MINUTES OF THE REGULAR MEETING OF THE BOARD OF EDUCATION HINSDALE TOWNSHIP HIGH SCHOOL DISTRICT 86 April 25, 2011

MINUTES OF THE REGULAR MEETING OF THE BOARD OF EDUCATION HINSDALE TOWNSHIP HIGH SCHOOL DISTRICT 86 April 25, 2011 CALL OF MEETING. A Regular Meeting ...
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MINUTES OF THE REGULAR MEETING OF THE BOARD OF EDUCATION HINSDALE TOWNSHIP HIGH SCHOOL DISTRICT 86 April 25, 2011

CALL OF MEETING. A Regular Meeting of the Board of Education of Hinsdale Township High School District 86, DuPage and Cook Counties, Illinois was called to order by President Dennis Brennan at 7:30 p.m. on Monday, April 25, 2011 in the Black and Gold Room of Hinsdale South High School, 7401 Clarendon Hills Road, Darien, Illinois. PLEDGE OF ALLEGIANCE. President Brennan led the Board and audience in the Pledge of Allegiance. Board members present: President Dennis Brennan Vice President Michael Kuhn Dianne Barrett

Kay Gallo George Kumis Vinaya Sharma

Board member absent: Secretary DeeDee Gorgol Others present: Superintendent Dr. Nicholas Wahl Business Manager Jeff Eagan Director of Human Resources Troy Courtney Hinsdale Central Principal Michael McGrory Hinsdale South Principal Brian Waterman Board Recording Secretary Catherine Hannon Mr. Sharma stated, for the record, the meeting was being tape recorded. AUDIENCE COMMUNICATION. None. GOOD NEWS/RECOGINITION OF STUDENTS / STAFF. A. Special Olympics Illinois State Basketball Tournament Champions – Hinsdale South. Principal Waterman announced that nine players who make up the Hinsdale South Hornets Special Olympics Basketball Black Team placed first in State for its division at the Special Olympics Illinois Basketball Tournament on March 11-12 at Illinois State University in Bloomington-Normal. The team now has two trophies as this is the second time in four years the team has won at the state level. Coaches Kathy Craig, Randy Paterson and Adam Contreras were commended for their work with the students. Board President Brennan presented certificates to team members Thomas Cody, Ryan Donovan, Darrius Fulcher, Abraham Gamboa, Nancy Martinez, Trey Morris, Reynaldo Neris, Ryan Thomas and Devon Williams.

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B. Illinois Drill Team Association State Champions, Hinsdale South. Principal Waterman announced that the Hornet Varsity Danceline Team won first place at the Illinois Drill Team Association State competitions in poms on March 12th at the University of Illinois in Champaign-Urbana for the second year in a row. They also placed 2nd in the kick competition. Head Coach Courtney Gillett was commended for her work with the students. Board President Brennan presented certificates to team members Elisabetta Bifero, Carly Poro, Caroline Roti, Anna Henry, Cassie Calvello, Nicole Spacone, Jamie Massimilian, Kaitlyn Yurchak, Lauren Awtry, Sami Lyons, Jessica Perisin, Jorie Stavropoulos, Eleni Kokinis, Miranda Gron, Joelle Farano, Joanna Wojtyczka, Colleen Borek, Ashley Davis, Morgan Perconti, and Nicole Mazzei. Joelle Farano placed 5th in the solo competition. C. 2011 Illinois Economics Challenge Winners, Hinsdale South. Principal Waterman announced that the Hinsdale South Econ Team won first place in the 2011 Illinois Economics Challenge. The Illinois Economics Challenge is designed to foster interest in economics among high school students by recognizing their achievements and offering a fun and competitive way to showcase their knowledge. Members of the Econ Team include Sanat Daga, John Lynch, Tanmaya Sambare, and Ashwin Sharma. The team sponsor is Jeff Waterman, Hinsdale South Social Studies Teacher. Students were not in attendance at the meeting but Principal Waterman will distribute their certificates accordingly. D. International Extreme Re-design Competition Winner, Hinsdale Central. Principal McGrory announced that Hinsdale Central senior Elliot Wilm earned first place in an international “re-design” competition sponsored by Dimension Corporation. Along with first place, Elliot was awarded a $2,500 scholarship. The contest challenges students worldwide to submit their designs for a new product concept, a new perspective on an existing one, or a work of art or architecture. The winners were selected from an international pool of nearly 70 entries by a panel of experts from the design engineering fields. Elliot created a design of a hidden doorstop at the bottom of the door that acts as a dead bolt, ensuring ease of use and control without an unappealing appearance. While using a piston and cam system, Elliot created a track for a rod to slide up and down when turning the knob, a design meant for a functional purpose. Elliot’s parents and sister along with Mr. Schmidt, his teacher, were in attendance when Elliot was presented with a certificate. E. ROE DuPage RtI Showcase Spotlight District – District 86. Superintendent Wahl announced that District 86 was one of eight districts in DuPage County invited to present at the Response to Intervention (RtI) Showcase, Friday, April 15th. RtI is a federally mandated framework schools must use to provide instruction or interventions to students, according to their needs, by using data about students’ performance over time to make educational decisions. This school year is the first year the state has mandated districts to implement RtI. Presenting for the District were Dr. Bruce Law, Assistant Superintendent for Instruction, Dr. Joyce Powell, Director of Student Services, Deanne Doherty, Central School Psychologist, and Dan Singer, South School Psychologist. Superintendent Wahl congratulated staff members on this accomplishment and thanked them for their hard work. The certificate of recognition received will be displayed in the administrative building.

