiratory protection is utilized, the CONTRACTOR will have a Respiratory Protection Program in compliance with CAL/OSHA requirements. The CONTRACTOR will also provide the following to the CITY REPRESENTATIVE prior to beginning work utilizing respiratory protections: 1. Copies of the Respiratory Program 8 of 10

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APPENDIX A HEALTH AND SAFETY REQUIREMENTS ___________________________________________________________________________________ DOCUMENT 00814 HEALTH AND SAFETY 2. Respirator training records 3. Fit-testing and medical approval documentation 4. Annual documentation for training, fit testing and medial evaluations 14.0 EMERGENCY EQUIPMENT A.

The CONTRACTOR shall provide the required emergency and first aid equipment to be utilized for the project. The following items, at a minimum, shall be maintained onsite and available for immediate use: 1. First aid equipment and supplies, including first aid kits and eyewash station per CAL\OSHA standards. 2. Spill control materials and equipment, including multi-purpose absorbent materials, poly bags, brooms and shovels and drums. (If applicable) 3. Fire extinguishers with a minimum rating of 2A-10B:C and as required by CAL\OSHA standards for scope of work requirements. 4. Emergency rescue equipment including SCBA and tripod/extraction equipment for confined space rescue; backboard/basket for transport of injured personnel, air horns/bull horns for emergency signaling and communications. (If applicable), 5. All CONTRACTOR’s boats and vessels used on the project shall comply with the U.S. Coast Guard and CAL\OSHA and all applicable regulations for working in/around water and waterways.

15.0 LOGS, REPORTS AND RECORDKEEPING A.

CONTRACTOR shall maintain Project safety audits, equipment safety inspection logs, incident reports, and all reports covering the implementation of CONTRACTOR HASP on the project site for review upon request by the CITY REPRESENTATIVE.

16.0 REMEDIAL ACTION A.

B.

Appendix A P-240 (6-09)

The Contractor's non-compliance with the applicable health and safety laws, rules, regulations, and orders shall be considered failure by the Contractor to perform a provision of the Contract, and may be cause for the suspension of Work as set forth in the General Conditions. The CITY REPRESENTATIVE will issue a notice of non-compliance to ensure that observed immediately dangerous to life and health situation(s) and repeated failure to comply with health and safety requirements violations are corrected by the CONTRACTOR in a timely manner. The notice will document non-compliance and requires an immediate action to remedy and correct the non-compliance with a written response from CONTRACTOR’s Project Manager within 24 hours of receipt of this notice. 9 of 10

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APPENDIX A HEALTH AND SAFETY REQUIREMENTS ___________________________________________________________________________________ DOCUMENT 00814 HEALTH AND SAFETY C.

Appendix A P-240 (6-09)

If Contractor repeatedly fails to comply with applicable health and safety laws, rules, regulations, and orders, the City reserves the authority to have the necessary work performed by others and deduct corresponding costs from Contractor's progress payment(s), suspend progress payments, and/or terminate the contract for cause.

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APPENDIX B HEALTH AND SAFETY REQUIREMENTS ADDITIONAL SAFETY REQUIREMENTS _____________________________________________________________________________________ PART 1 - GENERAL 1.01 A.

SUMMARY Section Includes: 1. 2. 3. 4. 5. 6. 7. 8. 9.

B.

Related Sections: 1.

C.

No Personal Vehicles Contractor will Notify Operations When Arriving on Site System Outage Request NFPA 70E 2004 Edition – Standard for Electrical Safety in the Workplace. Confined Space Entry Hot Work Permits Lockout / Tagout Procedures Payment Procedures Supplement 1

Section 00814 – Safety And Procedures

In addition to the requirements of Health and Safety Requirements, Contractor shall comply with the following requirements. In case of conflict between any Health and Safety related regulations, the more stringent requirement shall apply.

1.02 No contractor personal vehicles will be allowed to park within the boundaries of the Wastewater Enterprise Facilities. 1.03 Contractor shall notify Operations when first entering Wastewater Enterprise Facilities upon initial arrival and also upon final exit every day. SEP Operations can be contacted at (415) 648-6882, x-1300. 1.04 A.

