Microsoft Word 2000 & Tables

Microsoft Word 2000 – Tables

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TABLE OF CONTENTS 1. How do I Select portions of a Table? ....................................................................... 14 2. How do I add a new row at the bottom of the table? .................................................. 3 3. How do I add borders to a table or to cells in a table? ............................................... 8 4. How do I add color or shading to a table or cells in a table/ ....................................... 7 5. How do I add text before the table? ........................................................................... 2 6. How do I break a table across pages? ..................................................................... 11 7. How do I change the alignment of the entire table on the page? ............................. 11 8. How do I change the height of a row?........................................................................ 5 9. How do I change the horizontal alignment of text in a cell? ..................................... 10 10. How do I change the orientation of text in a cell?..................................................... 10 11. How do I change the space between columns in a table? ......................................... 5 12. How do I change the text alignment for the entire table or for a set of rows?........... 11 13. How do I change the vertical alignment of text in a cell?.......................................... 10 14. How do I change the width of a column? ................................................................... 5 15. How do I copy text in a cell to a new location in the table? ........................................ 9 16. How do I Create a Table? .......................................................................................... 2 17. How do I delete an entire table?............................................................................... 15 18. How do I delete cells, rows, or columns in a table?.................................................. 15 19. How do I delete data in a cell? ................................................................................. 15 20. How do I hide or display the lines in a table? ........................................................... 12 21. How do I insert a column or row inside a table........................................................... 4 22. How do I insert a tab into a cell? .............................................................................. 12 23. How do I merge or join cells together? ....................................................................... 6 24. How do I remove borders or shading? ....................................................................... 9 25. How do I sort data in a Table? ................................................................................. 12 26. How do I split a cell into multiple cells? ...................................................................... 6 27. How do I split a table into two tables? ...................................................................... 11 28. How do I move or copy a column or row .................................................................... 6 29. How do I sort data in one column............................................................................. 12 30. How do I set Autoformat for a table.......................................................................... 12 31. How do I draw a table .............................................................................................. 13 32. How do I import an Excel worksheet to a table ........................................................ 13 33. How do I select components in a Table ................................................................... 14 34. How do I move around in a Table ............................................................................ 14 35. How do I delete Table Components ......................................................................... 15 36. How do I insert Table Components .......................................................................... 16 37. How do I convert tables to text ................................................................................. 15 38. How do I convert text to tables ................................................................................. 15

Tips for Tables 2

Microsoft Word 2000 – Tables

1. 2. 3. 4. 5. 6.

Columns, Rows and Cells are used to organize information A Cell is formed when a Row and Column meet Each Cell is independent A Cell can contain a graphic, text and etc A Table cannot contain another table When data is entered in a cell, it will wrap

1. Create the Table • •

Press Enter 2 times before inserting the table Click on Table, Insert, Table

• • •

Select the number of columns Select the number of rows Click on OK

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2. Enter Title, Row & Column Headings to the Table •

Enter the Table Title in blank line preceding the table

[This is the place for the Table Title]

3. Insert a Row and Enter the Column Headings Anchor on the row below the new row position Click on Table, Insert, Rows Above

Name

Number

--OR-Click on the Insert Cells Icon Make your selection Click on OK

Use the Bold and Center Alignment to adjust the headings

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Microsoft Word 2000 – Tables

4. Enter the Information into the Table Use Tab key to move between columns and rows Use the Enter key to enlarge the Cell Name Mary Jones Hal Kirkland Josh McKinnon Travis Shelton

Number 1234 2468 3579 2367

5. Add a New Row at the Bottom of the Table Place cursor in last cell of table Press the TAB key

6. Add Text Place Cursor in the beginning of the first cell Press Enter key to increase the cell size Press Tab to go to the next Cell or Row

Name Mary Jones Hal Kirkland Josh McKinnon Travis Shelton

Amount $10.00 $15.00 $65.00 $45.00

Number 1234 2468 3579 2367

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7. Insert a Column into the Table for “Amount” Select the column to the Right (“Number”) Click on Table, Insert, Columns to the Left Or Columns to the Right.