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BOARD REPORTS. A. Student Liaisons. Jenna Kandah, Hinsdale South, reported on several events. As part of a push in April to increase student attendance: English classes viewed a video starring Emmanuel Morris which showed negative consequences of missing school; a poster tracking attendance was put on display, with increased attendance, administration will hold a school-wide ice cream social in the courtyard. Other events reported: NHS induction - 75 juniors and 4 seniors; District 86 Crossover Games at Benedictine University - participation in softball, soccer and baseball; PSAE testing for juniors this past Wednesday/Thursday - free breakfast provided both days; Variety Show held Thursday – Saturday; Ethnic Fair this Friday at 8:30 a.m. - five different ethnic groups showcased including Indian, Pilipino, African, Irish and Asian; City of Darien planting tree for Arbor Day in honor of Mrs. Deborah Kirwan, Science Department students will release butterflies, choir will sing during commemoration. Kathleen Shea, Hinsdale Central, reported on the following events: Hinsdale Central competed in the Crossover Games at Benedictine University; Girls’ Water Polo took first place in the Latin Tournament; College Fair hosted 200 universities; Autism Walk had 900 walkers and raised $65,000; Ethnic Fair will be held Friday with food, music and dancing; April is Poetry Month - Poetry Club celebrating “Poetry Palooza”; Varsity Club sponsoring dance for Teachers in Need (TIN) held Friday, May 13th - teachers are the DJs; Prom this weekend at Navy Pier. B. Principals. No additions to their written reports. C. Facility Committee. No report. D. Finance Committee. Mr. Kumis stated that discussion took place regarding the Community Relations Policy Revision. The first reading will take place on the agenda under the Superintendent’s Report. E.

President’s Report. No report.

WRITTEN COMMUNICATION. Superintendent Wahl stated that seven Freedom of Information Requests and a Letter from the Attorney General’s Office were included in the packet. A. Freedom of Information Request. Ms. Joni Holinger requested Board of Education minutes related to the discussion and action on the teacher contract regarding a 20% increase in the final two years. Documents responsive to her request were provided accordingly. B. Freedom of Information Request. Ms. Duaa Eldeib, Chicago Tribune, requested the following driver education information relating to the vehicles used at each school from 2005 to present: 1) make, model, and year of all vehicles, broken down by school; 2) mileage of vehicle; 3) registered owner; 4) purchased amount and year; 5) lease amount and year if applicable; 6) service records; 7) any citations associated with the vehicle; 8) any accident records associated with the vehicle and; 9) insurance issuance date and insurance expiration date. Documents responsive to his request for items 1, 3, 4, 6, 8, and 9 were provided accordingly. Mileage records, #2, are not recorded at a fixed point throughout the year; however, service invoices sometimes state mileage for each vehicle serviced. There are no documents for items 5 and 7.