Appendix B P-240 (6-09)

SYSTEM OUTAGE REQUEST With regard to the System Outage Request form, the following procedures shall apply. The City Representative shall record information on a System Outage Request form after being informed by the Contractor of the facilities that may be affected, date of proposed shutdown, reasons for the proposed shutdown, known or expected impacts of the shutdown, and key contacts in the Contractor organization. The City Representative will submit the partially completed form to the SFPUC WWE Operating Division for review. The Operating Division will complete the form and notify Contractor through the City Representative of acceptance, modification, or denial of the request.

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APPENDIX B HEALTH AND SAFETY REQUIREMENTS ADDITIONAL SAFETY REQUIREMENTS _____________________________________________________________________________________ 1.05 NFPA 70E 2004 Edition – Standard for Electrical Safety in the Workplace A.

Contractors will follow All NEC and NFPA 70 E standards for electrical safety in the workplace.

1.06 A.

CONFINED SPACE ENTRY Contractor shall provide all equipment and assistance to make any confined space safe for entry by Contractor’s employees, the City Representative, and his representatives in accordance with the California Code of Regulations, Title 8, General Industry Safety Orders entitled “Confined Spaces.” Pursuant to City and County of San Francisco Safety Regulations for Wastewater Enterprise Facilities the following regulations must be followed: 1. 2. 3. 4. 5. 6.

1.07 A.

Appendix B P-240 (6-09)

Each person entering a confined space must have a personal 4-gas monitor (CO, O2, H2S, and LEL). An exterior “up-top” 4-gas monitor is required. Operations must be informed that a confined space entry will be performed, and a radio or designated cell phone must be carried for direct contact in case of an emergency. A 10-minute escape pack is required if the entrants are not to remain hooked up to a retrieval device. Each person entering a confined space shall have their own personal locks for lockout/tagout. A fall protection/retrieval device is required and each entrant must remain hooked up when going down into, and exiting, a confined space. HOT WORK PERMITS

Contractor shall provide notice to City Representative at least 5 days in advance of any “Hot Work” to be performed under the contract or in conjunction with any work within WWE Process Facilities. Contractor shall coordinate with the WWE Safety Office with regard to filing of “Hot Work” permits specifically in all process areas where potential flammable and oxidizing sources (gases or liquids) may be present even in non-specified areas. Hot Work Permits are always required when welding, burning, grinding, and torch cutting. In addition, Hot Work Permits are required near flammable and oxidizing sources when using any power or hand tools that can potentially create a spark. Contractor shall not proceed with any work specified under the permit until approved by the WWE Safety Office and a copy of the permit provided to the City Representative. The requirements of the WWE “Hot Work” Permit shall be followed specifically as well as all requirements required under Cal-OSHA; in any case of discrepancy the most stringent requirements shall apply.

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APPENDIX B HEALTH AND SAFETY REQUIREMENTS ADDITIONAL SAFETY REQUIREMENTS _____________________________________________________________________________________ 1.08 A.

LOCKOUT/TAGOUT PROCEDURES Contractor is hereby alerted to the fact that the Work may require some Lockout/Tagout procedures to be performed by the City in cases where the City needs to maintain ultimate control of the equipment or facility for proper operation and maintenance. In such cases, the Contractor shall comply with the City’s Lockout/Tagout Procedures as outlined in Supplement 1 of this Section.

1.09

PAYMENT PROCEDURES

A. All work of this Section shall be considered incidental to the Work of this Contract and no separate payment will be made therefore. 1.10

SUPPLEMENT 1

Wastewater Enterprise (WWE) LOTO Procedures Summary for Contractors In accordance with Cal/OSHA regulations, and for the safety of all SFPUC Employees and Contractors, WWE LOTO procedures will be followed at all WWE facilities. The following is a brief summary of the WWE LOTO requirements. The full version of the program can be provided upon request. DEFINITIONS A. Owner/System Operator ƒ

Owner/System Operator is generally the person in charge of the operation of the equipment, generally WWE Operations personnel (i.e., facility superintendent, stationary engineer, plant operator, head of operations, or designated representative). This person will be responsible for the initial lockout of the equipment and its safe return to operation. Contractor may be given ownership of the equipment under special circumstances and with the approval of WWE Operations Personnel.