--OR-Click on the Insert Cells Icon

Make your selection Click on OK

8. Delete Data in a Cell Select the Cell Press the Del key

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Microsoft Word 2000 – Tables

9. Size the Rows and /or Columns Select the Row Click on Table Click on Table Properties

Click on the Row tab for the Row Height --OR-Click on the Column tab for the Column Width

Make the needed adjustments Click on OK

OPTIONS Change the space between the columns Make multiple rows or multiple columns the same dimensions

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10. Move or Copy a Column or Row Select the Column or Row TO COPY: Press Ctrl + C OR TO MOVE: Press Ctrl + X Create new row or column Anchor in the new location Press Ctrl + V to Paste

Name Mary Jones Hal Kirkland Josh McKinnon Travis Shelton

Number 1234 2468 3579 2367

Amount $10.00 $15.00 $65.00 $45.00

11. Merge Cells Select the Cells to be joined Click on Table, Merge Cells

12. Split Cells Select the Cell to be Split Click on Table, Split Select the number of Columns & Rows Click on OK

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Microsoft Word 2000 – Tables

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TABLE PROPERTIES

Click on Table, Table Properties Click on the Table Tab

Click on Preferred Width and enter the width and units

Set an Indention from the Left

Set the Table to align to the Left, right, or center of the page Set Text to wrap around the Table or No Wrapping At All

Click on Borders and Shading To edit the borders of your table Click on the Borders Tab Click on the Shading tab to add shading to your table

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SHADING

Apply a Fill color to the entire Table

Select a Level of pattern shading with Style and Color

Apply to: TABLE Click on OK

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Microsoft Word 2000 – Tables

On the Table Tab, Click on Options

Set default margins for the cells & default spacing between the cells.

Click on OK

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14. Shade a Row or Column Select the cells to be shaded Click on Format, Borders and Shading

Click on the Shading tab Select the Fill option Set Apply to: to Table or Cells Click on OK

EXAMPLE Number 1234 2468 3579 2367

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Microsoft Word 2000 – Tables

15. Select Border for the Table Anchor in Table Click on Table, Select Table Click on Format, Borders & Shading Click on the Borders tab Select the color, line size Select the lines to be included Apply to TABLE Click on OK

EXAMPLE Name Mary Jones Hal Kirkland Josh McKinnon Travis Shelton

Number 1234 2468 3579 2367

Amount $10.00 $15.00 $65.00 $45.00

16. Edit the Inside Lines Select the Table Click on Format, Borders & Shading Click on the Borders tab Select the type of ALL Select the line size Select the lines to be included Apply to Cell Click on OK

Box---Outside border only, no inside lines Grid---Change outside, leave inside lines

All---Both inside and outside lines None---No outside border or inside lines

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17. Remove Borders and Shading Select the table Click on Format, Borders and Shading Select the Border tab Select No Border setting Select the Shading setting Select None Apply to Table Click on OK

Example

Name Mary Jones Hal Kirkland Josh McKinnon Travis Shelton Josh McKinnon

Number 1234 2468 3579 2367

Amount $10.00 $15.00 $65.00 $45.00

18. Copy Cell Text from one cell to another Select the text Ctrl + C Go to the receiving cell Ctrl + V

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Microsoft Word 2000 – Tables

19. Change the orientation of the text in a cell Select the text Click on format, Text direction Select the orientation Click on OK

Name

EXAMPLE

Mary Jones Hal Kirkland

Josh McKinnon Travis Shelton

Josh McKinnon

20. Change the Horizontal Alignment of the text Select the text Click on the desired alignment on the tool bar

21. Change the Vertical Alignment of the text Click on View, Toolbars, Tables and Borders Select the CELLS to vertically align Click on the desired alignment button on the Table Toolbar (Top, Center, or Bottom)

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22.Change the text alignment for the entire table or a set of ROWS Name Mary Jones Hal Kirkland

Josh McKinnon Travis Shelton Josh McKinnon

Number 1234 2468 3579 2367

Select the rows to be aligned Click Table, Table Properties Click the Cell Tab Set the alignment Option Click on OK

23. Change the entire table alignment on the Page Select the table Click Table, Table Properties, Select the Alignment Click on OK

24. Split a table into two tables Select the row you want for the 1st row of the second table Click on Table, Split Table