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C. Freedom of Information Request. Ms. Joni Holinger, requested salaries of teachers who have retired from District 86 during the years 1998 through 2006; specifically the amount of the teacher’s salary for the four years prior to their retirement date, their age, and years of service. Documents responsive to her request were provided accordingly. D. Freedom of Information Request. Mr. Matthew M. Garrett, Wildman, Harrold, Allen & Dixon LLP, requested copies of 1) any and all contracts and agreements from 2003 through the present between District 86 (including all high schools) and any of the following entities: ATI Physical Therapy, AthletiCo Physical Therapy or Newsome Physical Therapy Network. Documents responsive to his request were provided accordingly. E. Freedom of Information Request. Ms. Elizabeth Stoever, Suburban Life Publications, requested copies of all student disciplinary records, including reasons for suspension and/or expulsion for school years 2008-2009, 2009-2010, and 2010-2011 (year to date). Documents responsive to her request were provided accordingly. F. Freedom of Information Request. Mr. Matthew M. Garrett, Wildman, Harrold, Allen & Dixon LP, requested copies of any and all contracts and agreements from 2003 through the present between District 86 including all high schools) and Accelerated Rehabilitation Center from 2003 to the present. Documents responsive to his request were provided accordingly. G. Freedom of Information Request. Mr. Len Kaucky requested copies of the dollar figure as well as the percentage figure of reserves of operating revenue for fiscal years 2000 through 2010. Documents responsive to his request were provided accordingly. H. Letter from the Office of the Attorney General- Request for Review. A letter from Lisa Madigan, Attorney General for the State of Illinois, was sent referencing a FOIA request made by Mr. Stephen Woodward on December 10, 2010. The FOIA request to which this Request for Review relates sought the unabridged Hinsdale Township High School District 86 Financial Planning Report by PMA Financial Network, Inc. dated October 29, 2010. Section 7(1)(f) of the Freedom of Information Act (5 ILCS 140/7(1)(f) allows withholding of: preliminary drafts, notes, recommendations, memoranda or other documents in which opinions are expressed, or policies or actions are formulated, except that a specific record or relevant portion of a record shall not be exempt when the record is publicly cited and identified by the head of the public body; hence, Mr. Woodward’s request for information on subject matter was denied. CONSENT AGENDA / PULLED ITEM. Mrs. Barrett asked to pull Consent Agenda B1, Salaries for March 2011 and Board Bills dated April 25, 2011. CONSENT AGENDA / AMENDED. Vice President Kuhn moved to approve the Consent Agenda as amended; Mrs. Gallo seconded the motion. ROLL CALL: AYE: Brennan, Kuhn, Barrett, Gallo, Kumis, Sharma