B. Locks ƒ

Appendix B P-240 (6-09)

Owner’s Locks - Owner’s locks may be keyed alike. Owner’s locks are used for protection of the equipment. Owner’s Locks are always placed on the equipment first when initially locking out; and taken off last when the job is completed. Owner’s Locks

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APPENDIX B HEALTH AND SAFETY REQUIREMENTS ADDITIONAL SAFETY REQUIREMENTS _____________________________________________________________________________________ will be identified by each shop or work group. A white tag always accompanies an Owner’s Lock. ƒ

Personal Locks – Personal locks are used by individuals performing work involved in a lockout. Personal locks are individually keyed and assigned to individuals specifically and are not to be used by anyone else. The individuals assigned the Personal locks and their supervisors are the only ones who are allowed to have a key to the locks (one key each). A red tag always accompanies a personal lock.

ƒ

Lock Box Locks – When many pieces of equipment at one or more locations must be locked out, a lockout box can be used to protect City personnel and Contractors. A single individually keyed lock and Red Tag is placed on each piece of equipment and key(s) are placed in the lockout box. Each contract personnel must place his/her personnel lock and Red Tag on the lockout box hasp.

C. Tags

Appendix B P-240 (6-09)

ƒ

Out of Service Tag (Owner) – “White Tag” Marked "Danger, Do Not Operate/Valve Closed" or other wording as needed by sections concerned. Used by the "Owner" to indicate that the particular equipment, valve, de-energized switch, etc., is out of service and must not be operated. The White Tag must contain: name, date tag was initially placed, crew, phone number, equipment description, operating location (i.e., tag number or Machine ID) and any comments. These tags can be removed only by a supervisor or designated employee of the section that locked and tagged out the equipment and only after all other danger tags have been removed. These tags must be used with an Owner’s Lock and a multiple lockout device.

ƒ

Repair in Progress Tag (Workers) – “Red Tag” Marked "Danger, Do Not Operate, Repair in Progress” or other wording as needed. The Red Tag must contain name, crew, phone number and date/work shift. These tags, with Personal Locks, are used to indicate a worker’s presence. Used by workers in addition to the Owner’s Lock and White Tag to signify the presence of someone inside or working on the equipment. Red Tags can only be removed by the worker whose name is on the tag. All workers are to use these Red Tags for their own personal safety. Each worker will place a Red Tag on his/her own personal lock.

ƒ

Special Conditions Tag – “Yellow Tag” Marked “Danger, Operate only under the following conditions:” or other wording as needed. The Yellow Tag must contain a space for name, date tag was initially placed, phone and specifics of the special conditions. This tag can be a stand-alone tag.

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APPENDIX B HEALTH AND SAFETY REQUIREMENTS ADDITIONAL SAFETY REQUIREMENTS _____________________________________________________________________________________ SUMMARY Whenever Contractors are working on machinery or equipment where the unexpected start-up, energizing, or release of stored energy (including engulfment), could occur and cause injury, the machine or equipment will be locked and tagged out, isolated, and rendered inoperative. WWE’s Operations personnel are considered the owner’s of all process equipment. Owner’s Locks, with white tags, are required to be placed on first when initially locking out equipment, and are the last locks to be removed after the job is completed. Owner’s locks are left on for the duration of the work to be performed and are only removed by the owner’s of the lock. Contractors may be given ownership of equipment, by WWE’s Operations personnel, as deemed necessary. In this case, the Contractor will need to provide his/her own Owner’s Locks with white tags. Personal locks, with red tags, are required to be placed on all equipment affected by the work to be performed. All workers working on the equipment are required to place their own individually keyed Personal locks and red tags on the equipment each day/work shift that work is to be performed, and they are to be removed at the end of each day/work shift.

Procedural Steps 1. The City Representative shall record information on a System Outage Request form after being informed by the Contractor of the facilities that may be affected, date(s) of proposed shutdown, reasons for the proposed shutdown, known or expected impacts of the shutdown, and key contacts in the Contractor organization. The City Representative will submit the partially completed form to the SFPUC WWE Operating Division for review. The Operating Division will complete the form and notify Contractor through the City Representative of acceptance, modification, or denial of the request. 2. Upon WWE Operations acceptance of the request, Operations representative will escort the Contractor to lock and tagout the equipment at the agreed upon date and time. Operations will take Ownership and lock and tagout the necessary equipment first. The Contractor will place their personal locks, with red tags, on the equipment immediately afterwards. City Representative will follow-up and ensure that the Contractor follows proper LOTO. 3. Contractor may take Ownership if agreed upon by WWE Operations. In this case, Operations will escort the Contractor to the lockout points. Contractor will place Owner’s locks on the equipment with white tags, and then the Contractor will place their personal locks with red tags for anyone working on the equipment. If the Contractor needs Ownership of the equipment for more than one day, a meeting will need to be held between the City Representative, Contractor, and Operations to discuss Operation’s needs. 4. If multiple pieces of equipment are needed to be locked out, the Contractor can use a lock box. Operations will escort the Contractor and initially lockout the equipment with their owner’s locks and white tags. The Contractor will then place a single individually keyed lock and Red Appendix B P-240 (6-09)

