Extractive Industries Transparency Initiative Implementation Support Facility (MDTF) Final Summary Notes of Management Committee Meeting Wednesday, February 15, 2012 – Wiston House, West Sussex, UK Present Australia Belgium Canada Denmark EC France Germany Netherlands Norway Switzerland UK USA EITI Secretariat

World Bank

Mr. Andrew Schloeffel, AusAID Mr. Daniel Dargent, Ministry of Foreign Affairs Mr. James Junke, Department of Foreign Affairs and Trade Mr. Johannes Said Soussan, Ministry of Foreign Affairs Mr. Francisco Bataller-Martin, DG-DevCo Ms. Marta Abrantes, DG-Energy Mr. Jordi Ferrari, Ministry of Foreign and European Affairs Mr. Michael Roesch, GIZ Mr. Wouter Biesterbos, Ministry of Foreign Affairs Mr. Harald Tollan, Ministry of Foreign Affairs Mr. Olivier Bovet, State Secretariat for Economic Affairs Ms. Justine de Davila, Department for International Development Mr. Steven Gallogly, US Department of State Ms. Marti Flacks, US Department of State Ms. Clare Short, Chair, EITI Board Mr. Jonas Moberg, Head of EITI International Secretariat Mr. Eddie Rich, Deputy Head of EITI International Secretariat Mr. Paulo De Sa, Sector Manager, SEGOM—Chair of Meeting Mr. Anwar Ravat, Program Manager, SEGOM Mr. Javier Aguilar, Deputy Program Manager, SEGOM Ms. Diana Corbin, Donor Relations, SEGOM Mr. Christopher Sheldon, Senior Mining Specialist, SEGOM Mr. Faustin-Ange Koyasse, Senior Economist, based in Yaoundé Cameroon

Unable to attend Finland Mr. Matti Kiisseli, Ministry for Foreign Affairs Japan Ms. Rika Mori, Ministry of Foreign Affairs Spain Ms. Marta Pedrajas Herrero, Ministry of Foreign Affairs

Observers Inter-American Development Bank Ms. Malaika Culverwell and Mr. Juan Cruz Vieyra United States Department of Interior Mr. Paul Mussenden

Introduction The Management Committee (MC) of the EITI Implementation Support Facility Trust Funds (also known as the MDTF) met on Wednesday, February 15, 2012, at Wiston House, in West Sussex, UK, immediately after the EITI Board meeting. Paulo De Sa, Manager, Oil Gas and Mining Unit (World Bank) chaired the meeting. Twelve of the fifteen donors currently supporting the Facility Trust Funds were represented at the meeting. In addition, representatives from the Inter-American Development Bank and the United States Department of the Interior participated as observers. This Management Committee meeting at Wiston House was outside the reporting cycle, so no Progress or Financial Reports were shared. The next formal MC meeting will take place in midJune, following the EITI Board meeting (date and location to be confirmed).

1. Discussion with EITI Chair and Secretariat The discussions with Clare Short, Chair of the EITI Board, and Jonas Moberg, Head of EITI Secretariat covered a recap of the EITI Board meeting and Strategy Working Group retreat discussions and the following topics:  The Theory of Change Working Group has been created and will be meeting again in March 2012 to come up with a concrete proposal as well as a stocktaking of what has been done so far—global, EITI, and country level.  At the Strategy Retreat, the Board debated, inter alia, needed improvements to the format and content of EITI reports around the following dimensions: 1. Quality of data 2. Template for reporting (extraction and comparison will be easier) mandatory 3. Extending reporting to additional topics, including contract disclosure, licenses and auctions, and local content. 4. Providing more country context in the reports, including role or significance of the industry in the economy. 5. Increasing reporting by supporting companies in the countries where they operate.  Outreach priorities in light of Outreach and Candidacy Strategy discussed by EITI Board, including the possibility of another UN resolution endorsing EITI as a global initiative, creating an international platform for natural resource governance, and possibly a convention. In addition, there are several LAC Regional outreach activities being considered around the EITI Board meeting in Peru in June.

2. General MDTF Matters  

Results Chain. Draft results chain for EITI MDTF was shared with Management Committee ahead of the meeting and also with the Theory of Change Working Group and will be considered at the meeting in March, along with other inputs from GIZ, DFID, etc. Final report by RWI. RWI’s final report was shared with the Management Committee. Regarding WB/MDTF’s work on CSO capacity building, there was go-ahead given by the MC on SEGOM preparing (i) a short strategy with options; (ii) a short assessment of

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the recent work completed under the RWI contract for CSO support and (iii) proposals for a scoping study on work that can be done with PWYP Coalition – for electronic circulation to the MC. Status of MDTF Closing Date Extension Amendments. The MC members were informed that the model Amendments are pending clearance by a few, and that the individual amendments would be drafted and sent for signature as soon as possible.