25. Break a table across a page Select the row you want to appear on the next page Press Ctrl+Enter

26. Hide or display the grid lines Select the Table Click on Table, Hide Gridlines or Table, Show gridlines

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Microsoft Word 2000 – Tables

Amount $10.00 $15.00 $65.00 $45.00

27. Sort data in a Table Select the table Click on Table, Sort Set up to three key columns for the sort Set data types for each key If there is a header row, Click Header Row option in “my list has” area Click OK

28. Sort Data in one Column Anchor cursor in column to be sorted Click Table, Sort, Options, Sort Column Only Click OK, OK

29. How do you Set a Tab for entering data in a Cell? Press Ctrl-Tab instead of Tab

30. AutoFormat Anchor cursor in the Table Click Table, Table Auto Format Select the Type Set Borders, Shading, Font, Color, Autofit Click on “Apply Special Formats” to Heading Rows, Last Row, 1st and Last Columns Click on OK

31. Draw a Table Click on Tables and Borders Icon --OR-Click Table, Draw Table Click and Drag to draw the outside border Click and draw to draw the inside lines

32. Import a Worksheet from Excel to a Table Open the Table Open the Worksheet Select the data in the worksheet Click on Copy Paste the data in the Table

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35. USING FORMULAS IN A TABLE In the cell for the Formula, click on Table, Formula

Click OK to accept the suggested Formula --OR--

Select the function you want from the Paste Function box & Click on OK

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Microsoft Word 2000 – Tables

Create a Table? Use the Table Menu Option

Use the Insert Table Icon

Draw the Table

1. Place the cursor at the point where the table is to be inserted. 2. Click Table, Insert Table 3. Set the number of rows and columns 4. Click on OK 1. Place the cursor at the point where the table is to be inserted. 2. Click & Drag the Insert Table Icon until the correct number of rows and columns is displayed. 1. Click on the Tables and Borders Icon -ORClick Table, Draw Table {The cursor will change to a pencil used to draw the table.} 2. Click and Drag to draw the outside of the table 3. Click and drag to draw the lines inside the table.

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Move around in a table?

Keystroke

Action or Movement

TAB Shift-Tab Down Arrow Up Arrow Alt-Home Alt-End Alt-PgUP Alt-PgDn

Next Cell Previous cell Next Row Previous Row First Cell in a Row Last Cell in a Row First Cell in a Column Last Cell in a Column

Selecting Components of a Table

Component

Selection Process

Cell Row

Triple Click in the Cell Click on the left of Row --OR-Click on Table, Select Row Click on Top of Column --OR-Click on Table, Select Column Select one and Drag --OR-Select one, Shift and Click Other Anchor before text Press Tab --OR-Press Shift Tab for reverse Click on Table, Select Table

Column

Multiple Components

Text

Entire Table

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Microsoft Word 2000 – Tables

Conversion of Tables and Text Table to Text

Select the Table to be converted Click on Table, Convert Table to Text Select a separator Click on OK Select the Text Click on Table, Convert Text to Table Indicate the # of columns Select the text separator indicating a Column Click on OK

Text to Table

Deleting Table Components Component

Delete

Cell

Select Cell Click on Table, click on Delete Cells Click on the option Click on OK Select Column Click on Table, click on Delete Columns Click on the option Click on OK Select Row Click on Table, click on Delete Rows Click on the option Click on OK Select the text Press the DEL key Select the Table Click on Table, Delete Rows

Column

Row

Text Entire Table

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Inserting Table Components Component Cell Column Column on Right of Table

Row Row at End of Table Text

Insert Select Column to Right of new column Click on Table, click on Insert Columns Select Column Click on Table, click on Select Column Click on Table, Insert Column Select Row below the new row Click on Table, click on Insert Rows Move to LAST cell of table Press the TAB key Click in Cell, Enter Data

Entire Table

Click on Table, Select # of Rows and Columns Click on OK

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Microsoft Word 2000 – Tables

ACKNOWLEDGEMENTS Word 2000 and Tables, Dr. Lynn Wampler, Associate Specialist for Computer Applications and Services, November, 2001. Phone: 325-3226

Mississippi State University does not discriminate on the basis of race, color, religion, national origin, sex, age, disability, or veteran status.

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