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APPENDIX B HEALTH AND SAFETY REQUIREMENTS ADDITIONAL SAFETY REQUIREMENTS _____________________________________________________________________________________ Tag on each piece of equipment. The key(s) are then placed in the lockout box. Each Contract personnel must then place his/her personal lock and Red Tag on the lockout box hasp before beginning work. 5. In the event a job is incomplete by the end of the shift, the Contractor will remove his/her personal lock and red tag leaving the owner's lock and white tag for protection of the equipment. When the work is resumed, the Contractor will again attach his/her personal lock and red tag over the owner's lock and white tag. The owner’s locks and white tags will remain on the energy isolation devices until the job is completed. 6. When the repair is complete, the Contractor will immediately meet with the City Representative and WWE Operations to discuss the repair (or their part of the repair). The Contractor will verify that the repair is completed and the equipment is safe to operate. Contractor will remove their locks and tags and release the equipment back to Operations. City Representative will close out the System Outage Request in writing. 7. Operations removes the Owner’s Lock and White Tag, once he/she has verified that the equipment is safe to return to service. Addendum to Lockout/Tagout Policy and Procedures for Energized Testing and Working on Moving Machinery Workers need to take precautions when machine guards have been removed or when any other machine safeguards have been bypassed in order to complete the job tasks. The following additional procedures are required when working on energized equipment and moving machinery when the machine cannot be locked out for testing and adjustment purposes only. These procedures are required to prevent injuries by providing appropriate safeguards. There must be written CSP (Code of Safe Practice) for the specific energized testing or positioning procedure to be performed. If one does not exist, a written job safety plan must be developed first before starting work. A written CSP must soon follow. The CSP instructions shall clearly and specifically outline the scope, purpose, authorization, rules, and techniques to be utilized. The supervisor or lead person present at the jobsite must approve the CSP or job safety plan. All affected personnel must review the energized testing/positioning CSP or job safety plan, discuss it before beginning the work, and sign that they have reviewed it. Daily pre-job briefings will be conducted for this type of work. The briefing will address each worker’s assignment, hazard controls, and hazard control procedures. This meeting will be documented. Substantial barricades, that are not easily removable, shall be used. The barricades will be placed a safe distance or beyond a minimum of four feet from the machinery/equipment. When workers need to be closer than four feet, barriers or other safe guards will be used to prevent them from coming into contact with the machine hazards. Safety signs will be posted warning workers of the machine hazards.

Appendix B P-240 (6-09)

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APPENDIX B HEALTH AND SAFETY REQUIREMENTS ADDITIONAL SAFETY REQUIREMENTS _____________________________________________________________________________________ 1. Whenever possible, extension tools will be used when it is necessary to work on moving machinery. 2. Before working on moving machinery workers must secure loose hair, clothing, and PPE equipment. No gloves or jewelry are to be worn when working on moving machinery. 3. A qualified operator must be present at all times at the operating station, at the machine controls, which controls the equipment being serviced. The operator shall attend the pre-job safety briefing. The operator must maintain direct line of sight or have positive communication, such as a radio, with all personnel working on or around the equipment. 4. First line supervisor, or designated lead person, is required to oversee the job on site when high hazard risks are involved such as working in unusual confined space situations, working with high hazard chemicals, or other unusual hazards. 5. Notify equipment owner and other affected groups of intent to operate equipment in order to troubleshoot or test run. 6. In special instances where the above procedures cannot be practically applied, special lockout/tagout procedures will be developed which will provide alternative equivalent protection. These procedures must be in writing and approved by the supervisor or lead person on the job. 7. Equipment will be returned to de-energized lockout status as soon as the energized testing portion of work is complete.