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NAY: None. The motion carried. Consent agenda items consisting of minutes, business affairs, personnel and administrative were approved as follows: A. Minutes of Previous Meetings. Regular Action Meeting of the Board of March 21, 2011; Closed Session/Regular Action Meeting of the Board of March 21, 2011; District Round Table Meeting of April 6, 2011; Finance Committee Meeting of April 11, 2011; Committee of the Whole Meeting of the Board of April 11, 2011; and Closed Session/Committee of the Whole Meeting of the Board of April 11, 2011. B. Business Affairs. Interim Bills dated March 31, 2011 in the amount of $229,457.92 and IHSA Membership Renewals for 2011-2012 for Hinsdale Central and Hinsdale South High Schools. C. Personnel. 1. Certified: Leaves of Absence. Brittny Belsan, Mathematics Teacher, Hinsdale Central, for an unpaid maternity leave beginning September 22, 2011 and continuing to January 3, 2012; Jaime Tujo, Special Education Teacher, Hinsdale South, for an unpaid maternity leave beginning August 22, 2011 and continuing through October 14, 2011; Shannon Voytsekhovskyy, World Languages Teacher, Hinsdale South, for an unpaid maternity leave beginning November 9, 2011 and continuing to January 12, 2012. Retirement. Bruce Kendrick, Mathematics Teacher, Hinsdale South, effective at the end of the 2014-15 school year. Employments. To be issued a first year, full-time contract for the 2011-12 school year: Jacqueline Jachymiak, Mathematics Teacher, Hinsdale Central, replacement of Karyl Tyler. To be issued a first year, part-time contract for the 2011-12 school year: Lily Barcelona, World Languages Teacher, Hinsdale Central, replacement of Katherine Ludden and Reassignment of Jennifer Dalrymple; and Michelle Proutsos, Social Studies Teacher, Hinsdale South, growth position. D. Administrative. 1. Official End of the 2011-12 School Year. Friday, June 10, 2011. 2. Three-Year School Calendar. (2011-2012, 2012-2013, 2013-2014). CONSENT AGENDA / PULLED ITEMS / BUSINESS AFFAIRS – SALARIES FOR MARCH 2011 AND BOARD BILLS DATED APRIL 25, 2011. Regarding legal fees, Mrs. Barrett stated that $13,000 for special education and $3,000 for the Barrett docket was paid out in legal fees. Mrs. Barrett made a motion to separate the legal bills from the regular bills. There was no second to the motion. Motion failed. CONSENT AGENDA / PULLED ITEMS/ BUSINESS AFFAIRS - SALARIES FOR MARCH 2011 AND BOARD BILLS DATED APRIL 25, 2011. Vice President Kuhn moved to approve the salaries for March 2011 in the amount of $4,119,929.57 and Board Bills dated April 25, 2011 in the amount of $2,633,791.79; seconded by Mrs. Gallo.

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ROLL CALL: AYE: Brennan, Kuhn, Barrett, Gallo, Kumis, Sharma NAY: None. The motion carried. Mrs. Barrett stated that she wanted the minutes to reflect that she is not in favor of paying legal bills. ACTION ITEMS. A. Hinsdale Central Field Trip. Superintendent Wahl referenced supporting documentation from Principal McGrory detailing an overnight field trip from May 4, 2011 through May 8, 2011. Mr. McGrory is requesting approval for students/chaperones to attend the Business Professionals of America National Conference at the Omni Shoreham in Washington, D.C. Vice President Kuhn moved to approve the proposed Hinsdale Central overnight and/or out-of-state field trip for the 2011-12 school year as presented; Mrs. Gallo seconded the motion. ROLL CALL: AYE: Brennan, Kuhn, Barrett, Gallo, Kumis, Sharma NAY: None. The motion carried. B. Hinsdale South Athletic Club: Commercial Sponsorship Requests. Superintendent Wahl referenced documentation from Principal Waterman requesting Hinsdale South Athletic Club to sell advertisement space to Michael’s Fresh Market and Lou Malnati’s Pizzeria. Mrs. Gallo thanked Hinsdale South Athletic Club. Vice President Kuhn moved to approve the Hinsdale South Athletic Club Commercial Sponsorship Request as presented; Mrs. Gallo seconded the motion. ROLL CALL: AYE: Brennan, Kuhn, Barrett, Gallo, Kumis, Sharma NAY: None. The motion carried. C. Summer 2011 Projects – Bids. Superintendent Wahl referenced the memorandum from Business Manager Eagan detailing the bids for the Summer 2011 Project for Interior and Exterior Renovation Improvements. The bids were opened on April 19th and three bids were received. Because all bids exceeded the budgeted amount for this Life Safety and renovation work, district administration recommends that the Board of Education reject all bids and narrow the bid package scope. The refined bid package will be re-bid and presented for Board approval at the May 16th Board of Education Meeting. Discussion ensued. Vice President Kuhn moved to reject all submitted bids for the 2011 Interior and Exterior Renovation Improvements at Hinsdale Central and Hinsdale South High Schools and authorize Administration to re-bid a refined scope of work; Mrs. Gallo seconded the motion.