3. Date/Location of Next Meeting. The next Management Committee meeting will take place immediately after the EITI Board meeting planned for June 2012 in Peru – date and venue to be confirmed via Board Circular in coming weeks. Topics for discussion/update at next MC meeting include:  Simplified processing of small grants – update on progress/guidelines  MOU update discussion (on hold until after Strategy Working Group process is completed) Possible ideas for meetings/events around the EITI Board meeting in Peru include:  Regional conference – WB, IDB, bilaterals, scoping studies for Colombia, Chile, Brazil (Overview of what implementation would look like)  CSO learning event  Report reading training  Subnational conference in Cuzco

Annex 1: Status of Follow-Up Actions from Previous MC Meetings

Formal Management Committee Meeting in Jakarta, October 2011 ACTION The World Bank, RWI and the International Secretariat will discuss formation of a task force to find ways to address data integration/visualization needs for EITI. World Bank team will organize a half-day workshop via video-conference to discuss the MOU and feed into the Strategy Working Group discussions. In addition to the formation of the task force mentioned above, the World Bank team will discuss with RWI the status and next steps on the RWI contract for civil society capacity building and report back to the Management Committee at the next meeting. Also, PWYP will continue dialogue with MDTF and possibly visit the World Bank to discuss their new strategy for EITI.

STATUS Ongoing Ongoing Ongoing

Informal Management Committee Meeting in Amsterdam, June 2011 ACTION The Secretariat’s document outlining issues and parameters to consider with lobbying for new countries to be shared with MC members for information. The World Bank to send to the OCC a document regarding the current MDTF outreach priorities. The Secretariat paper (regarding expanding Committee membership to Alternates and nonBoard members) prepared for the Governance Committee to be shared with the MC members. Bank team to prepare a document laying out the procedures for new countries to apply for and receive MDTF grants. Bank team to prepare a table to be posted on the web to show tracking of grants as they are being prepared and so other stakeholders can help push the process along if needed. Bank team to invite civil society representatives on the EITI Board to the MDTF meeting in Jakarta, as was done at the meeting in Dar-es-Salaam. Oslo team to attend a retreat in DC paid by Bank budget to discuss transition arrangements for the new EITI Rules. Proposal for Mozambique Phase 2 Grant. Proposal for Republic of Congo Grant. Priority country matrix will be used to keep MC members informed of specific activities related to TOP countries (Statement of Mission Objectives, Back to Office Reports, etc.). For the additional countries indicated with an “X” on the table, Management Committee members will be able to access the Secretariat’s Implementation Progress Reports (IPRs) online at any time.

STATUS Completed Completed Completed

Completed Ongoing Completed Completed Completed Completed Ongoing Ongoing

Formal Management Committee Meeting in Paris, March 2011 ACTION The World Bank team will work with other Bank units to look for ways to get grants in place sooner, or at least have all clearances done and ready for signature as soon as candidate status is granted.

STATUS Ongoing

World Bank ideas on challenges for EITI going forward to be sent to Clare Short and Management Committee members. World Bank to provide update on Lomé workshop in the next Progress Report. World Bank team to investigate the use of SCOOP or something similar. To start, Management Committee members should send list of priority countries to be tracked. World Bank team will share these detailed Country Implementation Progress Reports ahead of Management Committee meetings as allowed and requested. The World Bank team will share the presentation to the EITI Board in May/June with the Management Committee ahead of time, for information. The World Bank team will work internally to decide on the MDTF-related documents to exempt from information disclosure policies and those to be disclosed and send a concept note to the Management Committee for discussion at the next meeting. World Bank to prepare a note outlining the implications of the Closing Date extension, to be included on the agenda at the next meeting. The World Bank team will include inputs provided by MC members into the CS Engagement Proposal and submit with Minutes, for virtual approval on a no-objection basis. MC members requested that a full discussion of the IEG Global Program Review (and possibly the Scanteam evaluation) be included in the agenda of the next meeting.

Completed Completed Completed Completed Completed Completed

Completed Completed Completed

Formal Management Committee Meeting in Dar-es-Salaam, October 2010—all completed ACTION The World Bank will prepare a concept note on Subnational Reporting, for a paper to be presented at the conference in Paris. The World Bank will prepare a paper providing comments on EITI policy changes and on the validation process. The draft will be shared with MC members for comment, and paper will be finalized in the next few weeks. The World Bank will send an email to the MC outlining the nature of work to be done in Zimbabwe to be used by those MC members with sanctions to request special permission to use MDTF funds. The World Bank will develop the civil society support idea into a concrete proposal for MC consideration at the next formal meeting. RWI’s first Progress Report is due in November and will be shared with the Management Committee.

STATUS Completed Completed

Completed

Completed Completed