Appendix B P-240 (6-09)

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APPENDIX C HEALTH AND SAFETY REQUIREMENTS DOCUMENT 00819 SITE SECURITY _____________________________________________________________________________________ PART 1 – GENERAL 1.1

DESCRIPTION A.

Responsibilities include: 1. Contractor shall comply with the SFPUC’s protocol for personnel identification, site access control, and contractor deliveries during Equipment Installation. 2. Site Security shall be the Contractor’s responsibility from commencement of Work through Final Completion of Equipment Installation. 3. Contractor’s Site Security Monitor shall be on-site and available at all times while Equipment Installation Work is being performed, ensuring that requirements of this Document are met.

1.2

SUBMITTALS A.

Provide daily sign-in log to the Engineer at the end of the workday identifying all personnel with all forms of badges as specified in Article 1.3.B. Logs shall be provided to the Engineer at the end of each workday. Log shall include: • individual’s full name • company name • responsibilities • company phone number

B. C. D. E. 1.3

Submit to the Engineer the Key Control Plan per Article 1.5.C. Submit to the Engineer no less than ten (10) business days before the commencement of Equipment Installation Work, completed Photo ID/Access Card Request Forms (Attachment 1) for all personnel who will work at the site. Submit name and cell phone contact number of individual(s) designated as the Site Security Monitor(s) to the Engineer. A monthly report detailing any and all lost or missing badges shall be forwarded to the City Representative.

PERSONNEL IDENTIFICATION AND BADGING A.

Contractor’s personnel and all others directly associated with the Work will be issued individual SFPUC Photo-Identification Badges that will be valid for the installation of the equipment.

B.

Project badges will be issued by the SFPUC for use by Contractor’s staff, subcontractor’s staff, and all persons associated with the Work. There will be three types of identification

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APPENDIX C HEALTH AND SAFETY REQUIREMENTS DOCUMENT 00819 SITE SECURITY _____________________________________________________________________________________ badges required: (1) Photo-Identification Badges with an orange colored background for personnel who will work at the site regularly; (2) Temporary Contractor Badges with a yellow colored background for those personnel awaiting their permanent PhotoIdentification Badges, or those who will only work at the site on an infrequent basis or for less than a total of 10 days, and (3) Visitor Badges with a white background and black lettering for those personnel who will be at the site for the day only. C.

Contractor shall make arrangements with the Engineer to have its personnel’s photographs and those of its subcontractors taken at the SFPUC’s Department of Human th

Resources at 1155 Market Street, 8 Floor, San Francisco, CA 94103. Alternatively, the Contractor shall provide Proof of identification (e.g. copy of driver’s license), an electronic photograph in jpeg format, and a completed Photo ID/Access Card Request Form (Appendix D) to the Engineer for each individual for issuance of a PhotoIdentification Badge. The jpeg photograph must be in color and conform to the following parameters: full-face frontal view from the top of the sternum to several inches above the top of the head taken from a range of 3 feet to 4 feet from subject, with an orange-colored background, clear, and in focus with a minimum resolution of 640 by 480. The Contractor shall repeat this procedure on an as-needed basis when additional PhotoIdentification Badges are required. D.

Contractor shall keep a written record of the name, employer, and work telephone number of each person issued a Photo-Identification Badge or a Temporary Contractor Badge. Lost or missing badges shall be reported within 24 hours to the Engineer and Site Security Monitor. A Temporary Contractor Badge will be issued by the Contractor until a replacement Photo-Identification Badge or Temporary Contractor Badge is obtained from the SFPUC. A monthly report detailing any and all lost or missing badges shall be forwarded to the Engineer, who will then forward it to the SFPUC Director of Homeland Security. Upon receipt of the report documenting a lost or missing badge, the SFPUC will replace that badge within 10 business days.

E.

All project Photo-Identification Badges and Temporary Contractor Badges shall be surrendered to the Engineer at the completion of the Equipment Installation Workt unless Contractor is actively working on another SFPUC project. The Contractor will identify which badges have not been surrendered and provide documentation that the Contractor is working on another SFPUC project. Failure to return or properly account for badges will delay Final Payment. Contractor will pay a fee of $100 for each unreturned badge, which shall be deducted from the Final Payment. The Site Security Monitor shall immediately surrender to the Engineer the badges of any Contractor’s employees that are reassigned to other non-SFPUC sites or terminated during the construction. The Site Security Monitor shall be responsible for collecting and returning badges on a continuing basis when they are no longer required.