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ROLL CALL: AYE: Brennan, Kuhn, Barrett, Gallo, Kumis, Sharma NAY: None The motion carried. D. Foundation Grants – Hinsdale Central. Superintendent Wahl referenced the memorandum from Principal McGrory for grants being offered by the Hinsdale Central Foundation to Hinsdale Central personnel in 2011. Hinsdale Central is pleased and gratified that the Foundation has seen fit to support several initiatives at the campus that will serve students and faculty. A total of $25,372 in grants is being suggested. Suggested grants include the following: J. Kyle Braid Leadership Team, $4,000; CADA Student Leadership, $700; LEAP into Africa, $2,000; The Best Non-Fiction writing Hinsdale Central, $1,600; Cuzco Spanish Language Study, $500; Discovering Mathematics through the Casio PRIZM, $2,380; Engineering and Manufacturing, $2,000; FLIP and Burn, $1,914; Science Department Clicker Expansion and Improvement, $4,228; and Flipping the Classroom: A Mastery-Based Approach to Learning, $6,050. Vice President Kuhn moved to accept Grants; Mrs. Gallo seconded the motion. ROLL CALL: AYE: Brennan, Kuhn, Barrett, Gallo, Kumis, Sharma NAY: None The motion carried. SUPERINTENDENT’S REPORTS. A. Third Quarter Goals Report. Superintendent Wahl reviewed with the Board the Third Quarter Goals Report which is aligned with the District’s Vision and Strategic Plan and Initiatives. The function of the Quarterly Goals Report is to update the Board on administrative actions taken during the previous quarter to accomplish the initiatives in the adopted plan. B. Community Relations Policy Revision – First Reading. Superintendent Wahl referenced the Community Relations Policy revised fee schedule per the discussion at the April 11th Committee of the Whole Meeting. The Finance Committee recommended increasing the rental fees of the synthetic turf fields to keep them in line with comparable high schools in the area. Discussion ensued. Mr. Eagan stated that there were three categories for fee rentals. Superintendent Wahl stated that there are administrative procedures followed at the building level. Vice President Kuhn asked for a report of who is using the fields and when they are using them to see if there are any gaps. He specified that the report could be done after tracking for the next six months. Mr. Sharma asked about the rental of the grass fields and if they should be removed from availability or charged according to the maintenance of fields. The Administration is recommending adoption of the revised Community Relations Policy at the May 16th Regular Action Meeting.

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BUSINESS REPORT. A. FY 2011 Adopted Budget to Actual – Third Quarter Budget Report. Mr. Eagan referenced the FY 2011 Adopted Budget to Actual Third Quarter comparison. He noted that 53.3% of local real estate taxes have been received thus far which is roughly the same percentage received through the third quarter of last year. General State Aid is on track while Categorical Aid reimbursements are on pace to exceed budgeted figures. Overall, the district has received approximately 84% of anticipated state revenue. Federal reimbursements received represent about 37% of budgeted amounts. This percentage is slightly lower due to anticipated ARRA reimbursements being paid during the fourth quarter of FY2011. All line items in expenditures are running at expected expense levels; supplies are slightly higher and purchased services are slightly lower for contracted student transportation services. A question and answer period ensued. TREASURER’S REPORT. Business Manager Eagan presented the Treasurer’s Report as of March 31, 2011. Mr. Eagan referenced page 3 regarding a working cash loan that occurred in March and will be repaid in June. Mr. Kumis noted that health expenses increased. Mr. Eagan stated that expenses were a little high in July, August, and September and contributions will be reviewed when planning for the tentative FY2012 budget. AUDIENCE COMMUNICATION. None. ADJOURNMENT TO CLOSED SESSION. At 8:38 p.m., President Brennan moved to adjourn to Closed Session to discuss the Appointment, Employment, Compensation, Discipline, Performance, or Dismissal of Employees and Pending Litigation; Vice President Kuhn seconded the motion. ROLL CALL: AYE: Brennan, Kuhn, Barrett, Gallo, Kumis, Sharma NAY: None. The motion carried. RECONVENE TO OPEN SESSION. At 9:09 p.m., Mrs. Gallo moved to adjourn Closed Session and reconvene in Open Session; Mr. Kumis seconded the motion. On unanimous voice vote, the motion carried. ADJOURNMENT. At 9:10 p.m., Mrs. Barrett moved to adjourn; Mr. Kumis seconded the motion. On unanimous voice vote, the meeting was adjourned.

_________________________________ President, Board of Education _________________________________ Secretary, Board of Education

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