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APPENDIX C HEALTH AND SAFETY REQUIREMENTS DOCUMENT 00819 SITE SECURITY _____________________________________________________________________________________

1.4

F.

The SFPUC will also issue twenty (20) Temporary Contractor Badges to the Contractor for Contractor’s temporary workers, delivery personnel, and other temporary workers. Upon verification by the Contractor’s Site Security Monitor, and compliance with Article 1.3 of this Document, a Temporary Contractor Badge or Visitor Badge will be issued to the temporary worker. The Contractor shall supply the Visitor Badges unless otherwise noted in the Specifications. If additional Temporary Contractor Badges are needed, the Contractor shall submit a request in writing to the Engineer for approval.

G.

All personnel associated with the Work shall be required to wear a Photo-Identification Badge, Temporary Contractor Badge, or Visitor Badge as described in Article 1.3.B of this Document at all times while working at the site. All forms of identification badges shall be attached above the waist on outer garments and shall be visible at all times. Any Contractor employee or worker who does not display a Photo-Identification Badge, Temporary Contractor Badge, or Visitor Badge while on site shall be required to leave the site or will be denied access until such time as they have an approved badge.

H.

Upon request, badges shall be shown to SFPUC’s staff or Security Officers. Persons without badges shall be required to immediately leave the site unless the Contractor’s Site Security Monitor can verify that the person is required on site. Upon verification by the Site Security Monitor and compliance with Article 1.3 of this Document, a Temporary Contractor Badge (or a Visitor Badge) will be issued.

I.

If emergency site access (for emergency access as determined by the Contractor and approved by the Engineer) is needed, the Contractor’s Site Security Monitor shall verify the identity of the visitor to the Engineer. After sign-in with the Site Security Monitor, the visitor will be issued a Visitor Badge. The visitor shall return his/her badge by the end of the day.

J.

The Contractor will be assessed $100 for each unreturned Photo-Identification Badge, Temporary Contractor Badge, or each replacement Photo-Identification or Temporary Contractor Badge, which shall be withheld from the Monthly Progress Payment.

K.

Contractor and all other people associated with the Work that enter the site are required to possess and carry a Photo-Identification Badge, Temporary Contractor Badge, or Visitor Badge in addition to a valid and current California Driver’s License, California Identification Card (issued by the California Department of Motor Vehicles), valid and current Passport, or current driver’s license or photo-identification card issued by another state. This identification shall include a photograph and signature of the holder. Personnel without such identification shall be removed from the site by the Contractor.

BACKGROUND CHECKS A.

Appendix C P-240 (6-09)

Upon the request of the SFPUC and at no additional cost to the SFPUC, the Contractor shall provide such information as necessary and as allowed by law for a Department of 3 of 6

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APPENDIX C HEALTH AND SAFETY REQUIREMENTS DOCUMENT 00819 SITE SECURITY _____________________________________________________________________________________ Justice (DOJ) background check on any person that enters the site. The SFPUC shall bear the costs of conducting a DOJ background check. 1.5

1.6

SITE ACCESS CONTROL A.

At the end of each workday, any gates, hatches, doors, windows, manways, and exterior ladders, etc., shall be secured, closed, and locked. Any alarmed system, which is activated or disabled during the workday, shall be tested through to the alarm monitoring station for proper actuation.

B.

At the end of each workday the Contractor shall secure all equipment, hazardous materials, tools, materials, and flammable fluids. The Contractor shall maintain Key Control to assure only authorized personnel have access to equipment, hazardous materials, tools, materials, and flammable fluids.

C.

The Contractor shall prepare a Key Control Plan outlining the lock system to be used along with the list of personnel who will be issued keys and are authorized to use said keys. Upon loss of critical keys, the Contractor shall replace all corresponding locks and re-issue keys to prevent unauthorized access.

D.

Unless otherwise indicated on the Drawings, existing fences and gates at the site shall remain intact and in use throughout construction. The existing perimeter security of the site shall be maintained at all times. Fences and gates that are breached due to construction (e.g., construction of a utility crossing under a fence) shall be restored by the end of working hours each day. The SFPUC reserves the right to request additional fencing around any areas of the construction site. Additional fencing shall be paid for as extra work. Fencing or gates installed by the Contractor that are breached and/or damaged shall be immediately restored/replaced at Contractor’s expense.

E.

Contractor-requested modifications to existing fences and gates are subject to Engineer’s approval. Additional fencing or modifications requested by the Contractor shall be at Contractor’s expense.

F.

The Contractor is advised that all persons seeking entry to the site will be required to show proof of identification (e.g. driver’s license). All Contractor’s trucks and drivers are subject to the same search requirements as described in Article 1.6.

VEHICLE AND EQUIPMENT SEARCH A.

Appendix C P-240 (6-09)

All vehicles and packages are subject to search by SFPUC security personnel or by SFPUC staff.

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APPENDIX C HEALTH AND SAFETY REQUIREMENTS DOCUMENT 00819 SITE SECURITY _____________________________________________________________________________________ B.

1.7

PHOTO CONTROL A.

B.

1.8

1.9

If the driver/owner of a vehicle will not allow the search, access to the site will be denied. All vehicles on SFPUC property may be searched for items that may pose a threat to the facility or to personnel.

Contractor and its subcontractors shall restrict photographs, video, film, or any other images or image formats to the Limit of Work, unless otherwise required in the Specifications. The Contractor and its subcontractors shall seek the prior written approval of the Engineer before taking any photographs, video, film, or any other images or image formats and shall specifically identify the intended object(s) being captured. Photographs, video, film, negatives, backup copies, archived copies, any electronic hardcopies and electronic or digital files, and any other images or image formats of the project are considered confidential, protected information. The Contractor and its subcontractors agree to hold the above-described confidential, protected information in trust and confidence and agree that it shall be used only for documenting the work performed and shall not be used for any other purpose or be disclosed in any form to any person, entity, or third party without the prior written approval of the SFPUC.

C.

The Contractor shall provide to the Engineer at project completion a detailed list of photographs, video, film, negatives, backup copies, archived copies, any electronic hardcopies and electronic or digital files, and any other images or image formats of the project to be retained by the Contractor and its subcontractors.

D.

The SFPUC reserves the right to disallow photography at any site, of any SFPUC facilities, equipment, or processes which are deemed to be sensitive in nature.

PRODUCTIVITY LOST AND COST DUE TO SECURITY REQUIREMENTS A.

Time lost and/or costs incurred due to compliance with SFPUC security measures (e.g., deliveries or personnel held at the gate without badges or identification, refusal of package deliveries, etc.) shall be deemed an inexcusable delay, and will not be reimbursed for any delay costs. Contractor shall allow additional time to accommodate site security measures.

B.

Failure to comply with these security measures may lead to suspension or termination of the Contract, in accordance with Article 14 of the General Conditions [Document 00700].

PAYMENT A.

Appendix C P-240 (6-09)

Full compensation for any and all costs, including labor, equipment, and materials, required to comply with site security requirements as specified in these Specifications shall be included in the price bid for the Contract.

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APPENDIX C HEALTH AND SAFETY REQUIREMENTS DOCUMENT 00819 SITE SECURITY _____________________________________________________________________________________ B.

Adjustments will be made to the Monthly Progress Payment for each lost or replacement Photo-Identification Badge or Temporary Contractor Badge at $100 each.

C.

Adjustments will be made to the Final Payment for each unreturned Photo-Identification Badge or Temporary Contractor Badge at $100 each.

PART 2 – NOT USED PART 3 – NOT USED

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APPENDIX D HEALTH AND SAFETY REQUIREMENTS

PHOTO ID/ACCESS CARD REQUEST FORM _____________________________________________________________________________________

Employee:____________________________ Telephone No.:_____________________ Employee’s CDL No.:__________________ Expiration Date:___________________ Company Name:______________________ Telephone No.:____________________ Site Supervisor:_______________________ Telephone No.:____________________ Site Security Monitor:__________________ Telephone No.:____________________ F/T Employee: □ Time Period From _________AM to __________PM Temporary Employee: □ Dates Needed From ____/____/___ to ____/____/___ Time Period From _________AM to __________PM Other: □ Visitor: Dates Needed From ____/____/___ to ____/____/___ □ Contractor: □ Consultant: Time Period From _________AM to __________PM □ Other: _________________ Building: ________________________ □ No Building Access □ Room:_______________ □ Room:_______________ □ Room:_______________ □ All Building Access Building: ________________________ □ No Building Access □ Room:_______________ □ Room:_______________ □ Room:_______________ □ All Building Access Other Buildings/Rooms: (name location) □_________________________________________________________________________ □_________________________________________________________________________ □_________________________________________________________________________ □_________________________________________________________________________Site Security Monitor (signature): __________________________ Date:______________ Employee (signature): ___________________________________ Date:_______________

Appendix D P-240 (6-09)

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Standard Bid Forms Before the City can award any contract to a vendor, that vendor must file four standard City forms (items 1-3 on the chart). Because many vendors have already completed these forms, and because some informational forms are rarely revised, the City has not included them in the bid package. Instead, this document describes the forms, where to find them on the Internet (see bottom of page 2), and where to file them. If a vendor cannot get the documents off the Internet, the vendor should call 415.554.6248 or e-mail to Purchasing ([email protected]) and Purchasing can fax, mail or e-mail them to vendor. If vendor has already filled out items 1-3 (See note under item 3.) on the chart, the vendor should not do so again unless the vendor’s answers have changed. To find out which of those forms have been submitted, the vendor should call Vendor File Support at 415.554.6702. If a vendor would like to apply to be certified as a local business enterprise, it must submit item 4. To find out about item 4 and certification, the vendor should call Human Rights Commission (HRC) at 415.252.2500. Form Return the Form to; Item Form Name and Internet Location Number Description For more information

1.

2.

Request for Taxpayer Identification Number and Certification http://www.sfgov.org/oca/purchasing/forms.ht m

Business Tax Declaration http://www.sfgov.org/oca/purchasing/forms.ht m

S.F. Administration Code Chapters 12B & 12C Declaration: Nondiscrimination in Contracts and Benefits 3. http://www.sfgov.org/oca/purchasing/forms.ht m -- in Vendor Profile Application

P-225 (9-06)

The City needs the vendor’s taxpayer ID number on this form. If a vendor has already done business with the City, this form is not necessary.

W-9

All vendors must sign this form to determine if they must register with the Tax Collector, even if not located in San Francisco. All businesses that qualify as “conducting business in San Francisco” must register with the Tax Collector.

P-25

HRC-12B101

Vendors tell the City if their personnel policies meet the City’s requirements for nondiscrimination against protected classes of people, and in the provision of benefits between employees with spouses and employees with domestic partners. Form submission is not complete if it does not include the additional documentation asked for on the form. Other forms may be required depending on the vendor’s answers on this form. (Note: Contract-to-Contract Compliance status vendor must fill out this form each time contracting with the City.)

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Office of Contract Admin. City Hall, Room 430 San Francisco, CA 94102 415.554.6743 Office of Contract Admin. City Hall, Room 430 San Francisco, CA 94102 415.554.6718

Human Rights Comm. 25 Van Ness, Suite 800 San Francisco, CA 94102 415.252.2500

Item

Form Name and Internet Location

4.

HRC LBE Certification Application http://www.sfgov.org/oca/purchasing/forms.htm -in Vendor Profile Application

5.

Insurance Requirements http://www.sfgov.org/oca/purchasing/addforms.htm

6. 7.

Payment (Labor and Material) Bond http://www.sfgov.org/oca/purchasing/addforms.htm Performance Bond http://www.sfgov.org/oca/purchasing/addforms.htm

Form Number

P-607

Description Local businesses complete this form to be certified by HRC as LBEs. Certified LBEs receive a bid discount pursuant to Chapter 14B when bidding on City contracts. To receive the bid discount, you must already be certified by HRC before the bid opening. Contains general information about insurance requirements applicable to some City bids. Shows the types of insurance and coverage amounts the City may require of the successful bidder, but check the bid package for specific requirements. If the bid package requires a Payment (Labor and Material) Bond from the awarded vendor, discuss this form with your insurance carrier. If the bid package requires a Performance Bond from the awarded vendor, discuss this form with your insurance carrier.

Where the forms are on the Internet Office of Contract Administration: Homepage: http://sfgov.org/oca/ Purchasing forms: http://sfgov.org/oca/purchasing/forms.htm Human Rights Commission: Homepage: www.sfgov.org/site/sfhumanrights_index.asp

P-225 (9-06)

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Return the Form to; For more information Human Rights Comm. 25 Van Ness, Suite 800 San Francisco, CA 94102 415.252.2500 It may be required from the successful bidder. It may be required from the successful bidder. It may be required from the successful bidder.

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